11.21.24 Library Board MinutesPRLOWN OF
SPER
A Place Where Everyone Matters
MINUTES
Library Board Meeting
Prosper Town Hall, Program Room
250 W. First Street, Prosper, TX
Thursday, November 21st, 2024
6:15 PM
1) Call to Order / Roll Call
a) Meeting was called to order at 6:17pm by Philipson.
b) Board members present:
i) Andrew Cartwright, Jennifer Lawler, Lenorah Johnson, Danielle Philipson,
Jennifer Wattenbarger, Katie Williams
c) Board members absent:
i) Mary Beth Randecker
d) Staff members present:
i) Gary Landeck (Library Director)
2) Consider and act upon Election of Officers
a) Johnson motioned to consider and act upon Philipson as chair, Wattenbarger as
vice -chair, Lawler as secretary. Cartwright seconded. Motion passed
unanimously.
3) Consider and act upon the minutes of the August 15, 2024, Library Board
meeting.
a) Corrections:
i) "Conference" in Minutes header
ii) 2025 "Boar" Meeting Dates
b) Wattenbarger motioned to submit corrections to Lawler and approve at next
meeting; Williams seconded. Motion passed unanimously.
4) Comments by the public.
a) None
5) Discuss and receive updates regarding:
a) Master plan
i) 720 Design update -working on a final report to present to council January
14. Will present to Library Board first, week of January 6. Will require a
special meeting of the Library Board.
(1) Johnson requested paper copy to review prior to a potential
meeting.
(2) Landeck to request draft from 720 Design.
b) Director reports (Per Landeck Library Director's Update)
i) Leadership Transition & Role Refinement
(1) Landeck started as new director September 16
ii) Organizational Development
(1) Updating Lost/Damaged procedures to align with neighboring
libraries
(2) Weeding & Collection Development
(a) Weeded books being sent to Texas Book Consignment; for
books which are sold, 40% of proceeds will go to the Town
(general fund)
(b) Discussion ensued around weeding guidance and materials
selection policies.
(3) Updating READ posters
(4) Expanded hours —exploring a plan to extend Friday and Saturday
hours until 5 or 6pm with a potential budget request for FY26.
iii) Technology & Innovation- exploring Al integration to streamline processes
and improve decision -making
iv) Programming & Community Engagement
(1) Question from LJ around potential for Library to engage with
Prosper Exchange.
v) Communication & Leadership Style Additional Updates & Staffing
Changes
vi) Items for Discussion & Action
(1) Proposed changes to the "Renewals" and "Interlibrary Loan"
sections of the Policies Handbook
(a) Renewals Section suggested revision: All eligible materials
will be automatically renewed once if they are not on hold for
another patron. After this automatic renewal, the time must
be returned by its updated due date.
(i) Discussion around pros and cons of policy change
including prior issues with limited shelf material
available in the Children's section.
(ii) Question from JW around number of renewals
currently requested. GL to look to provide data to
inform decision for next meeting.
(iii) Table until next meeting.
(b) Interlibrary Loan Section suggested revision- current policy
implies that we will always charge postage on requests.
Would like to soften language to state thatfee maybe
charged.
(i) Discussion around ambiguity and timing of patron
being informed of fee. Suggestion to add more
specificity.
(ii) GL to bring more information to next meeting.
(iii) Table until next meeting.
(2) Approval of 2025 holiday hours
(a) Change from 2024 to stay open on Saturday priorto Easter
and following Thanksgiving holidays; Early closing hours
(6pm) Mon- Thurs the weeks of Christmas and New Year's
holidays.
(i) JL motions to approve holiday hours; JW second.
Motion passes unanimously.
6) Future meetings and request for future agenda items
a) Question from Johnson- is it time to revisit going back to a monthly board
meeting or more frequent meeting schedule?
b) Special meeting to be scheduled in January; next regularly scheduled meeting
Feb. 20, 2025
c) Request to revisit materials selection policies
d) Revisit Library renewals and ILL proposed policy changes
e) Revisit option of livestreaming board meetings
7) Adjournment
a) Williams motioned to adjourn; Cartwright second. Motion unanimously approved.
b) Meeting adjourned by Philipson at 7:50pm.