07.05.2005 Town Council Minutes Work SessionP
TOWN OF
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1. Call to Order/ Roll Call.
Meeting was called to order at 6:05 p.m.
Roll call was taken by the Town Secretary
Minutes (approved)
Budget Work Session of the Prosper Town Council
601 South Church Street
Prosper First Baptist Church Children's Building (S. Wing)
Tuesday, July 5, 2005 at 6:00 p.m.
Council present included: Mayor Charles Niswanger, Mayor Pro -Tem Lisa Dritschler, Dave Turley, Kevin Drown, Mike Wadsworth, and
David Bristol.
Staff present included: Town Administrator, Doug Mousel; Planning Director, Mitch Humble; Fire Chief, Ronnie Tucker; Police Chief, Kirk
McFarlin, Public Works Manager, Rick Bogle; Economic Development Corporation Executive Director, Karen Gandy, Building Official,
Bryan Ausenbaugh, Finance Manager, Ron Butler, and Town Secretary, Shanae Jennings.
2. Consider and act upon the ratification of the Town Administrator's execution of a settlement agreement between the Town of
Prosper, Alamo Fireworks, and Tsai Carol, L.P.
Motioned by Mike Wadsworth, seconded by Dave Turley to ratify the Town Administrator's execution of a settlement agreement between
the Town of Prosper, Alamo Fireworks, and Tsai Carol, L.P. Motion approved 5-0.
3.0verview of the FY 2005-2006 budget process by the Town Administrator.
i
i own Administrator Doug Mousel gave a general overview of the budget process, including major expenditures, revenues and differentials
in the overall balance of the budget.
4. Presentations of the FY 2005-2006 proposed budgets by Town Department heads.
Administration — The Town Administrator briefly discussed major requests for the general fund administrative budget, to include new
items such as a salary survey and the transition of part time administrative assistant to a full time administrative assistant, who would incur
HR/benefits coordination. The Town Secretary addressed major requests for both administration and communications departments. Major
requests include website development and greater allowance for State of the Town brochure, as well as contracting of election services
and transferring of funds from the past budget cycle to the proposed budget cycle for a records retention program. The Finance Manager
addressed requests for an additional employee for accounts payable, as well as funding for a new accounting program.
Police — The Police Chief briefly addressed major requests within his budget to include a communications supervisor, a patrol sergeant,
certification pay, a software upgrade, Mobile Data Computers, laser radar/diagramming system, and pay raises for police officers so that
they are more equivalently paid to other departments.
Fire — The Fire Chief addressed his requests for major expenditures to include nine additional firefighters, portable sonograms, storm
warning sirens and a heavy duty pick-up truck.
Streets/Public Works — The Public Works Manager briefly discussed major priority requests to include funding for street repairs, a
maintenance worker, utility tech inspector, and automatic water meter readers. Capital expenditure requests included pick-ups and
backhoe trailers.
-rks and Recreation — The only major request within this budget was for a part time new hire to be split between parks and recreation
grid the public works department.
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Planning — The Planning Director requested that he be moved to the Director of Development Services position, and that a planner be
appointed in his department to cover many of his responsibilities. Additionally, a City Engineer is being requested.
-9041m!as actions — The Building Official requested a building inspector in the late spring of the next FY budget cycle as the only major
quest for that department. Other requests were operational in nature.
Prosper Economic Development Corporation [PEDC] — The Executive Director of the PEDC indicated that the Board of Directors for
the PEDC would be meeting on July 6, 2005 to discuss the budget, and that the PEDC budget would be included in Council's next budget
packet.
5. Discuss Town goals and objectives.
Council chose to discuss this at a later date.
6. Discuss the FY 2005-2006 proposed budget.
Council will submit their comments to the Town Administrator and allow the Town Administrator to re -work the budget. All comments will
be submitted to the Town Administrator by Sunday, July 10, 2005 in the evening in order to allow him sufficient time to adjust expenditure
requests.
There was a brief discussion on whether taxes should remain the same, be raised, or be decreased. Dave Turley, Mayor Pro -Tem Lisa
Dritschler, Kevin Drown, Mayor Charles Niswanger and Mike Wadsworth were not necessarily in favor of lowering the tax rate, and would
generally like to leave it where it is today. Mike Wadsworth indicated that he hopes Council considers the fact that the assessed values
have increased by 25% when determining next years tax rate. David Bristol would like to see the tax rate decrease minimally due in
portion to the fact that the assessed values have gone up approximately 25%.
7. Recess into closed session in compliance with Section 551.001 et. Seq. Texas Government Code, to wit Section 551.074 to
discuss the employment of the Town Administrator.
Motioned by Mike Wadsworth, seconded by Dave Turley to recess into executive session. Motion approved 5-0.
8. Reconvene into regular session and take any action necessary as a result of the closed session.
Motioned by Dave Turley, seconded by David Bristol to reconvene from executive session. Motion approved 5-0.
Action taken as a result of the executive session included the following:
Council directed the Town Secretary to prepare a press release regarding the departure of the Town Administrator for distribution to the
general public and media.
Council also directed the Town Secretary to contact The Waters Consulting Group, Inc., Ralph Andersen & Associates, and Texas First
Group and schedule presentation times for these firms at the next regularly scheduled Council meeting to be held on July 12, 2005, for the
purpose of consulting services for the appointment of a Town Administrator, and for the purpose of interim Town Administrator services.
No other action was taken as a result of the executive session.
9. Adjourn
Motioned by Mike Wadsworth, seconded by Dave Turley to adjourn. Motion approved 5-0. The meeting was adjourned at 10:37 p.m.
Attest:
Charles Niswa er, Maya
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