09.27.2011 Town Council MinutesMINUTES
Regular Meeting of the Prosper Town Council
TOWN OF Prosper Municipal Chambers
P R SPER 108 Broadway
Prosperer , TX 75078
Tuesday, September 27, 2011 at 6:00 p.m.
Prosper is a place where eieryone matters.
I. Call to Order / Roll Call.
Mayor Smith called the meeting to order at 6:01 p.m.
Council present included: Mayor Ray Smith, Mayor Pro Tem Kenneth Dugger, Deputy Mayor Pro
Tem Meigs Miller, Danny Wilson, Curry Vogelsang Jr., Dave Benefield and Jason Dixon.
Council Member(s) absent: None
Staff present included: Mike Land, Town Manager; Amy Piukana, Town Secretary; Hulon Webb,
Director of Development Services; Chris Copple, Planning & Zoning Manager; Matthew Garrett,
Finance Director; Wade Harden, Senior Planner Parks & Recreation; Michael Bulla, CIP Project
Manager.
2. The Invocation was given by Pastor John Fowler with Prosper United Methodist Church. The
Pledge of Allegiance, and Pledge to the Texas Flag was given.
3. Announcements of dates and times of upcoming community events — Town Manager Mike Land
announced the annual Health and Safety Fair and National Night Out is set for Tuesday, October 4,
2011 at Reynolds Middle School's multi-purpose building, starting at 5:30 p.m.
4. Mayor Smith presented a Certificate of Appreciation to Jennifer Sanchez for her assistance with the
Grand Opening of Boyer Park.
5. Mayor Smith presented a Certificate of Appreciation to Melissa Randle for her assistance with the
Frontier Park Festival.
6. CONSENT AGENDA
(Items placed on the Consent Agenda are considered routine in nature and are considered non-
controversial. The Consent Agenda can be acted upon in one motion. A majority vote of the Council
is required to remove any item for discussion and separate action. Council members may vote nay on
any single item without comment and may submit written comments as part of the official record.)
MINUTES, RESOLUTIONS AND OTHER ITEMS
6a. Consider and act upon minutes from the following Council meeting (AP)
• September 13, 2011 — Regular Town Council Meeting
6b. Consider and act upon Ordinance No. 11-68, adopting the 2011-2012 Prosper Economic
Development Corporation Budget. (MG)
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6c. Consider and act upon the August 2011 monthly financial statements. (MG)
6d. Consider and act upon 1) an interlocal agreement between the Town of Prosper and the City
of Frisco regarding the provision of Geographic Information Systems (GIS) Services to the
Town and 2) Resolution No. 11-60 authorizing the Town Manager to execute the same. (CC)
6e. Consider and act upon an Encroachment on Easement Agreement within the limits of the
Cynthia Cockrell Elementary School property, by and between Oncor Electric Delivery
Company and the Town of Prosper. (HW)
Council Member Dixon made a motion to approve Consent Items 6a -6e, as presented. Motion
seconded by Council Member Benefield. Motion approved by vote of 7-0.
CITIZEN'S COMMENTS
(The public is invited to address the Council on any topic. However, the Council is unable to
discuss or take action on any topic not listed on this agenda. Please complete a "Public Comments
Form" and present it to the Town Secretary prior to the meeting.)
7. Other Comments by the Public — There was no one present that wished to speak.
REGULAR AGENDA
(If you wish to address the Council during the regular agenda portion of the meeting, please fill out a
"Speaker Request Form" and present it to the Town Secretary prior to the meeting. Citizens wishing
to address the Council for items listed as public hearings will be recognized by the Mayor. Those
wishing to speak on a non-public hearing related item will be recognized on a case-by-case basis, at
the discretion of the Mayor and Town Council.)
DEPARTMENT ITEMS
8. Discuss and appoint individuals to the Parks and Recreation Board, Planning & Zoning Commission,
Board of Adjustment/Construction Board of Appeals, Economic Development Corporation and
Upper Trinity Water District appointment.
Council Member Benefield made a motion to appoint the following Board Members:
• Planning and Zoning Commission: Bill Senkel for a one year term; Mike McClung; Chris
Keith, Jim Cox and Bruce Carlin.
• Parks and Recreation Board: Barbara Cottone; Chuck Stuber; Hope Malone; and Brad Black.
• Board of Adjustment: Bryan Dennis; Matthew Jakusz; Emily Lewis as Alternate.
• Economic Development: Reappointment of Ray Smith and Daniel Jones.
• Upper Trinity Water District: George Dupont.
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Motion seconded by Mayor Pro Tem Dugger. Motion approved by vote of 7-0.
9. Discussion regarding the Upper Trinity Watershed Program. Director of Development Hulon Webb
briefed Council regarding the program. Staff recommended the Town see the plans prior to any
Resolution.
No action was taken on this item.
10. Consider and act upon Ordinance No. I 1-66 establishing a fund balance policy for each of
the major governmental funds in accordance with Governmental Accounting Standards Board
(GASB) Statement Number 54. Finance Director Matthew Garrett briefed Council regarding the
requirements and policy.
After discussion, Deputy Mayor ProTem Miller moved to approve Ordinance No. 11-66 establishing
a fund balance policy for each of the major governmental funds in accordance with Governmental
Accounting Standards Board (GASB) Statement Number 54. Motion seconded by Mayor Pro Tem
Dugger. Motion approved by vote of 7-0.
11. Consider and act upon Ordinance No. 11-67 amending the Fiscal Year 2010-2011 Budgei
for municipal purposes approving changes made in FY 2010-2011 Budget Amendment 93. This item
was withdrawn and no action was taken.
12. EXECUTIVE SESSION — Mayor Pro Tem Dugger made a motion to recess into Executive Session at
6:25 p.m. Motion seconded by Deputy Mayor Pro Tem Miller. Motion approved by vote of 7-0.
Recess into Closed Session in compliance with Section 551.001 et. seq. Texas Government Code, to
wit; and Section 551.071 Meeting with City Attorney regarding a matter(s) in which the duty of the
City Attorney under the Texas Disciplinary rules of Professional Conduct of the State Bar of Texas
conflicts with the Open Meetings Act regarding:
12a. Section 551.074. To deliberate the annual evaluation of Town Manager Mike Land.
12b. Section 551.071. Consultation with Town Attorney regarding Legal issues relating to the
First Street/Colt Road Improvements project.
12c. Section 551.087. To deliberate regarding an Economic Development Incentive of property
located south of Prosper Trail, West of Custer, east of Dallas North Tollway and north of
Highway 380.
12d. Section 551.087. To deliberate regarding Economic Development negotiation of property
south of Fishtrap, North of Hwy. 380, East of FM 1385, and West of Burlington Northern
Railroad.
12e. To reconvene in Regular Session and take any action necessary as a result of the Closed
Session.
Mayor Pro Tem Dugger moved to reconvene into Regular Session at 7:56 p.m. Motion seconded
by Council Member Deputy Mayor Pro Tem Miller. Motion prevailed by vote of 7-0. No action was
taken.
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13. Possibly direct Town Staff to schedule topic(s) for discussion at a future meeting. Mayor Pro Tem
Dugger asked for an update regarding the Hayes Road project. Council Member Vogelsang asked
staff to provide safety policies and procedures regarding stop signs at the next meeting.
14. Adjourn — Mayor Pro Tem Dugger moved to adjourn the meeting. Motion seconded by Deputy
Mayor Pro Tem Miller. Motion approved by vote of 7-0.
The meeting adjourned at 7:58 p.m.
ATTEST:
Ainy M. Pi ana, TRMC
Town Secretary
Ci
Ray �mith,�Mayor
Pagc 4 of 4
Md
TOWN OF
PR SPER
Prosper is a place where evetlyone matters.
Call to Order / Roll Call.
Mayor Smith called the meeting to order at 5:01 p.m.
MINUTES
Town of Prosper
Work Session
Prosper Municipal Chambers
108 W. Broadway, Prosper, Texas
Tuesday, September 27, 2011
Work Session begins at 5:00 p.m.
Council present included: Mayor Ray Smith, Mayor Pro Tem Kenneth Dugger, Deputy Mayor Pro
Tem Meigs Miller, Danny Wilson, Curry Vogelsang Jr., Dave Benefield and Jason Dixon.
Council Member(s) absent: None
II. Council Members discussed the appointment of individuals to the Parks and Recreation
Board, Planning & Zoning Commission, Board of Adjustment/Construction Board of
Appeals, Economic Development Corporation, and Upper Trinity Water District.
III. Adjournment The meeting adjourned at 5:59 p.m.
Ray Smith, M�yor
ATTEST:
Amy M. PPiZ d, TRMC
Town Secretary
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