01.14.25 Town Council Meeting Presentation Work SessionWelcome to the January 14, 2025,
Prosper Town Council
Work Session
Call to Order/Roll Call
Agenda Item 1.
Discuss the Development Process Review conducted by Matrix. (CE)
Agenda Item 2.
Discuss the Final Acceptance Process Improvements from the 2024
Kaizen Process Improvement Event. (HW/PC)
Prosper CPI Project Charter
Project Name: Final Acceptance Process Location: Engineering Services
Business Case: Problem Statement:
See Chapter 10 for guidelines
The Town of Prosper’s current process for final acceptance of public
infrastructure needs to be evaluated for possible improvements to address
recent comments of inefficiencies. In addition, there is potential overlap in
the final acceptance process and certificate of occupancy inspection
process.
Project Scope: Goal:
IN To improve the final acceptance process of public infrastructure projects on
non-residential development while also confirming applicable to residential
development and Town capital improvements projects.
Pre-Final Walk Inspection Punch List Process
Final Acceptance Process
Temporary Certificate of Occupancy Final Inspection of Building Permits
(Engineering and Public Works)
Certificate of Occupancy Final Inspection of Building Permits (Engineering
and Public Works)
Expected Direct Benefits: (savings) Target
Complete document of process
involving multiple departments.
Expected Indirect Benefits: (savings) Target
Increase customer service to
development community.
OUT Total
Any backflow inspections.
Team:
Team Champion/Sponsor: Hulon Webb
Team Leader: Hulon Webb
Facilitator: Pamela Clark
Team Members:
Hulon Webb, Carrie Jones, Pete Anaya, Dan Heischman, David Stover,
Evelyn Mendez, James Rodriguez, Joey Stinson
Special Notes:
Can bring in Planning Department (Platting and Landscape Approval) in
an interview of the process. Also, consider including GIS in an interview.
•Department notifications when deficiencies repaired
•Individual Department Requirements Unknown
•Check Plat Coordination
•Missing Department Inspection Checklists
•Customer Complaints about multiple repair lists
•Clearly communicate the difference between final acceptance
and building finals
•Record Drawings - quality
Identify Deficiencies
Final Acceptance Process: Non-Res.
Final Acceptance Process: Residential
Pre-Construction Meetings
•Include Parks Maintenance staff if applicable
•Provide all department staff contacts
•Provide Preliminary/Final Walk Checklist
•Provide Certificate of Occupancy Materials
Certificate of Occupancy Meetings
•Provide all department staff contacts
•Provide Summary of Certificate of Occupancy Process
•Provide Department Final Acceptance Checklist
•Require more departments attendance
Recommendations – pg 1 of 2
SOP’s
•Eliminate outside coordination of address plans
•Evaluate and distribute final site plan internally
•Create automations to notify staff when a project reaches specific point
•Notification of additional departments when conflict exist
Designated Position for Project Coordinator
Fee Summary and Payment of Fees at the beginning of project
Recommendations – pg 2 of 2
•Department Final Inspection Checklist
•SOP: Pre-Construction - Final Acceptance
•SOP: Final Walk
•CO Meeting Contact List/Attendance Log
•Bond Template
•Affidavit Template
New Forms
•Preliminary and Final Walk Checklist
•Final Walk Punch List
•Pre-Construction Packet
•Final Acceptance Process Summary
•Final Acceptance Checklist
•Certificate of Occupancy Process Summary
•Fee Summary
Updated Forms
Executive Session
•Section 551.087 – To discuss and consider economic development incentives
and all matters incident and related thereto.
•Section 551.072 – To discuss and consider the purchase, exchange, lease, or
value of real property for municipal purposes and all matters incident and
related thereto.
•Section 551.074 – To discuss and consider personnel matters and all matters
incident and related thereto.
•Section 551.071 – Consultation with the Town Attorney to discuss legal issues
associated with any agenda item.
The Town Council will reconvene after Executive
Session.
Reconvene into Work Session
Adjourn