09.06.2005 Town Council Minutes Special1TOWNSPER
OF
P,
1. Call to Order/ Roll Call.
Meeting was called to order at 6:04 p.m.
Roll call was taken by the Town Secretary
Minutes (approved)
Special Called Meeting of the Prosper Town Council
800 Somerville Drive
Folsom Elementary School (Community Room)
Tuesday, September 6, 2005 at 6:00 p.m.
Council present included: Mayor Charles Niswanger, Dave Turley, Mayor Pro -Tem Lisa Dritschler, Kevin Drown, Mike
Wadsworth, and David Bristol.
Staff present included: Town Administrator, Doug Mousel; Public Works Manager, Rick Bogle; Business Manager, Ron
Butler; Fire Chief, Ronnie Tucker, and Town Secretary, Shanae Jennings.
2. Hear and discuss presentations from the following firms regarding the provision and installation of an AMR
(automatic meter reading) system for the Town of Prosper:
a. Master Meter
b. Sparks Systems
c. USMBT
Chris Coleman, 130 Shepard Glenn, Heath, TX and Jeremy Lancon, P.O. Box 2555, Waxahachie, TX — Mr. Coleman
represented Master Meter and presented for Master Meter. Their product is called Dialog 3G Drive -By System. Mr. Lancon
is the CEO of Great Southwest and he was present to answer any questions the Council had concerning installation of the
meters. He does not work for Master Meter. Mr. Coleman's company creates the meter, and Mr. Lancon's company installs
them.
Paul Cunningham, 755 109th Street, Arlington, TX - He represented Sparks Systems in what they consider to be the next
generation of technology. Jeremy Lancon, who is the CEO of Great Southwest, is also the company who installs the meters
for Sparks System. Mr. Cunningham gave a presentation on their services and software. Again, Mr. Cunningham's
company makes the meter and Mr. Lancon's installs them.
Ian MacLeod, P.O. Box 1852 Ocala, FL and Heath Yentes, 4146 W. Hwy 79, Rockdale, TX — Mr. MacLeod represents
AMCO and Mr. Yentes represents USM&T. Mr. MacLeod and Mr. Yentes presented their product, software, and installation
process.
3. Discuss the process to select a firm to provide and install an AMR (automatic meter reading) system for the
Town of Prosper.
Council briefly discussed their thoughts regarding the presentations and firms. There were a few items they would like to
see addressed before they select a firm for the AMR purchase and installation process. Council requested that a bid for a
fixed base system be requested so that Council could compare the cost of that to a drive-by system. They requested that
the Town Administrator send out another bid with those additional specifications listed so that they could have some of the
questions that are yet unanswered for them addressed.
4. Hear and discuss presentations from the following firms regarding the preparation of a capital improvements
plan and impact fee update for the Town of Prosper:
Pagel U2
a. Birkhoff, Hendricks, & Conway, L.L.P.
b. Freese and Nichols / Kimley-Horn and Associates, Inc.
c. HNTB / Economists.com
Matt Hickey, 1608 Cayman Circle, Plano, TX , John Birkhoff, 8705 Rockey Cove, Dallas, TX and Kelly Parma, 3902
Waynoka Drive, Carrollton, TX presented. They provide specialized engineering services to cities in North Texas. All three
presented regarding capital improvements plans and impact fees. They noted that their firm only works for municipalities
and govemmental agencies.
Brian Coltharp and Thomas Haster of, Freese and Nichols, 1701 Market Street, Dallas, TX and Brad Tribble of Kimley Horn
presented — They were the primary presenters for the presentation. These two firms are joining teams to provide the
requested services within the RFP regarding CIP and impact fees.
Dan Jackson, 5500 Democracy, Plano, TX with Econimist.com and , Jerry Holder, 9756, La Mesa, Frisco, TX, and Scott
Forbes, 3640 Estecato Lane, Plano, TX with HNTB presented tonight — They work for public clients exclusively, and do not
work for developers at all. They are also teaming together provide the requested services with the RFP regarding CIP and
impact fees.
Motioned by Mike Wadsworth, seconded by Mayor Pro -Tem Lisa Dritschler to move to item 6 for discussion, and return to
item 5 following that discussion. Motion approved 5-0.
5. Discuss and act upon the selection of a preferred and secondary firm for Town staff to negotiate with
regarding a contract to prepare a capital improvements plan and impact fee update.
Motioned by Mayor Pro -Tem Lisa Dritschler, seconded by Kevin Drown to appoint Freese and Nichols/Kimley-Hom and
Associates, Inc. as the preferred firm, and HNTB/Econimists.com as the secondary firm for Town staff to negotiate with
regarding a contract to prepare a capital improvements plan and impact fee update. Motion approved 3-2. Mike Wadsworth
and David Bristol opposed.
6. Discuss and provide direction to Town staff regarding participation in Hurricane Katrina relief efforts.
Ronnie Tucker briefly discussed FEMA's request to send firefighters to the Katrina disaster areas. He has observed what
firefighters from other cities are doing in those regions and he feels the services of Prosper's firefighters can best be utilized
in the local surrounding areas, as the firefighters who have been deployed are currently doing predominately paperwork.
He also requested that Council consider giving the Mayor and the Town Administrator the authority to dispatch firemen if
necessary to any of the areas affected by Katrina so that they do not have to wait out the standard 72 -hour agenda posting
time limit before convening to discuss this in the future, if the need arises. The Council did not have a problem with the
Mayor and Town Administrator making that decision while keeping them informed as well.
7. Adjourn
Motioned by Mike Wadsworth, seconded by Dave Turley to adjourn. Motion approved 5-0. The meeting was adjourned at
p.m. 10:20 p.m.
Attest:
/hkanae Jennir own Secret
arles Niswartger, Mayor
Page 2 of 2