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02.08.2005 Town Council MinutesISPEROWN OF Call to Order I Roll Call. Meeting was called to order at 6:08 p.m. Roll call was taken by the Town Secretary Minutes (approved) Regular Meeting of the Prosper Town Council 601 South Church Street Prosper First Baptist Church Children's Building (S. Wing) Tuesday, February 8, 2005 6:00 p.m. Council present included: Mayor Charles Niswanger, Mayor Pro -Tem Lisa Dritschler, Ane Casady, Kevin Drown and David Bristol. Mike Wadsworth arrived at 6:43 p.m. Staff present included: Town Administrator, Doug Mousel; Director of Planning, Mitch Humble; Fire Chief, Ronnie Tucker; Police Captain, Gary McHone; and Town Secretary, Shanae Jennings. 2. Invocation and Pledge of Allegiance Invocation was given by Doug Fox of the First United Methodist Church. Pledge of Allegiance followed. State Representative Ken Paxton arrived to present the Town of Prosper with a State of Texas flag that was flown over the State of Texas Capital. Council called a short recess for Representative Paxton to speak with members of the audience. Council returned from their recess shortly thereafter. Announcements of dates and times of upcoming community events Joe Jaynes, Collin County Commissioner, presented a check to the Town of Prosper for $42,206.16 for the third installment of the ball fields that are being constructed. CONSENT AGENDA (Items placed on the Consent Agenda are considered routine in nature and are considered non -controversial. The Consent Agenda can be acted upon in one motion. A majority vote of the Council is required to remove any item for discussion and separate action. Council members may vote nay on any single item without comment and may submit written comments as part of the official record.) 4. Consent Agenda MINUTES a. Consider and act upon minutes from the following Council meetings: (SJ) 6 January 25, 2005 Regular Meeting ORDINANCES AND RESOLUTIONS b. Consider and act upon an Ordinance for the voluntary annexation of a tract of land located in the Larkin McCarty Survey, Abstract No. 600, Collin County, Texas, containing 119.453 acres of land, and being more generally located at the southwest corner of Prosper Trail and Custer Road. (A 2004-27, Clark Partners, L.P.) (SJ) c. Consider and act upon approving a Resolution ordering a General Election to be held on May 7, 2005 for the purpose of electing the Mayor and two (2) members, Place 1 and Place 2, to the Town of Prosper Town Council to fill expired terms. (SJ) Page 1 of 5 d. Consider and act upon approving a contract for election services between the Town of Prosper and the Collin County Elections Administration for the May 7, 2005 General Election. (SJ) e. Consider and act on a request to adopt an ordinance rezoning 44.0± acres at the northwest corner of Custer Road and University Drive from Single Family -1 to Commercial (Z04.21). (MH) f. Consider and act on a request to adopt an ordinance amending PD -9 -Single Family to include an additional 119.4± acres located at the southwest corner of Prosper Trail and Custer Road into the Whitley Place Planned Development (Z04-24). (MH) FINANCIALS g. Consider and act upon the financial statements ending January 31, 2005. (AL) Motioned by Mayor Pro -Tem Lisa Dritschler, seconded by Ane Casady to approve the consent agenda. Motion approved 4-0. PUBLIC COMMENTS (The public is invited to address the Council on any topic. However, the Council is unable to discuss or take action on any topic not listed on this agenda. Please complete a 'Public Comments Form" and present it to the Town Secretary prior to the meeting.) 5. Comments by the Public There were no comments by the public tonight. REGULAR AGENDA (If you wish to address the Council during the regular agenda portion of the meeting, please fill out a "Speaker Request Form" and present it to the Town Secretary prior to the meeting. Citizens wishing to address the Council for items listed as public hearings will be recognized by the mayor. Those wishing to speak on a non-public hearing related item will be recognized on a case-by-case basis, at the discretion of the Mayor and Town Council.) PUBLIC HEARINGS /ASSOCIATED ORDINANCES/PLATS .� Presentation of Service Plan and First Public Hearing to consider the voluntary annexation of a tract of land located in the Collin County School Land Survey, Abstract No. 147, Collin County, Texas, containing 77.6972 acres of land, and being more generally located at the northeast corner of Coleman Street and Prosper Trail. (A 2004-28, Axxium Land Development, LLC) (SJ) Motioned by Kevin Drown, seconded by David Bristol to open the public hearing. Motion approved 4-0. Mayor Charles Niswanger opened the public hearing at 6:14 p.m. There were no requests to speak on this item. Motioned by Kevin Drown, seconded by David Bristol to close the public hearing. Motion approved 4-0. Mayor Charles Niswanger closed the public hearing at 6:14 p.m. DEPARTMENT ITEMS 7. Consider and act upon a) an agreement between the Town of Prosper and DJPT-57, Ltd. regarding improvements to the drainage channel within the Trails of Prosper subdivision; and b) a resolution authorizing the Mayor to execute the agreement. (DM) Council tabled the item so that staff could further work on and discuss this issue with some of the homeowners and the Trails of Prosper Home Owners Association. Motioned by Mayor Pro -Tem Lisa Dritschler, seconded by David Bristol to defer this item to the March 8, 2005 Town Council meeting. Motion approved 4-0. Mike Wadsworth arrived after this item had already been voted on, at approximately 6:43 p.m. Page 2 of 5 8. Discuss design specifications for the construction of emergency warning sirens for the Town. (RT) Fire Chief Ronnie Tucker gave a brief overview of various types of emergency warning sirens that could be installed within the Town and liscussed briefly the steps he has taken to speak with vendors. He discussed the number of sirens the Town might be able to purchase, id at this time it appears that four sirens will be adequate to cover the general area of the Town. Chief Tucker stated that the sirens are not designed to warn people inside of their homes of impending inclement weather situations, but they are designed to warn individuals who are outside in order to send them inside to turn on their radios and televisions for future monitoring of the weather. Chief Ronnie Tucker will go forward at this time and begin the process to receive formal bids for these sirens. 9. Consider and act upon a.) a lease agreement for the property at 110 W. Broadway Street; and b) a resolution authorizing the Mayor to execute the lease agreement. (DM) Motioned by Mayor Pro -Tem Lisa Dritschler, seconded by Ane Casady to approve a lease agreement for the property at 110 W. Broadway Street and authorize the Mayor to execute the lease agreement, subject to adding the verbiage in paragraph 5 of the agreement which indicates that consent will not be unreasonably withheld after the word "Lessor." Motion approved 5-0. 10. Discuss and provide direction to Town staff regarding the process and schedule associated with the construction of a new municipal building. (DM) Town Administrator Doug Mousel solicited input from Council on their thoughts regarding the construction of a new municipal building. Mayor Pro -Tem Lisa Dritschler asked what the size of the lot was that the building would be built on, and Doug Mousel indicated that the lot was 150 feet deep by 100 foot wide. Council supports the idea of an RFQ in order to get a good idea of what size of building the Town needs as well as how the building will be comprised. Mayor Pro -Tem Lisa Dritschler supports the idea of a two story building, and Mike Wadsworth supports a one story building for utility purposes. David Bristol wants to be careful not to overbuild the area of where this building will be located so that its property value will be consistent with the area surrounding it. He supports the idea of a one story building at less than $1 million. He also suggested taking into consideration the fact that with additional growth of employees, additional parking is going to be necessary, and that will also impact the size of the building and how much room there is to build. pug Mousel asked if there was any objection to circulating an RFQ for a building that will be utilized for Town Hall, meeting space, the Holice Department, or any number of things, with the idea that the building will be re -used at a later date for some function relating to the Town, be it a Senior Center, Library, etc., and that the cost of the building fall at or under $1 million with the potential for the building to be expanded in size, if necessary, in order to meet the accommodations of the need it will be used for. The Council had no objection to this idea. 11. Presentation of a Racial Profiling report to the Council as required by law. (KM) Captain Gary McHone reviewed the report presented from the Prosper Police Department relating to racial profiling. He did point out that a large portion of traffic stops are conducted on Preston Road (S.H. 289), which is a transient road, not necessarily partial to Prosper residents. Based on the numbers, the report indicates that the stop percentages are consistent with professional stops, not indicative of any racial profiling. The profile does not track whether or not the individuals who are stopped are Prosper residents. 12. Consider and act on a recommendation from the Parks & Recreation Board to name the three new athletic fields at Prosper Elementary School, two of the new parks at the Lakes of La Cima, and the new park at Whispering Farms. (MH) The field names proposed for three parks to be developed in Prosper are the following: Eagles' Landing Field, Prospering Parks and Town Lake Park. David Bristol stated that he supports the names of these three parks and he also suggested that he supports the name of Veterans Park for a future large central park in the Town, in an effort to honor veterans who have given their time in service and now reside or have resided in the Town of Prosper. Motioned by Mike Wadsworth, seconded by Kevin Drown to approve the recommendations from the Parks and Recreation Board to name three new athletic fields at Prosper Elementary School, two of the new parks at the Lakes of La Cima, and the new park at Whispering �arms. The three fields will he named Eagles' Landing Field, the parks at the Lakes of La Cima will be named Prospering Parks and the new park at Whispering Farms will be named Town Lake Park. Motion approved 5-0. Page 3 of 5 13. Discuss and provide staff feedback regarding a possible Sign Code amendment dealing with temporary signs for new businesses. (MH) few businesses moving into Town have suggested to the Planning Director that the Sign Code is not user friendly to read and iderstand. A couple of entities have suggested that banner signs should be allowed in the Town. Staff feels that the banner signs are not stable signs which present professionally or add to the aesthetic appeal of the Town. Staff does not recommend that Council make any amendments or changes to the Sign Code. Council is comfortable with how the Sign Code is written and does not want to see any changes made to the Code. Council directed Staff to leave the Sign Code in its current form. 14. Discuss and provide staff feedback regarding the Thoroughfare Plan and possible street sections. (MH) Planning Director Mitch Humble suggested a couple of ideas for design standards of streets, which included adorning a median between the roads with flowers, or having no median at all, but just four lanes. Mayor Pro -Tem Lisa Dritschler suggested landscaping ideas to include flowers, split rail fences, windmills to support our branding and logo, special street lighting, sidewalks, and any other number of ideas. Mitch Humble was particularly interested in ideas for the street cross sections. Doug Mousel suggested considering the typical four lane divided street cross section and then move forward with design standards for the streets and traffic circulation later. 15. Discuss pending and future thoroughfare and traffic improvements. (DM) Town Administrator Doug Mousel gave a general overview of items he is working on or inquiring into regarding future thoroughfare and traffic improvements. Based on Doug Mousel's comments, Mayor Pro -Tem Lisa Dritschler suggested that the Town consider putting together a Capital Improvement Plan (CIP) in the near future, in an effort to help prioritize what thoroughfares and roads need to be focused on during the upcoming budget process. i Mayor Pro -Tem Lisa Dritschler asked to address the following issues concerning thoroughfare and traffic improvements: 1) The creation of a truck route throughout the Town, 2) the potential of providing a school zone on SH 289, and 3) whether or not the Town can provide a traffic count of the number of cars that turn into the elementary school on a daily basis so that TxDot can take it into consideration when they are addressing the study for a light at SH 289 and E. First Street. 16. Discuss recent and upcoming activities of the Mayor and Town Administrator. (DM/CN) A general overview of the recent and upcoming activities of the Mayor and Town Administrator were covered. 17. Possibly direct Town Staff to schedule topic(s) for discussion at a future meeting. • Discuss where the Prosper School District is at on their bond package at the future joint meeting between the Town and School Board • Drainage problems behind houses of Prosper residents where the Town maintains some responsibility for the drainage issues • Security of vehicles for the Building Inspectors • Status of acquiring automatic meter readers • Status of the revised thoroughfare plans EXECUTIVE SESSION 18. Recess into closed session in compliance with Section 551.001 et. Seq. Texas Government Code, to wit: Rection 551.072 - to deliberate about real property regarding a) Acquisition of right-of-way for the extension of the Dallas North Tollway. b) Acquisition of property for a community park. Page 4 of 5 Motioned by Mike Wadsworth, seconded by David Bristol to adjourn into executive session. Motion approved 5-0. Council recessed into executive session at 9:02 p.m. ,9. Reconvene into regular session and take any action necessary as a result of the closed session. Motioned by Mike Wadsworth, seconded by David Bristol to reconvene into regular session. Motion approved 5-0. Council reconvened from executive session at 9:49 p.m. No action was taken as a result of the executive session. 20. Consider and act upon authorizing the Mayor to execute a contract to purchase real property for a community park. Council did not discuss or take action on this item. 21. Adjourn Motioned by Ane Casady, seconded by Mayor Pro -Tem Lisa Dritschler to adjourn the meeting. Motion approved 5-0. Meeting was adjourned at 9:50 p.m. Attest: Shanae Jennings, n Secretary arles N anger,a r Page 5 of 5