02.11.2003 Town Council MinutesMinutes (approved 03/111031
Regular Meeting of the Prosper Town Council
601 S. Church Street
Prosper First Baptist Church Children's Building (South Wing)
Tuesday, February 11, 2003, 7:00pm
1. Call to rder)Roll Call. Mayor Dunmire called the meeting to order. Councilmen present: Mayor Jim Dunmire, Mayor Pro -Tem Jeff Walker,
Charles Niswanger, Larry Tracey and Russell Kaker. Michael Perry was not present. Also present: Town Administrator Jennifer Finley. Town
Secretary Amber Phillips was not present.
22. Invocation. Prayer was given by Mayor Pro -Tem Jeff Walker -
CONSENT AGENDA
3._ Approval of Consent Aar?nr�(g. (items placed on the Consent Agenda are considered routine in nature and are considered non-confrove(sa:31. The
Consent Agenda can be acted upon in one motion. A majority vote of the Council is required to remove any item for discussion and separate action.
Council members may vote nay on any single item without comment and may submit written comments as part of the official record.)
a. Approve Minutes.
b. Approve Bills.
C. Approve Radean Herron, Tax A/C Report.
d. Approve Financlal Statements Ending December 31, 9002.
e. Act to approve Wholesale Water Transportation Contract By and Between the City of Frisco and the Town of
Prosper.
f. Act to approve Potable Water Supply Contract Between North Texas Municipal Water District and the Town of
Prosper.
g. Act to approve Change Order #1 for the CR77 Waterline Project, adding one (1) additional fire hydrant to the
contract with Wilson Contractors Services, L.L.C.
Jeff Walker requested that the following discussion points be included in the minutes in regards to the Water Agreement between the City of Frisco
and the Town of Prosper: current wells produce approximately 500,000 gallons per day; the line extension will add an additional capacity of 2.5 million
gallons per day to the water system; Frisco will not benefit or "make money" off of Prosper, but the fees paid by Prosper will supplement maintenance
and operation costs incurred by the City of Frisco, and; water rates will likety increase over a period of time because the cost of surface water is twice
as expensive as ground (well) water.
Motioned by Larry Tracey and seconded by Charles Niswanger to approve all items on the Consent Agenda. Motion carried. Vote 4 to 0.
COMMENTS FROM CITIZENS
4, The Town Councll invites citizens to speak to the f a{incll 90 0Y 1012n2t 2n the g !anr not - Irea !y chedui d f r Pu tic Hearin
No comments from citizens.
REGULAR AGENDA
5. Action t3v Council to canvass vote-, from the F€; rimry t 2003 Tax Rollback Election. Motioned by Larry Tracey and seconded by Charles
Niswanger to canvass the votes from the February 1, 2003 Tax Rollback Election. Motion carried. Vote 4 to 0.
Mayor Dunmire announced that the budget will be amended at the February 18, 2003 Town Council Meeting and also clarified the refund process.
Refunds must be issued to citizens within sixty (60) days.
6. Discuss variance request presented by Secure RV, 1480 W. Hwy. 380, Prosoer. Texas. syg6firalfy relating tri the TQwit'$ Sign
Rertulations, Scott Owens presented Council with a request for a sign variance and various options surrounding the variance. Building Inspector Bill
Little explained that he had a preliminary agreement with the City of Irving to place signs in the waterline easement along US380. Irving's City
Attorney is in the process of drafting the Agreement.
Mr. Owens asked if his plan met the Council's expectations. Mayor Dunmire stated that he preferred option # 3. The actual sign would be 10' X10'
with a masonry base of 3' X 10' and a total of 13' in height. Lighting for the sign would be internal, with no outside spotlights. Jeff Walker agreed with
the Mayor as to the size of the sign. Larry Tracey agreed as well, but explained that he was concerned with the additional businesses surrounding
Secure RV He was also r_oncemed with the high number of signs being installed along LIS380. Bill Little explained that additional signs would not be
allowed on the same property and that signs are required to be spaced at least 200' apart. Russell Kaker questioned whether the sign would be built
on a berm. Mr. Owens clarified that the sign would not be on a berm.
Motioned by Russell Kaker and seconded by Charles Niswanger to grant a variance to Secure RV for a sign to be placed on the property located at
1480 W. US380, in compliance -Kith Option #3 of the letter presented by Mr. Owens and placed in council packets. Larry Tracey opposed. Motion
carried. Vote 3 to 1.
7. Consider and acts adopt Planners Develglxmeot Tgmijate for Residential Dewatopnzent St4@t aids. Kathy Seel presented the Counril with
a Planned Development (PD) "shell" Document to use as a guide for future development. She explained that she had taken all past PD documents
approved by Council, compiled the ideas and incorporated them into one document. A "shell" document of this nature would promote consistency for
PD's in the future and provide a tool for developers. Jeff Walker asked for language to be added requiring a certain number of units per acre. Larry
Tracey requested that Kathy add language regarding pocket parks maintained by HOA's. Mayor Dunmire recommended that Council approve the PD
Template as presented and make changes as necessary in the future. The PD Template could be added to the February 18. 2003 Agenda for needed
changes.
I'
Motioned by Jeff Walker and seconded by Russell Kaker to adopt the Planned Development Template for Residential Development Standarf,ds ays1 t'
presented to Council. Motion carried. Vote 4 to 0.
R Undate Lind review of con5ultinn servlceg by Kathy eel Mango Network Town Consultant Kathy Seei presented Council with a summary
report regarding their consulting servicers for the Town of Prosper. Town Administrator Jennifer Finley and Kathy Seei praviousiy met with Collin
County Commissioner Joe Jaynes regarding upcoming changes in State Legislature. Kathy and Jennifer also scheduled a meeting wilh Denton
County Commissioner Cynthia White for February 12, 2003. The Tollway service roads will be a pari of tate 2003 Bond Program. Jeff Walker
recommended meetings with neighboring cities as to their development along Prosper's ETJ Boundaries. Mayor Dunmire explained that the Town
should also communicate traffic flow issues with surrounding cities.
When the contract was originally signed with Mango Network, it was broken into two phases.
The items outlined in Phase One were as follows: update the subdivision ordinance, create a PD Template, revise the development review process,
schedule a meeting with the development community (day meeting hosted by councilman Michael Perry), schedule meetings with Collin and Denton
Counties; increase communication with citizens and allies, help prepare quarterly newsletter, work with North Texas Municipal Water District; review
human infrastructurelfacility needs; aid in the rebirth of the Chamber of Commerce (organizational meeting -recruitment team; and, help to create a
"Prosper message". She also presented what she considered Phase Two of the plan.
Kathy explained that the hiring of a combined Town PlannerlEDC Director position was greatly needed. She asked that Council take into
consideration the fees paid to consultants for the review of documents and explained that a Town Planner could begin the review of such documents
as opposed to legal counsel and consultants. She believed Council would be making a mistake if they chose not to bring a Director of Planning on
board. She felt that Council had an exceptional person in mind and explained that person might not be available for hire in the future.
Kathy recommended Council also hire a grant -writer as well as a person to re -write the Zoning Ordinance. Additionally, Kathy advised that she would
like to continue assisting Linda Turpin with communication efforts.
No action taken.
9. r and possiblyi Dwn Administralivei r w Town Administrator Jennifer Finley
presented Council with lease renewal options. Council agreed as a whole that a 12 -month lease would be most beneficial to the Town. Motioned by
Charles Niswanger and seconded by Larry Tracey to sign a 12 -month lease renewal agreement with new Landlord Bill Gurley. Motion carried. Vote 4
to o.
14 Consider and a t to authorize the Town Administrator to fill the Director of Planl2ing aglition,Russell Kaker requested that Staff consult
with legal counsel as to splitting the PlanningiEDC Director's salary between the Town and the EDC.
Larry Tracey and Charles Niswanger did not believe this position should be filled due to funding issues. Jeff Walker disagreed and felt that the
decision to hire should proceed immediately but not until they decided from where the funds would come.
Charles Niswanger slated that he met with the candidate and felt that his personality was a good fit for Prosper. The candidate has a Masters Degree
in Planning and several years of expertence; however, he would like to discuss where the money would come from and whether the Town could afford
it. Jeff Walker asked Staff to ,provide this information for the next Council Meeting.
Mayor Dunmire agreed that action needed to be taken. He explained that a great deal of money was being spent on consultants, legal counsel and
engineers that could be cut out with the hire of a planner. Item tabled until February 1 B. 2003. No action taken.
DEPARTMENT ITEMS11. Qgnsidef: _
and acuoIn rs to thg!jewiv establi§hea communicatigns!;ommittee,Linda Turpin presented Cou1x01'Mth a fist of
recommended committee members. The list consisted of volunteers with a variety of experience in different areas rncluding a Vice President at Sprint,
a Journalism teacher, a pilot, etc. The volunteers also reside in various neighborhoods throughout Prosper; however, she explained that they were still
in need of volunteers to represent the residents "in town".
Linda asked that Council prepare write-ups on themselves to be highlighted in future newsletters. She also asked Council provide her with feedback
from their neighborhood meetings to include in future newsletters.
Motioned by Mussell Kaker and seconded by tarry Tracey to appoint the following members to the nowly established Communications Committee:
Deborah Neal-Amberwood. Bonnie Pappas-Northchase. Karen Williams -Highland MeadowsJParks & Recreation Representative. Judy Rucker -
Town Centra(JEDC Representative. Jennifer Finley -Town Administrator, Darin Riggs -Parks & Recreation Representative, Bruce Altmann -Highland
Meadows, Diane Ferguson-Amberwocd. Mindy Jahant -Highland Meadows. Janet Phillips -Chandler Circle, Leslie Delaney -Bradford Farms. April
Tucker -Willow Ridge, Beverly Toney -Gentle Creek, Pam Toney -Gentle Creek, and Linda Turpen -Stone Creek. Motion carried. Vote 4 to 0.
w A r vs i R r n i revi r es ion. Town Administrator Jennifer Finley
bneted Council regarding the CommiiteelDepartment Reports. No action taken.
13. Adwoum, Mayor Dunmire adjourned the meeting at 8:45pm.
Attest:
,r f
Se retary Amber hillips r
ma or Jim Dunmire