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08.09.2005 Town Council MinutesTOWN OF SPE. Call to Order 1 Roll Call. Meeting was called to order at 6:07 p.m. Roll call was taken by the Town Secretary Minutes (approved) Regular Meeting of the Prosper Town Council 601 South Church Street Prosper First Baptist Church Children's Building (S. Wing) Tuesday, August 9, 2005 at 6:00 p.m. Council present included: Mayor Charles Niswanger, Mayor Pro -Tem Lisa Dritschler, Dave Turley, Kevin Drown, Mike Wadsworth and David Bristol. Staff present included: Town Administrator, Doug Mousel; Planning Director, Mitch Humble; Police Chief, Kirk McFadin; and Town Secretary, Shanae Jennings. 2. Invocation and Pledge of Allegiance Council did not hold the invocation tonight. The Pledge of Allegiance was held. 3. Announcements of dates and times of upcoming community events Beginning on Tuesday, August 23, 2005 the Town Council meeting will be held at Folsom Elementary School, located at 800 Somerville Drive in the Lakes of La Cima subdivision. The meetings will still be held at 6:00 p.m. CONSENT AGENDA Jms placed on the Consent Agenda are considered routine in nature and are considered non -controversial. The Consent Agenda can be acted upon in one motion. A majority vote of the Council is required to remove any item for discussion and separate action. Council members may vote nay on any single item without comment and may submit written comments as part of the official record.) 4. Consent Agenda MINUTES a. Consider and act upon minutes from the following Council meetings: (SJ) July 26, 2005 Regular Meeting ■ July 26, 2005 Joint Meeting of the Prosper Town Council and Prosper School Board of Directors FINAL ACCEPTANCE b. Consider and act upon a request for final acceptance of Willow Ridge, Phase 3, being 141 single family lots on 59.5± acres located along Willow Ridge Drive, 150± feet south of Willowview Drive (D04-22). (MH) c. Consider and act upon a request for final acceptance of Folsom Elementary School, being an elementary school on one lot on 10.0± acres within Lakes of La Cima, Phase 3 at the southeast corner of Livingston Drive and Somerville Drive (D04- 18). (MH) PLATS d. Consider and act upon a preliminary plat of Adana Estates, being 203 single family lots on 80.6± acres at the northeast comer of Prosper Trail and Coleman Street (D05.10). (MH) Page 1 of 3 Mitch Humble recommended Council remove item 4d from the consent agenda. Motioned by Kevin Drown, seconded by Dave Turley to remove item 4d from the consent agenda. Motion approved 5-0. 3tioned by Mike Wadsworth, seconded by Mayor Pro -Tem Lisa Dritschler to approve all items on the consent agenda, less item 4d, subject to staff recommendations. Motion approved 5-0. Mitch Humble stated that item 4d was pulled so that a correction could be made concerning an added condition to move a block to the east on the map. Motioned by David Bristol, seconded by Kevin Drown to approve item 4d, subject to staff recommendations. Motion approved 5-0. PUBLIC COMMENTS (The public is invited to address the Council on any topic. However, the Council is unable to discuss or take action on any topic not listed on this agenda. Please complete a "Public Comments Form" and present it to the Town Secretary prior to the meeting.) 5. Comments by the Public Gerald Perrin, 5312 Promise Land, Frisco, TX — He addressed Council regarding the new electrical circuit in Prosper and stated that Prosper has been converted over to this new circuit. REGULAR AGENDA (If you wish to address the Council during the regular agenda portion of the meeting, please fill out a "Speaker Request Form" and present it to the Town Secretary prior to the meeting. Citizens wishing to address the Council for items listed as public hearings will be recognized by the mayor. Those wishing to speak on a non-public hearing related item will be recognized on a case-by-case basis, at the discretion of the Mayor and Town Council.) PRESENTATIONS 6. A proclamation extending the Town's appreciation to the First Baptist Church for providing a facility for Town Council -neetings and establishing August 9, 2005 as "First Baptist Church Day". (SJ) The Council moved to item 7 so that when the Pastor was available the proclamation would be presented. Council moved from item 8 on the agenda to item 6 so that a proclamation could be presented to the First Baptist Church. Mayor Charles Niswanger presented a proclamation to the pastor of First Baptist Church, thanking the Pastor and the church for allowing the Town to use their facility over the past few years for the purpose of Town Council meetings. Motioned by David Bristol, seconded by Mike Wadsworth to move back to item 8. Motion approved 5-0 DEPARTMENT ITEMS 7. Discuss and provide direction to Town staff regarding the preparation of ethics, conduct, and procedure policies of the Town Council. (DM) Doug Mousel asked for input from the Council regarding what they would like for us to do with an ethic policy at this time and if they had direction they would like to provide to him. Council directed staff to pull information from some other ethics policies, compile them together, and bring something back to the Council. 8. Discuss, consider and act upon a communications policy. (SJ) Motioned by Mike Wadsworth, seconded by David Bristol to move to item 6 and come back to item 7 upon completing the proclamation to the First Baptist Church S'Ia` r received input regarding changes to the proposed communications policy. The Council would like staff to bring a revised policy back to them at a future meeting. Page 2 of 3 Motioned by Mike Wadsworth, seconded by Kevin Drown to table this item. Motion approved 5-0. Motioned by Mike Wadsworth, seconded by Kevin Drown to recess. Motion approved 5-0. The Council recessed at 7:54 p.m. otioned by Kevin Drown, seconded by Mayor Pro -Tem Lisa Dritschler to reconvene. Motion approved 5-0. Council reconvened at 7:58 p.m. 9. Consider and act upon 1) a boundary adjustment agreement between the Towns of Little Elm and Prosper and 2) a resolution authorizing the Mayor to execute the agreement. (DM) Motioned by Dave Turley, seconded by David Bristol to approve a boundary adjustment agreement between the Towns of Little Elm and Prosper and 2) a resolution authorizing the Mayor to execute the agreement. Motion approved 5-0. 10. Consider and act upon the sizing of aground water storage tank, pump station, and waterline. (DM) Motioned by Mike Wadsworth, seconded by David Bristol to direct Town staff to direct Freese and Nichols to begin design of a 3 MG ground water storage tank, an expandable pump station within an enclosed building, and a 30" water line and for Town staff to report back to the Town Council regarding any items that could be value engineered. Motion approved 5-0. EXECUTIVE SESSION 11. Recess into closed session in compliance with Section 551.001 et. Seq. Texas Government Code, to wit: Section 551.072 — Deliberation about real property regarding the purchase, exchange, lease, or value of real property located in an area bounded by Prosper Trail to the north, First Street to the south, Main Street to the west, and Preston Road to the east; and Motioned by Dave Turley, seconded by Mike Wadsworth to recess into executive session. Motion approved 5-0. The Council recessed into executive session at 8:10 p.m. ,.. Reconvene into regular session and take any action necessary as a result of the closed session, being consider and act upon 1) a contract between 121 Investments LLC and the Town of Prosper for the purchase and exchange of real property and 2) a resolution authorizing the Mayor to execute the contract and any associated documents. (DM) Motioned by Kevin Drown, seconded by Dave Turley to reconvene. Motion approved 5-0. The council recessed into regular session at 8:45 p.m. Motioned by Mayor Pro -Tem Lisa Dritschler, seconded by Kevin Drown to approve a contract between 121 Investments LLC and the Town of Prosper for the purchase and exchange of real property and 2) a resolution authorizing the Mayor to execute the contract and any associated documents, and that the funds for this purchase be pulled from the general fund. Motion approved 5-0. 13. Possibly direct Town Staff to schedule topic(s) for discussion at a future meeting. • Days for a goal/planning session for Town Administrator. • What is going to be done with the old police station? • Off site signage for developers. • Youth Advisory Council Town Council liaison appointment. 14. Adjourn Motioned by Mayor Pro -Tem Lisa Dritschler, seconded by Dave Turley to adjourn. Motion approved 5-0. The meeting was adjourned at approximately 9:13 p.m. Attest: S anae Jenning own Secreta Charles Niswanger, Mayor Page 3 of 3