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04.22.2003 Town Council, PEDC, Parks & Rec Joint Minutes19©0fol Minutes (approved 5/13/03) Special Joint Meeting of the Prosper Town Coyncil, Prosper Economic Development Corporation and Prosper Parks S Recreation Committee 601 & Church Street Prosper First Baptist Church Children's Building (South Wing) Tuesday, April 22, 2003, 6:30pm 1 ll to OrderlRoll Call. Mayor Dunmire called the meeting to order at 6:38pm. Councilmen present: Mayor Jim Dunmire, Mayor Pro -Tem Jeff Walker, Larry Tracey and Michael Perry. Russell Kaker arrived at 7:28pm. Charles Niswanger was not present. EDC Members present: Chairman Jim Herbiin and Dan Tolleson. Parks & Recreation Members present: Chairman Darin Riggs and Co -Chairman Karen Walker. Also present: Town Administrator Jennifer Finley, Director of Planning/EDC Doug Mousel, EDC Facilitator Judy Rucker, Town Attorney Richard Abernathy and Town Secretary Amber Phillips. 2. [§5;uss issuek surroundingh Ieg lax revenue paid to the Economic Ogygigl2ment Corporglion, Town Attorney Richard Abernathy addressed the Council and Committees. He explained that legal advice is generally sought in regular session, however, if he were to address the EDC, then it would require Council waive the right to adjourn into executive session. Mr. Abernathy understood that a portion of the EDC funds were being used to make park expenditures. In his opinion, the transfers from the EDC Fund to the Park Fund were not appropriate because the EDC was still considered a 4A corporation. In addition to the Park Fund transfers, another issue had arisen regarding the EDC's 4A/48 designation. The Parks & Recreation Committee had previously been approved for the Collin County Open Spaces Grant but were required to match the grant funds. The EDC carried over $180,000.00 from the previous fiscal year and earmarked this money for park projects. The question that Council asked of Mr. Abernathy was whether these funds could still be used to fund the Parks Grant Project. Richard explained that Bob Boarden with the State Comptroller's Office had told Judy Rucker that the monthly funding of the Parks & Recreation Committee by the EDC should cease; however, it appeared safe to expend the $180,000.00 to match the grant. EDC Funds were not to be spent on the operational expenditures of the Parks & Recreation Committee. Mayor Dunmire adjourned into executive session at 6:47pm in compliance with Texas Government Code 551.071 for private consultation with the Town Attorney, and reconvened back into regular session at 7:26pm. Mayor Dunmire stated that Council concurred with the EDC's decision to cease the monthly transfers and funding of operational items for the Parks & Recreation Committea; however, they felt the matching of Parks Grant Funds by the EDC was appropriate. The consensus was for the EDC Funds to remain earmarked for the Park Grant Project. 33. A. Ijpurn._ Mayor Dunmire adjourned the meeting at 7:29pm. Attest: r C rrt Niswanger wn Secretary Amber Phillipsa