03.03.25 Downtown Advisory Committee MinutespRl"DWN OF
SPER
A Place Where Everyone Matters
2.
3.
4.
Call to Order / Roll Call.
The meeting was called to order at 5:32 p.m.
Committee Members Present:
Chris Wardlaw, Chair
Melissa Randle, Vice -Chair
Gavin Hernandez
Matt Nohr
Iris Meneley
Don Perry
Teague Griffin
Mike Pettis
Megan Brandon
Councilmembers Present:
Marcus Ray
Cameron Reeves
Chris Kern
MINUTES
Downtown Advisory Committee
Monday, March 3, 2025
Staff Members Present:
Mario Canizares, Town Manager
Robyn Battle, Executive Director
Chuck Ewings, Assistant Town Manager
David Hoover, Development Services Director
Kurt Beilharz, Parks and Recreation Assistant Director
Consider and act upon the minutes from the February 3, 2025, Downtown Advisory
Committee meeting. (RIB)
Melissa Randle made a motion and Megan Brandon seconded the motion to approve the
minutes from the February 3, 2025, Downtown Advisory Committee meeting. The motion
was approved unanimously.
Comments from the Public.
There were no comments from the public.
Update and discussion on Downtown Improvement Projects.
a. Downtown Plaza Concepts (KB)
Mr. Beilharz reviewed an updated conceptual design for the Downtown Plaza based
on feedback from the last DTAC meeting. The Committee expressed concern with
how customers from the 1902 restaurant would use the open space, and the design
would need to take that into account. They recommended removing the stage and
advised against tables with umbrellas that would need to be set up and removed
frequently. They recommended that the maximum height of the shade structure
Page 1 of 3
should block the afternoon sun from the plaza, and not impede the view from the
1902 rooftop.
The DTAC's recommendations will be incorporated into the conceptual design for
the plaza. The Committee recommended using Olsson Studio to design the plaza,
using the conceptual design as a guide. The project is not currently funded for
design or construction, so additional funding would need to be identified.
b. Downtown Logo Options (MK)
Ms. Battle presented revised logo options based on feedback from the last DTAC
meeting. While selection of a logo is not a time -sensitive project, Olsson Studio is
finalizing design documents for the Monumentation project, so a decision needs to
be made whether to include a logo in the cast stone at the base of the monuments.
The DTAC decided to omit the logo from the monumentation, and make a decision
later on a Downtown logo.
c. Budget Update (RB)
Ms. Battle updated the Committee on the direction received at the February 19,
2025, CIP Subcommittee meeting. Ms. Battle had provided the Subcommittee with
an update on projects completed so far, and the remaining funds available that
were allocated for Downtown Improvements from FY 2023-2024 and FY 2024-
2025. Of the $1,936,000 allocated over two years, approximately $965,383
remains. The CIP Subcommittee requested that the DTAC make a
recommendation on how to use the remaining funds, in priority order.
The DTAC members went through a process to prioritize the remaining projects that
are still under consideration. The remaining funds are sufficient to complete or
substantially complete projects 1-4, listed below:
Priority
Project
Cost
1
Paved Parking Behind EDC; Parking on McKinley and
$430,000�
Broadway
2
Sod Groundcover Along Walkway
$30,0001
3
Historical Markers
$7,0001
4
!Monuments at Broadway & Main 4 corners
$540 000.
5
Downtown Plaza - Design and Construction $1,100,000
6
_Outdoor Wireless Sound System
$275,000
TBD
Primary Gateway Monument at Broadway & Coleman
$407.000
TBD
;silo Monument at Broadway & Main
$703,000�
TBD
Tertiary Monuments (4) along Broadway
$116,000
When evaluating the remaining projects, the DTAC members considered the cost of
the project, the impact on Downtown Prosper, and the time needed for completion.
Additional funding would be needed to design and construct the Downtown Plaza,
install an outdoor sound system, and to complete the Downtown Monumentation
project. Staff will begin the process of completing projects 1-4. Projects that require
a bid process will be brought before Council at a future meeting.
Teague Griffin made a motion and Gavin Hernandez seconded the motion to
recommend that the remaining $965,383 in Downtown Improvement funds be
allocated, in priority order, to the following projects:
1. Paved Parking Behind the EDC and Additional Parking on McKinley and
Page 2 of 3
Broadway - $430,000
2. Sod Groundcover and Irrigation Along Walkway - $30,000
3. Historical Markers Project - $7,000
4. Monuments at Broadway and Main Street (the four corners of the intersection,
excluding the silo monument) - $540,000
The motion was approved unanimously.
5. Discuss implementation strategies for the Downtown Master Plan.
Fagade Lighting (RB)
Ms. Battle inquired whether the Committee was still interested in pursuing this project.
The Committee expressed concern with coordinating matching lighting with all the
property owners, particularly since some of them do not have exterior outlets. Members
considered whether the program should be optional, and whether property owners could
be reimbursed for lights, and whether the lights should be year-round or only at
Christmas. The DTAC recommended this issue be brought up at a future Downtown
Business Alliance meeting to get Downtown business owner feedback.
6. Requests for future agenda items.
The Committee requested an updated on the proposed warranty study at Coleman and
Broadway at the next meeting.
7. Adjourn.
The meeting adjourned at 6:58 p.m. on Monday, March 3, 2024.
These minutes were approved on Monday, April 7, 2025.
Chris Wardlaw, Chair
wr�m4
- 'b&Le
abyn ff
le, Executive Director
Page 3 of 3