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07.13.2004 Town Council Minutes4P)TOwn Of Prosper Call to Order I Roll Call. Meeting was called to order at 6:33 p.m. Roll call was taken by the Town Secretary Minutes (approved) Regular Meeting of the Prosper Town Council 601 South Church Street Prosper First Baptist Church Children's Building (S. Wing) Tuesday, July 13, 2004 6:30 p.m. Council present included: Mayor Charles Niswanger, Mayor Pro -Tem Lisa Dritschler, Ane Casady, Kevin Drown, and Mike Wadsworth, David Bristol was absent. Staff present included: Town Administrator, Doug Mousek Director of Public Works, Bill little; Director of Planning, Mitch mumble; Police Chief, Kirk McFarlin; and Town Secretary, Shanae Jennings. 2. Invocation and Pledge of Allegiance Invocation was given by Mr. Lyn McGlophlin of The Assembly of God Church. The pledge of Allegiance was not done because there was no flag. Announcements nouncements passed over due to the need to adjust the wording of this agenda item. CONSENT AGENDA 4. Approval of Consent Agenda. (Items placed on the Consent Agenda are considered routine in nature and are considered non- controversial. The Consent Agenda can be acted upon in one motion. A majo* vote of the Council is required to remove any item for discussion and separate action. Council members may vote nay on any single item without comment and may submit written comments as part of the official record.) MINUTES a. Consider and act upon minutes from the following Council meetings: (SJ) • June 22, 2004 Regular Meeting • July G, 2004 Special Session ■ July 6, 2004 Budget Work Session ANNEXATION PETITIONS and ZONING ORDINANCES b. Consider and act to accept a Petition presented by Charles and Bonnie Winikates, and to set dates for two public hearings and call for a service plan for the voluntary annexation of a tract of land located in the Collin County School Land Survey, Abstract No. 147, Collin County, Texas, containing approximately 5.545 acres of land, and being more generally located at the northeast corner of F.M.1193 and Craig Road. (A 2004-22, Winikates) (5J) c. Consider and act upon an ordinance rezoning 150.0± acres located at the southeast comer of S.H. 289 and F.M. 1461 from Single family -1 to Planned Development-Retail/Single Family -1 (Z04-5). (MH) Page 1 of 4 INITIATE A PUBLIC HEARING d. Consider and act upon a request to initiate a public hearing to consider amending Zoning Ordinance No. 8416 regarding regulations for vineyards, wineries, and bottling works uses. (MH) FINANCIALS e. Consider and act upon the financial statements ending June 30, 2044. (AL) Motioned by Mike Wadsworth, seconded by Ane Casady to approve the consent agenda.. Motion approved 4-0. PUBLIC COMMENTS 5. The public is invited to address the Council on any topic. However, the Council is unable to discuss or take action on any topic not listed on this agenda. Please complete a "Public Comments" form and present it to the Town Secretary prior to the meeting. REGULAR AGENDA PUBLIC HEARINGS /ASSOCIATED ORDINANCES/PLATS 6. Consider and act upon approval of a final plat for Glenbrook Estates, Phase 1, being 139 single family lots on 38.2± acres located on the east side of F.M.1385,1,500± feet north of U.S. 384 (D04.13). (MW) Bob Petitt of Glenbook Estates plat requested to speak to Council regarding this item. 09tioned by Kevin Drown, seconded by Mike Wadsworth to listen to the engineer from Glenbrook Estates. Kevin Drown and Mike 46 dsworth voted in favor of allowing the applicant to speak on the item. Mayor Pro -Tem Lisa Dritschler and Ane Casady voted against applicant speaking. Mayor Charles Niswanger broke the tie vote by voting against allowing the engineer to speak. Motion denied 3-2. Motioned by Mayor Pro -Tem Lisa Dritschler, seconded by Mike Wadsworth to approve a final plat for Glenbrook Estates, Phase 1, being 139 single family lots on 35.2± acres located on the east side of FM. 1385, 1,500± feet north of U.S. 380, subject to staff recommendations. Motion approved 4-0. 7. A public hearing to provide the Town's water customers an opportunity for public input regarding the Town's water supply and associated discussion. (DM) Motioned by Mayor Pro -Tern Lisa Dritschler, seconded by Ane Casady to open the public hearing. Motion approved 4-0. Mayor Charles €Niswanger opened the public hearing at 5:40 p.m. There were no public comments. Motioned by Mayor Pro -Tem Lisa Dritschler, seconded by Kevin Drown to close the public hearing. Motion approved 4-0. Mayor Charles Niswanger closed the public hearing at 5:41 p.m. DEPARTMENT ITEMS 8. Discuss and provide direction to staff on the Town of Prosper Newsletter. (SJ) Council addressed the issue of whether or not they would like to insert the newsletter into the Eagle Talon, or mail it to residents. tuike Wadsworth would like to mail the newsletter from the Town four times a year. Kevin Drown would like to mail the newsletter four s a year and he would also like staff to begin looking into the practicality of e -mailing it as a means of distribution. Lisa Dritschler ld like to mail the newsletter as well and also liked the idea of e -mailing it. Ane Casady would like to continue mailing it through the Talon. Pulte 2 of 4 9. Discuss and act upon an updated organizational chart for the Town. (DM) Osa Dritschler suggested that under boards and commissions a future box for youth advisor boards be added. She also is concerned that word budget is under the director of finance, because right now under state law the Mayor is responsible for budget. She suggested owing the word budget from finance and adding the word budget administration or some other wording to clarify what that role entails. Additionally, add that the Mayor is the budgetary officer until such time that we move to home rule. Motioned by Lisa Dritschler, seconded by Mike Wadsworth to approve the organization chart subject to adding a youth advisory board box under boards and commissions, removing the word budget and add budget administration under finance, and add a parenthesis under the Mayor for budgetary officer. Motion approved 4-0. 10. Discuss and provide direction to staff regarding the assessment of thoroughfare impact fees for non-residential development. (DM) Doug Mousel indicated that this issue has been approaching for a while; however, due to the fact that Prosper has not had much commercial development to date, thoroughfare impact fees for non-residential development have not been thoroughly addressed. Currently, the fees which are assessed are high because of the need to compete with surrounding communities. Prosper does not take into consideration land use, but they do take into consideration acreage when assessing the impact fees. Doug recommends considering a different type of structure. Secondly, he is asking for the authority/discretion to adjust impact fees from their current level to a level that would be 40% of the current assessment or $10,000 per acre. Lisa Dritschler asked what Celina has for impact fees. Doug stated that he has not been able to access their website in order to find that information. Mayor Charles Niswanger said that Celina began to assess impact fees just recently, but that he doesn't know specifically what they are. ike Wadsworth would also like the analysis to go even further north of Celina. into Gunter as well, and he would also like to hear what the DC has to say about the issue, oug stated that impact fees are generally assessed prior to construction and that he has allowed some entities to begin construction without this decision being made. He would like to get some resolve on the issue so that fees may begin to be assessed. Doug would like the EDC to discuss this at the first meeting in August, and Council can make a decision at the first Council meeting in August as well. 11. Discuss policy and procedures for Council people in regards to requests from developers for independent meetings with Council members to discuss zoning and development plans. Mayor Charles Niswanger stated that as long as he has been on Council that members of the Council have met with developers freely and discussed issues freely on an as needed/wanted basis. Doug Mousel indicated that he believes many times people will attempt to take a divide and conquer role through talking to staff and then turning around and speaking to a Council person. Doug stated that he feels staff has a good feel for what Council is looking for, and that a direct mandate for Council not to speak to individual developers alone is not necessary; however, keeping conversations to a minimum is likely more unified and professional. Lisa Dritschler stated she is very comfortable meeting with developers and that her professional experience is conducive to her meeting with them. She would like to be able to meet with them. She reinforced that she will never send a developer a message that she doesn't send to staff.. Zom Casady doesn't like to meet with developers independent of council meetings. She feels that if they have something to say they can e and speak to Council as a whole. She doesn't plan to speak to them now or in the future on an independent basis. e Wadsworth stated that he raised the issue because he had someone request to meet with him. He feels that in general if a developer is trying to meet with him that the developer either has sincere questions to ask, or might be hitting roadblocks with staff and trying to get Page 3 of 4 around them, He indicated that if he is going to meet with a developer he is going to always try to bring a staff member with him as a good tire. He wants to be extremely careful not to send mixed messages to developers. vin Drown stated that he feels about the same as the rest of the Council does on the issue. 12. Review and discuss June 2004 Activity Reports for the following departments and committees: • Administration • Police Department • Fire Department • Planning Department • Prosper E.D.C. • Public Warks/Streets • Inspections • Communications Committee • Parks and Recreation Committee Mike Wadsworth had a question on the timing of the Frisco water line, Doug stated that it is in the process of being worked on and should be completed in the near future, likely four to five weeks. Mike Wadsworth also asked when the next time Perkins and Will would be giving Council an update. Doug stated that he does not know when the update will be, but that Perrins and Will is meeting individually with department heads next week to get a feel for the needs of each department. Mike Wadsworth also wanted to note that the parks and recreation committee will make sure and submit reports on a monthly basis, as well as submit minutes so that Council can stay updated on the progress the board is making. ug also stated that the Preston Road traffic lights are being delayed because TxDot is waiting for a contractor to finish up the work. pparently the contractor has run into some financial problems which is delaying them from completing the project. If the contractor does 46 finish the project within ten days, TxDot will come out themselves to finish the project. 13. Discuss recent and upcoming activities of the Mayor and Town Administrator. (DM/CN) Doug Mousel and Mayor Charles Niswanger gave a brief update on their involvement in recent meetings and activities. 14. Possibly direct Town Staff to schedule a topic for discussion at a future meeting. • Lisa Dritschlef would like to have discussions regarding the formation of youth advisory boards. • Lisa Dritschler would like to have discussion and direction for the time of our council meetings to include a pre -workshop. • Mike Wadsworth would like to address national night out for August 3, 2004. • Mike Wadsworth would like a joint meeting set with the school board. ■ Mike Wadsworth would like to discuss a "take your council member to work day" 15. Adjourn Motioned by Ane Casady, seconded by Kevin Drown to adjoum the meeting. Motion approved 4-0. Meeting adjourned at 7:36 p.m. Attest: Charles swanger, M r Page 4 of 4