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12.10.24 Town Council Meeting PresentationWelcome to the December 10, 2024, Prosper Town Council Meeting Call to Order/Roll Call Invocation, Pledge of Allegiance, and Pledge to the Texas Flag Pledge to the Texas Flag Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible. Announcements Consent Agenda Agenda Item 1. Consider and act upon the minutes from the November 26, 2024, Town Council Work Session meeting. (MLS) Agenda Item 2. Consider and act upon the minutes from the November 26, 2024, Town Council Regular meeting. (MLS) Agenda Item 3. Consider acceptance of the September 2024 monthly financial report. (CL) Agenda Item 4. Receive the Quarterly Investment Report for September 30, 2024. (CL) Agenda Item 5. Consider and act upon awarding RFP No. 2024-36-B Compensation and Classification Services to Evergreen Solutions for $52,500 and authorizing the Town Manager to execute all documents for the same. (TL) Agenda Item 6. Consider and act upon authorizing the Town Manager to enter into a Professional Services Agreement with GFF Design to conduct a facility needs assessment for the Police Department in the amount of $78,500. (CE) Agenda Item 7. Consider and act upon authorizing the Town Manager to execute a Memorandum of Understanding between Costco Wholesale Corporation, WestSide Prosper LLC, and the Town of Prosper, Texas, related to the construction of the US 380 Improvements to serve the Costco development. (HW) Agenda Item 8. Consider and act upon authorizing the Town Manager to execute a Change Order to the Advance Funding Agreement for Voluntary Local Government Contributions to Texas Improvement Projects with No Required Match for On-System Improvements between the Texas Department of Transportation, and the Town of Prosper, Texas, related to the construction of the US 380 Improvements to serve the Costco development. (HW) Agenda Item 9. Consider and act upon authorizing the Town Manager to enter into an agreement with Mels Electric LLC, related to the installation of the Traffic Signal at Fishtrap Road and Denton Way Intersection project for $300,932.50. (PA) Agenda Item 10. Consider and act upon an ordinance to rezone 5.7± acres from Agricultural (AG) to Planned Development-130 (PD-130) on George Horn Survey, Abstract 412, Tract 2, located on the west side of Custer Road and 470± feet south of Frontier Parkway. (ZONE-24-0017) (DH) Agenda Item 11. Consider and act upon authorizing the Town Manager to execute a Development Agreement between Naznat LP and the Town of Prosper relative to George Horn Survey, Abstract 412, Tract 2. (ZONE-24-0017) (DH) Agenda Item 12. Consider and act upon an ordinance to rezone 120.5± acres from Planned Development-44 (PD-44) to Planned Development-129 (PD-129) on Collin County School Land Survey 12, Abstract 147, Tract 45, located on the southeast corner of Legacy Drive and Frontier Parkway. (ZONE-24-0013) (DH) Agenda Item 13. Consider and act upon authorizing the Town Manager to execute a Development Agreement between Legacy Frontier LLC and the Town of Prosper relative to Collin County School Land Survey 12, Abstract 147, Tract 45. (ZONE-24-0013) (DH) Agenda Item 14. Consider and act upon whether to direct staff to submit a written notice of appeals on behalf of the Town Council to the Development Services Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning Ordinance, regarding action taken by the Planning & Zoning Commission on Preliminary Site Plans and Site Plans. (DH) Information Purpose: •Construct a 4,997 square foot car wash and associated vacuum bays. Information Purpose: •Subdivide and existing lot (Lot 1) into four lots (Lots 1, 13, 14, & 15) to construct two restaurant/retail buildings and two retail buildings totaling 53,300 square feet. •Lot 1 – Restaurant/Retail Building (35,750 SF) •Lot 13 – Retail Building (4,850 SF) •Lot 14 – Retail Building (4,850 SF) •Lot 15 – Restaurant/Retail Building (7,850 SF) Information History: •A Preliminary Site Plan (D19-0027) was approved by the Planning & Zoning Commission on April 2, 2019, which has since expired. Property Owner’s Association: •A Property Owner’s Association will be created to establish duties and responsibilities for those lots within the development, in accordance with the Subdivision Ordinance. •Finalized prior to platting the property into separate lots. Information Purpose: •Construct a 3,432 square foot bank building with an ATM drive -through and associated parking. Citizen Comments Regular Agenda Pursuant to Section 551.007 of the Texas Government Code, individuals wishing to address the Council for items listed as public hearings will be recognized when the public hearing is opened. Agenda Item 15. Conduct a public hearing and consider and act upon an ordinance to amend Planned Development-26 (Prosper Business Park), on 71.1± acres, to reduce the minimum side setback adjacent to Technology Lane on Prosper Business Park, Block B, Lot 9, located on the northeast corner of Mike Howard Lane and Safety Way. (ZONE-24-0023) (DH) Information Purpose: •Amend Planned Development-26 to allow for a reduced side yard setback adjacent to Technology Lane for Prosper Business Park, Block B, Lot 9. Amendment: •Side setback adjacent to Technology Lane reduced from 50 feet to 20 feet. •Reduction will only be permitted for Lot 9. Noticing Notices: •Friday, November 8th (Planning & Zoning Commission) •Friday, November 22nd (Town Council) Citizen Response: •No Response Recommendation P&Z Recommendation: •Approved 6-0 (Commissioner Carson Absent) Staff Recommendation: •Approval Agenda Item 16. Consider and act upon an ordinance amending Ordinance No. 2023-60 (FY 2023-2024 Annual Budget). (CL) •Fire Special Purpose District Fund - $64,612 •The fund is required to maintain a $25,000 cash balance. •Additional personnel costs are transferred from the General Fund to the Special Purpose District to reduce the cash balance to the designated amount. •TIRZ #2 Fund - $7,388 •Sales tax collections for TIRZ #2 began in January 2024. •Total Sales tax collections were forecasted at $8,000 and actuals were $14,468. •All funds in excess of $25,000 fund balance are remitted to the developer •Park Improvement Fund - $750,000 •The CIP Subcommittee directed the use of additional revenue in the Park Improvement Fund to Windsong Park #3. •General Fund - $150,000 •Police overtime budgets were exceeded due to shift coverage, extensive training requirements, and increasing complexity of special events. •Additional revenue has kept the fund balance draw down in line with the budgeted draw down. Agenda Item 17. Consider and act upon authorizing the Town Manager to execute Change Order No. 1 to Dean Construction to include a water well and all required appurtenances, new electrical service to a well and well equipment, multi-use field irrigation, and a hike and bike trail with a pedestrian bridge at Raymond Community Park in the amount of $2,637,633. (DB) Raymond Community Park Original Project Budget •Design, Testing & PM $1.9 M •Contingency $1.2 M •Construction $16.7 M •Total Cost $19.8 M Anticipated Completion in Summer 2025 Raymond Community Park Budget with Well & MP Irrigation •Design, Testing & PM $1.9 M •Contingency $1.2 M •Construction $16.7 M Original Budget $19.8 M •Add Well + Irrigation 1.8 M •Uncommitted Funds .3 M Total Budget $21.9 M Anticipated Completion in Summer 2025 Budget: + Well & MP Irrigation •Design, Testing & PM $ 2.0 M Contingency $1.5 M •Construction $18.1 M •Uncommitted Funds .3 M Budget w/Well & Irrig $21.9 M •Add Trail Budget 1.0 M Total Budget $22.9 M Park Completion Summer 2025 Trail Completion Fall 2025 GMP #2 – Site Development •Lighted Four Field Baseball Complex with Restroom Concession Building •Storm Drain System, Sanitary Sewer Lines with Required Lift Station •Required Onsite Detention Ponds (3) •Multipurpose Fields (5) without lighting •Pickleball Courts (8) with Lighting •Multi-Level, Accessible Playground with Integral Shade •Restroom at Playground •Concrete Walkways and Plaza GMP #1 – Site Preparation •Demolition & Earthwork •Erosion Control / SWPPP Plan •Fire Lane and Vehicular Paving (parking lot and drive aisles) •Tree Protection / Temporary Fencing •Site Electric - Musco •Irrigation Sleeving •Utilities Funding Sources Funding Sources Prioritized Alternate Funding / Contingency Use Prioritized Alternate Funding / Contingency Use Prioritized Alternate Funding / Contingency Use Prioritized Alternate Funding / Contingency Use Collin County Grant Award Raymond Community Park Trail – Collin County Grant Award •Project Budget: $1,000,000 •Collin County has approved $400,000 in project assistance grant funds for Hike & Bike Trail across the park. The Town has $448,000 available to match the grant. •Staff is proposing to use $152,000 from Various Hike and Bike Trails to fund the remainder of the project. •Staff is working to execute an ILA with Collin County •Pedestrian Bridge has a long lead time, approx. 6 months •Steel costs anticipated to increase Jan ‘25 CIP Subcommittee Recommendation •CIP Subcommittee presented to December 9, 2024 •Recommended approving a change order with the following caveats: •Do not fund the well at this time until a solution can be developed regarding the property’s water rights ($1,358,611) •Approve the bid alternate for the tennis courts ($536,147) •Approve the bid alternate for the multipurpose fields irrigation ($458,426) •Approve the trail project ($1,000,000) •Total Change Order Amount - $1,994,573 Agenda Item 18. Discuss and provide design feedback on the First Street (Coleman – Craig) project. (HW) First Street (Coleman – Craig) First Street (Coleman – Craig) Agenda Item 19. Discuss and consider Town Council Subcommittee reports. (DFB) Possibly direct Town Staff to schedule topic(s) for discussion at a future meeting. Executive Session Section 551.087 – To discuss and consider economic development incentives and all matters incident and related thereto. Section 551.072 – To discuss and consider the purchase, exchange, lease, or value of real property for municipal purposes and all matters incident and related thereto. Section 551.074 – To discuss and consider personnel matters and all matters incident and related thereto. Section 551.071 - To consult with the Town Attorney regarding legal issues associated with code enforcement activities and substandard structures, law enforcement activities, and all matters incident and related thereto. Section 551.071 – To consult with the Town Attorney regarding legal issues associated with irrigation and water supply contracts, and all matters incident and related thereto. The Town Council will reconvene after Executive Session. Reconvene into Regular Session and take any action necessary as a result of the Closed Session. Adjourn.