07.12.2018 Parks & Rec Minutesi1�.
OWN
p T S P OE" R
"A Place Where Everyone Matters "
1. Call to Order / Roll Call.
The meeting was called to order by Rick McGrath at 6:02 pm.
MINUTES
Regular Meeting of the
Parks and Recreation Board
108 W. Broadway Street, Prosper, Texas
Town of Prosper Municipal Chambers
Thursday, July 12, 2018, 6:00 p.m.
Board members present: Rick McGrath, Chair; Rebekah Land, Vice Chair; Gina Kern, Secretary; Chuck
Smith; and Stephen Thomas.
John Metcalf and Cameron Reeves were absent.
Staff members present: Dudley Raymond, Director of Parks and Recreation; Paul Naughton,
Landscape Architect; and Matt Furr, Parks Superintendent.
2. Consider and act upon approval of the Minutes from the June 14, 2018, Parks and
Recreation Board meeting.
Motion to approve Draft Minutes by Thomas, second by Kern. Approved 5-0.
3. Comments by the Public.
There were no comments by the public.
4. Prosper Youth Sports Commission update.
5. Update on the Sponsorship Policy.
Raymond updated the Board on the Sponsorship Policy that was approved by Town Council with some
minor changes that helped clarify the intent of the policy.
6. Discussion and recommendation to Council regarding increasing the Field User Fee.
Raymond gave an update on field use fees and discussed the boundary designations in the Field User Fee
ordinance. Raymond presented a spreadsheet that showed last year's registration by the leagues that
utilizes Town sports fields so the Board could see the number of registrants in each category, as well as
the result of raising the fee for one particular boundary designation.
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Board members reiterated their desire to increase fees for non-residents participating in youth recreational
sports in Prosper. They expressed concern with having enough fields to meet future needs and the desire
for out -of -Town participants to help offset the cost of maintenance and construction of fields. Raymond
said the Board could propose another increase in a few years, if needed. After discussion, the Board
suggested a three tier fee: in -Town residents would pay $10; those in the PISD would pay $30; and those
outside the PISD boundary would pay $50, per season, per participant. Thomas asked that the Board be
given more time to process the information and come with a recommendation.
Motion by Smith to table the discussion to the August meeting, second by Kern. Approved 5-0.
7. Discussion regarding food trucks at Parks.
The Board discussed the importance of fair and equitable treatment of food trucks in Prosper parks.
Currently, no permit is required. McGrath said it is important to create a policy. Land said Prosper -based
companies should be preferred. Kern said issues, such as clean up and insurance, also are considerations.
Motion by Smith to table the discussion to the August meeting, second by Kern. Approved 5-0.
8. Informational items.
a) Recreation Update
During the Recreation Update, Raymond said plans were well underway for both the Prosper
Community Picnic (September 8) and Prosper Christmas Festival (December 1). Summer
programming is going well, with registration numbers significantly up from last year. Robyn Johnson
has been hired as the Archery instructor and weekly classes resumed July 12. The most popular camp
this summer, to date, was Baseball Camp, which drew 85 players to Frontier Park.
b) Park Development Update
Naughton said the Tucker Park sign has been completed. He also related to the Board that Prosper has
been ranked up to the Certified Scenic City Silver level. He showed the Star Trail Neighborhood Park
Conceptual Design and suggested park names. The Board will select a name for this park at their
August meeting.
c) Park Operations Update
Furr described summer parks operations.
9. Discussion regarding any miscellaneous business or items to be placed on future Agendas.
There were no additional items discussed for placement on a future Agenda.
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10. Adjourn.
Motion by Land, second by Smith. Meeting adjourned at 7:07 pm. Approved 5-0.
Gina Kern, Secretary
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