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02.11.25 Town Council Meeting PresentationWelcome to the February 11, 2025, Prosper Town Council Meeting Call to Order/Roll Call Invocation, Pledge of Allegiance, and Pledge to the Texas Flag Pledge to the Texas Flag Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible. Announcements Presentations Agenda Item 1. Presentation from the Salvation Army of North Texas regarding the 2024 Mayor's Red Kettle Challenge. (MLS) Agenda Item 2. Presentation of a Proclamation declaring February 16-22, 2025, as Prosper Engineering Club Week. (MLS) Agenda Item 3. Presentation of a Proclamation declaring March 2025 as Theatre in our Schools Month. (MLS) Consent Agenda Agenda Item 4. Consider and act upon the minutes from the January 28, 2025, Town Council Regular meeting. (MLS) Agenda Item 5. Consider and act upon an ordinance ordering a General Election to be held on May 3, 2025, for the purpose of electing a Mayor, Councilmember Place 1, and Councilmember Place 4; designating the location of polling places; ordering notices of election to be given as prescribed by law and authorizing the Town Manager to execute contracts with Collin County and Denton County Election Departments for joint election services. (MLS) Agenda Item 6. Receive the 2024 Annual Racial Profiling Report for the Prosper Police Department as required by state law. (DK) Police Department 2024 Racial Profiling Report Chief Doug Kowalski Presented February 11, 2025 Traffic Encounter Estimate •The uniformed and traffic divisions of the Prosper Police Department are presented with approximately 310,149 traffic stop opportunities or possible encounters on a daily basis per the published daily traffic count by TXDOT (including US 380). •Flock Traffic Counts include internal Town Traffic (not including US 380) 310,149 Vehicles per Day (TXDOT AADT) 231,928 Vehicles per Day (Flock) https://experience.arcgis.com/experience/6c0166bfc5144afe83926a3a529a8d03#data_s=id%3AdataSource_3 - 19151a8559b-layer-5%3A594813 14 19,772 FM 1385 46,604 US 380 51,941 US 380 35,675 Preston Rd 44,181 US 380 16,298 Custer Rd 14,357 Prosper Trail 14,816 Frontier Pkwy 32,782 Preston Rd TXDOT Annual Average Daily Traffic 2023 Report AADT= Annual Average Daily Traffic AADT= VOL x SF x AF VOL= 24-hr volume count SF= applicable month/day combination seasonal factor AF= applicable axle-correction factor 9,196 First St 3,128 Broadway St 17,413 Coit Rd 3,986 La Cima Flock Traffic Counts by Density (2024)Flock Traffic Count =(1) Monthly Volume of All Vehicles/30 12983 9396 2023 vs 2024 Total Traffic Stops 2024 2023 16 5499 4097 3205 9 14 159 Results of 2024 Traffic Stops Verbal Warning - 5499 Written Warning - 4097 Citation - 3205 Written Warning and Arrest - 9 Citation and Arrest - 14 Arrest - 159Difference: +3587 in 2024 Traffic Stops by Location 12983 408 9 898 3266 8402 0 2000 4000 6000 8000 10000 12000 14000 Total Stops Private Property County Road State Highway US Highway City Street Count of Traffic Stops by Location Community Demographics Source: Prosper EDC, https://prosperedc.com/site- selection/demographics/#race 19 33.90% 66.10% % of Stops by Gender Female - 4402 Male - 8581 55 1757 2929 5519 2723 0 1000 2000 3000 4000 5000 6000 Alaska/ Native… Asian/ Pacific Islander-… Black-2929 White-5519 Hispanic/Latino-1781 Total Traffic Stops by Race Total Traffic Stops by Race Basic Reasons for Traffic Stops 245 7949 4097 692 12983 0 2000 4000 6000 8000 10000 12000 14000 Pre-Existing Knowledge- 245 Moving Traffic Violation-7949 Vehicle Traffic Violation-4097 Violation of the Law- 692 Total Traffic Stops Reasons for the Traffic Stop # of Stops 503 12480 Search Conducted During Traffic Stop Yes-503 No-12480 Total: 12983 Searches Conducted Traffic Stops 503 20 19 284 42 138 0 100 200 300 400 500 600 Total Searches-503 Incident to Arrest-20 Inventory-19 Probable Cause-284 Contraband-Plain… Consent-138 Reason for Searches # of Searches Conducted 1 6 255 133 108 Demographics of 503 Searches Conducted Alaska/Native American/Indian-1 Asian/Pacific Islander-6 Black-255 White-133 Hispanic/Latino-108 Use of Force During Traffic Stop & Racial Profiling Complaints 12982 1 Bodily Injury Occurred as the Result of an Officer’s Response to Resistance NO-12982 Total: 12983 Total Number of Racial Profiling Complaints Received during 2024: 0 Additional Information from Traffic Stops 254141216761 249021346647 0 50 100 150 200 250 300 NO-254 Asian/Pacific Islander-4 White-67 Alaska… Black-134 Hispanic/Latino-47 Contraband Found by Demographic During 326 Searches Count of Searches Contraband Discovered 12121 2 38 Basis for 159 Arrests Performed as a Result of a Traffic Stop Violation of Penal Code-76.11% Violation of Traffic Law-13.9% Violation of City Ordinance-1.26% Outstanding Warrant-26.42% Agenda Item 7. Consider and act upon a resolution authorizing the Town Manager and/or his/her designee to apply for the State of Texas. (DK) Agenda Item 8. Consider and act upon authorizing the Town Manager to approve the purchase of meter transmission units (MTUs), data collector units (DCUs), and related meter parts for use with water meters from Aclara Technologies, LLC, in the amount of $175,000. (CJ) Agenda Item 9. Consider and act upon authorizing the Town Manager to execute a Professional Engineering Services Agreement between Kimley-Horn and Associates, Inc., and the Town of Prosper, Texas, related to the design of the Prosper Trail (Legacy – DNT) – 2 WB Lanes project for $981,000. (PA) Prosper Trail (Legacy - DNT) Agenda Item 10. Consider and act upon a proposal from WOPAC Construction for a concrete hike and bike trail in Pecan Grove Park for $162,488. (DB) Agenda Item 11. Consider and act upon an ordinance to rezone 0.6± acre from Downtown Office (DTO) to Planned Development-131 (PD-131) on Bryant’s First Addition, Block 15, Lot 1R, located on the northeast corner of Coleman Street and First Street. (ZONE-24- 0026) (DH) Citizen Comments Regular Agenda Pursuant to Section 551.007 of the Texas Government Code, individuals wishing to address the Council for items listed as public hearings will be recognized when the public hearing is opened. Agenda Item 12. Receive an update regarding the Fire Department's 48/96 Scheduling. (SB) Prosper Fire Rescue 48/96 Schedule 1-Year Review Background •Prosper Fire Rescue firefighters switched from a 24/48, to a 48/96 work schedule January 6, 2024. •Established as a pilot program. •A 6-month review was performed to include metrics on productivity, overtime, the use of sick time, and the overall satisfaction on the workforce. Schedule •On the 48/96 schedule, firefighters work two consecutive 24-hour shifts followed by 96-hour off duty time before reporting back to work. •Only minor changes were needed to the departments policies, procedures, and methods of operation. Most required no change. Advantages •Mental/Physical Health and Wellness •Quality of Life •Recruitment •Retention •Productivity •Training Disadvantages •Short-term fatigue •Being away from family for 48- hour shifts •Occasionally working two consecutive holidays Quality of Life/Mental/Physical Health •Allows firefighters opportunities to spend longer, uninterrupted mornings and evenings with their families. •Granting opportunity for eleven additional full weekends off per year. •A 48/96 work schedule presents a clear-cut advantage for firefighters, as it reduces their commute time by half. •Providing firefighters with nearly a 70% increase in the number of sleep-in days at home, thus eliminating the need for added travel to or from work. •Reducing long term fatigue by introducing a 4-day rest periods provides firefighters with time catch up on lost sleep consistently. Recruitment •This is an incomplete inventory of cities that have adopted the 48/96 work schedule. Note that 4 out of 9 of our comparator cities have implemented this new schedule. •During the hiring process, when the department is contacted from our applicants for additional information, a common question posed is whether we follow a 48/96 work schedule or have any plans to adopt it. 1. Argyle 16. Little Elm * 2. Terrell 17. The Colony 3. McKinney*18. Grand Prairie 4. Richardson 19. Euless 5. Colleyville 20. Abilene 6. Haltom City 21. Hurst 7. Highland Park 22. Trophy Club 8. Mansfield 23. Keller * 9. Richland Hills 24. Southlake 10. Bedford 25. Roanoke 11. Rowlett 26. Highland Village 12. Rockwall 27. Grapevine 13. Flower Mound *28. Lake Cities 14. Lake Worth 29. Murphy 15. Carrollton 30. Various other Cities in State/Out of State Retention & Evaluations •August 2023: All shift-level members were surveyed, and 94% voted in favor of transitioning to the 48/96 schedule. •July 2024: A 6-month evaluation was completed, and all shift-level members were resurveyed. The results showed that over 98% voted in favor of transitioning to the 48/96 schedule. It was later determined that one person did not vote, lowering the overall percentage. The executive summary of this evaluation was provided to the Town Council on July 25, 2024, during the weekly update. •January 2025: All shift-level members were surveyed again, with results indicating that 100% of members favored keeping the 48/96 schedule. Additional Findings: •100% of members reported feeling more rested when returning to work. •100% noticed an increase in teamwork and morale. Productivity/Training •Two consecutive workdays allows more time for members to work on assigned administrative duties and projects. This provides them with more focus and uninterrupted time to complete tasks such as EMS ordering/inventorying, SCBAs, vehicle maintenance, uniforms, bunker gear, equipment, special operations, and more. •Increased flexibility in meeting shift objectives rather than waiting for several days to accomplish tasks that might require more than one 24-hour shift. •A 48/96 shift schedule enhances our training schedule flexibility while maintaining current annual training hour requirements. •Increased flexibility facilitates scheduling training on consecutive days within the 48-hour work cycle and allows for more makeup training opportunities in case of call volume interruptions. Comparable Metrics - 2,000.00 4,000.00 6,000.00 8,000.00 10,000.00 12,000.00 14,000.00 16,000.00 18,000.00 20,000.00 Vacation Holiday Sick Workers Comp Overtime 12,570.03 7,990.50 6,387.96 571.00 18,577.25 11,816.45 7,750.00 4,899.78 722.50 15,437.67 2023 2024 33380.70 33869.5 33100.00 33200.00 33300.00 33400.00 33500.00 33600.00 33700.00 33800.00 33900.00 34000.00 2023 2024 Training Hours Safety & Incident Reporting •Zero At-Fault Fleet Accidents •Zero Medication Errors •3 Work Related Injuries Requiring Missed Work •Staff recommends adopting the 48/96 shift schedule permanently. Staff Recommendation: QUESTIONS? Agenda Item 13. Discuss and consider Town Council Subcommittee reports. (DFB) Possibly direct Town Staff to schedule topic(s) for discussion at a future meeting. Executive Session Section 551.087 – To discuss and consider economic development incentives and all matters incident and related thereto. Section 551.072 – To discuss and consider the purchase, exchange, lease, or value of real property for municipal purposes and all matters incident and related thereto. Section 551.074 – To discuss and consider personnel matters and all matters incident and related thereto. Section 551.074 – To discuss and consider personnel matters, including the annual evaluation of the Town Manager, Town Attorney, and the Municipal Judge, and all matters incident and related thereto. Section 551.071 – To consult with the Town Attorney regarding legal issues associated with Planned Development district regulations, pursuant to Division 24 of Article 2 of the Town’s Zoning Ordinance, and all matters incident and related thereto. Section 551.071 – To consult with the Town Attorney regarding legal issues associated with amortization agreements, and all matters incident and related thereto. Section 551.071 - To consult with the Town Attorney regarding legal issues associated with code enforcement activities and substandard structures, law enforcement activities, and all matters incident and related thereto. The Town Council will reconvene after Executive Session. Reconvene into Regular Session and take any action necessary as a result of the Closed Session. Adjourn.