07.06.2004 Town Council Minutes Budget Work Sessionr
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v .. n of Prosper
Call to Order I Roll Call
Minutes (approved)
Budget Work Session of the Prosper Town Council
601 South Church Street
Prosper First Baptist Church Children's Building (S. Wing)
Tuesday, July 6, 2004 - 7:05 p.m. (Or immediately following the
Special Session of the Prosper Town Council)
Meeting was called to order at 7:09 p.m.
Roll call was taken by the Town Secretary
Council present included: Mayor Charles Niswanger, Mayor Pro -Tem Lisa Dritschler, Ane Casady, Kevin Drown, Mike Wadsworth and
David Bristol.
Staff present included: Town Administrator, Doug Mousel; Director of Public Works, Bill little; Director of Planning, Mitch Humble;
Police Chief, Kirk McFarlin; Building Official, Bryan Ausenbaugh; and Town Secretary, Shanae Jennings.
2. Overview of fiscal year 2004.2005 budget process by the Town Administrator.
Doug gave a general overview of the budget process, timeline and how the budget has been prepared to state. Directors have been
working on their budgets for about two months now, and these are very preliminary recommendations subject to change by both
Council and Staff at this point. He would like the department heads to give an overview of their requests and what they need/want for
the fiscal year 2004-2005.
0. Presentations of budgets by Town Department heads.
Each department highlighted very briefly main points of interest in the budget. Those points are listed below.
All of the below departments with the exception of boards and committees include salaries, overtime, sick and vacation leave, TMRS,
longevity pay, social security, insurance, SUTA and Medicare.
Interest and Sinking — Doug Mousel discussed delinquent property taxes, taxable property, interest income and transfer from interest
income from the 2004 bond fund.
Administration — Doug Mousel discussed potential revenue sources to include: construction and inspection fees, delinquent property
taxes, current property taxes, franchise fees, sales tax, annexation fees, and interest income. He also covered expenditures to include:
contract labor, supplies, dues, schools and subscriptions, postage and delivery, publications, bank charges, printing and reproduction,
rental expenses, repairs and maintenance, professional services, legal fees, election expenses, contract services, telephone and
utilities, travel and capital expenditures,
Police Department — Kirk McFarlin discussed revenue sources to include fines, permits, accident reports, grants, and contributions.
He also covered expenditures to include: contributions, supplies, dues, fees, schools and subscriptions, postage and delivery,
publications, printing and reproduction, miscellaneous expenses, rental expenses, repairs and maintenance, vehicle expenses,
professional services, legal fees, dispatch expenses, telephone and utilities, travel, capital expenditures, capital expenditures —
equipment and capital expenditures — vehicles.
Fire Department — Dong Mousel covered the fire department budget because Chief Ronnie Tucker could not be at the meeting. He
,iscussed revenues to primarily include charges for service. He discussed expenditures to include: contract labor, donations,
upplies, dues, schools fees and subscriptions, postage, repair and maintenance, vehicle expenses, professional services, EMS,
dispatching fees, telephone and utilities, capital equipment, fire inspections, and deferred expenditures.
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OStreets (Public Works) Department — Bili Little discussed the streets expenditures to include: supplies, repairs and maintenance,
vehicle expenses, telephone and utilities, and capital expenditures.
Parks and Recreation — Mitch Bumble discussed the expenditures to include: supplies, postage and delivery, printing and
reproduction, repairs and maintenance, miscellaneous expenses, professional services and contracted services.
Communications — Shanae Jennings discussed expenditures to include: contracted labor, supplies, dues, fees, schools and
subscriptions, postage and delivery, publications, printing and reproduction, professional services, travel, and capital expenditures.
Building Inspections/Code Enforcement — Bryan Ausenbaugh discussed revenues to include building permit revenues and other
miscellaneous permits. He discussed expenditures to include: contract labor, supplies, dues, fees, schools and subscriptions, postage
and delivery, publications, printing and reproduction, miscellaneous expenses, repairs and maintenance, vehicle expenses,
professional services, legal expenses, telephone and utilities, travel, capital expenditures, capital expenditures -- equipment, and
capital expenditures — vehicles.
Planning Mitch discussed expenditures to include: contract labor, supplies, dues, fees, schools, and subscriptions, postage and
delivery, printing and reproduction, rental expenses, vehicle expenses, legal fees, telephone and utilities, travel, and capital
expenditures — equipment.
Public Works — Bill Little discussed revenues to include: water and sewer initiation fees, water, sewer and sanitation fees, tap and
meter fines, NSF fees, and interest income. He discussed expenditures to include: contract labor, supplies, dues, fees, schools and
subscriptions, postage and delivery, bank charges, printing and reproduction, miscellaneous expenses, repairs and maintenance,
vehicle expenses, professional services, legal fees, trash collection, contracted services, telephone and utilities, travel, water testing,
0 water purchase, sewer management fees, capital expenditures, capital expenditures — equipment, capital expenditures — vehicles, tax
note payment, and bond payment.
0. Discuss fiscal year 20042005 budget.
Mike Wadsworth wanted to address the appropriate process of how to ask questions relating to budgetary matters between now and
the next budget meeting so that some preliminary issues can be addressed, if possible. Council decided to forward individual
questions they might have to Doug, and Doug will respond to all of Council. However, Council will not discuss the budget via email
with one another.
S. Adjourn
Motioned by David Bristol, seconded by Ane Casady to adjourn the Town Council meeting. Motion approved 5-+0. Meeting was
adjourned at 10:55 p.m.
Attest:
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