03.27.2013 Town Council Minutes SpecialEJ
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TOWN OF
PRI)SPER
Minutes
Special Meeting of the Prosper Town Council
Prosper Municipal Chambers
108 W. Broadway
Prosper, TX 75078
Wednesday, March 27, 2013
8:30 a.m. Special Meeting
1. Call to Order Special Meeting/Roll Call. The meeting was called to order at 8:34 a.m.
Council Members present: Mayor Ray Smith, Mayor Pro Tern Meigs Miller, Deputy Mayor Pro Tem
Kenneth Dugger, Council Member Danny Wilson, Council Member Curry Vogelsang, Council
Member Mike Korbuly, and Council Member Jason Dixon
Staff Members present: Town Manager Harlan Jefferson, Executive Assistant/Deputy Town
Secretary Carol Myers, Library Director Linda Shaw, Public Works Director Frank Jaromin,
Development Director Hulon Webb, Planning Director Chris Copple, Parks and Recreation
Coordinator Will Mitchell, Finance Director Matthew Garrett, Fire Chief Ronnie Tucker, and Police
Chief Kirk McFarlin.
2. The Town Council will hold a strategic planning workshop to discuss successes and accomplishments
since the last planning workshop and to prioritize future strategic goals.
Facilitator Randy Pennington presented the following topics/goals for the day's focus and discussion:
• Targeted and Maintainable Economic Development: Promote diversity in economic growth and
community development for Prosper's current and future residents.
• Residential Development: Ensure quality residential development that supports the Town's
vision and enhances the quality of life of Prosper's current and future residents.
• Safety and Security: Ensure the safety and security of individuals and property for those who
live, work, and play in Prosper.
• First Rate Utilities: Provide high quality water and sewer services to meet the Town's current
and future needs.
• Efficient and Effective Roads & Infrastructure: Provide high transportation corridors that
promote mobility to meet the Town's current and future needs.
• Maximize Recreation and Leisure Opportunities: Provide citizens and visitors with
opportunities to participate in experiences that meet their recreation and leisure needs. Promote
diversity in leisure services, and experiences for Prosper's current and future residents.
• Community Character: Maintain Prosper's unique feel and distinctive look through extensive
use of trees and open space as well as high development standards that provide vibrant,
neighborhoods and development.
• Fiscal Stewardship: Ensure Propser's long-term financial viability and integrity of the Town's
financial controls and processes.
• A Quality Workforce: Ensure Prosper's long-term success by attracting, retaining, equipping,
and empowering a workforce that delivers excellent service for an excellent value.
• Town Facilities: Maintain quality public facilities that represent the brand image of Prosper;
meet the needs of the citizens and staff, and promote effective and efficient Town services.
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The goals were broken out into the following categories:
• Long-term Objectives (5-10 years)
• Action Items — Urgent and Important (within the next year)
• Action Items — Important to Begin or Continue (immediate and/or on -going)
• Action Items — As Time/Resources Allow (no immediate need, but nice to do in the future)
Facilitator Randy Pennington asked the Town Council to share the accomplishments that they were
most proud of. Some of the accomplishments mentioned were:
• Hiring the new Town Manager, EDC Director, and three officers
• Frontier Park;
• Tollway/380 project;
• Growing services yet maintaining the same tax rate;
• Infrastructure — Pipeline West;
• Parkland acquisition; and
• Comp Plan
Mr. Pennington stated that the dialogue today would focus on the Town's "Strategic Plan" which
should move the Town Council toward their "Vision." "Vision" was defined as being a consciously
created fantasy of what they would ideally like for Prosper to be. This led to discussion of the Town
of Prosoer's 2020 Vision: A community committed to excellence. A high -quality, family -oriented
community maintaining a visually aesthetic open feel while quality commercial development is
directed toward the Town's major transportation corridors all while maintaining strong fiscal
responsibility. "
The Town's Mission Statement, "tag line," and logo were reviewed and discussed and the Town
Council unanimously agreed that they did not want to make any changes.
Vision Focus: Get the utility services in place to accommodate the growth we have; put foundation
in place with ordinances, people and culture; then execute. The council unanimously felt this had
been talked about enough and it was time to execute their plans.
A lengthy discussion was held regarding recreation and leisure opportunities and concerns regarding
use of the sports fields, league fees, how fee money was spent, league management, and coordination
of the fields/facilities. Town Council gave staff approval to handle scheduling for the use of the
fields; but also requested that staff bring a recommendation back to the Town Council regarding
the other areas of concern discussed and referenced above.
Quality economic development was also high on the Town Council's priority list, and they instructed
the Director of Economic Development to work with staff and determine what would make Prosper
unique and bring in business, i.e., Temple being known for medical specialities and facilities with
Scott & White and other medical amenities; Grapevine has Bass Pro, etc. The Town Council directed
staff to bring a recommendation to them for review and discussion.
At the end of the workshop, the Town Council asked staff if they had any concerns, and if so, what
they were and what was needed to be successful in their jobs. The main concerns centered around
pay and resources such as adequate staffing and equipment. Also, staff felt that in the past,
information was not filtered down from upper management to the lower levels of staff which caused
morale issues. A specific example was the compensation plan the Town Council approved
previously and several of the staff did not know about it.
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Facilitator Pennington's PowerPoint presentation containing the discussion topics of the day is
attached to these minutes and incorporated herein for reference. Mr. Pennington explained to the
staff and Town Council that he would be putting all of the discussion topics and suggestions that had
been shared during the day together in a final report which should be ready in about two weeks.
Deputy Mayor Pro Tern Dugger made a motion to recess into executive session at 4:40 p.m. Motion
was seconded by Council Member Wilson. Motion was approved by a vote of 7-0.
3. EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et. seq. Texas Government Code, as
authorized by the Texas Open Meetings Act, deliberate regarding:
3a. Section 551.072. To deliberate the purchase, exchange, lease, or value of real property
generally located on W. Broadway Street west of Coleman.
4. To reconvene in Regular Session and take any action necessary as a result of the Closed Session.
Deputy Mayor Pro Tern Dugger made a motion to reconvene into regular session at 5:53 p.m. Motion
was seconded by Council Member Wilson. Motion was approved by a vote of 7-0. No action was
taken as a result of Executive Session.
Adjourn. Deputy Mayor Pro Tern Dugger made a motion to adjourn the meeting at 5:53 p.m. Motion
seconded by Council Member Wilson. Motion approved by vote of 7-0.
The meeting adjourned at 5:53 p.m.
n
AP OVEN:
Ray Smith,�Vlayor
ATTE
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Har an Je ferson
Interim Town e e ry
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