09.28.2004 Town Council Minutes4;
Town Of Prosper
Minutes (approved)
Regular Meeting of the Prosper Town Council
601 South Church Street
Prosper First Baptist Church Children's Building (S. Wing)
Tuesday, September 28, 24!04 6:00 p.m.
1. Call to Order I Roll Call.
Meeting was called to order at 6:05 p.m.
Roll call was taken by the Town Secretary
Council present included: Mayor Charles Niswanger, Mayor Pro -Tem Lisa Dritschler, Ane Casady, Kevin Drown, and Mike Wadsworth.
David Bristol arrived at 6:08 p.m.
Staff present included: Town Administrator, Doug Mousel; Director of Public Works, Bill little; director of Planning, Mitch Humble; Police
Chief, Kirk McFarlin; and Town Secretary, Shanae Jennings.
2. Invocation and Pledge of Allegiance
Invocation was given by Pastor Mark Bryant of the First Baptist Church of Prosper. The Pledge of Allegiance followed.
3. Announcements of dates and times of upcoming community events
ere were no announcements at tonight's meeting.
Recognition of the best block party award for the 2004 National Night Out
Best block party for the 2004 National Night out was awarded by the Mayor and Captain Gary McHone to Highland Meadows subdivision.
A plaque was handed to representatives of Highland Meadows.
CONSENT AGENDA
(Items placed on the Consent Agenda are considered routine in nature and are considered non -controversial. The Consent Agenda can be acted upon
in one motion. A majority vote of the Council is required to remove any item for discussion and separate action. Council members may vote nay on any
single item without comment and may submit written comments as part of the official record.)
5. Consent Agenda
MINUTES
a. Consider and act upon minutes from the following Council meetings: ($J)
September 14, 2044 Regular Meeting
• September 21, 2004 Special Session, Council Workshop for Goal Setting
ORDINANCES & RESOLUTIONS
b. Consider and act upon an ordinance rezoning 17.5± acres at the northwest comer of Preston Road and East First Street
from Single Family -1 to Retail and Office (204.12). (MH)
OTS AND SITE PIANS
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c. Consider and act upon approval of a final plat for Willow Ridge, Phase 3, being 141 single family lots on 59.5± acres
Rlocated along Willow Ridge Drive,150± feet south of Willowview drive (1004-22). (MH)
otioned by Mike Wadsworth, seconded by Lisa aritschler to pull item 5c from the consent agenda. Motion approved 5-0.
Otioned by Lisa Dritschler, seconded by Mike Wadsworth to approve consent agenda items 5a and 5b, with item 5c withdrawn for
separate consideration. Motion approved 5.0.
Motioned by David Bristol, seconded by Lisa Dritschler to approve item 5c, subject to staff recommendations. Motion approved 4.4. Mike
Wadsworth abstained due to conflict of interest for fiduciary purposes on item 5c. An abstention affidavit has been filed with the Town
Secretary.
PUBLIC COMMENTS
(The public is invited to address the Council on any topic. However, the Council is unable to discuss or take action on any topic not listed on this
agenda. Please complete a "Public Comments Form" and present it to the Town Secretary prior to the meeting.)
6. Comments by the Public
There were no public comments at tonight's meeting.
REGULAR AGENDA
(If you wish to address the Council during the regular agenda portion of the meeting, please fill out a "Speaker Request Form" and present it to the Town
Secretary prior to the meeting. Citizens wishing to address the Council for items listed as public hearings will be recognized by the mayor. Those
wishing to speak on a non-public hearing related item will be recognized on a case-by-case basis, at the discretion of the Mayor and Town Council.)
7. Presentation by Perkins and Will regarding the status of the Town's Facilities Master Plan and Needs Assessment Study.
(DM)
presentation was given by Phil Callison and associates, updating the Council on where the facilities master plan and needs assessment
Ludy currently stand. He stated that they are slightly behind, but that an updated schedule would be given to Council in the near future.
cilities they have analyzed to date include Town Hall, Town Hall Annex/Courlroom, Police Station, Public Works, Planning, Building
Inspections, and the Equipment/Vehicle Storage area.
Problems consistent with all of these facilities include buildings which are not completely structurally sound, have poor flooring, carpet and
insulation problems, heating issues, molding, lacy of privacy, lack of space for personnel operation, inconsistency of building image with its
intended work function, and all of the structures lack ADA compliance.
The new Fire Department was also analyzed and it is said to be a perfect building for the function it serves.
Projected facilities include: Town Hall, Fire Administration Addition, Fire Training Facilities, Fire Substations, Police Department, Police
Training Facilities, Animal Control, Municipal Court, Community Services, Public Works, Parks and Recreation, Library, Recreation Center,.
and a Senior Center Aquatic Center. All of the listed buildings will be considered for complete build -out.
Personnel Projections are also being established along with the study, as well as potential square footage needed per each personnel
position.
Council recessed for a break at 7:30 p.m.
PUBLIC HEARINGS /ASSOCIATED ORDINANCES/PLATS
8. A public hearing to consider and act upon a request for a variance to the Sign Code regarding the setback, size, and text
fight of a proposed unified development sign on one lot on 4.9± acres on the west side of Preston Road, 200± north of
Broadway Street (VO4-2). (MH)
roadway
reconvened from recess at 7:40 p.m.
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Mike Wadsworth abstained from deliberations and voting on this item due to a potential fiduciary conflict of interest and stepped down from
40e Council chambers. An abstention affidavit has been filed with the Town Secretary.
.4 tioned by Lisa Dritschler, seconded by Ane Casady to open the public hearing. Motion approved 4-0.
yor Charles Niswanger opened the public hearing at 7:45 p.m.
Phil Jobe, 201 North Preston Road, Prosper, TX - He is the owner of the property. He would like to request a sign variance and is asking
for a larger sign which will sit closer to the road than would normally be allowed by Prosper's code.
Lisa Dritschler is concerned about the lettering on the sign being too small. She would like to see consistency in the size of the Vette ring.
Motioned by Lisa Dritschler, seconded by Ane Casady to close the public hearing. Motion approved 4-0.
Mayor Charles Niswanger closed the public hearing at 7:50 p.m.
Motioned by Lisa Dritschler, seconded by David Bristol to approve a request for a variance to the Sign Code regarding the setback, size,
and text height of a proposed unified development sign on one lot on 4.9± acres on the west side of Preston Road, 200± north of
Broadway Street (VO4-2), subject to compliance with the attached exhibits, and subject to compliance of a minimum of six inch letters
being used on the first row of the panel of the sign. Motion approved 4.4.
Mike Wadsworth abstained from voting on this item as noted above,.
DEPARTMENT ITEMS
9, Consider and act upon a request by the Prosper Independent School District to waive impact fees and refund building
permit fees for the new elementary school within the Lakes of La Cima subdivision. (DM)
le school district has offered to work jointly in funding opportunities wherever possible, to include but not be limited to such things as the
ool Resource Officer, a recreation center, and striping of Craig Road. The cooperation of the school district in these matters leads the
n Administrator to believe that the Town should work with the district in waiving impact fees for the La Cima Elementary School.
Motioned by David Bristol, seconded by Lisa Dritschler to waive water, sewer and thoroughfare impact fees totaling approximately
$110,851.00 for the La Cima Elementary School. Motion approved 5-0.
David Bristol would like to ensure that Council continues to work with the school district and commit to some kind of relationship that
benefits both entities now and in the future. However, David Bristol is not inclined to waive the inspection fees since there is such a large
number of man power hours from Town Staff put into the inspections. Additionally, he feels that because the impact fees are being
waived, the building inspection fees appear to be a reasonable and fair fee to charge the school district.
Motioned by Mike Wadsworth, seconded by Ane Casady to not refund the building permit fees of $14,766.78 associated with the La Cima
Elementary School. Motion approved 5-0.
14. Consider and act upon the appointment of an individual to fill a vacancy on the Parks and Recreation Board. (MH)
Motioned by Ane Casady, seconded by Kevin Drown to appoint Maureen Patin as the individual to fill a vacancy on the Parks and
Recreation Board. Motion approved 5-0.
11. Discuss and possibly act on the practice of appointing alternates to the Parks and Recreation Board. (MH)
Motioned by Lisa Dritschler, seconded by Kevin Drown to remove the existing alternates, Darin Riggs and Deion Sanders, from the Parks
nd Recreation Board in order to comply with the existing Ordinance as it is written, which does not allow for alternates to be appointed.
lotion approved 5-0.
Discuss recent and upcoming activities of the Mayor and Town Administrator. (DMJCN)
The Mayor and Town Administrator gave a brief overview of some of the meetings they have attended in the past couple of weeks.
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13. Possibly direct Town Staff to schedule topic(s) for discussion at a future meeting.
■ Appointment of members to the Youth Advisory Board. Five people will be appointed.
■ Use of capital improvement signs and how to utilize them in marketing.
■ Approval of new logo design.
14. Discuss and review mission statement, goals, objectives and strategies of the Town.
Since the items within the budget lay out the goals and objectives for the most part for FY 2004-2005, Council would like to allow the
Administrative Staff to work on their tactics and strategies for completing goals and objectives and have those things brought back to
Council at a later date. Doug Mousel would like to incorporate the old goals, objectives, tasks and strategies with the new ones being
created and bring those hack to council.
Lisa Dritschler would like to change the word managed growth in the mission statement to guided growth. This is the only suggested
change to the mission statement. Council concurred with this idea.
David Bristol would like to see Council have a retreat next year immediately following the elections and create goals and objectives at that
retreat, prior to creation of the budget. The Mayor stated that he would ensure a retreat happens after elections next year.
15. Adjourn
Motioned by David Bristol, seconded by Lisa Dritschler to adjourn the meeting. Motion approved 5-0. Meeting was adjourned at 8:45 p.m.
Attest:
imp
Charles Wjlwfniger, Ma
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