01.14.25 Town Council Meeting PresentationWelcome to the January 14, 2025,
Prosper Town Council Meeting
Call to Order/Roll Call
Invocation, Pledge of Allegiance, and Pledge to the
Texas Flag
Pledge to the Texas Flag
Honor the Texas flag; I pledge allegiance to thee,
Texas, one state under God, one and indivisible.
Announcements
Presentations
Agenda Item 1.
Presentation regarding the 2024 Mayor's Fitness Challenge. (TH)
Agenda Item 2.
Presentation recognizing the Town of Prosper’s Frontier Park as
the Texas Turfgrass Baseball Field of the Year. (MF)
Consent Agenda
Agenda Item 3.
Consider and act upon the minutes from the December 10, 2024,
Town Council Work Session meeting. (MLS)
Agenda Item 3.
Consider acceptance of the September 2024 monthly financial
report. (CL)
Agenda Item 4.
Consider and act upon the minutes from the December 10, 2024,
Town Council Regular meeting. (MLS)
Agenda Item 5.
Consider and act upon approving the purchase of ammunition
from GT Distributors, Inc. in the amount of $103,268 utilizing
BuyBoard Contract #698-23. (DK)
Agenda Item 6.
Consider and act upon authorizing the Town Manager to
approve an agreement with Nortex Concrete Lift & Stabilization
for repairs at various locations throughout Star Trail and
Windsong Ranch for $112,668. (CJ)
Agenda Item 7.
Consider and act upon authorizing the Town Manager to
execute Change Order No. 2 to Dean Construction to construct
a two-court tennis facility at Raymond Community Park in the
amount of $536,146. (DB)
Budget
•Design, Testing & PM $ 2.0 M
Contingency $1.5 M
•Construction $18.1 M
•Uncommitted Funds .3 M
$21.9 M
•Add Trail Budget 1.0 M
Total Budget $22.9 M
Park Completion Summer 2025
Trail Completion Fall 2025
The CIP Subcommittee recommended moving forward with the tennis courts at their
December 9, 2024, meeting and the Town Council concurred with the
recommendation on December 10, 2024.
Agenda Item 8.
Consider and act upon an ordinance establishing a no-parking
zone on Bryan Street from Coleman Street to Trail Drive, Dave
Trail from Gray Lane to Trail Drive, Gray Lane from Dave Trail
to Trail Drive, and Wilson Drive from Gray Lane to Trail Drive.
(HW)
Location Map
Proposed No Parking Zone
on Bryan Street, Dave
Trail, Gray Lane and
Wilson Drive:
3PM – 4PM
School Days
Reynolds Middle School
Current No Parking Zone
on Wilson Drive:
7AM – 9AM
2PM – 4PM
School Days
HOA Survey
YELLOW = 35 of 83
homes support No
Parking Zone
RED = 8 of 83 homes
do not support No
Parking Zone
40 did not respond
Citizen Comments
Regular Agenda
Pursuant to Section 551.007 of the Texas Government Code,
individuals wishing to address the Council for items listed as public
hearings will be recognized when the public hearing is opened.
Agenda Item 9.
Presentation of the 2025 Library Master Plan. (GL)
Master Plan Presentation | January 2025 p24
Design Presentation: Not for regulatory approval,
permitting, or construction.
Master Plan Presentation
January 2025
Prosper Community Library
Master Plan Presentation | January 2025 p25
Agenda
TOC Slide
01
02
03
04
05
Methodology & Community Input
Benchmarking & Standards
Strategy for Future Space & Facility
Requirements
Next Steps
Questions
Master Plan Presentation | January 2025 p26
METHODOLOGY & COMMUNITY
INPUT01
Master Plan Presentation | January 2025 p27
•From Long Range Plan: Build a Library for the Future
•Undertake analysis to begin the development of a Master Plan which would establish:
•Goals and Priorities for a new facility
•Build Community Awareness of, and excitement about, a new library
•Craft a Longer-Term Strategy which considers future community growth and library facility
needs
•Consider the potential feasibility of establishing a foundation or other separate entity
•Mechanism to assist in supporting future library-related projects or plans
Goals & Criteria for Success
01 Goals & Criteria for Success
Master Plan Presentation | January 2025 p28
•Integrated into the Town of Prosper’s
Core Values:
•Teamwork
•Heart
•Respect
•Integrity
•Strategic Visioning Priorities:
•Accelerate infrastructure growth to
match Prosper’s rapid expansion
•Develop downtown Prosper
•Provide excellent Municipal
Services
•Identify Synergies with Parks Plan
Goals for the Master Plan
Criteria for Success
Introduction: Local Context01
•Vision
•Excellence
•Service
Master Plan Presentation | January 2025 p29
Introduction: Current Context Existing Conditions
The Existing Building
•Built in 2018
•9,600 Square Feet
•Off-Site Storage needed to meet State accreditation criteria
01
Master Plan Presentation | January 2025 p30
Methodology: Discovery
Tours Arlington George W. Hawkes Central Library
Discovery Tours
01
Master Plan Presentation | January 2025 p31
Methodology: Discovery
Tours Traphene Hickman Public Library in a Park, Cedar Hill
Discovery Tours
01
Master Plan Presentation | January 2025 p32
Methodology: Discovery
Tours Wylie Public Library
Discovery Tours
01
Master Plan Presentation | January 2025 p33
Methodology:
Community Input Focus Groups
Community Input
•Nearly 50 attendees
•(4) Four in-person
•Library Staff
•Library Power Users
•Prosper Historical Society
•PISD Library Director and Board Member
•Homeowners Association
•CEC
•Citizen’s Academy
•Homeschool Representatives
•(1) Mayor’s Youth Advisory virtual
01
Master Plan Presentation | January 2025 p34
Community’s Top Ten
Top Ten List from Community
#2 Study Rooms
#3 (tie) Study Pods#3 (tie) Quiet Reading
#1 Café Vending
Master Plan Presentation | January 2025 p35
Community’s Top Ten
Top Ten List from Community
#5 High Tech Maker Space #6 Reading Niches
#8 Plaza and Walking Paths#7 Low Tech Maker Space
Master Plan Presentation | January 2025 p36
Community’s Top Ten
Top Ten List from Community
#9 (tie) Interactive Learning #9 (tie) Gaming/Coding/Entrepreneurship
Master Plan Presentation | January 2025 p37
Methodology:
Community Input Online Survey – 565 Responses!
Community Input
BARRIERS TO LIBRARY USE:
•Half of respondents noted lack of space as
the biggest reason they did not use the
library:
•Overcrowded
•Limited seating
•No quiet space for study
•Another 42% indicated the size of the
collection is too small – also related to space.
•36% suggested that operating hours do not
meet their needs (Library is working on this
now!)
01
Master Plan Presentation | January 2025 p38
Methodology:
Community Input Online Survey – 565 Responses!
Community Input
FREQUENCY OF USE:
•61% used the library 3 or more times in the
last year
•39% used the library less than three times or
not at all
01
Master Plan Presentation | January 2025 p39
Methodology:
Community Input Online Survey – 565 Responses!
Community Input
TOP REQUESTED SPACES:
•60%: Expand the collection
•54%: Need for designated teen and
children’s spaces
•47%: Flexible programming and event areas
•45%: Technology and Maker Spaces
•40%: Outdoor reading areas and reading
decks
01
Master Plan Presentation | January 2025 p40
Methodology:
Community Input Leadership Interviews
Community Input
•Community Hub
•Flexible Multi-use Spaces
•Focus on Technology and Digital Literacy
•Inclusivity and Accessibility
•Safety and Security
•Youth engagement
•Outdoor Spaces and Sustainable Design
01
Master Plan Presentation | January 2025 p41
Amazing Community Participation!
•Nearly 50 people came to the
library focus groups sessions
•565 participated in the online
survey
•Nearly 20 community leaders
gave input and advice
•Over 630 Prosper residents
provided input!
Leadership Interview
Master Plan Presentation | January 2025 p42
BENCHMARKS & STANDARDS02
Master Plan Presentation | January 2025 p43
•Who are your benchmark cities?
•Who does the town typically
compare itself to?
•Libraries with single location
•Rapidly growing populations
•Composite
Initial Data Discussion
02 Identifying Benchmark Cities
Master Plan Presentation | January 2025 p44
•2023 State Determined Service Population: 37,746
•Celina and Anna include “planned” SF under construction
Benchmark and Standards
02 Service Population and SF/Capita
Master Plan Presentation | January 2025 p45Benchmark and Standards
02 Collection
•Off-site storage for Prosper consists of less-circulated physical items
Master Plan Presentation | January 2025 p46
COLLECTION REQUIREMENTS FOR TEXAS LIBRARIES
STANDARDS: COLLECTION ANALYSIS AT ENHANCED LEVEL
Benchmark and Standards
02 Collection
A closer look at the
collection:
Two Levels of Standards
recognized by the State of
Texas: Exemplary (highest)
and Enhanced (minimum).
Current collection: 71,367
Artesia (MUD) is a significant user of
the Prosper Community Library.
Master Plan Presentation | January 2025 p47Benchmark and Standards
02 Staffing
Master Plan Presentation | January 2025 p48Benchmark and Standards
Programs02
Master Plan Presentation | January 2025 p49
TECH SEATING AT 1 PER 2000 POPULATION AT ENHANCED
LEVEL
DATA
Benchmark and Standards
Seating02
Master Plan Presentation | January 2025 p50
Reader Seats: SEATING AT 5 PER 1000 POPULATION
Benchmark and Standards
Seating02
Master Plan Presentation | January 2025 p51Benchmark and Standards
02 Users Untapped Potential!
Master Plan Presentation | January 2025 p52Benchmark and Standards
02 SF Per Capita
SF per Capita Looking at Today’s Population
Master Plan Presentation | January 2025 p53
SF per Capita Looking Forward to 2033 and Beyond
Benchmark and Standards
SF Per Capita02
Master Plan Presentation | January 2025 p54Recommendations
03 STRATEGY FOR FUTURE SPACE &
FACILITY REQUIREMENTS
Master Plan Presentation | January 2025 p55Recommendations
03 Recommendations: Space, Service, And Collections
SHORT TERM ACTIONS:
•Form a Foundation
•Expand Access and Programming
•Collection size and digital
holdings
•Mobile outreach
•Extend library hours
•Upgrade Technology
•Laptop vending
•Operational Enhancements
•Self Check
•Holds Locker
Master Plan Presentation | January 2025 p56Recommendations
03 Recommendations: Space, Service, And Collections
LONG TERM PLANS:
•Facility Expansion
•Option 1: 72,000 sf facility for
full build out at .8 sf/capita
•Option 2: 49,000 sf facility at .8
sf/capita with phased expansion
to 2033
•Site Selection
•Flexibility for Future
Master Plan Presentation | January 2025 p57Benchmark and Standards
03 Recommendations: Space, Service, And Collections
Option 1 maintains .8 sf/capita to build out
Option 2 provides .8 sf/capita to 2033 (future phased expansion will be needed)
Master Plan Presentation | January 2025 p58Recommendations
03 Recommendations: Space, Service, And Collections
72,026
Master Plan Presentation | January 2025 p59Recommendations
03 Recommendations: Space, Service, And Collections
49,178
Master Plan Presentation | January 2025 p60
Cost Estimate: $/SF and Comparative Costs03
Cost Estimate
Comparative Construction Costs
Prosper (Proposed): ~$714/sf - $782/sf
Anna*: $508/sf*
Dripping Springs: $789/sf
Cedar Hill*: $620/sf*
Seguin**: $462/sf
Cedar Park*: $757/sf*
*Site work and parking were a separate budget
**Escalated to 2025 costs assuming 6% increase per year
Variations reflect differences in project scope, quality of materials, etc.
Master Plan Presentation | January 2025 p61
Cost Estimate: Option 1 & 2 Total
Project Cost03
Cost Estimate
Master Plan Presentation | January 2025 p62
NEXT STEPS04
Next Steps
Option for contract amendment for
concept design: imagery for bond
election
If Option 2, Start
Designing
Addition
Master Plan Presentation | January 2025 p63
QUESTIONS?05
Questions
Agenda Item 10.
Consider and act upon awarding RFP 2025-02-B Construction
Manager-At-Risk for the Public Works and Parks Service Center
to Byrne Construction Group for $1,204,986; and authorizing the
Town Manager to execute documents for the same. (CJ)
Proposals Received:
Eight (8) – November 7, 2024
CMAR Percentages:
• Cost Proposal = 40%
• Experience = 20%
• Qualifications/Exp = 20%
• Meet Objectives = 10%
• References = 10%
Budget Amount
$15,000,000
Range of Proposals (Cost):
$1,204,986 - $2,243,231
Recommendation:
Byrne Construction Group
$1,204,986
Public Works Service Center
CMAR Proposals
Agenda Item 11.
Discuss and consider Town Council Subcommittee reports. (DFB)
Possibly direct Town Staff to schedule topic(s) for
discussion at a future meeting.
Executive Session
Section 551.087 – To discuss and consider economic development incentives and all matters incident and related
thereto.
Section 551.072 – To discuss and consider the purchase, exchange, lease, or value of real property for municipal
purposes and all matters incident and related thereto.
Section 551.074 – To discuss and consider personnel matters and all matters incident and related thereto.
Section 551.089 - To deliberate security information collected, assembled, or maintained by or for a governmental entity
to prevent, detect, or investigate criminal activity, pursuant to Section 2059.055 of the Texas Government Code, and all
matters incident and related thereto.
Section 551.071 - To consult with the Town Attorney regarding legal issues associated with code enforcement activities
and substandard structures, law enforcement activities, and all matters incident and related thereto.
Section 551.071 - To consult with the Town Attorney regarding BFS Real Estate LLC, et al., v. Town of Prosper, et al.,
pending in the 471st Judicial District Court of Collin County, Texas, and all matters incident and related thereto.
Section 551.074 - To discuss appointments to the Board of Adjustment/Construction Board of Appeals, Prosper
Economic Development Corporation Board, Community Engagement Committee, Downtown Advisory Committee,
Library Board, Parks and Recreation Board, Planning and Zoning Commission, and all matters incident and related
thereto.
The Town Council will reconvene after Executive
Session.
Reconvene into Regular Session and take any
action necessary as a result of the Closed Session.
Adjourn.