02.13.25 Library Board Minutes Special Meetingv
OWN OF
PRI'SPER
A Place Where Everyone Matters
MINUTES
Library Board Special Meeting
Prosper Town Hall, Program Room
200 S. Main Street, Prosper, TX
Thursday, February 13, 2025
5:30 PM
1) Call to Order / Roll Call
Meeting was called to order at 5:30 pm by Danielle Philipson
a) Board members present:
i) Andrew Cartwright, Danielle Philipson, Lenorah
Katie Williams, JenniferWattenbarger/.,�
b) Board members absent:
i) Jennifer Lawler
Johnson, Mary Beth Randecker,
c) Staff members present:
i) Gary Landeck (Library Director)
ii) Robyn Battle (Executive Director, Town of Prosper)
2) Comments by the public.
a) none
3) Review and provide feedback on the revised draft of the Master Plan by 720 Design and the Library
Director's presentation for the February 25 Town Council meeting. Consider and discuss revisions.
Key Updates:
• Volume 1: The main change is the addition of a third option for a 33,000 sq/ft facility. Sections 1
and 2 remain largely unchanged, except where references to this third option have been added.
Section 3 provides a breakdown of all thre apt* s.
�� `n�
• Volume 2: This remains unchanged, butt= �nc�u e it for reference. It contains survey and focus
group results, as well as other supporting documentation for Volume 1.
Danielle mentioned that the original options included over 50% of the total bond as mentioned at the
town council meeting. Council asked to see a 3'd option presentation that included 33,000 SQFT, digital
collection.
Robin said council asked to remove Artesia since no plans for annexation. In option 3, we would be
out of space with collection space by 2033.
Katie wondered if accreditation standards would beat risk with option 3. L nnor?h spoke about the
importance of maintaining accreditation so Prosper doesn't lose access toWue%ave now. 30,000 sq
ftwould keep us in accreditation unti12033.
Gary presented an initial outline of option 3 and his presentation for discussion, with the goal
of presenting a final version at our February 20 meeting.
Feedback from Town Council was that the 2 options that were presented are too expensive
Gary's presentation is focused on option 3 (presenting advantages and shortcomings)
The board wants Prosper citizens to use Prosper's library
Gary will take board's recommendations and add them to his presentation. Then he will share an
updated presentation with the board.
Lenorah will share the work that has been done so far for a foundation for possible public
partnerships as a source of additional funding.
Robin explained- our goal is to get the board comfortable with the master plan. Also, the board
needs to make recommendations then present to council 3/11.
What Council's adoption of the Master Plan would mean- plan adopted, then present it to the
bond committee.
m How Library Board members can qualifytheir approval (orconcerns) of the Master Plan
Come to consensus
Designee speaking to council to advocate for the library we want to see
The Citizen Bond Committee process- bond committee would recommend final monetary
commitment.
The board discussed Library Director's draft presentation to Town Council and revised master plan
documents. Concerns regarding accreditation and importance of balancing capital budget items
were discussed. Discussion will continue at 2/20/25 meeting. The board will spend the week
reading the plan as presented by Gary and comeback with recommendations. The board wants the
time needed to send the best presentation to council.
4) Future meetings and request for future agenda items (carried over from November2024 &
January2025 meetings' "request for future agenda items")
a) Review and approve minutes from January 7 meeting
b) Question from Johnson- is it time to revisit going back to a monthly board meeting or
more frequent meeting schedule?
c) Request to revisit materials selection policies
d) Revisit Library renewals and ILL proposed policy changes
e) Revisit option of livestreaming board meetings
f) Discuss amending bylaws to have secretary and chair sign min utes
g) Next scheduled meeting Feb. 20,2025 at 6:15
5) Adjournment
a) Mary Beth Randecker motioned to adjourn; Katie Williams seconded. Motion
unanimously approved.
b) Meeting adjourned by Danielle Philipson at 7:26 pm. ii ll
P-0 Taawaawll 5; �Wq 13, 2025
Jennifer Wattenbarger Date