11.06.24 CEC Agenda Packet
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Welcome to the Prosper Community Engagement Committee (CEC) meeting.
Addressing the Community Engagement Committee (CEC):
Those wishing to address the Community Engagement Committee must complete the Public
Comment Form located on the Town website or in the meeting room.
Please submit this form to the Board Chair or a staff person recording the minutes for the
Board/Commission prior to the meeting. When called upon, please state your name and address
for the record.
In compliance with the Texas Open Meetings Act, the Town Council/Board/ Commission may not
deliberate or vote on any matter that does not appear on the agenda. The
Council/Board/Commission, however, may provide statements of fact regarding the topic, reque st
the topic be included as part of a future meeting, and/or refer the topic to Town staff for further
assistance.
Citizens and other visitors attending Community Engagement Committee (CEC) meetings shall
observe the same rules of propriety, decorum, and good conduct applicable to members of the
Committee. Any person making personal, impertinent, profane or slanderous remarks or who
becomes boisterous while addressing the Committee or while attending the meeting shall be
removed from the room, if so directed by the Mayor or presiding officer, and the person shall be
barred from further audience before the Committee during that session of the meeting. Disruption
of a public meeting could constitute a violation of Section 42.05 of the Texas Penal Code.
1. Call to Order / Roll Call.
2. Consider and act upon the minutes of the October 2, 2024, Community Engagement
Committee (CEC) meeting.
3. Comments from the Public.
4. Brainstorming Ideas for Life in Prosper:
a. CEC Hand Off Discussion
b. Historical Downtown Prosper Event Brainstorm
5. Discussion on Town Events (BK)
a. Recent Events
• Celebrate Prosper
b. Upcoming Events
• Veterans Day Honor Run
• Lakewood Park Ribbon Cutting
• Christmas Festival
c. Logistics for a Serve Prosper event. (AB)
AGENDA
Community Engagement Committee (CEC)
Prosper Town Hall, Executive Conference Room
250 W. First Street, Prosper, Texas
Wednesday, November 6, 2024
6:00 PM
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d. 2025 Event Calendar Discussion Update (MP)
6. Discuss and receive updates regarding:
a. Community Engagement Activities (MP)
b. MYAC Class of 2025 Updates (MP)
7. Discuss and consider “Now You Know Prosper” Top 3. (BK)
8. Discuss and consider “CEC Top 3” & Save the Date items. (BK)
9. Requests for future agenda items.
10. Adjourn.
CERTIFICATION
I, the undersigned authority, do hereby certify that this Notice of Meeting was posted at Prosper
Town Hall, located at 250 W. First Street, Prosper, Texas 75078, a place convenient and readily
accessible to the general public at all times, and said Notice was posted by 5:00 p.m., on
Friday, November 1, 2024 and remained so posted at least 72 hours before said meeting was
convened.
_______________________________ _________________________
Michelle Lewis Sirianni, Town Secretary Date Notice Removed
Pursuant to Section 551.071 of the Texas Government Code, the Town Council reserves the right to consult
in closed session with its attorney and to receive legal advice regarding any item listed on this agenda.
NOTICE
Pursuant to Town of Prosper Ordinance No. 13-63, all speakers other than Town of Prosper staff are limited
to three (3) minutes per person, per item, which may be extended for an additional two (2) minutes with
approval of a majority vote of the Town Council.
NOTICE OF ASSISTANCE AT PUBLIC MEETINGS: The Prosper Town Council meetings are wheelchair
accessible. For special services or assistance, please contact the Town Secretary’s Office at (972) 569 -
1011 at least 48 hours prior to the meeting time.
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1. Call to Order / Roll Call. The meeting was called to order at 6:02 p.m.
Committee Members Present:
Brent Kirby, Chair
Kristin Meier, Vice-Chair
Andy Franco
Jai Muthu
Stacy Cate
Kari Willis
Darlene Morton
Soprina Reeves
Annie Bunger
Committee Members Absent:
Gretchen Darby
Kimberly Smith
Councilmembers Present:
Jeff Hodges
Amy Bartley
Staff Members Present:
Todd Rice, Communications Director
Myrisa Petty, Community Engagement Coordinator
2. Consider and act upon the minutes of the September 4, 2024, Community Engagement
Committee (CEC) meeting.
Kristin Meier made a motion and Andy Franco seconded the motion to approve the
September 4, 2024 CEC minutes. The motion was approved unanimously.
3. Comments from the Public.
There were no comments from the public.
4. Brainstorming Ideas for Life in Prosper. (BK)
a) Update 2024 – 2025 MYAC Application Status
Mrs. Petty updated on the total number of applications for this year’s class. There were 60
total applications with 43 being eligible. Committee members Ms. Smith, Ms. Meier, and Ms.
Cate acted as the selecting committee to decide on the 20 students who would make it into
the Mayor’s Youth Advisory Council. The selecting committee has suggested for future
application processes to do away with teacher recommendations and ask for a resume
instead. Ms. Petty notes that there were several students who were ineligible for selection
due to missing teacher recommendations.
b) Update on MyProsper App Messaging System
MINUTES
Community Engagement Committee
Prosper Town Hall, Executive Conference Room
250 W. First Street, Prosper, Texas
Wednesday, October 2, 2024
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Ms. Petty gave an update on the new messaging system within the MyProsper app which
includes push notification, email and text notification. A content calendar was shared with the
committee to see the planned notifications for the rest of the year. Ms. Willis suggests
pushing a notification up in the calendar so it would not conflict with holidays.
c. CEC Hand Off Discussion
This item was pushed to the next meeting.
5. Discussion of Downtown Historical Marker Project. (TR)
Mr. Rice is moving to gathering quotes for vendors for the bronze plaques. The Downtown
Committee approved the CEC suggestion of bronze and sizing. Mr. Rice is also moving
forward with code approval and approval from the businesses. The committee suggests
MYAC involvement in the advertising when these plaques are live.
6. Discuss and feedback on Town Events (BK)
a. Upcoming Events
• Celebrate Prosper
The event will be held on October 5 at Frontier Park. Following the CEC’s
recommendations at the June 2024 meeting, Town staff presented the ideas to the
Town Council, who concurred with the recommendations, including the addition of a
New Resident component to Celebrate Prosper and possibly adding vendors, a
“battle-of-the bands,” an art show, and possible barbecue cookoff as future
enhancements to the event. Mr. Ray has suggested a slight change to the orange
used in Celebrate Prosper branding so it isn’t as similar to neighboring towns. Ms.
Smith proposed opening acts from around town and potentially cultural performances
for future music centric events.
• Veterans Day Honor Run
The event will be held on November 9 at Frontier Park. The run has been expanded
to include three distances. Mr. Ray has suggested getting Prosper ISD JROTC and
track teams involved in this year's event. Ms. Meier suggests better advertising for
the memorial fundraiser and pushing the fun run in a video with Prosper ISD JROTC.
• Prosper Christmas Festival
The event will be held December 7 at Prosper Town Hall. Festivities include Santa’s
Workshop, Kids Christmas Shoppe, Horse-drawn Carriage Rides, Kid Zone, Santa's
Selfie Station, Community Stage performances, cookie decorating and twinkling
exhibits packed with gifts and goodies for sale.
b. Discussion on a Serve Prosper event (TR)
This item was pushed to the next meeting.
c. 2025 Event Calendar Discussion
Council Member Bartley gave a rundown of the events and the committees goal for
brainstorming the 2025 calendar. Mr. Kirby lead the committee in looking at attendance
numbers for 2024 events. Mr. Muthu mentions that locations of events should look to the
west side since most events do take place on the east side. Ms. Meier mentions that this can
affect attendance because of traffic, construction and convenience. Ms. Bunger spoke to
making events mobile but to keep staff time and compensations in mind. The committee
suggests moving National Day of Prayer to the evening to boost attendance. The committee
identified their top events to be Pride in the Sky, Freedom Fest and the Prosper Christmas
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Festival. Council Member Bartley suggests combining Celebrate Prosper with P-Town
Throwdown or Coffee & Chrome. The committee notes that a lot of the smaller events are
niche and highly suggest moving a larger event such as Celebrate Prosper to the start of the
year. It was noted that the fall is oversaturated and residents, in particular parents, feel
burned out. Ms. Willis suggests pulling Paws on Broadway and Movie Night all together with
Ms. Bunger agreeing. When Raymond Community Park is opened, the committee suggests
moving P-Town Throwdown there as an inaugural event. Mr. Kirby suggests keeping some
events downtown to keep the small-town feel. The committee agrees that bigger events,
spread out is better.
7. Discuss receive updates regarding:
a. Community Engagement Activities
Mr. Rice suggests shifts for the CEC to volunteer at events so they can assist for a short time
but still enjoy the event. The committee liked the idea.
8. Discuss and consider “Now You Know Prosper” Top 3. (BK)
Mr. Rice gave an update on the upcoming “Now You Know Prosper” project.
9. Discuss and consider “CEC Top 3” & Save the Date Items (BK).
The Committee recommended the following for the CEC Top 3 this month:
• Celebrate Prosper
• Veterans Day Honor Run
• Prosper Christmas Festival
10. Requests for future agenda items.
• Logistics for Serve Prosper
• Discussion of Historical Downtown Event
• CEC Handoff Discussion
11. Adjourn.
The meeting was adjourned at 7:38 p.m. on October 2, 2024.
These minutes were approved on November 6, 2024.
APPROVED
________________________
Brent Kirby, Chair
ATTESTED
________________________
Todd Rice, Communications Director
TOWN OF PROSPER
SNAPSHOT 380
56 58
361,416 409,008
18,322 15,912
1,382 114,382 1,084,430
811,11046,457699380
Communications Report
September 2024
TOWN OF PROSPER FACEBOOK
Impressions: The number of times content was displayed to someone's feed.
Reach: The number of people who see the content.
VIEW TOP POST
Engagements: The number of times someone interacted with the content (likes, shares, comments, link clicks, etc.)
POSTS
POSTS
ENGAGEMENTS
IMPRESSIONS
COMBINED ACCOUNTS
VIEW SEPTEMBER 2024 COMBINED SOCIAL ACCOUNTS REPORT
NEW FOLLOWERS
FOLLOWERS
ENGAGEMENTS IMPRESSIONS
2 1 ,6 1 5
GAINED 102 NEW
FACEBOOK FOLLOWERS
PREVIOUS COMPARISON PERIODPREVIOUS COMPARISON PERIODPREVIOUS COMPARISON PERIODPREVIOUS COMPARISON PERIOD
PREVIOUS COMPARISON PERIOD
PREVIOUS COMPARISON PERIOD
PREVIOUS COMPARISON PERIOD
46 24
81,442 18,729
463,148 191,484
PROSPER POLICE FACEBOOK
PROSPER FIRE RESCUE FACEBOOK
POSTS
ENGAGEMENTS
IMPRESSIONS
FOLLOWERS
FOLLOWERS
2 1 ,3 9 1
1 1,335
GAINED 376 NEW
FACEBOOK FOLLOWERS
GAINED 26 NEW
FACEBOOK FOLLOWERS
VIEW TOP POST
19 17
5,247 3,494
39,830 41,402
POSTS
ENGAGEMENTS
IMPRESSIONS
PREVIOUS COMPARISON PERIOD
PREVIOUS COMPARISON PERIOD
PREVIOUS COMPARISON PERIOD
PREVIOUS COMPARISON PERIOD
PREVIOUS COMPARISON PERIOD
PREVIOUS COMPARISON PERIOD
VIEW TOP POST
PROSPER PARKS & RECREATION FACEBOOK
PROSPER COMMUNITY LIBRARY FACEBOOK
FOLLOWERS
FOLLOWERS
8 ,2 9 5
5,2 51
GAINED 22 NEW
FACEBOOK FOLLOWERS
GAINED 52 NEW
FACEBOOK FOLLOWERS
VIEW TOP POST
VIEW TOP POST
1,199 1,454
35,565 37,822
49 53
POSTS
ENGAGEMENTS
IMPRESSIONS
34 26
548 851
19,127 22,090
POSTS
ENGAGEMENTS
IMPRESSIONS
PREVIOUS COMPARISON PERIOD
PREVIOUS COMPARISON PERIOD
PREVIOUS COMPARISON PERIOD
PREVIOUS COMPARISON PERIOD
PREVIOUS COMPARISON PERIOD
PREVIOUS COMPARISON PERIOD
28 4 ,0 3 5 5 ,5 18
X
TOWN OF PROSPER
PROSPER POLICE
PROSPER FIRE RESCUE
TWEETS
TWEETS
TWEETS
ENGAGEMENTS
ENGAGEMENTS
ENGAGEMENTS
IMPRESSIONS
IMPRESSIONS
IMPRESSIONS
27
12
45 0
7 0
2 7 ,4 7 6
2 ,2 4 9
INSTAGRAM
5,128
7,121
2,418
FOLLOWERS
VIEW TOP POST
VIEW TOP POST
VIEW TOP POST
5,094 Comparison Period
7,006 Comparison Period
2,405 Comparison Period
FOLLOWERS
FOLLOWERS
8,570
1,965
154 98,883
35
2,424
7,129 84
FOLLOWERS
FOLLOWERS
IMPRESSIONS
IMPRESSIONS
POSTS
POSTS
ENGAGEMENTS
ENGAGEMENTS
FREEDOM FEST 2024 HALLOWEEN PUPPET BOOKMARKS!
35.5k PEOPLE REACHED 14 PEOPLE REACHED
1,061 LIKES
63 SHARES
13 LIKES
29 COMMENTS
1 COMMENTS
TOWN OF PROSPER COMMUNITY LIBRARY
NEXTDOOR
LINKEDIN
16,565 9,282 11407 9
2,0002,654 23 20,494 2,686
MEMBERS
FOLLOWERS
CLAIMED HOUSEHOLDS
POSTS
IMPRESSIONS
IMPRESSIONS
POSTS
ENGAGEMENTS POST CLICKS
TOWN OF PROSPER VIDEOS MAYOR'S MINUTE
E-NEWS
8 2
Bus Stop Safety with Lilly and Assistant Chief Brewer
2024 Prosper 9/11 Ceremony
Prosper Freedom Fest 2024
Now you Know Prosper: Push Notifications
Temporary Traffic Signal at Denton Way/Fishtrap
Celebrate Prosper is the Town’s Annual Community Celebration
Congratulations to the 2024-2025 Mayor’s Youth Advisory Council
Legacy Drive between Prairie Drive and First Street
NEW VIDEOS
RESIDENT UPDATE
EMPLOYEE EDITION
PRINT AND DIGITAL PUBLICATIONS 2 PARKS ACTIVITY CALENDAR LIBRARY CALENDAR|
HOA MONTHLY NEWSLETTER
THE LANDSCAPE
AVERAGE
OPEN RATE
AVERAGE
OPEN RATE
AVERAGE
OPEN RATE
AVERAGE
OPEN RATE
AVERAGE
CLICK RATE
AVERAGE
CLICK RATE
AVERAGE
CLICK RATE
AVERAGE
CLICK RATE
NEWSLETTERS
SENT
NEWSLETTERS
SENT
NEWSLETTERS
SENT
NEWSLETTERS
SENT
67 %
55 %
64 %
73 %
4%
3%
6%
7%
4
1
1
1
4,605
419
175
1,760
CONTACTS
CONTACTS
CONTACTS
CONTACTS
ENGAGEMENTS 79
IMPRESSIONS 2,523
VIEWS
MAYOR'S MINUTE - 9/10/2024
MAYOR'S MINUTE - 9/24/2024
2,859
The "Prosper Mayor's Minute" is a concise
update provided by the mayor of Prosper,
offering important information and
updates about the Town's affairs.
4,571 Comparison Period
GRAPHIC DESIGN
61.5%
SOCIAL MEDIA
19.2%
WEBSITE UPDATES
11.5%
FORMS
3.8%
OTHER
3.8%
ROADS & SIDEWALKS
26.4%
PROPERTY MAINTENANCE
24.9%
SPRINKLER EVALUATION
24.9%
PARKS
12.4%
Town Services
7.7%
POLICE DEPARTMENT
3.8%
COMMUNICATION HELP TICKETS
CHATBOT TOP TOPICS
MYPROSPER MOBILE APP
27 COMMUNICATION HELP TICKETS WERE SUBMITTED
TOPIC NUMBER OF MENTIONS
These are the top monthly topics that website
viewers request information on. These questions
are assessed and updated weekly to help viewers
find information with ease.
70% is the standard resolution rate for questions answered correctly.
Trash 37
Water 18
Permit 17
Library 14
Railroad Cameras 14
SERVICE REQUESTS
SERVICE REQUESTS & APP DOWNLOADS
TOTAL REQUESTS
CLOSED REQUESTS
OPEN REQUESTS
NEW APP DOWNLOADS
TOTAL APP DOWNLOADS
6 2
7
1 15
7,469
6 9
89.4% Res o lution Ra te
MEDIA COVERAGE
PRESS RELEASES
TOP COVERAGE
1.18K
2
MEDIA MENTIONS CAMPARISON968
Prosper Media Coverage for August 7 - September 6, 2024.
Prosper Leadership Appointed to Key North Central Texas Council of Governments Boards
Prosper Town Council Adopts 2024-2025 Fiscal Year Budget
Town of Prosper Invites the Community to Attend 9/11 Ceremony and Blood Drive
Prosper Media Coverage for September 7 - September 20, 2024.
Prosper Media Coverage for September 21 - September 27, 2024.
Prosper Media Coverage for September 28 - October 4, 2024
MOST VISITED PAGES USER BREAKDOWN
CEC Meeting - September 4
Prosper Freedom Fest - September 7
9/11 Ceremony - September 11
DTAC Meeting - September 16
PHS Homecoming - September 18
Walnut Grove Homecoming - September 25
MYAC Meeting - September 26
Town of Prosper – A Place Where Everyone Matters
Preston Lakes HOA
PASO Soccer
Prosper Historical Society
Prosper Parkside HOA
North Dallas RC Club
Prosper Muslim Community Planning Mtg.
108,570
COMMUNITY ENGAGEMENT
COMMUNITY ENGAGEMENT 67
COMMUNITY ROOM MEETINGS
Library
Trash & Recycling – Town of Prosper
Prosper Freedom Fest
Field Status
Employment
Pay My Utility Bill
Utility Customer Service - Pay My Bill
Live Railroad Camera Feeds
Join Prosper Police Department
37.19
62.38%
PAGE VIEWS
OF USERS ACCESS OUR WEBSITE
USING A DESKTOP
OF USERS ACCESS OUR WEBSITE
USING A MOBILE DEVICE
COMPARISON PERIOD 104,301
COMPARISON PERIOD 44.0%
COMPARISON PERIOD 56.0%