The URL can be used to link to this page

12.10.24 Town Council Regular Meeting PacketPage 1 of 4 ] Welcome to the Prosper Town Council Meeting. Citizens may watch the meeting live by using the following link: www.prospertx.gov/livemeetings Addressing the Town Council: Those wishing to address the Town Council must complete the Public Comment Request Form located on the Town's website or in the Council Chambers. If you are attending in person, please submit this form to the Town Secretary or the person recording the minutes for the Board/Commission prior to the meeting. When called upon, please come to the podium, and state your name and address for the record. If you are watching online, please submit this form to the Town Secretary prior to 4:00 p.m. on the day of the meeting in order for your comments to be read into the record. The Town assumes no responsibility for technical issues beyond our control. In compliance with the Texas Open Meetings Act, the Town Council/Board/Commission may not deliberate or vote on any matter that does not appear on the agenda. The Council/Board/Commission, however, may provide statements of fact regarding the topic, request the topic be included as part of a future meeting, and/or refer the topic to Town staff for further assistance. Citizens and other visitors attending Town Council meetings shall observe the same rules of propriety, decorum, and good conduct applicable to members of the Town Council. Any person making personal, impertinent, profane or slanderous remarks or who becomes boisterous while addressing the Town Council or while attending the meeting shall be removed from the room, if so directed by the Mayor or presiding officer, and the person shall be barred from further audience before the Town Council during that session. Disruption of a public meeting could constitute a violation of Section 42.05 of the Texas Penal Code. Call to Order/ Roll Call. Invocation, Pledge of Allegiance and Pledge to the Texas Flag. Announcements of recent and upcoming events. CONSENT AGENDA: Items placed on the Consent Agenda are considered routine in nature and non-controversial. The Consent Agenda can be acted upon in one motion. Items may be removed from the Consent Agenda by the request of Council Members or staff. 1. Consider and act upon the minutes from the November 26, 2024, Town Council Work Session meeting. (MLS) 2. Consider and act upon the minutes from the November 26, 2024, Town Council Regular meeting. (MLS) Agenda Prosper Town Council Meeting Prosper Town Hall, Council Chambers 250 W. First Street, Prosper, Texas Tuesday, December 10, 2024 6:15 PM Page 1 Page 2 of 4 3. Consider acceptance of the September 2024 monthly financial report. (CL) 4. Receive the Quarterly Investment Report for September 30, 2024. (CL) 5. Consider and act upon awarding RFP No. 2024-36-B Compensation and Classification Services to Evergreen Solutions for $52,500 and authorizing the Town Manager to execute all documents for the same. (TL) 6. Consider and act upon authorizing the Town Manager to enter into a Professional Services Agreement with GFF Design to conduct a facility needs assessment for the Police Department in the amount of $78,500. (CE) 7. Consider and act upon authorizing the Town Manager to execute a Memorandum of Understanding between Costco Wholesale Corporation, WestSide Prosper LLC, and the Town of Prosper, Texas, related to the construction of the US 380 Improvements to serve the Costco development. (HW) 8. Consider and act upon authorizing the Town Manager to execute a Change Order to the Advance Funding Agreement for Voluntary Local Government Contributions to Texas Improvement Projects with No Required Match for On-System Improvements between the Texas Department of Transportation, and the Town of Prosper, Texas, related to the construction of the US 380 Improvements to serve the Costco development. (HW) 9. Consider and act upon authorizing the Town Manager to enter into an agreement with Mels Electric LLC, related to the installation of the Traffic Signal at Fishtrap Road and Denton Way Intersection project for $300,932.50. (PA) 10. Consider and act upon an ordinance to rezone 5.7± acres from Agricultural (AG) to Planned Development-130 (PD-130) on George Horn Survey, Abstract 412, Tract 2, located on the west side of Custer Road and 470± feet south of Frontier Parkway. (ZONE- 24-0017) (DH) 11. Consider and act upon authorizing the Town Manager to execute a Development Agreement between Naznat LP and the Town of Prosper relative to George Horn Survey, Abstract 412, Tract 2. (ZONE-24-0017) (DH) 12. Consider and act upon an ordinance to rezone 120.5± acres from Planned Development- 44 (PD-44) to Planned Development-129 (PD-129) on Collin County School Land Survey 12, Abstract 147, Tract 45, located on the southeast corner of Legacy Drive and Frontier Parkway. (ZONE-24-0013) (DH) 13. Consider and act upon authorizing the Town Manager to execute a Development Agreement between Legacy Frontier LLC and the Town of Prosper relative to Collin County School Land Survey 12, Abstract 147, Tract 45. (ZONE-24-0013) (DH) 14. Consider and act upon whether to direct staff to submit a written notice of appeals on behalf of the Town Council to the Development Services Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning Ordinance, regarding action taken by the Planning & Zoning Commission on Preliminary Site Plans and Site Plans. (DH) CITIZEN COMMENTS The public is invited to address the Council on any topic. However, the Council is unable to discuss or take action on any topic not listed on this agenda. Please complete a “Public Comment Request Form” and present it to the Town Secretary prior to the meeting. Please limit your comments to three Page 2 Page 3 of 4 minutes. If multiple individuals wish to speak on a topic, they may yield their three minutes to one individual appointed to speak on their behalf. All individuals yielding their time must be present at the meeting, and the appointed individual will be limited to a total of 15 minutes. REGULAR AGENDA: Pursuant to Section 551.007 of the Texas Government Code, individuals wishing to address the Council for items listed as public hearings will be recognized when the public hearing is opened. [If you wish to address the Council, please fill out a “Public Comment Request Form” and present it to the Town Secretary, preferably before the meeting begins.] Items for Individual Consideration: 15. Conduct a public hearing and consider and act upon an ordinance to amend Planned Development-26 (Prosper Business Park), on 71.1± acres, to reduce the minimum side setback adjacent to Technology Lane on Prosper Business Park, Block B, Lot 9, located on the northeast corner of Mike Howard Lane and Safety Way. (ZONE-24-0023) (DH) 16. Consider and act upon an ordinance amending Ordinance No. 2023-60 (FY 2023-2024 Annual Budget). (CL) 17. Consider and act upon authorizing the Town Manager to execute Change Order No. 1 to Dean Construction to include a water well and all required appurtenances, new electrical service to a well and well equipment, multi-use field irrigation, and a hike and bike trail with a pedestrian bridge at Raymond Community Park in the amount of $2,637,633. (DB) 18. Discuss and provide design feedback on the First Street (Coleman – Craig) project. (HW) 19. Discuss and consider Town Council Subcommittee reports. (DFB) Possibly direct Town staff to schedule topic(s) for discussion at a future meeting. EXECUTIVE SESSION: Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code, as authorized by the Texas Open Meetings Act, to deliberate regarding: Section 551.087 – To discuss and consider economic development incentives and all matters incident and related thereto. Section 551.072 – To discuss and consider the purchase, exchange, lease, or value of real property for municipal purposes and all matters incident and related thereto. Section 551.074 – To discuss and consider personnel matters and all matters incident and related thereto. Section 551.071 - To consult with the Town Attorney regarding legal issues associated with code enforcement activities and substandard structures, law enforcement activities, and all matters incident and related thereto. Section 551.071 - To consult with the Town Attorney regarding legal issues associated with irrigation and water supply contracts, and all matters incident and related thereto. Reconvene in Regular Session and take any action necessary as a result of the Closed Session. Adjourn. Page 3 Page 4 of 4 CERTIFICATION I, the undersigned authority, do hereby certify that this Notice of Meeting was posted at Prosper Town Hall, located at 250 W. First Street, Prosper, Texas 75078, a place convenient and readily accessible to the general public at all times, and said Notice was posted by 5:00 p.m., on Friday, December 6, 2024, and remained so posted at least 72 hours before said meeting was convened. ________________________________ _________________________ Michelle Lewis Sirianni, Town Secretary Date Notice Removed Pursuant to Section 551.071 of the Texas Government Code, the Town Council reserves the right to consult in closed session with its attorney and to receive legal advice regarding any item listed on this agenda. NOTICE Pursuant to Town of Prosper Ordinance No. 13-63, all speakers other than Town of Prosper staff are limited to three (3) minutes per person, per item, which may be extended for an additional two (2) minutes with approval of a majority vote of the Town Council. NOTICE OF ASSISTANCE AT PUBLIC MEETINGS: The Prosper Town Council meetings are wheelchair accessible. For special services or assistance, please contact the Town Secretary’s Office at (972) 569 -1073 at least 48 hours prior to the meeting time. Page 4 Page 1 of 3 ] Call to Order/ Roll Call. The meeting was called to order at 5:00 p.m. Council Members Present: Mayor David F. Bristol Mayor Pro-Tem Marcus E. Ray Deputy Mayor Pro-Tem Amy Bartley Councilmember Craig Andres Councilmember Chris Kern Councilmember Jeff Hodges Councilmember Cameron Reeves Staff Members Present: Mario Canizares, Town Manager Terry Welch, Town Attorney Michelle Lewis Sirianni, Town Secretary Bob Scott, Deputy Town Manager Chuck Ewings, Assistant Town Manager Robyn Battle, Executive Director Dan Baker, Parks & Recreation Director Kaylynn Stone, Special Events Manager David Hoover, Development Services Director Todd Rice, Communications Director Stuart Blasingame, Fire Chief Aidan Daily, Crime Analyst Tony Luton, Human Resources Director Doug Kowalski, Police Chief Items for Individual Consideration: 1. Discussion regarding the 2025 Events Calendar. (DB) Mr. Baker introduced the item followed by Daniel Knox, Chair of the Parks and Recreation Board to provide their recommendation. Mr. Knox stated that the board agrees with the Town’s staff recommendations to reduce the number of events and make them more robust, collaborate with the Downtown businesses, create consistency for the events, and continue to invest in and develop landmark events. Mr. Knox noted that they are recommending not to cancel P-Town Throwdown in 2025 and move to the spring of 2026. In addition, the board is open to a future meeting with the CEC for strategic planning. Kristen Meier of the Community Engagement Committee (CEC) presented the committee’s recommendations for the 2025 events. The committee recommended canceling Celebrate Prosper and moving to the spring of 2026, canceling P-Town Throwdown in 2025 and moving to the spring of 2026, moving the National Day of Prayer and 9/11 ceremony to the evening, canceling limited attendance events such MINUTES Prosper Town Council Work Session Prosper Town Hall – Council Chambers 250 W. First Street, Prosper, Texas Tuesday, November 26, 2024 Page 5 Item 1. Page 2 of 3 as Movie Night and Paws on Broadway, bringing back historical events, and incorporating event locations on the west side of town. Mr. Baker presented the proposed events calendar for 2025. The Town Council discussed the proposed events for 2025 and agreed to remove Chrome & Coffee and Paws on Broadway from the calendar and to retain the others as listed. EXECUTIVE SESSION: Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code, as authorized by the Texas Open Meetings Act, to deliberate regarding: Section 551.087 – To discuss and consider economic development incentives and all matters incident and related thereto. Section 551.072 – To discuss and consider the purchase, exchange, lease, or value of real property for municipal purposes and all matters incident and related thereto. Section 551.074 – To discuss and consider personnel matters and all matters incident and related thereto. Section 551.071 - To consult with the Town Attorney regarding legal issues associated with Article 3.19 of the Code of Ordinances, and all matters incident and related thereto. Section 551.071 - To consult with the Town Attorney regarding legal issues associated with code enforcement activities and substandard structures, law enforcement activities, and all matters incident and related thereto. Section 551.071 - To consult with the Town Attorney regarding legal issues associated with irrigation and water supply contracts, and all matters incident and related thereto. Section 551.071 – Consultation with the Town Attorney to discuss legal issues associated with any agenda item. Reconvene into Work Session. No Executive Session was held. Therefore, no action was taken. Adjourn. The meeting was adjourned at 6:01 p.m. These minutes were approved on the 10th day of December 2024. APPROVED: David F. Bristol, Mayor Page 6 Item 1. Page 3 of 3 ATTEST: Michelle Lewis Sirianni, Town Secretary Page 7 Item 1. Page 1 of 7 ] Call to Order/ Roll Call. The meeting was called to order at 6:16 p.m. Council Members Present: Mayor David F. Bristol Mayor Pro-Tem Marcus E. Ray Deputy Mayor Pro-Tem Amy Bartley Councilmember Craig Andres Councilmember Chris Kern Councilmember Jeff Hodges Councilmember Cameron Reeves Staff Members Present: Mario Canizares, Town Manager Terry Welch, Town Attorney Michelle Lewis Sirianni, Town Secretary Bob Scott, Deputy Town Manager Chuck Ewings, Assistant Town Manager Robyn Battle, Executive Director David Hoover, Development Services Director Suzanne Porter, Planning Manager Dakari Hill, Senior Planner Pete Anaya, Assistant Director of Engineering – Capital Projects Leigh Johnson, IT Director Dan Baker, Parks & Recreation Director Carrie Jones, Public Works Director Tony Luton, Human Resources Director Todd Rice, Communications Director Doug Kowalski, Police Chief Scott Brewer, Assistant Police Chief Aidan Daily, Police Crime Analyst Stuart Blasingame, Fire Chief Invocation, Pledge of Allegiance and Pledge to the Texas Flag. Joshua Reeve with The Cause Church led the invocation. The Pledge of Allegiance and the Pledge to the Texas Flag were led by Prosper Cub Scout Troop 1902. An nouncements of recent and upcoming events. Councilmember Reeves made the following announcements: A reminder that Town Hall Offices will be closed on Thursday, November 28, and Friday, November 29 for the Thanksgiving Holiday. Due to the holiday, residents whose trash service falls on Thursday or Friday will be delayed by one day. The special bulk drop-off location at Public Works will also be closed on Saturday, November 30. MINUTES Prosper Town Council Meeting Prosper Town Hall, Council Chambers 250 W. First Street, Prosper, Texas Tuesday, November 26, 2024 Page 8 Item 2. Page 2 of 7 The Prosper Community Library will close at 4:00 p.m. on Wednesday, November 27, and be closed on Thursday, November 28 through Saturday, November 30 for the Thanksgiving Holiday. The Prosper annual Christmas Festival will take place on Saturday, December 7 at Prosper Town Hall. Come experience the magic of Santa Claus in his Workshop, the Kids Christmas Shoppe, dazzling exhibits, Kids Fun Zone, Community Stage performances, carriage rides, live demonstrations, and food truck vendors. Also, don’t miss out on the Prosper Rotary Club Christmas Parade at 2:30 p.m., and the Tree Lighting with Mayor Bristol at 7:00 p.m. For more information visit the Special Events page through the Parks & Recreation Department. The Prosper Ladies Association is sponsoring its annual Prosper Christmas Angel Program. A Christmas Angel Tree is located in the lobby of Town Hall. Residents may select a Wish Tag from the tree and scan the QR code to help a Prosper ISD child or a senior citizen have a Merry Christmas. Gift drop-off dates are December 9th through 11th. Join Mayor Bristol, members of the Prosper Town Council, and staff on Saturday, December 14, from 10:00 a.m. to 6:00 p.m. for the ringing of the bell for the Salvation Army Red Kettle Challenge at Kroger, 1250 N. Preston Road. All money raised will support a range of services that combat poverty, addiction, and homelessness in Collin County. CONSENT AGENDA: Items placed on the Consent Agenda are considered routine in nature and non-controversial. The Consent Agenda can be acted upon in one motion. Items may be removed from the Consent Agenda at the request of Council Members or staff. 1. Consider and act upon the minutes from the November 12, 2024, Town Council Work Session meeting. (MLS) 2. Consider and act upon the minutes from the November 12, 2024, Town Council Regular meeting. (MLS) 3. Consider and act upon Resolution 2024-75 casting the Town of Prosper’s votes for the Denton County Central Appraisal District Board of Directors (DCAD). (MLS) 4. Consider and act upon approving the purchase of virtual server hardware upgrades for the currently deployed redundant virtual server clusters from SHI Inc. utilizing the Texas Department of Information Resources (DIR) Purchasing Contract for $183,995. (LJ) 5. Consider and act upon authorizing the Town Manager to execute an agreement between Vonage, Inc., and the Town of Prosper, Texas for cloud-hosted telephony services, utilizing the Omnia Partners contract for $279,270. (LJ) 6. Consider and act upon authoring the Town Manager to execute an agreement for additional equipment and services from Flock Inc. to include a Drone as First Responder (DFR) for $150,000. (DK) 7. Consider and act upon authorizing the Town Manager to execute a Service Agreement between Mobile Communications of America, Inc. (MCA), and the Town of Prosper regarding fire station alerting service and equipment support for $11,900. (SB) Page 9 Item 2. Page 3 of 7 8. Consider and act upon approving the purchase of two (2) 2025 Ford trucks from Silsbee Ford, utilizing the Interlocal Purchasing Systems (TIPS) Contract No. 210907 for $103,178. (HW) 9. Consider and act upon authorizing the Town Manager to execute an agreement with Child's Play Inc., for the purchase and installation of a shade structure for the Prairie Park playground for $71,987. (DB) 10. Consider and act upon authorizing the Town Manager to execute a Construction Agreement awarding Competitive Sealed Bid No. 2024-33-B to Apex Landscape & Irrigation for Green Ribbon grant-funded landscape improvements to medians on US 380 between Lovers Lane and Mahard Pkwy in the amount of $1,776,432.60. (DB) 11. Consider and act upon approving the purchase of traffic signal-related items for the traffic signals on First Street at Artesia Boulevard and on Teel Parkway at Prairie Drive, from Consolidated Traffic Controls, Inc., utilizing the Houston- Galveston Area Council (HGAC) Cooperative Purchasing Program for $249,376. (PA) 12. Consider and act upon authorizing the Town Manager to execute an Interlocal Agreement between the Prosper Independent School District, and the Town of Prosper, Texas, related to the construction of the Legacy Drive Improvements for Prosper Middle School #7. (HW) 13. Consider and act upon Ordinance 2024-74 to amend Planned Development-59 on Twin Creeks Ranch, Phases 1-2, on 40.9± acres, to accommodate the reconfiguration of the wall and the landscaping between the subdivision and Frontier Parkway. (ZONE-24-0011) (DH) 14. Consider and act upon a request for a Façade Plan for a Restaurant on Gates of Prosper, Phase 3, Block B, Lot 7, on 2.1± acres, located on the west side of Preston Road and 450± feet north of US Highway 380. (DEVAPP-24-0112) (DH) 15. Consider and act upon whether to direct staff to submit a written notice of appeals on behalf of the Town Council to the Development Services Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning Ordinance, regarding action taken by the Planning & Zoning Commission on Preliminary Site Plans and Site Plans. (DH) Councilmember Hodges motioned to approve consent agenda items 1 through 15. Deputy Mayor Pro-Tem Bartley seconded the motion. Motion carried unanimously. CITIZEN COMMENTS James Williams, 970 Willowmist Drive, thanked the Town Council for resolving the bulk trash collection pickup. Items for Individual Consideration: 16. Consider a resolution setting a public hearing under Section 311.003 of the Texas Tax Code for the creation of a Tax Increment Reinvestment Zone containing approximately 684.88 acres of land generally located East of North Dallas Parkway, North of U.S. Highway 380, West of Preston Road, and South of West Prosper Trail. (CE) Page 10 Item 2. Page 4 of 7 Mayor Bristol requested staff to table this item to June 2025. Mayor Pro-Tem Ray made a motion to table this item to June 2025. Councilmember Hodges seconded the motion. Motion carried unanimously. 17. Conduct a public hearing and consider and act upon a request to rezone 120.5± acres on Collin County School Land Survey 12, Abstract 147, Tract 45 from Planned Development-44 (Single Family & Retail) to a Planned Development with Single Family and Retail uses, located on the southeast corner of Legacy Drive and Frontier Parkway. (ZONE-24-0013) (DH) Mr. Hoover introduced the item, stating the purpose of the request was to rezone the property with the intent to construct a maximum of 225 homes and to construct commercial buildings with retail uses on the southeast corner of the property. The zoning change would not be out of character with the existing area due to compatibility with the surrounding properties. Mr. Hoover outlined the Town’s regulations for the residential and commercial sections based on the Future Land Use Plan (FLUP), permitted uses, architectural standards, and the pedestrian connectivity and amenities being proposed as part of the rezoning. The Planning and Zoning Commission recommended approval by a vote of 4-3 at their November 5 meeting. Those voting in opposition were due to concerns pertaining to the lots within the proposed residential subdivision not falling in the desired lot size range for Medium Density and preferring larger lot sizes instead of larger home sizes. Since the Planning and Zoning Commission meeting, Town staff has reviewed further and recommends approval subject to the list presented. Clint Richardson, representing the applicant, spoke to the proposed project including the lot sizes, home builders, park dedication, hike and bike trails, and their commitment to a Development Agreement for architectural standards. The Town Attorney stated that the applicant would not be able to have alcoholic beverage establishments as presented in the proposed development. The Town’s previous Local Option Elections do not allow alcoholic beverage sales or establishments that sell alcoholic beverages for on-premise consumption unless a certain amount of food is sold and the appropriate TABC permit is obtained. Additionally, the Town Charter prohibits alcohol package sales in residential areas. Mayor Bristol opened the public hearing. No comments were made. Mayor Bristol closed the public hearing. David Bond, Engineer, spoke to the commercial component of the project. The Town Council discussed the proposed project including the proposed recommendations made by staff, setbacks, floodplain impact, and timeline of the park completion. Deputy Mayor Pro-Tem Bartley made a motion to approve a request to rezone 120.5± acres on Collin County School Land Survey 12, Abstract 147, Tract 45 from Planned Development-44 (Single Family & Retail) to a Planned Development with Single Family and Retail uses, located on the southeast corner of Legacy Drive and Frontier Parkway subject to staff recommendations and an agreed upon Development Agreement. Mayor Pro-Tem Ray seconded the motion. Motion carried unanimously. Page 11 Item 2. Page 5 of 7 18. Conduct a public hearing and consider and act upon a request to rezone 5.7± acres on George Horn Survey, Abstract 412, Tract 2 from Agricultural to Planned Development–Retail, located on the west side of Custer Road and 470± feet south of Frontier Drive. (ZONE-24-0017) (DH) Mr. Hoover stated the purpose of this request is to rezone the property with the intent to construct a retail building on the northern tract and a private school on the southern tract. The zoning change would not be seen as out of character with the existing area due to compatibility with the surrounding properties. Mr. Hoover also provided an overview of the district regulations, permitted uses, landscaping and screening standards, architectural standards, and the results of the traffic management plan by the Engineering Department. The Planning and Zoning Commission recommended approval by a vote of 6-1 at the November 5 meeting. The opposition to this item was due to the living screen requirement on the western property line. Due to the opposition from surrounding properties within 200 feet, exceeding 20% of the land area, this item requires a super-majority vote. Staff recommends approval. The Town Council discussed fencing, parking, and the septic system regulations. William Oelfke, representing the applicants, spoke to the project indicating that the school will be for four to five-year-olds with four classrooms and ten staff members. The school will be a learning experience for the children. Mr. Oelfke stated that they have reached out to the church to be good neighbors, and do not feel that there will be any conflict with the drop-off or pick-up times. Mayor Bristol opened the public hearing. Mr. Oelfke added comments regarding the living screen requirement. Mayor Bristol closed the public hearing. The Town Council further discussed the screening wall and parking. Deputy Mayor Pro-Tem Bartley made a motion to approve a request to rezone 5.7± acres on George Horn Survey, Abstract 412, Tract 2 from Agricultural to Planned Development–Retail, located on the west side of Custer Road and 470± feet south of Frontier Drive without the masonry wall requirement. Councilmember Kern seconded the motion. Motion carried unanimously. 19. Consider and act upon authorizing the Town Manager to execute a Construction Agreement awarding CSP No. 2024-35-B to ANA Site Construction, LLC, related to the Upper Doe Branch Wastewater Line (Teel Parkway – PISD Stadium) project, for $5,492,167 and authorize $300,000 for construction phase contingencies. The total purchase order amount is $5,792,167. (PA) Mr. Anaya presented the item stating the Town received five proposals that ranged in totals and completion times. After the consideration of costs, time, and qualifications, the Town staff is recommending ANA Site Construction, LLC. References were checked, and the Town received all positive feedback. Therefore, is recommending approval as presented. The Town Council discussed the contingency amount and liquidated damages based on any delays. Page 12 Item 2. Page 6 of 7 Councilmember Andres made a motion to approve authorizing the Town Manager to execute a Construction Agreement awarding CSP No. 2024-35-B to ANA Site Construction, LLC, related to the Upper Doe Branch Wastewater Line (Teel Parkway – PISD Stadium) project, for $5,492,167 and authorize $300,000 for construction phase contingencies. The total purchase order amount is $5,792,167. Councilmember Hodges seconded the motion. Motion carried unanimously. 20. Consider and act upon awarding RFP No. 2024-28-B for Stop Loss Insurance to QBE for the Town’s self-insurance fund, effective January 1, 2025, and authorizing the Town Manager to execute all documents for the same. (TL) Mr. Luton presented the item, stating the Town received four bids during the RFP process. Holmes Murphy, Inc. has undertaken the marketing of this year’s coverage on behalf of the Town. Town staff is recommending QBE at the $125,000 level. The Town Council discussed the deductible rates, options proposed, and the percentage associated with administrative costs. Councilmember Kern made a motion to approve awarding RFP No. 2024-28-B for Stop Loss Insurance to QBE for the Town’s self -insurance fund, effective January 1, 2025, and authorizing the Town Manager to execute all documents for the same. Councilmember Reeves seconded the motion. Motion carried unanimously. 21. Consider and act upon the 2025 Prosper Town Council Regular meeting schedule. (MLS) Ms. Lewis Sirianni presented the proposed meeting dates for 2025 noting the second meeting in December would be canceled. Councilmember Hodges made a motion to approve the 2025 Town Council Regular meeting schedule as presented. Councilmember Reeves seconded the motion. Motion carried unanimously. 22. Discuss and consider Town Council Subcommittee reports. (DFB) Finance Committee: Mayor Bristol noted items were on the listed agenda and that there would also be budget amendments on a future meeting agenda. Bond Committee: Councilmember Kern stated the committee had a kickoff meeting to discuss goals and objectives for the future bond election in 2025. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting. No comments were made. EXECUTIVE SESSION: Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code, as authorized by the Texas Open Meetings Act, to deliberate regarding: Section 551.087 – To discuss and consider economic development incentives and all matters incident and related thereto. Section 551.072 – To discuss and consider the purchase, exchange, lease, or value of real property for municipal purposes and all matters incident and related thereto. Page 13 Item 2. Page 7 of 7 Section 551.074 – To discuss and consider personnel matters and all matters incident and related thereto. Section 551.071 - To consult with the Town Attorney regarding legal issues associated with Article 3.19 of the Code of Ordinances, and all matters incident and related thereto. Section 551.071 - To consult with the Town Attorney regarding legal issues associated with code enforcement activities and substandard structures, law enforcement activities, and all matters incident and related thereto. Section 551.071: To consult with the Town Attorney regarding legal issues associated with irrigation and water supply contracts, and all matters incident and related thereto. The Town Council recessed into Executive Session at 8:40 p.m. Reconvene in Regular Session and take any action necessary as a result of the Closed Session. The Town Council reconvened into Regular Session at 10:10 p.m. Mayor Pro-Tem Ray made a motion to deny the appeal, pursuant to Article 3.19 of the Town’s Code of Ordinances, for the property located at 980 English Ivy, and further direct the Town Manager to communicate such decision to the property owner at said address. Deputy Mayor Pro- Tem Bartley seconded the motion. Motion carried unanimously. Adjourn. The meeting was adjourned at 10:10 p.m. These minutes were approved on the 10th day of December 2024. APPROVED: David F. Bristol, Mayor ATTEST: Michelle Lewis Sirianni, Town Secretary Page 14 Item 2. Page 1 of 2 To: Mayor and Town Council From: Chris Landrum, Finance Director Through: Mario Canizares, Town Manager Bob Scott, Deputy Town Manager Re: September 2024 Monthly Financial Report Town Council Meeting – December 10, 2024 Strategic Visioning Priority: 4. Provide Excellent Municipal Services Agenda Item: Consider acceptance of the September 2024 monthly financial report. Description of Agenda Item: The Town Charter requires the submission of monthly financial reports to the Town Council. In summary, both revenues and expenditures are within the expected ranges and no unexpected events have occurred that require significant changes in original projections. The attached monthly financial report for September 2024 was prepared in the old format. This format is not particularly “user friendly” and staff is looking to reformat the monthly financial reports after the ERP software conversion. Budget Impact: There is no budgetary impact affiliated with this item. Legal Obligations and Review: Terrence Welch of Brown & Hofmeister, L.L.P., has approved the attached documents as to form and legality. Attached Documents: 1. Monthly Financial Report – September 30, 2024 2. Fourth Quarter Financial Summary Town Staff Recommendation: Town staff recommends Town Council vote to accept submission of the monthly financial report for the period August 2024 in compliance with the requirements of the Town Charter. FINANCE Page 15 Item 3. Page 2 of 2 Proposed Motion: I move to accept the September 2024 Monthly Financial Report in compliance with charter requirements. Page 16 Item 3. MONTHLY FINANCIAL REPORT as of September 30, 2024 Cash/Budgetary Basis Prepared by Finance Department December 10, 2024 Page 17 Item 3. TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT September 2024 Table of Contents General Fund 3 General Fund Charts 4 - 7 Crime Control and Prevention Special Purpose District 8 Fire Control, Prevention, and Emergency Medical Services Special Purpose District 9 TIRZ #1 - Blue Star 10 TIRZ #2 11 Debt Service Fund 12 Special Revenue Fund 13 Park Dedication and Improvement Fund 14 East Thoroughfare Impact Fees Fund 15 West Thoroughfare Impact Fees Fund 16 Water Impact Fees Fund 17 Wastewater Impact Fees Fund 18 Impact Fee Chart 19 Vehicle and Equipment Replacement Fund 20 Health Insurance Fund 21 Water-Sewer Fund 22 - 23 Water-Sewer Fund Charts 24 - 26 Storm Drainage Utility Fund 27 Solid Waste Fund 28 Solid Waste Fund Chart 29 Capital Projects Fund-General 30 - 31 Capital Projects Fund-Water/Sewer 32 Page 18 Item 3. Original Budget Amended Current Year Current Year Current Remaining Prior Year Change from Budget Amendment Budget YTD Actuals Encumbrances Budget Balance YTD Percent Note YTD Actuals Prior Year REVENUES Property Taxes 21,146,121$ 39,640$ 21,185,761$ 20,571,175$ -$ 614,586$ 97%1,2 23,634,917$ -13% Sales Taxes 11,091,492 566,789 11,658,281 11,266,378 - 391,903 97%8 10,363,524 9% Franchise Fees 3,221,816 (85,091) 3,136,725 3,624,352 - (487,627) 116%2,931,314 24% Building Permits 3,700,000 1,081,000 4,781,000 4,704,244 - 76,756 98%4,087,013 15% Other Licenses, Fees & Permits 2,180,050 (38,249) 2,141,801 1,645,163 - 496,638 77%7 2,401,214 -31% Charges for Services 1,296,023 (143) 1,295,880 1,552,901 - (257,021) 120%1,360,939 14% Fines & Warrants 300,500 100,550 401,050 422,423 - (21,373) 105%394,326 7% Intergovernmental Revenue (Grants)37,840 8,261 46,101 231,092 - (184,991) 501%9 263,857 -12% Interest Income 750,000 254,268 1,004,268 982,855 - 21,413 98%877,312 12% Miscellaneous 63,751 92,420 156,171 1,067,634 - (911,463) 684%10 141,322 655% Park Fees 814,100 (80,950) 733,150 721,346 - 11,804 98%686,571 5% Transfers In 1,297,102 -1,297,102 1,297,102 - -100%11 1,235,335 5% Total Revenues 45,898,795$ 1,938,495$ 47,837,290$ 48,086,667$ -$ (249,377)$ 101%48,377,643$ -1% EXPENDITURES Administration 9,991,267$ 111,738$ 10,103,005$ 10,202,551$ -$ (99,546)$ 101%8,695,504$ 17% Police 9,595,898 421,171 10,017,069 10,223,659 238,457 (445,047) 104%4,6 7,666,654 33% Fire/EMS 10,562,840 (23,164) 10,539,676 10,690,757 - (151,081) 101%9,939,124 8% Public Works 4,567,242 97,599 4,664,841 4,605,652 85,539 (26,350) 101%6 4,400,399 5% Community Services 7,486,803 (56,037) 7,430,767 7,439,194 162,016 (170,443) 102%6 6,107,225 22% Development Services 4,139,855 (247,712) 3,892,143 3,283,479 - 608,664 84%3,236,768 1% Engineering 2,684,047 9,453 2,693,500 2,656,031 - 37,469 99%2,821,268 -6% Transfers Out - 496,389 496,389 370,325 - 126,064 75%3 9,670,653 -96% Total Expenses 49,027,952$ 809,438$ 49,837,390$ 49,471,648$ 486,012$ (120,270)$ 100%52,537,593$ -6% REVENUE OVER (UNDER) EXPENDITURES (3,129,157)$ 1,129,057$ (2,000,100)$ (1,384,981)$ (4,159,950)$ Beginning Fund Balance October 15,011,987 15,011,987 Ending Fund Balance 13,011,887$ 13,627,006$ Notes 1 Delinquent and contested collections lower than expected. 2 The negative change from prior year is due to the capital dedicated portion of the levy being recorded directly to the capital project fund. 3 Transfers Out consists of $122,500 for Downtown Streets & Alleys, $140,000 for Parks Master Plan & $183,889 for Downtown Improvements, covered by the CIP Fund. 4 Unbudgeted overtime. 5 Fund Balance Contingency per Charter and Reserve for FY23 = $9,586,518 (21%). 6 Vehicle and equipment encumbrances to be transferred to VERF fund. 7 HB 3492 caused a change in municipal billings for inspection fees which resulted in less revenues than anticipated. 8 Overall town sales tax lower than anticipated. 9 Unbudgeted grants including Crime Victim Advocate (PD), STEP (PD), SWAT Communication Headsets (PD), and various depoyment reimbursements (Fire) 10 Unbudgeted sale of land to TxDOT. 11 Administrative transfers from Enterprise Funds. TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT September 30, 2024 Expected Year to Date Percent 100% GENERAL FUND 3 Page 19 Item 3. $20,571,175 11,266,378 3,624,352 4,704,244 $23,634,917 10,363,524 2,931,314 4,087,013 $- $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 Property Taxes Sales Taxes Franchise Fees Building Permits GENERAL FUND REVENUE Current YTD to Prior Year YTD Actual Comparison Current Year Prior Year 4 Page 20 Item 3. 0 $- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 Total Budget YTD Budget YTD Actual Building Permit Revenues 0 500,000 1,000,000 1,500,000 2,000,000 2,500,000 Oct Nov Dec Jan Feb Mar Apr May June July Aug Sept Town of Prosper, Texas Sales Tax Revenue by Month FY 19/20 FY 20/21 FY 21/22 FY22/23 FY23/24 5 Page 21 Item 3. 97% 97% 116% 98% 77% 120% 501% Property Taxes Sales Taxes Franchise Fees Building Permits Other Licenses, Fees & Permits Charges for Services Intergovernmental Revenue (Grants) 0%100%200%300%400%500%600% GENERAL FUND YTD REVENUE % OF ANNUAL BUDGET 6 Page 22 Item 3. $49.837 $49.837 $49.472 $47.837 $47.837 $48.087 $- $10 $20 $30 $40 $50 $60 Total Budget YTD Budget YTD Actual In Millions General Fund Revenues and Expenditures Revenues Expenditures 7 Page 23 Item 3. Original Budget Amended Current Year Current Year Current Remaining Prior Year Change from Budget Amendment Budget YTD Actual Encumbrances Budget Balance YTD Percent Note YTD Actual Prior Year REVENUES Sales Tax - Town 3,060,806$ 101,426$ 3,162,232$ 3,021,743$ -$ 140,489$ 96%1 2,745,763$ 10% Interest Income 1,200 (950) 250 252 - (2) 101%(1,102) -123% Other - - - - - - 0%- 0% Total Revenue 3,062,006$ 100,476$ 3,162,482$ 3,021,995$ -$ 140,487$ 96%2,744,661$ 10% EXPENDITURES Personnel 3,167,364$ -$ 3,167,364$ 3,031,617$ -$ 135,747$ 96%2,781,695$ 9% Other 1,200 - 1,200 10,730 - (9,530) 894%2 (4,284) -350% Total Expenditures 3,168,564$ -$ 3,168,564$ 3,042,347$ -$ 126,217$ 96%2,777,411$ 10% REVENUE OVER (UNDER) EXPENDITURES (106,558)$ 100,476$ (6,082)$ (20,352)$ (32,750)$ Beginning Fund Balance October 1 210,707 210,707 302,439 Ending Fund Balance Current Month 204,625$ 190,355$ 269,689$ Notes 1 Overall town sales tax lower than anticipated. 2 Sales tax recovery charges. Higher than anticipated taxpayers found resulting in increased charges. TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT September 30, 2024 Expected Year to Date Percent 100% CRIME CONTROL AND PREVENTION SPECIAL PURPOSE DISTRICT 8 Page 24 Item 3. Original Budget Amended Current Year Current Year Current Remaining Prior Year Change from Budget Amendment Budget YTD Actual Encumbrances Budget Balance YTD Percent Note YTD Actual Prior Year REVENUES Sales Tax - Town 3,060,806$ 101,426$ 3,162,232$ 3,023,429$ -$ 138,803$ 96%1 2,748,026$ 10% Interest Income 600 3,953 4,553 4,947 - (394) 109%2,285 117% Other - - - - - - 0%- 0% Total Revenue 3,061,406$ 105,379$ 3,166,785$ 3,028,376$ -$ 138,409$ 96%2,750,311$ 10% EXPENDITURES Personnel 3,026,823$ -$ 3,026,823$ 3,081,905$ -$ (55,082)$ 102%2 2,757,763$ 12% Other 2,400 (1,200) 1,200 10,730 - (9,530) 894%3 (4,284) -350% Total Expenditures 3,029,223$ (1,200)$ 3,028,023$ 3,092,635$ -$ (64,612)$ 102%2,753,479$ 12% REVENUE OVER (UNDER) EXPENDITURES 32,183$ 106,579$ 138,762$ (64,259)$ (3,168)$ Beginning Fund Balance October 1 495,556 495,556 203,982 Ending Fund Balance Current Month 634,318$ 431,297$ 200,814$ Notes 1 Overall town sales tax lower than anticipated. 2 Excess cash swept to General Fund. 3 Sales tax recovery charges. Higher than anticipated taxpayers found resulting in increased charges. TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT September 30, 2024 Expected Year to Date Percent 100% FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES SEPCIAL PURPOSE DISTRICT 9 Page 25 Item 3. Original Budget Amended Current Year Current Remaining Prior Year Change from Budget Amendment Budget YTD Actual Budget Balance YTD Percent Note YTD Actual Prior Year REVENUES Impact Fee Revenue: Water Impact Fees -$ 30,000$ 30,000$ 227,708$ (197,708)$ 759%12,226$ 1762% Wastewater Impact Fees 750,000 - 750,000 676,146 73,854 90%382,900 77% East Thoroughfare Impact Fees - 30,000 30,000 1,546,399 (1,516,399) 5155%62,607 2370% Property Taxes - Town (Current)1,108,174 - 1,108,174 1,108,174 0 100%810,076 37% Property Taxes - Town (Rollback)- 486,411 486,411 486,411 0 100%- 0% Property Taxes - County (Current)236,601 (4,811) 231,790 231,790 0 100%172,956 34% Sales Taxes - Town 1,372,209 (195,858) 1,176,351 1,176,816 (465) 100%916,361 28% Sales Taxes - EDC 1,149,225 (161,091) 988,134 985,583 2,551 100%767,453 28% Interest Income 6,000 80,744 86,744 130,517 (43,773) 150%70,771 84% Transfer In - - - - - 0%- 0% Total Revenue 4,622,209$ 265,395$ 4,887,604$ 6,569,544$ (1,681,940)$ 134%3,195,349$ 106% EXPENDITURES Professional Services 6,000$ (6,000)$ -$ -$ -$ 0%-$ 0% Developer Rebate 4,616,209 1,237,840 5,854,049 5,096,884 757,165 87%3,607,318 41% Transfers Out - - - - - 0%- 0% Total Expenses 4,622,209$ 1,231,840$ 5,854,049$ 5,096,884$ 757,165$ 87%3,607,318$ 41% REVENUE OVER (UNDER) EXPENDITURES -$ (966,445)$ (966,445)$ 1,472,660$ (411,968)$ Beginning Fund Balance October 1 989,032 989,032 301,260 Ending Fund Balance Current Month 22,587$ 2,461,691$ (110,708)$ Notes September 30, 2024 Expected Year to Date Percent 100% TIRZ #1 - BLUE STAR TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT 10 Page 26 Item 3. Original Budget Amended Current Year Current Remaining Prior Year Change from Budget Amendment Budget YTD Actual Budget Balance YTD Percent Note YTD Actual Prior Year REVENUES Property Taxes - Town (Current)39,537$ -$ 39,537$ 39,537$ (0)$ 100%33,061$ 20% Property Taxes - Town (Rollback)- 44,560 44,560 44,560 0 100%- 0% Property Taxes - County (Current)8,441 (171) 8,270 8,270 0 100%7,059 17% Sales Taxes - Town - 4,000 4,000 7,234 (3,234) 181%- 0% Sales Taxes - EDC - 4,000 4,000 7,234 (3,234) 181%- 0% Interest Income 1,200 667 1,867 3,210 (1,343) 172%1,463 119% Total Revenue 49,178$ 53,056$ 102,234$ 110,045$ (7,811)$ 108%41,583$ 165% EXPENDITURES Professional Services -$ -$ -$ -$ -$ 0%-$ 0% Developer Rebate 49,178 53,706 102,884 110,272 (7,388) 107%1 41,006 169% Transfers Out - - - - - 0%- 0% Total Expenditures 49,178$ 53,706$ 102,884$ 110,272$ (7,388)$ 107%41,006$ 169% REVENUE OVER (UNDER) EXPENDITURES -$ (650)$ (650)$ (227)$ 577$ Beginning Fund Balance October 1 25,501 25,501 25,189 Ending Fund Balance Current Month 24,851$ 25,274$ 25,766$ Notes 1 New sales tax remmittance received and rebated to developer. TIRZ #2 TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT September 30, 2024 Expected Year to Date Percent 100% 11 Page 27 Item 3. Original Budget Amended Current Year Current Year Current Remaining Prior Year Change from Budget Amendment Budget YTD Actual Encumbrances Budget Balance YTD Percent Note YTD Actual Prior Year REVENUES Property Taxes-Delinquent 75,000$ 55,780$ 130,780$ 52,239$ -$ 78,542$ 40%1 143,789$ -64% Property Taxes-Current 15,069,531 333,758 15,403,289 15,305,634 - 97,655 99%13,128,090 17% Taxes-Penalties 40,000 - 40,000 64,974 - (24,974) 162%45,922 41% Interest Income 20,000 214,957 234,957 250,821 - (15,864) 107%138,185 82% Transfer In - - - - - - 0%- 0% Total Revenues 15,204,531$ 604,495$ 15,809,026$ 15,673,667$ -$ 135,359$ 99%13,455,986$ 16% EXPENDITURES Professional Services -$ -$ -$ 2,500$ -$ (2,500)$ 0%11,391$ -78% Bond Administrative Fees 20,000 - 20,000 7,549 - 12,451 38%30,362 -75% 2013 GO Refunding Bond 185,000 (185,000) - - - - 0%180,000 -100% 2014 GO Debt Payment 335,000 - 335,000 335,000 - - 100%315,000 6% 2015 GO Debt Payment 1,365,700 - 1,365,700 1,365,700 - - 100%1,309,200 4% 2015 CO Debt Payment 475,000 - 475,000 475,000 - - 100%465,000 2% 2016 GO Debt Payment - - - - - - 0%- 0% 2016 CO Debt Payment 90,000 - 90,000 90,000 - - 100%80,000 13% 2017 CO Debt Payment 450,000 - 450,000 450,000 - - 100%85,000 429% 2018 GO Debt Payment 150,000 - 150,000 150,000 - - 100%145,000 3% 2018 CO Debt Payment 500,000 - 500,000 500,000 - - 100%475,000 5% 2019 CO Debt Payment 340,022 - 340,022 340,022 - - 100%399,806 -15% 2019 GO Debt Payment 165,000 - 165,000 165,000 - - 100%160,000 3% 2020 CO Debt Payment 265,000 - 265,000 265,000 - - 100%255,000 4% 2021 CO Debt Payment 260,000 - 260,000 260,000 - - 100%245,000 6% 2021 GO Debt Payment 1,290,000 - 1,290,000 1,290,000 - - 100%1,225,000 5% 2022 GO Debt Payment 3,603,450 (2,633,450) 970,000 970,000 - - 100%1,890,000 -49% 2023 GO Debt Payment - 2,055,000 2,055,000 2,055,000 - - 100%- 0% 2023 GO Refunding Debt Payment - 175,000 175,000 175,000 - - 100%- 0% Bond Interest Expense 5,458,264 1,383,880 6,842,144 6,842,143 - 1 100%5,594,880 22% Total Expenditures 14,952,436$ 795,430$ 15,747,866$ 15,737,914$ -$ 9,952$ 100%12,865,639$ 22% REVENUE OVER (UNDER) EXPENDITURES 252,095$ (190,935)$ 61,160$ (64,247)$ 590,347$ Beginning Fund Balance October 1 1,330,265 1,330,265 2,619,367 Ending Fund Balance Current Month 1,391,425$ 1,266,019$ 3,209,714$ Notes 1 Delinquent and contested collections lower than expected. TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT September 30, 2024 Expected Year to Date Percent 100% DEBT SERVICE FUND 12 Page 28 Item 3. Original Budget Amended Current Year Current Year Current Remaining Prior Year Change from Budget Amendment Budget YTD Actual Encumbrances Budget Balance YTD Percent Note YTD Actual Prior Year REVENUES Police Donation Revenue 15,500$ 1,500$ 17,000$ 19,721$ -$ (2,721)$ 116%22,948$ -14% Fire Donation Revenue 15,500 (500) 15,000 18,656 - (3,656) 124%15,553 20% Child Safety Revenue 28,000 - 28,000 29,403 - (1,403) 105%30,707 -4% Court Security Revenue 8,000 2,513 10,513 12,405 - (1,892) 118%11,633 7% Court Technology Revenue 7,500 1,165 8,665 10,217 - (1,552) 118%9,655 6% Municipal Jury revenue 150 61 211 249 - (38) 118%231 8% Tree Mitigation Revenue - 200,000 200,000 204,694 - (4,694) 102%1,542,766 -87% Police Seizure Revenue - 6,130 6,130 16,378 - (10,248) 267%12,070 36% LEOSE Revenue 3,000 5,800 8,800 8,756 - 44 100%2,416 262% CARES Act/ARPA Funding 6,102,367 (6,102,367) - - - - 0%- 0% Escrow Income - 167,514 167,514 167,514 - 0 100%845,117 -80% Interest Income 2,425 78,003 80,428 110,653 - (30,225) 138%39,341 181% Interest Income CARES/ARPA Funds 180,000 (180,000) - 114,018 - (114,018) 0%224,206 -49% Transfer In - - - - - - 0%- 0% Total Revenue 6,362,442$ (5,820,181)$ 542,261$ 712,664$ -$ (170,403)$ 131%2,756,644$ -74% EXPENDITURES Police Donation Expense 26,872 (21,872) 5,000 26,109 - (21,109) 522%3 32,784 -20% Fire Donation Expense 10,000 - 10,000 3,140 - 6,860 31%8,796 -64% Child Safety Expense 3,000 - 3,000 2,162 - 838 72%22,859 -91% Court Security Expense 16,860 (1,800) 15,060 - - 15,060 0%50 -100% Court Technology Expense 13,950 - 13,950 - - 13,950 0%1,000 -100% Tree Mitigation Expense - 33,600 33,600 - - 33,600 0%- 0% Police Seizure Expense 12,995 - 12,995 4,195 - - 32%4,647 -10% LEOSE Expenditure 6,500$ -$ 6,500$ 3,955$ -$ 2,545$ 61%5,050$ -22% Transfer Out (ARPA Funds)6,348,861 (6,348,861) - - - - 0%- 0% Transfer Out (Tree Mitigation Funds)- 200,000 200,000 200,000 - - 100%1 - 0% Transfer Out (Escrow Funds)- 167,514 167,514 167,514 - 0 100%2 845,117 -80% Total Expenses 6,439,038$ (5,971,419)$ 467,619$ 407,076$ -$ 51,743$ 87%854,814$ -52% REVENUE OVER (UNDER) EXPENDITURES (76,596)$ 151,238$ 74,642$ 305,588$ 1,901,829$ Beginning Fund Balance October 1 2,353,529 2,353,529 567,535 Ending Fund Balance Current Month 2,428,171$ 2,659,118$ 2,469,364$ Notes 1 $200,000 for Lakewood Preserve project budgeted in Capital Projects Fund. 2 $167,514 for Windsong Escrow to Impact Fee Fund for Developer Reimbursement. 3 One-time capital purchase using cash balance. TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT September 30, 2024 Expected Year to Date Percent 100% SPECIAL REVENUE FUNDS 13 Page 29 Item 3. Original Budget Amended Current Year Current Year Current Remaining Prior Year Change from Budget Amendment Budget YTD Actual Encumbrances Budget Balance YTD Percent Note YTD Actual Prior Year REVENUES 60-4 Park Dedication-Fees 300,000$ 669,159$ 969,159$ 909,971$ -$ 59,188$ 94%604,429$ 51% 60-4 Park Improvements 220,000 749,159 969,159 761,210 - 207,949 79%144,000 429% Contributions/Grants - - - - - - 0%200,550 -100% 60-4 Interest-Park Dedication 2,000 31,630 33,630 41,223 - (7,593) 123%38,820 6% 60-4 Interest-Park Improvements 4,050 39,615 43,665 40,764 - 2,901 93%32,736 25% Park Dedication - Transfers In - - - - - - - 0%- 0% Total Revenue 526,050$ 1,489,563$ 2,015,613$ 1,753,169$ -$ 262,444$ 87%1,020,535$ 72% EXPENDITURES Pecan Grove Park -$ 5,200$ 5,200$ 5,200$ -$ -$ 100%847,546$ -99% Capital Project 800,000 (800,000) - - - - 0%- 0% Land Acquisition 913,800 (913,800) - - - - 0%- 0% Transfers Out - 2,108,600 2,108,600 2,851,055 - (742,455) 135%1 - 0% Total Expenses 1,713,800$ 400,000$ 2,113,800$ 2,856,255$ -$ (742,455)$ 135%847,546$ 237% REVENUE OVER (UNDER) EXPENDITURES (1,187,750)$ 1,089,563$ (98,187)$ (1,103,086)$ 172,989$ Beginning Fund Balance October 1 2,316,978 2,316,978 Ending Fund Balance Current Month 2,218,791$ 1,213,892$ Notes 1 $1,137,255 for Lakewood Preserve, $913,800 for Windsong Park land dedication, $50,000 Downtown Park/Broadway, $750,000 Windsong Park #3 (Approved by CIP committee) TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT September 30, 2024 Expected Year to Date Percent 100% PARK DEDICATION AND IMPROVEMENT FUNDS 14 Page 30 Item 3. Current Year Current Year Current Year Project Project Original Budget Amended Current Year Current Year Current Remaining Prior Years Budget Budget Budget Amendment Budget Actual Encumbrances Budget Balance Expenditure Balance REVENUES East Thoroughfare Impact Fees 1,200,000$ (125,231)$ 1,074,769$ 1,005,046$ East Thoroughfare Other Revenue - - - - Interest-East Thoroughfare Impact Fees 100,000 35,279 135,279 161,749 Total Revenues 1,300,000$ (89,952)$ 1,210,048$ 1,166,795$ EXPENDITURES Developer Reimbursements FM 1461 (SH289-CR 165)175,000$ 175,000$ (97,926)$ 77,074$ 77,074$ -$ 1$ -$ 97,927$ Cambridge Park Estates 555,835 250,000 305,835 555,835 223,190 - 332,645 - 332,645 Total Developer Reimbursements 730,835$ 425,000$ 207,909$ 632,909$ 300,264$ -$ 332,646$ -$ 430,572$ Capital Expenditures Coit Road (First - Frontier)1,289,900$ -$ 367,540$ 367,540$ 48,763$ 312,776$ 6,000$ 925,776$ 2,585$ Impact Fee Study 47,187$ 50,000$ (2,813)$ 47,187$ -$ -$ 47,187$ 47,187$ Impact Fee Study 52,813 - 44,167 44,167 14,676 29,491 - 8,646 - Total Projects 1,389,900$ 50,000$ 408,893$ 458,893$ 63,439$ 342,267$ 53,187$ 934,422$ 49,772$ Transfer to Capital Project Fund - - - - - - - Total Transfers Out -$ -$ -$ -$ -$ -$ -$ -$ -$ Total Expenditures 2,120,735$ 475,000$ 616,802$ 1,091,802$ 363,703$ 342,267$ 385,832$ 934,422$ 480,343$ REVENUE OVER (UNDER) EXPENDITURES 118,246$ 803,092$ Beginning Fund Balance October 1 2,551,734 2,551,734 Ending Fund Balance Current Month 2,669,980$ 3,354,826$ TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT September 30, 2024 EAST THOROUGHFARE IMPACT FEES FUND 15 Page 31 Item 3. Current Year Current Year Current Year Project Project Original Budget Amended Current Year Current Year Current Remaining Prior Years Budget Budget Budget Amendment Budget Actual Encumbrances Budget Balance Expenditure Balance REVENUES West Thoroughfare Impact Fees 4,000,000$ 835,242$ 4,835,242$ 5,283,889$ West Thoroughfare Other Revenue - - - - Interest-West Thoroughfare Impact Fees 150,000 120,026 270,026 385,347 *Transfers In - - - 167,514 Total Revenues 4,150,000$ 955,268$ 5,105,268$ 5,836,750$ EXPENDITURES Developer Reimbursements Parks at Legacy Developer Reimb 450,000$ 450,000$ 312,205$ 762,205$ 428,848$ 333,357$ 21,152$ Star Trail Developer Reimb 1,500,000 1,500,000 (1,500,000) - - - 1,500,000 Tellus Windsong Developer Reimb 571,668 571,668 (571,668) - - - 571,668 Legacy Garden Developer Reimb 103,492 103,492 96,508 200,000 - 200,000 103,492 Westside Developer Reimb - - - - 69,468 (69,468) (69,468) Total Developer Reimbursements 2,625,160$ 2,625,160$ (1,662,955)$ 962,205$ 498,316$ -$ 463,889$ -$ 2,126,844$ Capital Expenditures Impact Fee Study -$ 50,000$ (50,000)$ -$ -$ -$ -$ -$ Impact Fee Study 8,646 - - - 14,676 29,491 (44,167) 8,646 (44,167) Fishtrap (Elem-DNT)300,000 300,000 (300,000) - - - - 300,000 Teel - 380 Intersect - 300,000 (300,000) - - - - - Total Projects 308,646$ 650,000$ (650,000)$ -$ 14,676$ 29,491$ (44,167)$ 8,646$ 255,833$ Transfer to Capital Project Fund 600,000 - 600,000 600,000 300,000 300,000 300,000 Total Transfers Out 600,000$ -$ 600,000$ 600,000$ 300,000$ -$ 300,000$ -$ 300,000$ Total Expenditures 3,533,806$ 3,275,160$ (1,712,955)$ 1,562,205$ 812,992$ 29,491$ 719,722$ 8,646$ 2,682,677$ REVENUE OVER (UNDER) EXPENDITURES 3,543,063$ 5,023,758$ Beginning Fund Balance October 1 4,678,905 4,678,905 Ending Fund Balance Current Month 8,221,968$ 9,702,663$ Notes *$167,514 Windsong Escrow From Special Revenue Fund for Developer Reimbursement. TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT September 30, 2024 WEST THOROUGHFARE IMPACT FEES FUND 16 Page 32 Item 3. Current Year Current Year Current Year Project Project Original Budget Amended Current Year Current Year Current Remaining Prior Years Budget Budget Budget Amendment Budget Actual Encumbrances Budget Balance Expenditure Balance REVENUES Impact Fees Water 3,250,000$ 165,670$ 3,415,670$ 3,467,614$ Interest Income 200,000 134,311 334,311 391,660 Total Revenues 3,450,000$ 299,981$ 3,749,981$ 3,859,274$ EXPENDITURES Developer Reimbursements Cambridge Park Estates -$ -$ -$ -$ -$ -$ -$ Parks at Legacy Developer Reimb 319,981 319,981 (319,981) 0 - - 319,981 Star Trail Developer Reimb 412,192 412,192 (412,192) 0 - - 412,192 Victory at Frontier Developer Reimb 128,471 128,471 (19,179) 109,292 27,508 81,784 100,963 Westside Developer Reimb 300,000 300,000 (300,000) - - - 300,000 TVG Windsong Developer Reimb 1,020,000 1,020,000 (1,020,000) 0 - - 1,020,000 Total Developer Reimbursements 2,180,644$ 2,180,644$ (2,071,352)$ 109,292$ 27,508$ -$ 81,784$ -$ 2,153,136$ Capital Expenditures 12" Water Line - DNT 200,000$ 24,250$ 36,134$ 60,384$ 27,286$ 7,903$ 25,195$ 133,107$ 31,704$ Lower Pressure Plane - 3,100,000 (3,100,000) - - - - - Lower Pressure Plane Easements 1,500,000 - - - - - - 95 1,499,905 Impact Fee Study 94,373 100,000 (100,000) - - - - 94,373 Impact Fee Study 105,627 - 63,866 63,866 56,557 7,309 - 41,761 - Total Projects 1,900,000$ 3,224,250$ (3,100,000)$ 124,250$ 83,843$ 15,212$ 25,195$ 174,962$ 1,625,982$ Transfer to CIP Fund 3,100,000 - 3,100,000 3,100,000 3,100,000 - - - - Total Transfers Out 3,100,000$ -$ 3,100,000$ 3,100,000$ 3,100,000$ -$ -$ -$ -$ Total Expenditures 7,180,644$ 5,404,894$ (2,071,352)$ 3,333,542$ 3,211,351$ 15,212$ 106,979$ 174,962$ 3,779,118$ REVENUE OVER (UNDER) EXPENDITURES 416,439$ 647,923$ Beginning Fund Balance October 1 7,133,053 7,133,053 Ending Fund Balance Current Month 7,549,492$ 7,780,977$ TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT September 30, 2024 WATER IMPACT FEES FUND 17 Page 33 Item 3. Current Year Current Year Current Year Project Project Original Budget Amended Current Year Current Year Current Remaining Prior Years Budget Budget Budget Amendment Budget Actual Encumbrances Budget Balance Expenditure Balance REVENUES Impact Fees Wastewater 2,000,000$ (276,228)$ 1,723,772$ 1,660,835$ Interest Income 100,000 53,284 153,284 193,818 *Upper Trinity Equity Fee 300,000 (9,938) 290,062 285,000 Total Revenues 2,400,000$ (232,882)$ 2,167,118$ 2,139,653$ EXPENDITURES Developer Reimbursements TVG Westside Utility Developer Reimb 222,502$ 222,502$ -$ 222,502$ -$ 222,502$ 222,502$ Prosper Partners Utility Developer Reimb 100,000 100,000 150,956 250,956 - 250,956 100,000 Frontier Estates Developer Reimb - - 1,366 1,366 21,774 (20,408) (21,774) LaCima Developer Reimb 150,000 150,000 - 150,000 9,030 140,970 140,970 Brookhollow Developer Reimb 152,146 152,146 (82,392) 69,754 284,128 (214,374) (131,982) TVG Windsong Developer Reimb 650,000 650,000 - 650,000 - 650,000 650,000 All Storage Developer Reimb 168,732 168,732 - 168,732 - 168,732 168,732 Legacy Garden Developer Reimb 86,711 86,711 (69,930) 16,781 57,710 (40,929) 29,001 Total Developer Reimbursements 1,530,091$ 1,530,091$ -$ 1,530,091$ 372,642$ -$ 1,157,449$ -$ 1,157,449$ Capital Expenditures Doe Branch Wastewater Lines 975,000$ 112,000$ 251,000$ 363,000$ 162,599$ 410,545$ (210,144)$ 275,380$ 126,476$ Impact Fee Study 84,053 100,000 (100,000) 0 - - 0 84,053 Impact Fee Study 41,761 - (0) (0) 66,877 7,309 (74,186) 41,761 (74,186) Total Projects 1,100,814$ 212,000$ 151,000$ 363,000$ 229,476$ 417,854$ (284,330)$ 317,141$ 136,343$ Transfer to CIP Fund - - - - - - - - Total Transfers Out -$ -$ -$ -$ -$ -$ -$ -$ -$ Total Expenditures 2,630,905$ 1,742,091$ 151,000$ 1,893,091$ 602,118$ 417,854$ 873,120$ 317,141$ 1,293,792$ REVENUE OVER (UNDER) EXPENDITURES 274,027$ 1,537,535$ Beginning Fund Balance October 1 2,643,495 2,643,495 Ending Fund Balance Current Month 2,917,522$ 4,181,030$ Notes *Research determined that these should not be classified Impact Fees and will be reported in the W/S fund prospectively. TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT September 30, 2024 WASTEWATER IMPACT FEES FUND 18 Page 34 Item 3. WATER WASTEWATER EAST THOROUGHFARE WEST THOROUGHFARE ANNUAL BUDGET $3,415,670 $1,723,772 $1,074,769 4,835,242 YTD ACTUAL $3,467,614 $1,660,835 $1,005,046 $5,283,889 % OF BUDGET 102%96%94%109% 102% 96% 94% 109% $- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 $6,000,000 IMPACT FEE REVENUE YTD Actual to Annual Budget 19 Page 35 Item 3. Original Budget Amended Current Year Current Year Current Remaining Prior Year Change from Budget Amendment Budget YTD Actual Encumbrances Budget Balance YTD Percent Note YTD Actual Prior Year REVENUES Grant Revenue -$ -$ -$ -$ -$ -$ 0%-$ 0% Other Reimbursements 150,000 - 150,000 - - 150,000 0%1 - 0% Interest Income 250,000 (4,915) 245,085 294,584 - (49,499) 120%178,874 65% Charges for Services 1,478,966 - 1,478,966 1,478,966 - - 100%1,385,257 7% Total Revenue 1,878,966$ (4,915)$ 1,874,051$ 1,773,550$ -$ 100,501$ 95%1,564,131$ 13% EXPENDITURES Vehicle Replacement 772,500$ 397,436$ 1,169,936$ 773,371$ 374,980$ 21,586$ 98%371,588$ 108% Equipment Replacement 203,870 115,036 318,906 387,279 185,816 (254,189) 180%2 30,243 1181% Technology Replacement 145,200 (86,094) 59,106 59,925 - (819) 101%137,814 -57% Total Expenditures 1,121,570$ 426,378$ 1,547,948$ 1,220,574$ 560,795$ (233,422)$ 115%539,646$ 126% REVENUE OVER (UNDER) EXPENDITURES 757,396$ (431,293)$ 326,103$ 552,975$ 1,024,486$ Beginning Fund Balance October 1 5,334,214 5,334,214 3,957,862 Ending Fund Balance Current Month 5,660,317$ 5,887,190$ 4,982,348$ Notes 1 Base budget for auction proceeds and other sales. None were held in FY24 2 FY23 budgeted equipment received after year-end and purchased with FY24 funds. TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT September 30, 2024 Expected Year to Date Percent 100% VEHICLE AND EQUIPMENT REPLACEMENT FUND 20 Page 36 Item 3. Original Budget Amended Current Year Current Year Current Remaining Prior Year Change from Budget Amendment Budget YTD Actual Encumbrances Budget Balance YTD Percent Note YTD Actual Prior Year REVENUES Health Charges 4,871,808$ 38,736$ 4,910,544$ 4,480,270$ -$ 430,274$ 91%1 4,374,751$ 2% Health Rebates 250,000 58,837 308,837 203,356 - 105,481 66%2 187,121 9% Interest Income 5,000 25,442 30,442 34,341 - (3,899) 113%25,664 34% Total Revenue 5,126,808$ 123,015$ 5,249,823$ 4,717,967$ -$ 531,856$ 90%4,587,536$ 3% EXPENDITURES Contractual Services 149,500$ -$ 149,500$ 137,859$ -$ 11,641$ 92%222,517$ -38% Employee Health Insurance 4,969,439 31,187 5,000,626 5,006,880 - (6,254) 100%4,442,537 13% Total Expenditures 5,118,939$ 31,187$ 5,150,126$ 5,144,739$ -$ 5,387$ 100%4,665,054$ 10% REVENUE OVER (UNDER) EXPENDITURES 7,869$ 91,828$ 99,697$ (426,772)$ (77,517)$ Beginning Fund Balance October 1 609,059 609,059 552,615 Ending Fund Balance Current Month 708,756$ 182,287$ 475,098$ Notes 1 Health Charges are budgeted assuming full employment. 2 Health rebates occur at the end of the fiscal year. TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT September 30, 2024 Expected Year to Date Percent 100% HEALTH INSURANCE FUND 21 Page 37 Item 3. Original Budget Amended Current Year Current Year Current Remaining Prior Year Change from Budget Amendment Budget YTD Actual Encumbrances Budget Balance YTD Percent Note YTD Actual Prior Year REVENUES Water Charges for Services 23,114,755$ (1,444,689)$ 21,670,066$ 21,217,310$ -$ 452,756$ 98%1 20,382,158$ 4% Sewer Charges for Services 11,892,552 (535,913) 11,356,639 11,365,618 - (8,979) 100%10,350,271 10% Licenses, Fees & Permits 377,705 23,205 400,910 470,004 - (69,094) 117%437,248 7% Utility Billing Penalties 186,900 2,762 189,662 234,715 - (45,053) 124%202,310 16% Interfund Principal Revenue - 77,089 77,089 77,089 - - 100%- 0% Interest Income 350,000 160,435 510,435 582,382 - (71,947) 114%418,178 39% Other 3,494,342 (1,029,505) 2,464,837 686,432 - 1,778,405 28%2 4,593,180 -85% Transfer In - - - - - - 0 - 0% Total Revenues 39,416,254$ (2,746,616)$ 36,669,638$ 34,633,550$ -$ 2,036,088$ 94%36,383,346$ -5% EXPENDITURES Administration 1,138,944$ (61,225)$ 1,077,719$ 1,428,361$ -$ (350,642)$ 133%3 1,352,110$ 6% Debt Service 4,609,584 258,259 4,867,843 4,867,843 - 0 100%1,636,623 197% Water Purchases 12,704,415 (37,183) 12,667,232 12,567,118 - 100,114 99%10,477,866 20% Sewer Management Fee 4,560,895 401,540 4,962,435 4,924,570 - 37,865 99%4,097,657 20% Franchise Fee 689,851 300,950 990,801 990,801 - - 100%529,527 87% Public Works 8,226,657 461,254 8,687,911 7,841,589 321,383 524,939 94%6,604,926 19% Transfer Out 9,255,356 (3,596,649) 5,658,707 5,658,707 - - 100%4 4,577,339 24% Total Expenses 41,185,702$ (2,273,054)$ 38,912,648$ 38,278,989$ 321,383$ 274,411$ 99%29,276,049$ 31% REVENUE OVER (UNDER) EXPENDITURES (1,769,448)$ (473,562)$ (2,243,010)$ (3,645,439)$ 7,107,297$ Beginning Working Capital October 1 17,832,990 17,832,990 12,669,408 Ending Working Capital 15,589,980$ 14,187,551$ 19,776,705$ Notes 1 September revenue uncharacteristically low due to higher than aticipated rainfall and low temperatures. 2 Other Revenue includes $3.0M budgeted for TxDOT reimbursement. 3 Unbudgeted revenue bond issuance costs. 4 Transfers out consist of $2.0M - solid waste loan, $2.0M - DNT water line relocation, $400K - Wilson Creek, $75K - sewer replacement, and $1,183,707 - General Fund admin costs. TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT September 30, 2024 Expected Year to Date Percent 100% WATER-SEWER FUND 22 Page 38 Item 3. Sep-24 Sep-23 Growth % WATER SEWER WATER SEWER Change Four Year Cumulative # of Accts Residential 13,541 12,842 12,685 11,978 6.97%FY2024 FY2023 Average Average # of Accts Commercial 461 415 450 406 2.34%October 19,061 20,110 17,424 17,424 Consumption-Residential 331,123,600 93,778,670 340,956,770 83,463,310 0.11%November 10,540 11,190 11,104 28,528 Consumption-Commercial 42,998,650 19,864,690 37,534,940 18,432,350 12.32%December 8,003 6,273 7,256 35,784 Consumption-Commercial Irrigation 73,843,600 71,358,340 3.48%January 7,400 8,049 6,727 42,511 Avg Total Res Water Consumption 24,400 26,836 -9.08%February 6,200 26,836 6,381 48,891 Billed ($) Residential 2,268,029$ 822,518$ 2,383,249$ 747,167$ -1.27%March 7,600 5,839 6,436 55,327 Billed ($) Commercial 399,731 171,264 344,869 144,783 16.61%April 8,900 10,053 9,333 64,660 Billed ($) Commercial Irrigation 688,405 - 665,533 - 3.44%May 9,510 14,092 12,345 77,005 Total Billed ($)3,356,164$ 993,781$ 3,393,651$ 891,950$ 1.50%June 10,310 14,281 13,323 90,328 July 22,740 16,992 17,885 108,212 August 22,120 23,095 23,040 131,252 September 24,400 26,836 19,429 150,681 TOTAL (gal)156,784 162,724 150,681 Avg. Temp (°F)# Rain Days FY2024 FY2024 FY2024 FY2023 Average Cumulative October 68°8 11.30 5.65 8.48 8.48 November 58°2 0.57 5.82 3.20 11.67 December 53°5 4.09 3.43 3.76 15.43 January 43°10 3.86 1.29 2.58 18.01 February 58°5 1.56 4.51 3.04 21.04 March 61°12 6.57 2.69 4.63 25.67 April 69°9 9.07 1.20 5.14 30.81 May 77°11 9.71 3.62 6.67 37.47 June 84°5 4.35 2.35 3.35 40.82 July 85°8 1.84 0.47 1.16 41.98 August 89°2 0.96 0.07 0.52 42.49 September 79°6 3.02 1.18 2.10 44.59 Annual 83.00 56.90 32.28 44.59 Weather Data:https://www.wunderground.com/history/monthly/KDAL/date/2023-10 Average Total Residential Water Consumption by Month RainfallMonth TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT September 30, 2024 Expected Year to Date Percent 100% WATER-SEWER FUND 23 Page 39 Item 3. 98% 100% 117% 124% 114% Water Charges for Services Sewer Charges for Services Licenses, Fees & Permits Utility Billing Penalties Interest Income 0%20%40%60%80%100%120%140% WATER/SEWER REVENUE YTD % OF ANNUAL BUDGET 24 Page 40 Item 3. $21,217,310 12,567,118 $20,382,158 10,477,866 $- $5,000,000 $10,000,000 $15,000,000 $20,000,000 $25,000,000 Water Charges for Services Water Purchases WATER REVENUE AND EXPENSE Current YTD to Prior Year YTD Actual Comparison Current Year Prior Year 25 Page 41 Item 3. 11,365,618 4,924,570 10,350,271 4,097,657 - 2,000,000 4,000,000 6,000,000 8,000,000 10,000,000 12,000,000 Sewer Charges for Services Sewer Management Fee SEWER REVENUE AND EXPENSE Current YTD to Prior Year YTD Actual Comparison Current Year Prior Year 26 Page 42 Item 3. Original Budget Amended Current Year Current Year Current Remaining Prior Year Change from Budget Amendment Budget YTD Actual Encumbrances Budget Balance YTD Percent Note YTD Actual Prior Year REVENUES 45-4 Storm Drainage Utility Fee 825,000$ 95,000$ 920,000$ 936,402$ -$ (16,402)$ 102%865,861$ 8% Drainage Review Fee - - - 3,150 - (3,150) 0%- 0% 45-4 Interest Income 1,800 9,832 11,632 13,079 - (1,447) 112%6,017 117% Other Revenue 3,000 150 3,150 - - 3,150 0%2,096 -100% Transfer In - - - - - - 0%- 0% Total Revenue 829,800$ 104,982$ 934,782$ 952,630$ -$ (17,848)$ 102%873,974$ 9% EXPENDITURES Personnel Services 329,605$ -$ 329,605$ 324,332$ -$ 5,273$ 98%189,827$ 71% Debt Service 219,463 - 219,463 219,463 - 1 100%221,437 -1% 45-7 Operating Expenditures 114,981 (54,512) 60,469 43,937 - 16,532 73%87,670 -50% Capital Expenditures 263,240 (227,937) 35,303 - 39,951 (4,648) 113%2 62,230 -100% Transfers Out 107,996 225,000 332,996 338,395 - (5,399) 102%1 109,883 208% Total Expenses 1,035,285$ (57,449)$ 977,836$ 926,126$ 39,951$ 11,759$ 99%671,047$ 38% REVENUE OVER (UNDER) EXPENDITURES (205,485)$ 162,431$ (43,054)$ 26,504$ 202,927$ Beginning Working Capital October 1 380,410 380,410 632,579 Ending Working Capital Current Month 337,356$ 406,914$ 835,506$ Notes 1 Capital project funds trasferred to CIP fund totalling $225,000 for Doe Branch Erosion Control. 2 Vehicle and equipment encumbrances to be transferred to VERF fund. TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT September 30, 2024 Expected Year to Date Percent 100% STORM DRAINAGE UTILITY FUND 27 Page 43 Item 3. Original Budget Amended Current Year Current Year Current Remaining Prior Year Change from Budget Amendment Budget YTD Actual Encumbrances Budget Balance YTD Percent Note YTD Actual Prior Year REVENUES Sanitation Charges for Services 2,979,722$ 70,827$ 3,050,549$ 2,961,117$ -$ 89,432$ 97%1 2,488,353$ 19% Interest Income - 5,410 5,410 6,762 - (1,352) 125%2,896 133% Transfer In 2,050,000 (50,000) 2,000,000 2,000,000 - - 100%- 0% Total Revenues 5,029,722$ 26,237$ 5,055,959$ 4,967,879$ -$ 88,080$ 98%2,491,249$ 99% EXPENDITURES Administration 2,325,554$ (2,229,107)$ 96,447$ 64,422$ -$ 32,025$ 67%49,849$ 29% Sanitation Collection 2,668,887 26,829 2,695,716 2,717,717 - (22,001) 101%2,489,858 9% Capital Expenditure - 1,955,000 1,955,000 1,933,413 17,067 4,520 100%- 0% Debt Service - 137,501 137,501 137,500 - 1 100%- 0% Transfer Out - - - - - - 0%- 0% Total Expenses 4,994,441$ (109,777)$ 4,884,664$ 4,853,053$ 17,067$ 14,545$ 100%2,539,706$ 91% REVENUE OVER (UNDER) EXPENDITURES 35,281$ 136,014$ 171,295$ 114,827$ (48,457)$ Beginning Working Capital October 1 6,018 6,018 Ending Working Capital 177,313$ 120,845$ Notes 1 Correction of General Fund franchise fee calculation for residential carts. TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT September 30, 2024 Expected Year to Date Percent 100% SOLID WASTE FUND 28 Page 44 Item 3. $2,961,117 2,717,717 $2,488,353 2,489,858 $2,200,000 $2,300,000 $2,400,000 $2,500,000 $2,600,000 $2,700,000 $2,800,000 $2,900,000 $3,000,000 Sanitation Charges for Services Sanitation Collection SOLID WASTE REVENUE AND EXPENSE Current YTD to Prior Year YTD Actual Comparison Current Year Prior Year 29 Page 45 Item 3. Current Year Current Year Current Year Project Project Original Budget Amended Current Year Current Year Current Remaining Prior Years Budget Budget Budget Amendment Budget Actual Encumbrances Budget Balance Expenditure Balance REVENUES Grants 1,877,105$ -$ 1,877,105$ 250,681$ Property Taxes-Delinquent - - - - Property Taxes-Current 8,502,003 - 8,502,003 8,502,003 Taxes-Penalties - - - - Contributions/Interlocal Revenue - - - 4,488,310 Bond Proceeds - - - 36,757,242 Interest Income - - - 4,198,308 Other Revenue - - - (342,308) Transfers In - General Fund - 446,389 446,389 - Transfers In - Impact Fee Funds - 300,000 300,000 300,000 Transfers In - Escrows - - - - Transfers In - Parks - 800,000 800,000 3,051,055 *Transfers In/Out - Bond Funds - - - - Total Revenues 10,379,108$ 1,546,389$ 11,925,497$ 57,205,291$ EXPENDITURES West Prosper Roads 14,017,321$ -$ -$ -$ -$ -$ -$ 14,017,321$ -$ Fishtrap (seg 2) PISD Reimbursement 940,631 - - - - - - 940,631 - DNT Main Lane (US 380 - FM 428)2,557,062 - 2,557,062 2,557,062 2,557,062 - 0 - 0 Coit Rd (First-Frontier) 4 Lns 6,500,000 - 6,499,199 6,499,199 1,740,491 - 4,758,708 801 4,758,708 First St (DNT to Coleman)24,786,567 - 22,644,181 22,644,181 1,310,623 156,754 21,176,804 2,142,387 21,176,804 Prosper Trl(Coit-Custer)5,769,088 - - - 4,088 - (4,088) 5,769,088 (4,088) First Street (Elem-DNT) 4 Lanes 30,895,929 - 23,477,314 23,477,314 13,972,331 8,785,713 719,270 7,418,615 719,270 Preston Road / First Street Dual Left Turns (Design & Construction)900,000 - 900,000 900,000 71,523 22,077 806,400 - 806,400 First St (Coit-Custer) 4 Lanes 26,769,101 - 8,305,215 8,305,215 7,405,067 319,487 580,662 18,463,886 580,662 Preston/Prosper Trail Turn Lane 900,000 - 749,462 749,462 336,777 11,515 401,170 150,538 401,170 Craig Street (Preston-Fifth)450,000 - 123,480 123,480 54,533 40,588 28,360 326,520 28,360 First Street (Teel - Gee Road)7,225,444 - 2,435,465 2,435,465 2,223,257 - 212,208 4,789,978 212,208 Gee Road (First Street - Windsong)4,041,041 - 1,024,673 1,024,673 530,988 21,574 472,111 3,016,368 472,111 Coleman (Gorgeous - Prosper Trail)1,500,000 - 945,443 945,443 186,460 419,465 339,519 554,557 339,519 Coleman (Prosper Trail - PHS)720,000 - 720,000 720,000 100 - 719,900 - 719,900 Legacy (Prairie - First Street)10,625,000 - 9,906,174 9,906,174 7,943,669 1,556,150 406,354 718,827 406,354 Coit/US 380 SB Turn Lanes 300,000 - 276,014 276,014 248,097 24,488 3,429 23,986 3,429 Parvin (FM 1385 - Legacy)500,000 - - - - - - 500,000 - US 380 Deceleration Lanes - Denton County 500,000 - 500,000 500,000 43,600 35,550 420,850 - 420,850 Safety Way 800,000 - 800,000 800,000 - - 800,000 - 800,000 Gorgeous/McKinley 700,000 - 700,000 700,000 - - 700,000 - 700,000 Renaming of Fishtrap Road to W. First Street 80,000 - 77,123 77,123 - - 77,123 2,877 77,123 Gee Road (US 380--FM 1385)2,200,000 - 2,038,300 2,038,300 813,319 680,021 544,960 161,700 544,960 Frontier (Legacy-DNT)300,000 - - - - - - 300,000 - First Street (Coleman)500,000 - 499,791 499,791 467,840 28,709 3,242 209 3,242 Star Trail, Phase 5: Street Repairs 1,450,000 - 1,450,000 1,450,000 - 300,000 1,150,000 - 1,150,000 Prosper Trail (Coit - Custer) - 2 WB lanes 900,000 - 900,000 900,000 29,223 733,777 137,000 - 137,000 Windsong Pkwy/380 Dual L Turns 152,800 - 152,800 152,800 12,400 10,400 130,000 - 130,000 Teel Parkway (US 380 - First Street Rd) NB 2 Lanes (Design)5,850,000 - 5,637,136 5,637,136 4,922,538 695,333 19,264 212,864 19,264 Traffic Improvement Projects - - - - - - - - - Parking Lot & Alley Improvements 122,500 - 122,500 122,500 72,200 50,300 - - - Coleman St (First-Go 660,000 - 660,000 660,000 110,530 549,470 - - - US380 Median Lighting 465,912 - - - - - - 465,912 - Fifth Street Quiet Zone 500,000 - 500,000 500,000 - - 500,000 - 500,000 Traffic Signal - Fishtrap & Artesia Boulevard 65,000 - 65,000 65,000 32,350 27,900 4,750 - 4,750 Med Lighting 380-Mah 300,000 - 300,000 300,000 - - 300,000 - 300,000 Traffic Signal - DNT/Frontier 281,500 - 281,500 281,500 16,125 66,875 198,500 - 198,500 Traffic Signal - Teel Pkway & Prairie Drive 65,000 - 65,000 65,000 23,800 16,950 24,250 - 24,250 Pedestrian Hybrid Beacons 777,600 - - - - - - - 777,600 Crswalk Sign Markings Flashers - - - - - - - - - Traffic Signal First 578,333 - 578,333 578,333 16,133 97,200 465,000 - 465,000 Traffic Warrant Stud 14,667 - 14,667 14,667 14,667 - - - - Acaci Traffic Signal 503,480 - 503,480 503,480 38,339 130,848 334,293 - 334,293 DNT Signal Conduit Relocations 173,449 - 173,449 173,449 183,949 - (10,500) - (10,500) Opticom Repair/Installation 85,000 - 85,000 85,000 - 82,557 2,443 - 2,443 Teel Parkway (First-Freeman)800,000 - 800,000 800,000 - 806,740 (6,740) - (6,740) Tr. Signal (Denton-Fishtrap)349,500 - 349,500 349,500 38,000 11,500 300,000 - 300,000 HAWK System Gee/Lockwood - 259,200 259,200 16,250 12,950 230,000 - (29,200) HAWK System First/Copper Canyon - 259,200 259,200 16,250 12,950 230,000 - (29,200) HAWK System First/Chaucer - 259,200 259,200 16,250 12,950 230,000 - (29,200) Capital Expenditures 4,176,553 (4,176,553) - - - - - Total Street Projects 158,571,925$ 4,176,553$ 94,418,309$ 98,594,862$ 45,468,828$ 15,720,791$ 37,405,242$ 59,977,063$ 37,405,242$ TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT September 30, 2024 CAPITAL PROJECTS FUND - GENERAL 30 Page 46 Item 3. Current Year Current Year Current Year Project Project Original Budget Amended Current Year Current Year Current Remaining Prior Years Budget Budget Budget Amendment Budget Actual Encumbrances Budget Balance Expenditure Balance TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT September 30, 2024 CAPITAL PROJECTS FUND - GENERAL Turf Irrigation SH289 48,935$ -$ -$ -$ -$ -$ -$ 48,935$ -$ Lakewood Preserve, Phase 2 5,102,255 - 5,102,255 5,102,255 4,818,873 131,477 151,904 - 151,904 Doe Branch Property Trail Connections 1,684,000 - 1,684,000 1,684,000 75,582 151,718 1,456,700 - 1,456,700 Downtown Pond Improvements 11,760 - - - - - - 11,760 - Raymond Community Park 19,800,000 - 18,991,658 18,991,658 7,796,674 10,959,895 235,089 808,342 235,089 Green Ribbon Lovers 2,295,000 - 2,295,000 2,295,000 - - 2,295,000 - 2,295,000 Windsong Park #3 750,000 - 750,000 750,000 - - 750,000 - 750,000 Downtown Park 408,240 - 408,240 408,240 43,415 62,285 302,540 - 302,540 Windsong Parkland Dedication 1,913,800 - 1,913,800 1,913,800 1,913,800 - - - - Froniter Park Pond Repairs 473,000 - 473,000 473,000 - 453,891 19,109 - 19,109 Various Hike and Bike Trails 580,680 - 580,680 580,680 - - 580,680 - 580,680 Prosper Trail Screening (Preston - Deer Run)750,000 - 750,000 750,000 46,326 110,674 593,000 - 593,000 Parks Master Plan Up 140,000 - 140,000 140,000 92,323 40,384 7,293 - 7,293 Downtown Monumentation 66,500 - 66,500 66,500 66,110 390 (0) - (0) Downtown Improvements 553,389 - 553,389 553,389 8,508 - 544,881 - 544,881 Total Park Projects 34,577,558$ -$ 33,708,521$ 33,708,521$ 14,861,611$ 11,910,714$ 6,936,196$ 869,037$ 6,936,196$ PD Car Camera and Body worn Camera System 387,225$ -$ 370,325$ 370,325$ -$ -$ 370,325$ 16,900$ 370,325$ Station #3 Quint Engine 1,495,000 - 25,120 25,120 22,379 4,794 (2,054) 1,469,880 (2,054) Station #3 Ambulance 495,000 - 40,109 40,109 6,537 2,397 31,175 454,891 31,175 Parks & Public Works, Phase 1 3,450,000 - 3,450,000 3,450,000 120,521 1,066,566 2,262,913 - 2,262,913 Public Safety Complex, Phase 2-Design 1,562,823 - - - - - - 1,562,823 - Public Safety Complex, Phase 2-Dev Costs 124,691 - 975 975 975 - - 123,716 - Public Safety Complex, Phase 2-Construction 14,499,866 - - - - - - 14,499,866 - Public Safety Complex, Phase 2-FFE 1,108,321 - 8,375 8,375 8,375 - - 1,099,946 0 Fire Station #4 - Design 965,855 - 492,868 492,868 220,480 323,041 (50,652) 472,987 (50,652) Fire Station #4 - Engine 1,250,000 - 27,213 27,213 23,631 4,794 (1,213) 1,222,787 (1,213) Fire Station #4 - Ambulance 552,000 - 427,568 427,568 10,851 378,789 37,928 124,432 37,928 Fire Station #4 - Other Costs 8,250 - - - - - - 8,250 - Fire Station #4 Construction 10,200,000 - 10,200,000 10,200,000 - - 10,200,000 - 10,200,000 Parks and Public Works Parking Lot - - - - - - - - - Interim Community Center - - - - - - - - - Finish Out Interior Spaces Town Hall First and Second Floor 650,000 - 650,000 650,000 366,394 51,300 232,306 - 232,306 Library Master Plan 130,000 - 130,000 130,000 53,474 46,644 29,882 - 29,882 Emergency Warning Sirens 296,887 - 296,887 296,887 296,380 - 506 - - PD Station Improvements 358,592 - 358,592 358,592 351,865 14,158 (7,430) - (7,430) Total Facility Projects 37,534,510$ -$ 16,478,032$ 16,478,032$ 1,481,862$ 1,892,483$ 13,103,687$ 21,056,478$ 13,103,180$ Transfer Out - - - - - - - - - Total Expenditures 230,683,993$ 4,176,553$ 144,604,861$ 148,781,414$ 61,812,301$ 29,523,988$ 57,445,125$ 81,902,579$ 57,444,618$ REVENUE OVER (UNDER) EXPENDITURES (136,855,918)$ (4,607,010)$ Beginning Fund Balance (Restricted for Capital Projects) October 1 77,609,702 77,609,702 Ending Fund Balance (Restricted for Capital Projects) Current Month (59,246,216)$ 73,002,692$ *Transfers In/Out - Bonds--Bond and CIP funds are both in the Capital Projects Fund so transfers between these funds are netted together and eliminated. 31 Page 47 Item 3. Current Year Current Year Current Year Project Project Original Budget Amended Current Year Current Year Current Remaining Prior Year Budget Budget Budget Amendment Budget Actual Encumbrances Budget Balance Expenditure Balance REVENUES Interest Income -$ -$ -$ 1,670,753$ Bond Proceeds - - - - Grants - 6,102,367 6,102,367 8,888,286 Transfers In - 471,613 471,613 2,700,000 Transfers In - ARPA Funds 6,348,980 (6,348,980) - - Transfers In - Impact Fee Funds - - - 3,100,000 Transfers In - Bond Funds - - - - Total Revenues 6,348,980$ 225,000$ 6,573,980$ 16,359,039$ EXPENDITURES Lower Pressure Plane Pump Station Design 18,931,100$ -$ 8,267,140$ 8,267,140$ 6,269,757$ 1,503,621$ 493,761$ 10,663,960$ 493,761$ LPP Water Line Phase, 2A 8,999,905 - 8,999,905 8,999,905 2,226,718 5,967,201 805,986 - 805,986 Broadway (Parvin-Craig)- - - - - - - - - Fishtrap (Elem-DNT) (Legacy Water Line)15,000 - - - - - - 15,000 - Doe Branch Parallel Interceptor 7,400,000 - 7,400,000 7,400,000 - - 7,400,000 - 7,400,000 Doe Branch, Phase 3 WWTP 55,000,000 6,348,980 48,651,020 55,000,000 6,102,367 - 48,897,633 - 48,897,633 Sanitary Sewer Replacement 75,000 - 75,000 75,000 42,136 - 32,864 - 32,864 Wilson Creek WW Line 400,000 - 400,000 400,000 8,525 - 391,475 - 391,475 Parks & Public Works, Phase 1 600,000 - 600,000 600,000 59,889 533,444 6,667 - 6,667 DNT (Prosper Trail - Frontier Parkway) 12-inch WL 3,500,000 - 3,500,000 3,500,000 1,202,287 23,785 2,273,928 - 2,273,928 Upper Doe Branch WW Line (Teel-PISD Stadium)4,050,000 - 4,050,000 4,050,000 305 - 4,049,695 - 4,049,695 DNT Water Line Relocation (US 380 - First St)2,146,650 - 2,127,151 2,127,151 1,389,720 37,019 700,411 19,499 700,411 Master Plan Projects - - - - - - - - - 5 MG Ground Storage 5,539,007 - 5,539,007 5,539,007 22,333 577,167 4,939,507 - 4,939,507 Water Line Relocation Frontier 3,400,000 - 3,137,000 3,137,000 227,232 171,992 2,737,776 263,000 2,737,776 Total Water & Wastewater Projects 110,056,662$ 6,348,980$ 92,746,222$ 99,095,202$ 17,551,269$ 8,814,231$ 72,729,703$ 10,961,460$ 72,729,703$ Old Town Regional Pond #2 48,386$ -$ 17,177$ 17,177$ 16,883$ 231$ 63$ 31,210$ 63$ BNSF Drainage Reimbursement 500,000 - 500,000 500,000 500,000 - - - - Doe Branch Creek Erosion Control 225,000 - 225,000 225,000 - 198,032 26,968 - 26,968 Total Drainage Projects 773,386$ -$ 742,177$ 742,177$ 516,883$ 198,263$ 27,031$ 31,210$ 27,031$ Transfer out - - - - - - - - Total Expenses 110,830,048$ 6,348,980$ 93,488,399$ 99,837,379$ 18,068,151$ 9,012,494$ 72,756,734$ 10,992,669$ 72,756,734$ REVENUE OVER (UNDER) EXPENDITURES (93,263,399)$ (1,709,112)$ Beginning Fund Balance (Restricted for Capital Projects) October 1 40,601,835 40,601,835 Ending Fund Balance (Restricted for Capital Projects) Current Month (52,661,564)$ 38,892,723$ TOWN OF PROSPER, TEXAS MONTHLY FINANCIAL REPORT September 30, 2024 CAPITAL PROJECTS FUND-WATER/SEWER 32 Page 48 Item 3. TOWN OF PROSPER REPORT TO TOWN COUNCIL FY 2024 RESULTS OF FOURTH QUARTER ENDING SEPTEMBER 30, 2024 In compliance with the Town Charter, Town Management presents to the Council the following summary of the third quarter financial results. These results are presented on a cash/budgetary basis in which certain accruals including property taxes, sales tax, payroll, accounts payable etc. are recorded on a cash basis month by month to facilitate more tfmely financial reportfng and then at year end are recorded for the purposes of reportfng in the audited financial statements to reduce the difference between budget basis and GAAP (Generally Accepted Accountfng Principles) basis. In summary, both revenues and expenditures are occurring within the expected ranges and no unexpected events have occurred that require significant changes in original projectfons. With 100% of the year now complete, results for the major operatfons of the funds with related commentary are: GENERAL FUND  Revenues total $48,086,667, or 101% of annual budget.  Property Tax Collectfons are 97% of annual budget.  Sales Tax Revenues are 97% of annual budget, but an increase of 9% from the prior year actual.  Franchise Fees are 116% of annual budget, but an increase of 24% from the prior year actual.  Building Permit Revenues are 98% of annual budget, but an increase of 15% from the prior year actual.  Expenditures total $49,957,660, or 100% of annual budget.  A fund balance drawdown, to bring fund balance closer to policy guidelines, of $1,384,981 occurred as planned. Revenues: It is common for a disproportfonate percentage of General Fund revenues to be received early in the year as our largest revenue-property taxes are due January 31st with many paying by the end of December to receive the income tax deductfon in the current calendar year. Sales tax revenue is 9% higher than the previous year which has the year finishing slightly below budgeted amounts. Many franchise fees are paid on a quarterly basis which creates a lag early in the year but organic growth and increased utflity services created substantfal growth in receipts from the prior year, resultfng in a 24% increase. Finally, Building Permit revenue contfnued it’s growth, resultfng in an overall 15% increase but ended slightly below the amended budgeted total. Revenue shortialls in many of the major categories were offset by higher than antfcipated charges for services, grants received, and a sale of land to TxDOT. This caused overall revenue to slightly exceed the budgeted total. Expenditures: Page 49 Item 3. Expenditures the end of the year are slightly above the budgeted total. A major contributor was unbudgeted overtfme within the Police Department. Remaining encumbrances are capital items which were not received by year-end that will roll to the next fiscal year. IMPACT FEE REVENUES  Water Impact Fees total $3,467,614 which is 102% of annual budget.  Wastewater Impact Fees total $1,660,835 which is 96% of annual budget.  Street Impact Fees for East Thoroughfare Impact Fees total $1,005,046 which is 94% of annual budget.  Street Impact Fees for West Thoroughfare Impact Fees total $5,283,889 which is 109% of annual budget. Due to their nature, impact fees can vary significantly throughout the year. West impact fees are primarily single family residentfal and are generated when a home builder takes out a permit for a single home. As such, they will occur more evenly throughout the year. Large multf-family will be collected all at once. WATER & SEWER FUND  Revenues total $34,633,550, or 94% of annual budget and down 5% from prior year.  Expenditures total $38,600,372, or 99% of annual budget and up 31% from prior year.  Transfers out shows an increase of 425% from the prior year due to the loan to the solid waste fund and large one-tfme CIP transfers. Revenues: Due to monthly billing of utflity accounts and recording of revenues monthly on a cash basis, the revenues for July through September are traditfonally the highest use months. Revenue contfnues to grow from the prior year due to the consistent increase in residentfal and commercial accounts; however, the growth has been limited by an uncharacteristfcally wet spring and mild summer. The overall revenue decrease from the prior year are primarily related to no rate increase being adopted for FY2024 and $4 million of TxDOT reimbursement for water line relocatfon projects recognized in September of 2023. While more reimbursements of this nature were budgeted for 2024, these projects we not completed during the year. Expenditures: Due to the “take or pay” fee structures of regional suppliers, expenditures tend to have less seasonal variatfon than revenues. The water purchases expenditures have increased 20% due to the North Texas Municipal Water District Monthly Minimum payment increasing, from $884,485 to $961,261 per month. Wastewater treatment fees have increased at a similar rate due to higher rates from our suppliers along with surcharges for excess flows to Uppe r Trinity Regional Water District. Remaining encumbrances are capital items which were not received by year-end that will roll to the next fiscal year. Mario Canizares Town Manager Page 50 Item 3. Page 1 of 1 To: Mayor and Town Council From: Chris Landrum, Finance Director Through: Mario Canizares, Town Manager Bob Scott, Deputy Town Manager Re: Quarterly Investment Report for September 30, 2024 Town Council Meeting – December 10, 2024 Strategic Visioning Priority: 4. Provide Excellent Municipal Services Agenda Item: Receive the Quarterly Investment Report for September 30, 2024. Description of Agenda Item: As required by the Public Funds Investment Act, staff is required to report activities of its cash and investment holdings on a quarterly basis. Information as required by the act includes investment results for the quarter, economic summary and investment strategy, investment holdings, and book vs. market comparisons. Budget Impact: There is no budgetary impact affiliated with this item. Attached Documents: 1. Quarterly Investment Report – September 30, 2024 Staff Recommendation: Town staff recommends the Town Council receive the Quarterly Investment Report for September 30, 2024, as presented. Proposed Motion: I move to receive the Quarterly Investment Report for September 30, 2024 as presented. FINANCE Page 51 Item 4. INVESTMENT PORTFOLIO SUMMARY For the Quarter Ended September 30, 2024 Prepared by Prosper Finance Department The investment portfolio of the Town of Prosper is in compliance with the Public Funds Investment Act and the Town of Prosper Investment Policy and Strategies. Robert B. Scott Bob Scott, Deputy Town Manager Chris Landrum Chris Landrum, Finance Director Ryan Patterson Ryan Patterson, Assistant Finance Director Page 52 Item 4. Summary Quarter End Results by Investment Category: June 30, 2024 Asset Type Ave. Yield Book Value Market Value MMA/NOW 5.29% $ 18,605,077 $ 18,605,077 MMF/Pools 5.31% 120,663,793 120,663,793 Securities 3.48% 14,998,081 14,931,130 Certificates of Deposit 5.50% 16,064,834 16,064,834 Total 5.17% $ 170,331,785 $ 170,264,834 Interest Earnings (Approximate) Quarter $ 2,173,434 Fiscal Year-to-date $ 9,489,495 (1)Quarter End Average Yield - based on adjusted book value, realized and unrealized gains/losses and investment advisory fees are not considered. The yield for the reporting month is used for bank, pool, and money market balances. (2)Fiscal Year-to-Date Average Yield - calculated using quarter end report yields and adjusted book values and does not reflect a total return analysis or account for advisory fees. Average Yield - Current Quarter (1) Fiscal Year-to-Date Average Yield (2) Total Portfolio 4.96% Total Portfolio 4.97% Rolling Three Month Treasury 5.41% Rolling Three Month Treasury 5.46% Rolling Six Month Treasury 5.16% Rolling Six Month Treasury 5.34% TexPool 5.20% TexPool 5.30% September 30, 2024 Ave. Yield Book Value Market Value 4.49% $ 31,509,385 $ 31,509,385 5.07% 174,433,724 174,433,724 4.65% 13,000,000 12,993,870 - - - 4.96% $ 218,943,110 $ 218,936,980 Town of Prosper 1 Page 53 Item 4. Economic Overview 9/30/2024 The Federal Open Market Committee (FOMC) lowered the Fed Funds target range by 25 basis points to 4.50%-4.75% during its November 2024 meeting, continuing the easing cycle initiated in September. Effective Fed Funds are now trading around 4.55%. Despite progress in reducing inflation, it remains above the 2% target, with Core PCE at approximately 2.4% and Core CPI at 3.2%. The FOMC emphasized a data-dependent approach for future adjustments, noting mixed economic signals: labor markets show some softening, while economic activity has remained solid. June Non-Farm Payroll added 206k new jobs, slightly above expectations, though prior months were revised down. The three-month average fell to 177k. Final First Quarter 2024 GDP growth was revised to +1.4%. Crude oil trades above $80 per barrel, and the yield curve remains inverted despite slight increases in longer-term yields. Global economic uncertainties and geopolitical conflicts continue to contribute to market volatility. (2.00) (1.00) - 1.00 2.00 3.00 4.00 5.00 6.00 US Historical Yields Since 2016 6-month T-Bill 2-Year T-Note 10-Year T-Note Treasury Yield Curves Sep 30, 2023 June 30, 2024 Sep 30, 2024 Town of Prosper 2 Page 54 Item 4. Investment Holdings September 30, 2024 Coupon/ Maturity Settlement Book Market Market Life Description Ratings Discount Date Date Par Value Value Price Value (Days) Yield Independent Financial DDA 2.52% 10/01/24 09/30/24 $ 10,149,306 $ 10,149,306 1.00 $ 10,149,306 1 2.52% Independent Financial DDA #2 5.41% 10/01/24 09/30/24 6,413,373 6,413,373 1.00 6,413,373 1 5.41% Independent Financial DDA #3 5.41% 10/01/24 09/30/24 9,336,632 9,336,632 1.00 9,336,632 1 5.41% NexBank MMA 5.46% 10/01/24 09/30/24 5,610,074 5,610,074 1.00 5,610,074 1 5.46% TexSTAR AAAm 5.13% 10/01/24 09/30/24 90,567,830 90,567,830 1.00 90,567,830 1 5.13% TexPool AAAm 5.01% 10/01/24 09/30/24 83,865,895 83,865,895 1.00 83,865,895 1 5.01% FHLB Aaa/AA+ 4.48% 10/03/24 12/21/22 10,000,000 10,000,000 99.98 9,998,400 3 4.48% FHLB Aaa/AA+ 5.25% 2/10/26 8/20/24 3,000,000 3,000,000 99.85 2,995,470 498 5.25% Total Portfolio $ 218,943,110 $ 218,943,110 $ 218,936,980 8 4.96% (1) (2) (1)Weighted average life - For purposes of calculating weighted average life, overnight bank and pool balances are assumed to have a one-day maturity. (2)Weighted average yield to maturity - The weighted average yield to maturity is based on Book Value, realized and unrealized gains/losses and investment advisory fees are not included. The yield for the reporting month is used for overnight bank and pool balances. Town of Prosper 3 Page 55 Item 4. MMA/DDA/NOW, 11% Pools, 71% Securities, 9% Certificates of Deposit, 9% COMPOSITION -PRIOR QUARTER MMA/DDA/NOW, 14% Pools, 80% Securities, 6% COMPOSITION -CURRENT QUARTER 0.0 1.0 2.0 3.0 4.0 5.0 6.0 Portfolio Perfomance Town WAY Rolling 3 mo T-Bill TexPool Rolling 6 mo T-Bill M 50M 100M 150M 200M 250M Total Portfolio Quarter End Book Value Town of Prosper 4 Page 56 Item 4. Book and Market Value Comparison Issuer/Description Yield Maturity Date Book Value 06/30/24 Increases Decreases Book Value 09/30/24 Market Value 06/30/24 Change in Market Value Market Value 09/30/24 Independent Financial DDA 2.52% 10/01/24 $ 2,042,144 $ 8,107,162 $–$ 10,149,306 $ 2,042,144 $ 8,107,162 $ 10,149,306 Independent Financial DDA #2 5.41% 10/01/24 22,765 6,390,608 –6,413,373 22,765 6,390,608 6,413,373 Independent Financial DDA #3 5.41% 10/01/24 11,006,070 –(1,669,438)9,336,632 11,006,070 (1,669,438) 9,336,632 NexBank MMA 5.46% 10/01/24 5,533,299 76,775 –5,610,074 5,533,299 76,775 5,610,074 PlainsCapital Bank MMA 1.85% 7/31/24 799 –(799)– 799 (799)– TexSTAR 5.13% 10/01/24 28,527,638 62,040,192 –90,567,830 28,527,638 62,040,192 90,567,830 TexPool 5.01% 10/01/24 92,136,156 –(8,270,261)83,865,895 92,136,156 (8,270,261) 83,865,895 Independent Financial CD 5.39% 08/04/24 10,837,811 –(10,837,811)– 10,837,811 (10,837,811) – T-Note 1.48% 08/31/24 4,998,081 –(4,998,081)– 4,965,430 (4,965,430) – East West Bank CD 5.73% 09/16/24 5,227,023 –(5,227,023)– 5,227,023 (5,227,023) – FHLB 4.48% 10/03/24 10,000,000 ––10,000,000 9,965,700 32,700 9,998,400 FHLB 5.25% 2/10/26 –3,000,000 –3,000,000 –2,995,470 2,995,470 TOTAL / AVERAGE 4.96% $ 170,331,786 $ 79,614,737 $ (31,03,413) $ 218,943,110 $ 170,264,834 $ (48,672,146) $ 218,936,980 Town of Prosper 5 Page 57 Item 4. Allocation September 30, 2024 Book Value Yield Maturity Date Total Pooled Funds Debt Service Fund Independent Financial DDA 2.52% $ 7,068,406 $ 7,068,406 $ – Independent Financial DDA #2 5.41% 6,413,373 6,413,373 – Independent Financial DDA #3 5.41% 9,336,632 9,336,632 – NexBank MMA 5.46% 5,610,074 5,610,074 – TexSTAR 5.13% 90,567,830 90,567,830 – TexPool 5.01% 83,865,895 82,620,618 $ 1,245,277 FHLB 4.48% 10/03/2024 10,000,000 10,000,000 – FHLB 5.25% 2/10/2026 3,000,000 3,000,000 – Totals Totals $ 215,862,210 $ 214,616,933 $ 1,245,277 Town of Prosper 6 Page 58 Item 4. Date Allocation Book Value Yield Maturity June 30, 2024 Total Pooled Funds Debt Service Fund Independent Financial DDA 2.78% $ 2,042,144 $ 2,042,144 $ – Independent Financial DDA #2 5.63% 22,765 22,765 – Independent Financial DDA #3 5.63% 11,006,070 11,006,070 – NexBank MMA 5.55% 5,533,299 5,533,299 – PlainsCapital Bank MMA 1.85% 799 799 – TexSTAR 5.31% 28,527,638 28,527,638 – TexPool 5.31% 92,136,156 87,221,040 $ 4,915,116 Independent Financial CD 5.39% 08/04/24 10,837,811 10,837,811 – T-Note 1.48% 08/31/24 4,998,081 4,998,081 – East West Bank CD 5.73% 09/16/24 5,227,023 5,227,023 – FHLB 4.48% 10/03/24 10,000,000 10,000,000 – Totals $ 170,331,786 $ 165,416,670 $ 4,915,116 Town of Prosper 7 Page 59 Item 4. Page 1 of 2 To: Mayor and Town Council From: Tony Luton, Director of Human Resources Through: Mario Canizares, Town Manager Bob Scott, Deputy Town Manager Re: Compensation and Classification Services Town Council Meeting – December 10, 2024 Strategic Visioning Priority: 4. Provide Excellent Municipal Services Agenda Item: Consider and act upon awarding RFP No. 2024-36-B Compensation and Classification Services to Evergreen Solutions for $52,500 and authorizing the Town Manager to execute all documents for the same. Description of Agenda Item: The Town requested proposals (RFP 2024-36-B) from qualified firms to conduct a Compensation and Classification Study. The Town received 13 responses by the due date and time. Respondents were required to submit information, in order to facilitate evaluation based on the following criteria: 1. Firm’s approach and methodology to conducting the study in the RFP. 2. Professional skills and credentials of staff to be assigned. 3. Firm’s experience conducting studies for other governmental agencies 4. Overall cost; and 5. Overall ability to meet or exceed the Town’s needs. The evaluation committee was comprised of three staff members representing various departments. The evaluation committee scored each submittal in accordance with the evaluation criteria as stated above, to determine the total points for each provider. After completion of the evaluations, it is the recommendation of staff to award the contract to Evergreen Solutions, LLC, the best value proposal. Evergreen Solutions was the third lowest cost bid; however, they received the highest total ranked score from the evaluation committee. The cost proposal from Evergreen is lower than the approved budget for this item. Evergreen Solutions has been providing compensation services for 20 years and has provided similar services to more than 1,400 local governments and other public sector organizations throughout the country. Specifically, they have provided services for many organizations in our neighboring cities and counties, making them knowledgeable of our current labor market. HUMAN RESOURCES Page 60 Item 5. Page 2 of 2 Budget Impact: This is an approved FY 2024-2025 budget item in the amount of $65,000. The cost for this study is $52,500 and will be funded from contracted services (11013010-56000). Legal Obligations and Review: Terrence Welch of Brown & Hofmeister, L.L.P., has approved the standard Contract for Services as to form and legality. Attached Documents: 1. Partially Executed Agreement 2. Proposal Submissions 3. Scoring Matrix Town Staff Recommendation: Town Staff recommends that the Town Council approve awarding RFP No. 2024-36-B Compensation and Classification Services to Evergreen Solutions for $52,500 and authorizing the Town Manager to execute all documents for the same. Proposed Motion: I move to award RFP No. 2024-36-B Compensation and Classification Services to Evergreen Solutions for $52,500 and authorize the Town Manager to execute all documents for the same. Page 61 Item 5. Page 62 Item 5. Page 63 Item 5. Page 64 Item 5. Page 65 Item 5. Page 66 Item 5. Town of Prosper Request for Proposal No. 2024-26-B Compensation and Classification Study INTRODUCTION The Town of Prosper (“Town”) is accepting sealed proposals from qualified firms to provide a Compensation and Classification Study, in accordance with the terms, conditions, and requirements set forth in this Request for Proposals (RFP). This RFP provides interested firms with the information necessary to prepare and submit their proposal for consideration. An award will be made to the best value proposal, based on the evaluation criteria as stated herein. An agreement with the selected firms shall be negotiated prior to submission for consideration and approval. BACKGROUND The last comprehensive Compensation and Classification Study was conducted in 2019. The following summary data is provided to assist potential consultants understanding of The Town of Prosper’s organization breakdown, and represents a current snapshot, and may not necessarily represent the final numbers that will exist at the time the contract is awarded. (Data as of 9/1/24) Composition of Staff •411 Regular Full Time Equivalent (FTE) •41 Different Pay Grades •170 Different Job Titles •17 Departments OWNER RESPONSIBILITIES The Town of Prosper will provide the following: 1.Data requested by the Consultant along with any previously completed studies that the Consultant may find useful. 2.A point of contact at The Town of Prosper to assist with consultant needs. 3.Provide complete job descriptions and pay scale. 4.Assist with scheduling and meetings. 5.Provide timely feedback, documents, and information requested by consultant. SCOPE OF WORK Consultant is to meet with the Human Resources Director to identify specific concerns with respect to the development of a Classification and Compensation Study and evaluation of current employee Performance Measurements and Hiring Guidelines that are in place. A.Classification Study Exhibit A Page 67 Item 5. 2 1. Consultant to review Town of Prosper’s existing job classifications, and related background information, and propose recommended strategies for the Town. 2. Consultant to conduct interviews and/or job audits as appropriate. Interviews and/or job audits may be conducted individually or in groups based upon the classification. 3. Consultant to develop and distribute a job evaluation questionnaire to each employee. 4. Consultant to update job descriptions to uniformly reflect the distinguishing characteristics, essential job functions, minimum qualifications (education/experience and knowledge/skills/abilities), working conditions (physical demands, work environment, and travel requirements), and certification/licenses/registrations requirements for classification as needed. 5. Consultant to classify benchmark jobs and slot remaining jobs in appropriate classifications for internal equity. 6. Consultant to identify Officials, Administrators, Professionals, Technicians, Administrative Support, Skilled Craft Workers, and Service employees, including Fair Labor Standards Act (FLSA) status (exempt/non-exempt). 7. Consultant to present proposed recommendations to the Human Resources Director for review before making any classification determinations. 8. Consultant to finalize class specifications and recommend appropriate classification for each employee, including correction of identified discrepancies between existing and proposed classifications. 9. Consultant to identify career ladders and promotional opportunities as deemed appropriate. 10. Consultant to submit recommendations for appropriate implementation measures that the Human Resources staff will need to take. 11. Consultant to provide a straightforward, easily understood, maintenance system that Human Resources Department will use to keep the classification system current and equitable. B. Compensation Study 1. Consultant to review current compensation plan (salary grade levels and/or steps) and understand current challenges in recruiting and retaining employees. 2. Consultant to recommend and identify a consistent and competitive market position that the Town can strive to maintain. 3. Consultant to recommend comparable labor markets, for compensation survey. 4. Consultant to develop and conduct a comprehensive compensation and benefits survey 5. Consultant to recommend appropriate salary range for each position based on the classification plan, the compensation survey results, and the internal relationships and equality. Consultant to prepare a new salary structure based on the results of the survey and best practices. 6. Consultant to recommend guidelines to assist Town staff with determining the starting pay for new employees based on knowledge and experience above the minimum requirements of the position, how difficult the position is to fill, and market competitiveness. 7. Consultant to recommend implementation strategies including calculating the cost of implementing the plan. Page 68 Item 5. 3 8. Consultant to identify any extreme current individual or group compensation inequities and to provide a recommended corrective action plan and process to remedy these situations. 9. Consultant to make recommendations and to provide implementation strategies related to other key compensation practices, based on market demands, including pay for performance, skill pay, special assignment pay, certification pay, bilingual pay, promotional pay, and acting assignment pay. 10. Consultant to provide recommendations for the ongoing internal administration and maintenance of the proposed compensation plan. Maintenance should include annual activities such as market survey. 11. Consultant to conduct a compression analysis to include any recommendations for implementation. 12. Consultant to conduct a comprehensive training program for Human Resources staff to ensure that the staff can explain and administer the new system in the future. C. Employee Performance Management Analysis 1. Consultant will review/analysis current Employee Appraisal/Performance Management system and make suggestions if needed. D. Leadership Workshop and Staff Training 1. Consultant to prepare an easy-to-understand workshop for Town Leadership to communicate findings and solutions. 2. The workshop will also focus on educating Town leadership about Town of Prosper’s Career Ladder, Pay Plans, Classification changes, and any issues faced by The Town in administering the current pay plan, and hence the scope of work. 3. Consultant to prepare final reports to The Human Resources Director regarding processes, findings, and recommendations. E. Ad Hoc Services 1. Prosper may opt to utilize additional consulting services under this contract. This should be priced as hourly rates and by job functions as provided within the price proposal. Insurance ALL RESPONDENTS must submit, with the proposal, proof of insurance coverage as stipulated in this document. Proof shall be by submission of copies of current policies or current Certificates of Insurance, including the effective dates of coverage. Any provisions outlined will be required of the successful firm only. Prior to the execution of this contract, the successful firm will supply the Purchasing Office with an original certificate of insurance evidencing the stated requirements. This insurance shall be effective for the contract duration and renewal certificates shall also be supplied upon expiration. Questions Deadline The Town of Prosper requires that all questions relating to this proposal be submitted in writing through IonWave.net, the Town’s e-procurement system, or to Jay Carter Purchasing Manager, at Page 69 Item 5. 4 jcarter@prospertx.gov by 12:00pm on October 3, 2024. No questions will be answered over the phone. Questions in regard to the scope of services will only be accepted until the stated deadline. Any changes to the Proposal Documents will be made by Town in the form of a written Addendum. Any changes made in any other manner will not be binding upon the Town, and Proposer may not rely upon them. Submittals In order for your proposals to be considered responsive, the following information should be submitted with your proposal. Failure to provide requested information may cause your proposal to be deemed as non-response. A. Company Information (Label as Section A) 1. Describe the organization, date founded, and ownership of your agency as well as any subsidiaries and affiliates relevant to the Town. 2. Identify how your agency differentiates itself from your competitors, and why the Town should select your agency for this engagement. B. Key Personnel (Label as Section B) 1. Identify the individuals who would be directly involved in providing services to the Town. Describe their relationship to your firm and their responsibilities. 2. Provide resumes for key personnel identified in the above, to include their experience providing same or similar services, specifically with municipalities or other public entities. C. Experience (Label as Section C) 1. Describe your experience in working with other cities, towns, Counties, etc 2. Provide a list of current or recent clients for whom you provided these services. D. Fee Schedule (Label as Section D) 1. Outline all fees associated with providing the expected services and deliverables as outlined in Scope of Services. E. References (Label as Section E) Provide a minimum of three (3) verifiable references for same or similar scope of services, preferably local government clients. 1. Client name 2. Description of Services 3. Client contact a. Name Page 70 Item 5. 5 b. Title c. Phone d. Email address F. Conditions – Bid Attributes 1. For online submissions, you must select “I Agree” for each condition. 2. For hard copy submissions, you must complete and print the Bid Attributes section and include in your submission (Label as Section F). G. Proof of Insurance (Label as Section G) 1. Submit a certificate of insurance evidencing coverages as outlined. Page 71 Item 5. 6 Evaluation Criteria A review committee will evaluate submissions received in accordance with the requirements defined herein. Failure of respondents to provide in their submission any information requested in this RFP may result in disqualification of the submission. The objective of the review committee will be to select the Firm that is the most highly qualified to service the Town’s needs. The decision made by the Town of Prosper will be final. The submissions will be evaluated based on the following evaluation criteria: A. Cost proposal, as outlined in Section VI. Submittals, Section E. (30%) B. Ability to deliver services as stated in this RFP and capacity to effectively represent the Town, as evidenced in Section VI. Submittals, All Sections (30%) C. Personnel and Experience, as evidenced in Section VI. Submittals, Sections B and C. (20%) D. References, as evidenced in Section VI. Submittals, Section F. (20%) I. Best and Final Option The Town of Prosper reserves the right to request a Best and Final Offer from any or all proposers. II. Interviews and Presentations In fairness to all firms, requests for interviews prior to the closing time and date will not be permitted. Interviews with selected firms may or may not be requested by the Town after the closing date. Selection may be made strictly from the information provided in the proposal. However, the Town of Prosper reserves the right to conduct interviews with and request presentations from any respondents. III. Submission or Delivery of Proposal Submissions are due no later than October 10, 2024, at 2:00 P.M. Submissions will be received online, or in hard copy. The date/time stamp located in the Purchasing Office serves as the official time clock. Late Submissions will not be considered. Submissions received after the stated deadline shall be refused and returned unopened. The Town of Prosper is not responsible for issues encountered with methods of delivery. A. Online Submission – Preferred Method 1. Proposals may be submitted online through IonWave.net, the Town’s e- procurement system, at Bid Opportunities | Prosper, TX (prospertx.gov) 2. Please ensure that you provide all required information, including attachments, combined and uploaded as a single document. RFP opening will be held online on October 10, 2024, at 3:00 P.M. to read the names of the vendors that have submitted a proposal. The opening can be attended at the following link: Microsoft Teams Page 72 Item 5. 7 Join the meeting now Meeting ID: 270 687 783 208 Passcode: ZmL6pD B. Mailed/Delivered Submission 1. Proposals must be submitted with the RFP number and the respondent’s name and address clearly indicated on the front of the envelope. 2. Please submit one (1) unbound original of your Proposal in a sealed envelope or package to the address listed below: Delivery Address: Town of Prosper Attn: Purchasing Manager 250 W. First St. 3rd Floor Finance Suite Prosper, Texas 75078 Mailing Address (US Postal Service Only): Town of Prosper Attn: Purchasing Manager P.O. Box 307 Prosper, Texas 75078 Page 73 Item 5. 8 INSURANCE REQUIREMENTS GENERAL SERVICES Services performed on Town property, including but not limited to: Installation, Landscape, Maintenance, Custodial, Electrical, Painting, Welding, Plumbing, Transportation, Street Sweeping, Fireworks, Moving, Uniforms, Concessions, etc. Vendor shall procure and maintain for the duration of the contract, insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the vendor, his agents, representatives, employees or subcontractors. The cost of such insurance shall be borne by the vendor. A certificate of insurance meeting all requirements and provisions outlined herein shall be provided to the Town prior to any services being performed or rendered. Renewal certificates shall also be supplied upon expiration. A. MINIMUM SCOPE OF INSURANCE Coverage shall be at least as broad as: 1. ISO Form Number GL 00 01 (or similar form) covering Commercial General Liability. “Occurrence” form only, “claims made” forms are unacceptable. 2. Workers Compensation insurance as required by the Labor Code of the State of Texas, including Employers’ Liability Insurance. 3. Automobile Liability as required by the State of Texas, covering all owned, hired, or non-owned vehicles. Automobile Liability is only required if vehicle(s) will be used under this contract. B. MINIMUM LIMITS OF INSURANCE Vendor shall maintain limits throughout contract not less than: 1. Commercial General Liability: $500,000 per occurrence / $1,000,000 in the aggregate for third party bodily injury, personal injury and property damage. Policy will include coverage for: a. Premises / Operations b. Broad Form Contractual Liability c. Products and Completed Operations d. Personal Injury e. Broad Form Property Damage 2. Workers Compensation and Employer’s Liability: Workers Compensation limits as required by the Labor Code of the State of Texas and Statutory Employer’s Liability minimum limits of $100,000 each accident, $300,000 Disease - Policy Limit, and $100,000 Disease – Each Employee. 3. Automobile Liability: $500,000 Combined Single Limit. Limits can only be reduced if approved by the Town. Automobile liability shall apply to all owned, hired, and non-owned autos. C. DEDUCTIBLES AND SELF-INSURED RETENTIONS Any deductible or self-insured retention in excess of $10,000 must be declared to and approved by the Town. D. OTHER INSURANCE PROVISIONS The policies are to contain, or be endorsed to contain the following provisions: 1. General Liability and Automobile Liability Coverages: Page 74 Item 5. 9 a. The Town, its officers, officials, employees, boards and commissions and volunteers are to be added as “Additional Insured’s” relative to liability arising out of activities performed by or on behalf of the vendor, products and completed operations of the vendor, premises owned, occupied or used by the vendor. The coverage shall contain no special limitations on the scope of protection afforded to the Town, its officers, officials, employees or volunteers. b. The vendor’s insurance coverage shall be primary insurance in respects to the Town, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the Town, its officers, officials, employees or volunteers shall be in excess of the vendor’s insurance and shall not contribute with it. c. Any failure to comply with reporting provisions of the policy shall not affect coverage provided to the Town, its officers, officials, employees, boards, and commissions or volunteers. d. The vendor’s insurance shall apply separately to each insured against whom the claim is made or suit is brought, except to the limits of the insured’s limit of liability. 2. Workers Compensation and Employer’s Liability Coverage: The insurer shall agree to waive all rights of subrogation against the Town, its officers, officials, employees and volunteers for losses arising from work performed by the vendor for the Town. 3. All Coverages: Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled or non-renewed by either party, reduced in coverage or in limits except after 30 days written notice to the Town for all occurrences, except 10 days written notice to the Town for non- payment. E. ACCEPTABILITY OF INSURERS The Town prefers that insurance be placed with insurers with an A.M. Best’s rating of no less than A- VI, or better. F. VERIFICATION OF COVERAGE Vendor shall provide the Town certificates of insurance indicating the coverages required. The certificates are to be signed by a person authorized by that insurer to bind coverage on its behalf. Certificates of Insurance similar to the ACORD Form are acceptable. Town will not accept Memorandums of Insurance or Binders as proof of insurance. The Town reserves the right to require complete, certified copies of all required insurance policies at any time. Certificate Holder to be listed as follows: Town of Prosper P.O. Box 307 Prosper, TX 75078 Page 75 Item 5. October 10, 2024 A Proposal to Conduct a Compensation and Classification Study for the Town of Prosper, TX RFP #2024-36-B ORIGINAL Exhibit B Page 76 Item 5. October 8, 2024 Jay Carter, Purchasing Manager Purchasing Office 250 W. First Street 3rd Floor Finance Suite Prosper, Texas 75078 Dear Mr. Carter: Evergreen Solutions, LLC is pleased to submit a proposal to conduct a Compensation and Classification Study for the Town of Prosper. Our response is based on our review of your Request for Proposal (#2024-26-B), our experience in working with hundreds of local governments and other public sector organizations throughout the country, our understanding of the Texas labor market, and our knowledge of best practices in local government human resources management. Evergreen is well qualified to provide the services being requested by the Town of Prosper as we have provided similar services to more than 1,400 local governments and other public sector organizations throughout the country. Evergreen was formed in 2004 to provide an alternative to traditional consulting firms. We provide an innovative and effective option by focusing on clients needing partners and not simply another service provider. Evergreen is licensed to transact business in the State of Texas under the name Recio and Ling Consulting, LLC (#32059488299). As a national firm, Evergreen Solutions continues to grow and our territory now includes clients in 47 states, including many clients in the State of Texas. For example, Evergreen has been on contract or is currently on contract to work with the following public sector organizations in providing work similar in scope to the work being requested: Town of Addison; The Woodlands Township; Town of Little Elm; City of Athens; City of Lockhart; City of Portland; City of Del Rio; City of Lakeway; City of Austin; City of Montgomery; City of Aransas Pass; City of Conroe; City of Coppell; City of Deer Park; City of Alpine; City of La Porte; City of Rowlett; City of Seguin; City of Buda; City of Missouri City; City of Amarillo; City of Beaumont; City of Denton; City of Farmers Branch; City of Mont Belvieu; City of DeSoto; City of Fate; City of Sachse; City of Gonzales; City of Odessa; City of Haskell; City of Duncanville; City of Harlingen; City of Kingsville; City of Pflugerville; City of Seabrook; City of Texas City; City of Fredericksburg; City of Sunset Valley; Fort Bend County; Matagorda County; Hood County; Taylor County; Randall County; Denton County; Blanco County; Kaufman County; Burnet County; Aransas County; Jefferson County; Travis County; San Patricio County; Brazoria County; Dallas Area Rapid Transit; Texas City Management Association; Brazos River Authority; Bexar Met; Denton County Fresh Water Supply District; Upper Trinity Regional Water District; Barton Springs/Edwards Aquifer Conservation District; New Braunfels Utilities; Montgomery County Emergency Communication District; Amarillo College; University of Texas at Tyler; Alvin Community College; South Texas College; Tarrant County College District; Sul Ross State University; Trinity University; Lone Star College System; El Paso Community College District; Midwestern State University; Austin Community College; Texas Southern University; Texas A & M University – San Antonio; Texas A & M University – Kingsville; Texas A & M University- Commerce; Sam Houston State University; San Jacinto Community College; Texas Wesleyan University; Angelo State University; Parker University; Alamo Colleges District; Prairie View A & M University; Brazosport College; Midland College; Irving Independent School District; El Paso Independent School District; and the Wayside School District. A detailed description of the services provided to some of these clients can be found in Section C of our proposal. In other states, Evergreen has worked with, or is currently on contract to work with, the following local governments in a variety of human resources and management capacities: City of Santa Fe, NM; City of Carlsbad, NM; City of Albuquerque, NM; City of Flagstaff, AZ; City of Prescott, AZ; City of Page, AZ; Town of Sahuarita, AZ; Yavapai County, AZ; City of Manitou Springs, CO; City of Fountain, CO; Grand County; Garfield County, CO; City of Camarillo, CA; City of Fresno, CA; City of Thousand Oaks, CA; City of Crescent City, CA; City of Sacramento, CA; City of Sangar, CA; City of Yucaipa, CA; City of Long Beach, CA; Mariposa County, CA; Inyo County, CA; Calaveras County, CA; City of Boulder City, NV; Ogden City Corporation, UT; City of Albany, OR; City of Bend, OR; City of Portland, OR; Columbia County, OR; Spokane County, WA; City of Ridgefield, WA; City of Lee’s Summit, MO; City of St. Peters, MO; City of Fulton, MO; City of Branson, MO; City of Columbia, MO; City of Troy, MO; City of St. Louis, MO; City of Jefferson, MO; City of Dardenne Prairie, MO; Jefferson County, MO; Jackson County, MO; St. Charles County, MO; Jasper County, MO; City of Broken Arrow, OK; City of Hot Springs, AR; City of Salina, KS; City of Leawood, KS; Sedgwick County, KS; Shawnee County, KS; Mahoning County, OH; Blount County, TN; City of Clarksville, TN; City of Murfreesboro, TN; City of Bloomington, IN; City of Urbana, IL; City of Moline, IL; McLean County, IL; Genesee County, MI; City of Kalamazoo, MI; City of Minneapolis, Page 77 Item 5. MN; City of Pittsburgh, PA; County of Montgomery, PA; Town of Bridgewater, MA; Town of Colchester, VT; Genesee County, NY; City of Baltimore, MD; City of Hyattsville, MD; City of Annapolis, MD; City of Hagerstown, MD; City of Westminster, MD; Charles County, MD; Frederick County, MD; Prince George’s County, MD; Talbot County, MD; Allegany County, MD; Washington County, MD; Kent County Levy Court, DE; City of Milford, DE; City of Newport News, VA; City of Fredericksburg, VA; City of Norfolk, VA; City of Covington, VA; City of Hopewell, VA: City of Williamsburg, VA; City of Falls Church, VA; County of Culpeper, VA; County of York, VA; Gloucester County, VA; Essex County, VA; Surry County, VA; Isle of Wight County, VA; Prince George County, VA; James City County, VA; Louisa County, VA; Loudoun County, VA; Spotsylvania County, VA; Northumberland County, VA; Bedford County, VA; Shenandoah County, VA; Chesterfield County, VA; King George County, VA; Alleghany County, VA; Union County, NC; Gaston County, NC; New Hanover County, NC; Guilford County, NC; Transylvania County, NC; Dare County, NC; Jackson County, NC; Franklin County, NC; Vance County, NC; Harnett County, NC; Haywood County, NC; Buncombe County, NC; City of Raleigh, NC; Town of Chapel Hill, NC; City of Fayetteville, NC; City of High Point, NC; City of Rocky Mount, NC; City of Goldsboro, NC; City of Hendersonville, NC; Town of Clayton, NC; City of Columbia, SC; City of Greenwood, SC; City of Lancaster, SC; City of Chester, SC; City of Rock Hill, SC; City of Spartanburg, SC; City of Conway, SC; City of Myrtle Beach, SC; City of Pickens, SC; City of Mauldin, SC; City of Goose Creek, SC; Berkeley County, SC; Dillon County, SC; Charleston County, SC; Dorchester County, SC; Spartanburg County, SC; Town of Hilton Head Island, SC; Town of Kiawah Island, SC; City of Atlanta, GA; City of Alpharetta, GA; City of Brookhaven, GA; City of Statesboro, GA; City of Norcross, GA; City of Garden City, GA; City of Sandersville, GA; City of Stockbridge, GA; City of East Point, GA; City of Fayetteville, GA; City of Dublin, GA; City of Dunwoody, GA; City of Roswell, GA; City of Chamblee, GA; City of Savannah, GA; City of Cedartown, GA; City of Kingsland, GA; Forsyth County, GA; Lumpkin County, GA; Douglas County, GA; Columbus Consolidated Government, GA; Worth County, GA; Cherokee County, GA; City of Daphne, AL; City of Opelika, AL; City of Hartselle, AL; City of Auburn, AL; City of Foley, AL; Baldwin County, AL; Chambers County, AL; City of Sarasota, FL; City of Winter Park, FL; City of Orlando, FL; City of Sunrise, FL; City of Hollywood, FL; City of Melbourne, FL; City of Ft. Myers, FL; Miami-Dade County, FL; Palm Beach County, FL; Manatee County, FL; Monroe County, FL; and many others. The Evergreen Team is able to fully comprehend the challenges and goals of the Town of Prosper based on our vast understanding of local government human resources, and the fact that we possess the necessary experience and knowledge. Our team has significant expertise in conducting compensation and classification studies for local governments and other public sector organizations, as evidenced in Section B of our proposal. Some of the human resource services Evergreen has focused on include: compensation and classification studies; salary and benefits surveys; staffing studies; workload analyses; performance management studies; HR department reviews; recruitment, hiring, and retention studies; strategic and workforce planning; and labor pool availability. Through our experiences in conducting this wide range of projects, we have gained knowledge of all operations in local government human resources management. Evergreen’s approach to conducting a compensation and classification study draws not only from extensive human resources work with local government clients, but also from direct feedback of our past clients. In essence, we offer you tools that are innovative as well as those that have been proven to work in real places with real people. Some of the key facets of our approach identified in Section F of our proposal include: • We emphasize communication as the key to successful study completion as well as implementation. Our team understands that compensation by its very nature creates anxiety in staff and managers alike. In order to ensure a successful study process and “buy-in” at implementation, leadership, department heads, and staff need to be involved in every step of the process. This is a critical component of our communication plan. Continuous communication is ensured through the use of meetings/conference calls and the submission of written progress reports. • Our methodology utilizes the latest in technology. In order to reduce the cost to our client partners and enhance wider participation, we offer all of our tools in an electronic format. In essence, every step of the process can be done on the Web. Further, our web-based JobForce Manager tool allows our client partners to facilitate implementation and eases the ongoing maintenance of the compensation system. • We understand that one size does not fit all. Some consultants provide the same overall solution to every client; however, we provide a variety of alternatives that allow our client partners to select the solution that best meets their business and human capital needs. As President of Evergreen Solutions, I am authorized to commit our firm contractually to this engagement. We have reviewed your terms and conditions and believe we can successfully work within your requirements. Attached is the Conflict of Interest Form. We appreciate this opportunity and commit to you our best effort if selected for this engagement. If you have any questions, please feel free to contact me at (850) 383-0111 or via email at jeff@consultevergreen.com. Sincerely, Jeffrey Ling, PhD, President Page 78 Item 5. Page 79 Item 5. Evergreen Solutions, LLC Table of Contents A. Company Information ............................................................................................................. A-1 A.1 Firm’s Background and History ...................................................................................... A-1 A.2 Qualifications .................................................................................................................. A-2 B. Key Personnel .........................................................................................................................B-1 B.1 Proposed Project Team ................................................................................................. B-1 B.2 Key Personnel ................................................................................................................ B-2 C. Experience .............................................................................................................................. C-1 D. Fee Schedule ......................................................................................................................... D-1 E. References .............................................................................................................................. E-1 F. Approach and Methodology .................................................................................................... F-1 F.1 Methodology and Approach ........................................................................................... F-1 F.2 Detailed Work Plan ...................................................................................................... F-11 F.3 Proposed Timeline ....................................................................................................... F-20 G. Proof of Insurance ................................................................................................................. G-1 Page 80 Item 5. Evergreen Solutions, LLC Section A Company Information Page 81 Item 5. Evergreen Solutions, LLC Page A-1 A. Company Information Evergreen Solutions is well qualified to conduct a Compensation and Classification Study for the Town of Prosper due to our experience in conducting more than 1,400 similar studies for local governments and other public sector organizations across the country, especially in the State of Texas. In this section, we provide you with the background and history of our firm, and our qualifications. A.1 Firm’s Background and History Evergreen Solutions, LLC is a national, multidisciplinary, public sector management consulting firm, which specializes in working with public sector organizations, including hundreds of local governments, across the nation. We provide a unique approach, rather than the “consulting as usual” approach, by partnering with our clients to find innovative, real-world solutions to public management. Evergreen Solutions was formed in 2004 to provide a modern, practical alternative to the typical consulting options. The firm is made up of management and human resource professionals as well as strategic partners who came together to form an innovative alternative that places clients and their needs before any individual, model, or corporate goal. Evergreen’s philosophy is based on an understanding that there is not a “one size that fits all” solution to compensation management. Our approach is built on working collaboratively with all parties to make sound, implementation-focused recommendations. Evergreen is licensed to transact business in the State of Texas under the name Recio and Ling Consulting, LLC (#32059488299). Evergreen employs 29 full-time and nine part-time employees who work on one of five consultant teams providing a variety of human resource management consulting. Evergreen’s main focus is on people, management, and technology. This focus allows our team to provide a broad variety of services, including, but not limited to: compensation and classification studies; salary and benefits surveys; performance management reviews; workload analyses; staffing studies; HR department reviews; disparity studies; efficiency studies; training assessments; and strategic planning. We invite you to browse our Web site at www.ConsultEvergreen.com or visit us on Facebook at www.facebook.com or Linkedin at www.linkedin.com for more information about our services, staff, and past experience. Page 82 Item 5. Evergreen Solutions, LLC Page A-2 Evergreen Solutions assists public sector professionals in exercising control over the inter-related elements that determine success or failure. We do that by applying a situation-responsive discipline that emphasizes: • full visibility into the entire organization through research and discovery; • a spirit of partnership with staff and leadership; • sound recommendations based on best practices and proven methods; and • a practical go-forward plan that leads to quantifiable results. A.2 Qualifications Collectively, the members of the Evergreen Solutions Team have: • extensive experience in conducting compensation and classification studies for local governments and other public sector organizations throughout the country, including many in the State of Texas; • comprehensive experience in all components vital to the successful completion of this engagement; • knowledge of relevant Texas statutes and regulations as well as federal regulations; • objectivity and flexibility due to the fact that we have no vested interests; and • specialized analytical tools that we bring to the project. Clients nationwide have been successfully implementing recommendations from our team of professional consultants for decades. Evergreen has contracted with public sector, quasi-governmental, and non-profit organizations in 47 states throughout the country. Exhibit A-1 includes a sample list of public sector clients in the State of Texas that Evergreen has worked with, or is currently on contract to work with, providing work similar in scope to the services being requested. Page 83 Item 5. Evergreen Solutions, LLC Page A-3 Exhibit A-1: Texas Public Sector HR Clients Alamo Colleges District City of Harlingen Jefferson County Alvin Community College City of Haskell Kaufman County Amarillo College City of Kingsville Lone Star College System Angelo State University City of La Porte Matagorda County Aransas County City of Lakeway Midland College Austin Community College City of Lockhart Midwestern State University Barton Springs/Edwards Aquifer Cons. District City of Missouri City Montgomery County ECD Bexar Metropolitan Water District City of Mont Belvieu New Braunfels Utilities Blanco County City of Odessa Parker University Brazos River Authority City of Pearland Prairie View A & M University Brazoria County City of Pflugerville Randall County Burnet County City of Portland Sam Houston State University City of Amarillo City of Rowlett San Jacinto Community College City of Aransas Pass City of Sachse San Patricio County City of Athens City of Seabrook South Texas College City of Alpine City of Seguin Sul Ross State University City of Beaumont City of South Padre Island Taylor County City of Big Spring City of Sunset Valley Tarrant County Community College District City of Buda City of Temple Texas A & M University – Commerce City of Conroe City of Texas City Texas A & M University – Kingsville City of Conway Dallas Area Rapid Transit Texas A & M University – San Antonio City of Coppell Denton County Texas Southern University, Houston City of Deer Park Denton Co. Fresh Water Supply District Texas City Management Association City of Del Rio El Paso Independent School District Town of Addison City of Desoto Fort Bend County The Woodlands Township City of Denton Fort Worth Housing Solutions Town of Little Elm City of Duncanville Harris-Galveston Subsidence District Travis County City of Farmers Branch Hill County Trinity University City of Fate Hood County University of Texas at Tyler City of Fredericksburg Irving Independent School District Wayside School District City of Gonzales Waller County Page 84 Item 5. Evergreen Solutions, LLC Section B Key Personnel Page 85 Item 5. Evergreen Solutions, LLC Page B-1 B. Key Personnel In this section, we provide the qualifications of our proposed project team through summary resumes. Detailed resumes are available upon request. B.1 Proposed Project Team Exhibit B-1 reflects our proposed project management and personnel assignments. The structure has been designed to clearly define the roles and responsibilities of each part of the Compensation and Classification Study so that there will be no confusion as to who is responsible for any aspect of this engagement with the Town of Prosper. Exhibit B-1 Proposed Project Management and Personnel Assignments EVERGREEN SOLUTIONS Project Consultants Mr. Micheal Misrahi Mr. Rob Williamson Ms. Kelli Bracci, CPM Mr. Peter Backhaus EVERGREEN SOLUTIONS Project Principal Dr. Jeff Ling, CCP EVERGREEN SOLUTIONS Project Director Mr. Mark Holcombe, PMP, SHRM-SCP TOWN OF PROSPER, TX Project Manager to be determined Page 86 Item 5. Evergreen Solutions, LLC Page B-2 Town of Prosper Project Manager. With each project engagement, we work with the client to identify one specific point of contact to serve as a Project Manager. The Town’s Project Manager will be our reference point throughout the engagement. We will take project direction, leadership, and guidance from the Town’s Project Manager and all project deliverables will be filtered through the Town’s Project Manager throughout the duration of the project. Evergreen Solutions’ Project Principal. Our Project Principal will have ultimate accountability for the success of this project. Evergreen Solutions’ Project Principal is always a senior leader in our firm, typically the President. The Project Principal will have contractual authority over the contract and will be our top level of project responsibility. Evergreen Solutions’ Project Director. Evergreen Solutions designates a Project Director for each HR consulting project. The Project Director will work with the Project Principal regarding the scheduling of the project with the Town. The Project Director will have the most frequent contact with the Town and will assign project activities to the Project Consultants and will ensure that deliverables are met within specified timelines. Evergreen Solutions’ Project Consultants. Our Project Consultants are a team of consultants who have worked together on numerous projects, and who will provide consulting and analytical work on all project activities. The Project Consultants will review pay plans, conduct orientation sessions and focus groups, administer the Job Assessment Tool (JAT) and Management Issues Tool (MIT), collect the data for the salary survey, review and revise job descriptions, review current performance system and provide updated tools, and prepare draft and final reports. Consultant Team Members must be thoroughly knowledgeable in the portion of the project they are responsible for, as well as have expertise in the issues that are unique to each individual client. Our firm is proposing an exceptional team of consultants who have worked together on many similar projects. We always make sure each project is sufficiently staffed to handle any additional tasks or unforeseen issues that may arise during the course of the study. The combination of our individual knowledge and skills form a superior team who will be able to competently perform all of the pieces of the Compensation and Classification Study for the Town of Prosper. B.2 Key Personnel The following paragraphs provide summaries of each team member’s qualifications and experience related to his/her role in this engagement. Project Principal Dr. Jeff Ling Dr. Jeff Ling is the President of Evergreen Solutions who has been with the firm since its inception in 2004. He is a Certified Compensation Professional (CCP) who has more than 25 years consulting experience in the following areas: human resources; performance improvement; process analysis; strategic planning; statistical analysis; research methodology; data management; surveys and polling; technology analysis; change management; and risk analysis. Page 87 Item 5. Evergreen Solutions, LLC Page B-3 Dr. Ling has planned, organized, and managed studies on human resources assessment, survey analysis, government efficiency, technology planning, information utilization, public opinion, market expansion, and privatization. Each of these studies dealt with summarizing major alternatives for decision makers and providing viable recommendations. He has consulting experience in public sector Evaluation, research management, efficiency analysis, survey analysis, statistical modeling, and technology planning. Dr. Ling has worked with a multitude of clients in the capacity of Project Principal. He has worked on hundreds of engagements across the nation and includes work in state and local governments, school districts, institutions of higher education, quasi-governmental agencies, and private industry. Dr. Ling has been instrumental in creating, reviewing, and evaluating the methodology employed by Evergreen Solutions on all human resource engagements. His background and skill set make him uniquely qualified for assessing organizational critical needs and strategy. He is also an expert in policy development and long-term planning. A sample of the types of studies Dr. Ling has been involved with includes: • Compensation/Classification– He developed the methodology and techniques for organizations to employ for successful data collection and implementation based on internal and external equity needs. He has been the Project Principal for numerous projects related to classification and/or compensation. Note: He has served as the Project Principal or Project Director for more than 1,400 public sector projects related to Classification and/or Compensation, including more than 85 in the State of Texas. • Performance Evaluation – He has provided the framework for many organizations transitioning into goal-based performance evaluation systems or fully functional merit-based pay structures. He understands the importance of a well stratified, objective based review process and has been instrumental in assisting a number of large organizations transition from traditional systems into merit- based pay structures with minimal transitional costs and interruption. • Market Research – He provided the basis for which market research was collected, analyzed, and review. He ensured that data collection procedures and methods were statistically reliable using his knowledge of statistics and overall market research. • Policy Development – He has a thorough and firm understanding of policy development and has assisted many clients with implementing tailored policies and practices that reflect best practices. Dr. Ling holds a Doctorate’s Degree from Florida State University in Political Science and has taught courses addressing research methodology, statistical analysis, technological innovations, and political economy at various universities. Page 88 Item 5. Evergreen Solutions, LLC Page B-4 Project Director Mr. Mark Holcombe, PMP, SHRM-SCP Mr. Mark Holcombe has more than ten years of management and consulting experience and is recognized as a certified Project Management Professional (PMP) and a SHRM Senior Certified Professional (SHRM-SCP). He has been at Evergreen Solutions seven years, during which time he has promoted through the organization and has led Evergreen's largest local government practice for the past two years. His academic foundation in micro and macroeconomics, combined with his experience leading a business before joining Evergreen, has given him significant experience in leading teams, modeling and controlling costs, and working to provide a product that meets the needs of all stakeholders. This experience has been instrumental in ensuring that his team is able to translate complex and comprehensive data into actionable insights for his clients. At Evergreen, Mr. Holcombe's emphasis has been in compensation and classification studies of varying size and scope. He has led projects with cities and counties, colleges and universities, K-12 school districts, transportation organizations, and statewide government organizations. Some of his principal areas of expertise are: • Refining client compensation and classification systems, ensuring alignment with HR best practices and meeting specific client needs. • Leading initiatives focusing on market competitiveness for large and complex public sector clients. • Constructing reports and visuals to share complex findings in an approachable way. • Crafting complex cost models to facilitate accurate budgetary projections for clients. • Assessing market data, synthesizing information from a variety of sources to provide comprehensive compensation insights. • Redesigning classification systems to modernize and streamline titling conventions for entire organizations or within job families. • Conducting reviews centered around gender and racial equity in compensation systems, ensuring their adherence to local, state, and federal laws and regulations. A sample of some of the public sector projects that Mr. Holcombe has been involved with include: a Classification and Compensation Study for the City of Montgomery, TX; a Compensation Study for the City of Buda, TX; a Classification and Compensation Study and Analysis for Taylor County, TX; a Classification and Compensation Study for the City of Alpine, TX: a Compensation Study and FSLA Review for the City of La Porte, TX; a Compensation and Benefits Study for the City of Portland, TX; a Compensation Benchmarking and Structure Analysis for the City of Seguin, TX; a Compensation and Classification Study for the Woodlands Township, TX; a Classification and Compensation Study for Randall County, TX; Compensation Consultant Services for Dallas Area Rapid Transit, TX; Competency Modeling and Succession Planning for Dallas Area Rapid Transit, TX; a Classification and Compensation Study for the City of Mont Belvieu, TX; a Compensation and Classification for the City of Denton, TX; a Comprehensive Market Salary and Benefits Study for the City of Missouri City, TX; a Classification and Compensation Study for the City of Beaumont, TX; a Compensation and Benefits Survey and Analysis for the City of Deer Park, TX; a Compensation Study for the City of Duncanville, TX; a Compensation and Classification Study and Organizational Review of the Page 89 Item 5. Evergreen Solutions, LLC Page B-5 RSMU Department for Brazos River Authority, TX; a Compensation Study for the Montgomery County Emergency Communications District, TX; a Staffing Study for the City of Pflugerville, TX; a Compensation Study for the City of Big Spring, TX; a Comprehensive Classification and Compensation Study for the City of Odessa, TX; a Compensation and Classification Study for the City of League City, TX; a Wage and Compensation Study for Jefferson County, TX; a Compensation Study for Aransas County, TX; a Classification and Compensation Study and Analysis for Waller County, TX; a Classification and Compensation Study for the City of Kingsville, TX; a Classification and Compensation Study and Analysis for Matagorda County, TX: a Classification and Compensation Study for the City of Albuquerque, NM; a Compensation and Benefits Study for the Middle Rio Grande Conservancy District, NM; a Classification and Compensation Study/ Gender Pay Equity Analysis for the City of Santa Fe, NM; a Compensation Study for Grand County, CO; a Compensation and Classification Study for Garfield County, CO; a Classification and Compensation Study for the City of Prescott, AZ; A Compensation Study for the City of Flagstaff, AZ; a Classification, Compensation, and Benefits Study for Yavapai County, AZ; a Classification and Compensation Study for the City of Yucaipa, CA; a Comprehensive Compensation Study for the City of Crescent City, CA; a Consultant Services for a Study of the City’s Compensation Plan and Benefits for the City of Sangar, CA; A Classification and Compensation Study for the City of Sacramento, CA; a Classification and Compensation Study for the City of West Hollywood, CA; a Classification and Compensation Study for the City of Thousand Oaks, CA; a Comprehensive Classification and Compensation Study for the City of Camarillo, CA; a Classification and Compensation Study for the City of Fresno, CA; a Compensation Study for the Long Beach Management Association, CA; a Compensation Review for Mariposa County, CA; a Classification and Compensation Study for Inyo County, CA: a Compensation Study for the City of Bend, OR; a Professional Technical and Expert Services for the City of Portland, OR; a Classification and Compensation Study for the Nisqually Indian Tribe, WA; a Classification and Compensation Study for the City of Ridgefield, WA; a Classification and Total Compensation Study for Whatcom Transportation Authority, WA; a Classification and Compensation Study for Jasper County, MO; a Compensation Study for the City of Jefferson, MO; an Employee Classification and Compensation Study for the City of St. Louis, MO; a Compensation Study for the City of Fulton, MO; a Classification and Benefits Study for the City of St. Peters, MO; a Classification and Compensation Study for the City of Leawood, KS; a Comprehensive Compensation Study for Shawnee County, KS; a Classification and Compensation and Race/Gender Equity Study for the City of Salina, KS; a Compensation Study for Sedgwick County, KS; an Employee a Compensation Study for the County of Montgomery, PA; Classification and Compensation Consulting Services to the City of Clarksville, TN; a Classification and Compensation Study for Frederick County, MD; a Compensation Study for the City of Baltimore, MD; a Classification Study for Talbot County, MD; a Performance Management Study for Talbot County, MD; a Compensation Study for Allegany County, MD; a Compensation Consultation Services for Genesee County, NY; a Classification and Compensation Plan for the City of Petersburg, VA; Consulting Services for a Compensation Program Transition for the City of Newport News, VA; a Classification and Compensation Study for the City of Hopewell, VA; a Classification and Compensation Study for Loudoun County, VA; a Compensation and Classification Study for Mecklenburg County, VA; a Page 90 Item 5. Evergreen Solutions, LLC Page B-6 Compensation Consulting Services for Chesterfield County, VA; a Classification and Compensation Study for the City of Norfolk, VA; a Classification and Compensation Study for the City of Falls Church, VA; a Compensation and Classification Study for Bedford County, VA; a Pay Equity Analytics Model for Fire and Police Staff for the City of Raleigh, NC; a Comprehensive Classification and Compensation Study for the City of Fayetteville, NC; a Market Salary Survey for the City of Rocky Mount, NC; a Classification System and Pay Plan Development Study for Franklin County, NC; a Pay and Classification Study for Dorchester County, SC; a Classification and Compensation Study for the City of Mauldin, SC; a Compensation Study for Laurens County, SC; an Organizational Assessment of the HR Department for York County, SC; a Classification and Compensation Study for the City of Rome, GA; a Classification and Compensation Study for the City of Milton, GA; a Classification and Compensation Study for the City of South Fulton, GA; a Staffing Study for the City of Fayetteville, GA; a Classification and Compensation Study for the City of Thomasville, GA; a Comprehensive Position Classification and Compensation-Benefits Study and Analysis for the City of Kennesaw, GA; a Classification and Compensation Study for Barrow County, GA; a Classification and Compensation Study for the City of East Point, GA; a Classification, Compensation and Benefits Study for the City of East Point, GA; a Classification and Compensation Study for the City of Auburn, AL; a Compensation Study for the City of North Miami, FL; a Compensation Study for the South Walton Fire District, FL; a Compensation Study for Manatee County, FL; a Compensation Study for Highlands County, FL; a Classification and Compensation Study for DeSoto County, FL; a Classification and Compensation Study for the City of North Miami Beach, FL; a Compensation Study for the City of New Port Richey, FL; a Compensation and Classification Study for the Town of Davie, FL; a a Classification and Compensation Study for Palm Beach County, FL; a Classification and Compensation Study for the Broward County Sheriff’s Office, FL; a Compensation Study for the City of Key West, FL; a Performance Evaluation Study for the City of Key West, FL; a Classification and Compensation Study for Okaloosa County, FL; a Classification and Compensation Study for the Wakulla County Board of County Commissioners, FL; a Classification and Compensation Study for Franklin County, FL; a Pay and Classification Study for Jefferson County, FL; a Compensation Study for Brevard County, FL; a Salary Survey for the City of Sopchoppy, FL; a Classification and Compensation Study for Pinellas County, FL; and a Compensation Study for the City of Zephyrhills, FL. Mr. Holcombe holds a Bachelor's Degree with a dual major in Economics and Criminology from Florida State University. He is a certified Project Management Professional (PMP) and holds a SHRM-SCP certification. Project Consultant Mr. Michael Misrahi Mr. Michael Misrahi is a Project Manger who has been with the firm for more than seven years. During that time, he has served as a Consultant or Project Lead on more than 100 HR consulting projects. He has extensive experience in the development and modification of compensation and classification plans, policies, and practices for organizations varying in size from a few dozen employees to several thousand. Page 91 Item 5. Evergreen Solutions, LLC Page B-7 Mr. Misrahi also served as the Compensation Manager at the University of Central Florida, where he oversaw a team of compensation analysts, and was responsible for administering the University’s compensation structure for over 10,000 employees. A sample of some of Mr. Misrahi’s public sector projects include: a Compensation and Classification Study for the Brazos River Authority, TX; a Pay for Performance and a Salary Survey for City of Mont Belvieu, TX; a Comprehensive Compensation and Benefits Study for the City of Sachse, TX; a Classification and Compensation Study for the City of Pflugerville, TX; a Staffing Study for the City of Pflugerville, TX; a Pay and Classification Study for the City of Fredericksburg, TX; a Classification and Compensation Study for the City of Seguin, TX; a Comprehensive Compensation and Benefits Study for City of Rowlett, TX; a Wage and Compensation Study for Jefferson County, TX; Compensation Consultant Services to Dallas Area Rapid Transit, TX; a Salary Analysis for Fort Worth Housing Solutions, TX; a Compensation and Classification Study and Organizational Review of the RSMU Department for Brazos River Authority, TX; a Compensation and Classification Study Update for Denton County Fresh Water Supply District No. 6 and Denton County Fresh Water Supply District No. 7, TX; a Compensation Study for Town of Sahuarita, AZ; a Classification and Compensation Study for the City of Prescott, AZ; Classification and Compensation Consulting Services to the City of Albuquerque, NM; a Classification and Compensation Study for Ouray County, CO; a Compensation Study for Grand County, CO; a Compensation and Classification Study for Garfield County, CO; an Employee Classification and Compensation Study for the City of St. Louis, MO; a Comprehensive Compensation Study for Shawnee County, KS; a Compensation Study for the County of Montgomery, PA; a Salary Survey for the State Employees Association of North Carolina (SEANC); a Pay Equity Analytics Model for Fire and Police Staff for the City of Raleigh, NC; a Salary and Compensation Comparability Study for the Raleigh Housing Authority, NC; a Simple Comparison and Blended Market Comparison/Competency Market Analysis for the North Carolina League of Municipalities; a Classification, Compensation, and Benefits Survey for Kent County Levy Court, DE; a Compensation Study for the County of York, VA; a Classification and Compensation Study for the City of Norfolk, VA; a Classification and Compensation Plan for the City of Petersburg, VA; a Classification and Compensation Study for Loudoun County, VA; Consulting Services for a Compensation Program Transition for the City of Newport News, VA; a Job Classification and Compensation Study for the City of Baltimore, MD; a Classification and Compensation Study for Frederick County, MD; a Classification and Compensation Study for Howard County, MD; a Classification, Compensation and Benefits Study for the Town of Kiawah Island, SC; Organizational Assessment of the HR Department for York County, SC; a Compensation Study for Laurens County, SC; a Classification and Compensation Study for the City of Douglasville, GA; a Classification and Compensation Study for the City of Atlanta, GA; a Staffing Study for the City of Fayetteville, GA; a Compensation and Benefits Study for the City of St. Cloud, FL; a Classification and Compensation Study for the City of Sebring, FL; a Compensation Study for Santa Rosa County, FL; a Compensation Study Page 92 Item 5. Evergreen Solutions, LLC Page B-8 for the City of Key West, FL; a Compensation and Classification Study for the City of Sarasota, FL; a Review of Compensation for the Fire Department for Sarasota County, FL; a Compensation Study for Osceola County, FL; Classification and Compensation Services for the City of Dunedin, FL; a Compensation Study for the City of North Miami Beach, FL; a Pay and Classification Study for the City of Doral, FL; a Classification and Compensation Study for the City of Lake City, FL; a Classification and Benefits Study for the City of Key West, FL; a Pay and Classification Study for Bay County, FL; a Compensation and ERP Study for Miami-Dade County, FL; a Pay and Classification Study for Gulf County, FL; a Compensation Study for the Tax Collector’s Office of Indian River County, FL; Compensation Consultant Services for the City of Coral Springs, FL; a Salary Study for Highlands County, FL; a Compensation Study for Brevard County, FL; a Classification and Compensation Study for Monroe County and the Monroe County Sheriff’s Office, FL; a Compensation Study for Sarasota County, FL; a Salary and Benefits Review for Hernando County, FL; a Classification and Compensation Study for Pinellas County, FL; a Classification and Compensation Study for Palm Beach County, FL; a Pay and Classification Study for Martin County, FL; a Compensation Study for the City of Kissimmee, FL; a Classification and Compensation Study for the City of Zephyrhills, FL; a Compensation Study for the City of Fort Myers, FL; a Compensation and Classification Study for the Town of Davie, FL; an Employee Engagement Survey for the City of Daytona Beach, FL; a Classification and Compensation Study for Franklin County, FL; and a Classification and Compensation Study for the Hillsborough County Clerk of Court and Comptroller, FL. Mr. Misrahi has an MBA and a Bachelor’s degree in History from Florida State University. Project Consultant Mr. Rob Williamson Mr. Rob Williamson is a Project Manager with Evergreen. He brings more than 20 years of proven leadership experience serving both private and public sector clients. His diverse leadership includes time as a business owner, County Commissioner, CEO of a mid-sized water and wastewater treatment utility, Executive Director of a three-member regional water utility provider, and most recently, Manager of the Florida Association of Counties’ 23-county insurance trust. During his career, Mr. Williamson has served on boards of directors for more than two dozen public, private, civic and charitable organizations. This includes time as Chairman of the Santa Rosa County Board of County Commissioners, RESTORE Council, Tourist Development Council, Florida/Alabama Transportation Planning Organization and as a member of the Florida Gulf Consortium, Florida Association of Counties Executive Board, Leadership Santa Rosa, and the Institute for County Government to name a few. He is also a member of the Florida Rural Water Association. He was a Keynote speaker for the Florida American Water Works Association for its Fall Conference Opening General Session in 2023. Mr. Williamson helps organizations create new strategic pathways to solve complex problems. His areas of focus include policy development, strategic Page 93 Item 5. Evergreen Solutions, LLC Page B-9 planning, change management, government services, transportation planning, master planning, tourism, RESTORE Act implementation and leadership development. A sample of some of the public sector projects that Mr. Williamson has directed or been involved with include: a Classification and Compensation Study for Riviera Utilities, AL; a Job Market Survey for New Braunfels Utilities, TX; a Compensation Study for the City of Aransas Pass, TX; a Classification and Compensation Study for the City of Del Rio, TX; a Classification and Compensation Study for Blanco County, TX; a Classification and Compensation Study for the Town of Addison, TX; a Compensation, Benefits, Pay-Practices, and Classification Study and Analysis for Upper Trinity Water District, TX; a Compensation Study and Analysis for McLean County, IL; a Classification and Compensation Study for the City of Moline, IL; a Compensation and Classification Study for the City of Minneapolis Department of Public Works, MN; a Total Compensation Study for Genesee County, MI; a Job Classification and Compensation Study for the Town of Wethersfield, CT; a Compensation Study for the City of Portsmouth, NH; a Classification and Total Compensation Review for the City of Manchester, NH; a Compensation Study for the City of Morristown, TN; a Compensation Study for the City of White House, TN; HR Market Study for Botetourt County, VA; a Classification and Compensation Study for Ashe County, NC; a Classification and Compensation Study for the Town of Huntersville, NC; a Classification and Compensation Study for the City of Burlington, NC; a Classification and Compensation Study for the City of Southport, NC; a Classification and Compensation Study for the City of High Point, NC; a Compensation Study and Pay Equity and Representative Analysis for the Town of Chapel Hill, NC; a Classification and Compensation Study for Onslow County, NC; a Classification and Compensation Study for Dare County, NC; Classification and Compensation Study Services for Dillon County, SC; a Compensation and Classification Study for Greenwood County, SC; a Compensation Study for the Town of Central, SC; a Classification and Compensation Study and Analysis for Darlington County, SC; an Employee Compensation and Classification Study for the City of Greenwood, SC; a Compensation Study for the City of Pickens, SC; a Classification Study for Cherokee County, GA; a Compensation Study for Spalding County, GA; a Classification and Compensation Study for Barrow County, GA; a Classification and Compensation Study and Analysis for Columbus Consolidated Government, GA; a Classification and Compensation Study for the City of Jackson, GA; a Compensation Study for Cherokee County, GA; a Classification and Compensation Study for the City of Johns Creek, GA; a Salary Survey for the City of Garden City, GA; a Classification and Compensation Study for the City of Jackson, GA; a Classification and Compensation Study for the City of Calhoun, GA; a Classification and Compensation Study for the City of Hampton, GA; a Classification and Compensation Study for the City of Sylvester, GA; a Classification and Compensation Study and Analysis for the City of Lawrenceville, GA; a Compensation Study for the City of Sandersville, GA; a Compensation Study for the City of Cedartown, GA; a Classification and Compensation Study for the City of Vienna, GA; a Compensation Study for the City of Duluth, GA; a Classification and Compensation Study for the City of Madison, AL; a Page 94 Item 5. Evergreen Solutions, LLC Page B-10 Classification and Compensation Study for the City of Auburn, AL; a Compensation Study for the City of Daphne, AL; a Compensation Study for the City of Opelika, AL; a Compensation and Benefits Study for the City of Mobile, AL; a Compensation Study for the City of Holmes Beach, FL; a Classification and Compensation Study for the City of South Miami, FL; a Classification and Compensation Study for the City of Palm Beach Gardens, FL; a Staffing Study for the City of Naples, FL; a Compensation Study for the City of Okeechobee, FL; a Compensation Study for the City of Palmetto, FL; aa Comprehensive Classification and Compensation Study for Citrus County, FL; a Classification and Compensation Study for the City of Apalachicola, FL; a Compensation Study for the Miami Shores Village, FL; a Compensation Study for the City of Naples, FL; a Compensation Study for the City of New Port Richey, FL; a Classification and Compensation Study for the City of Wildwood, FL; a Classification and Compensation Study for the City of Oldsmar, FL; a Classification and Pay Plan Study for the City of Panama City Beach, FL; a Classification and Compensation Study for the City of Boynton Beach, FL; a Compensation Study for the Florida Bar, FL; a Compensation Study for the City of Bradenton, FL; a Compensation Study for the City of Plantation, FL; a Classification and Compensation Study for the City of Kissimmee, FL; and a Compensation Study for the Town of Oakland, FL. Mr. Williamson has certifications from the Cambridge Leadership Institute and the Kenan-Flagler Business School Leadership Institute and possesses a Bachelor of Science Degree in Sociology from Florida State University. Project Consultant Ms. Kelli Bracci, CPM Ms. Kelli Bracci, CPM, is a Senior Consultant with Evergreen Solutions. She has a Bachelor’s of Science in Education from Georgia Southern University and a Juris Master from Florida State University’s College of Law with a concentration in Human Resources and Legal Risk Management. She is a Certified Public Manager (CPM). Ms. Bracci began her career working in the classroom as a teacher before transitioning to state government. After 11 years with the state, she transitioned to the private sector with Evergreen Solutions, LLC. She is experienced in classification and compensation, employee engagement, relationship management, process improvement, supervisory and leadership development, organizational change management, project coordination, and effective communication. She deeply believes that HR is integral in creating a positive culture in every organization. A sample of some of the public sector projects that Ms. Bracci has been involved with include: a Compensation and Classification Study for the City of Denton, TX; a Classification and Compensation Study and Analysis for Taylor County, TX; a Compensation and Classification Study for the City of Coppell, TX; a Classification and Compensation Study and Analysis for Waller County, TX; a Classification and Compensation Study for the City of Montgomery, TX; a Classification and Compensation Study for the City of Beaumont, TX; a Compensation and Classification Study for the Woodlands Township, TX; a Classification and Compensation Study for the City of Kingsville, TX; a Compensation Study for the City of Duncanville, TX; a Compensation and Classification Study for the City of League City, TX; a Page 95 Item 5. Evergreen Solutions, LLC Page B-11 Classification and Compensation Study for the City of Seguin, TX; a Classification and Compensation Study and Analysis for Matagorda County, TX: a Classification, Compensation, and Benefits Study for Yavapai County, AZ; a Classification and Compensation Study for the City of Albuquerque, NM; a Classification and Compensation Study/ Gender Pay Equity Analysis for the City of Santa Fe, NM; a Classification and Compensation Study for the City of Fresno, CA; a Classification and Compensation Study for Pleasant Valley Recreation and Park District, CA; a Compensation Review for Mariposa County, CA; a Classification and Compensation Study for Inyo County, CA; a Classification and Compensation Study for the Superior Court of California, County of Imperial, CA; a Professional Technical and Expert Services for the City of Portland, OR; a Classification and Compensation Study for the City of Leawood, KS; a Classification and Compensation and Race/Gender Equity Study for the City of Salina, KS; a Compensation Study for Sedgwick County, KS; an Employee Classification and Compensation Study for the City of St. Louis, MO; a Classification and Compensation Study for the North Dakota Court System, ND; a Compensation and Classification Study for Allegany County, MD; a Classification and Compensation Study for Garrett County, MD; a Classification Study for Talbot County, MD;; a Classification and Compensation Study for the Town of Strasburg, VA; a Classification and Compensation Study for the City of Falls Church, VA; a Compensation and Classification Study for Bedford County, VA; a Classification System and Pay Plan Development Study for Franklin County, NC; a Classification and Compensation Study for Jackson County, NC; a Position Classification and Revision Project for Harnett County, NC; a Classification and Compensation Study for the City of Myrtle Beach, SC; a Classification and Compensation Study for the City of South Fulton, GA; a Compensation Plan Update for the City of Garden City, GA; a Classification and Compensation Study and Analysis for Columbus Consolidated Government, GA; a Classification and Compensation Study for Barrow County, GA; a Classification and Compensation Study for the City of East Point, GA; a Comprehensive Position Classification and Compensation- Benefits Study and Analysis for the City of Kennesaw, GA; a Classification and Compensation Study for City of Thomasville, GA; a Compensation Study for the City of Zephyrhills, FL; a Classification and Compensation Study for Jackson County, FL; a Pay and Classification Study for Jefferson County, FL; and a Classification and Compensation Study for the Broward County Sheriff’s Office, FL. Project Consultant Mr. Peter Backhaus Mr. Peter Backhaus is a Senior Consultant with Evergreen who specializes in salary benchmarking, pay plan design, and public safety markets. He focuses on delivering strategic compensation solutions tailored to meet the unique needs of each client. He has also assisted clients in developing innovative strategies and implementing best practices in classification and compensation. He has worked with a diverse range of clients across various areas of the public sector, including public utilities, public safety units, specialized service districts, transportation authorities, and general local governments. Page 96 Item 5. Evergreen Solutions, LLC Page B-12 Mr. Backhaus began his career working in sales through various markets. He quickly transitioned into a role with Verizon’s most prominent partner as an account manager, focusing on business relationships and growth. Most prominently in his sales path, he joined a startup as the sales manager to lead a team through client growth and retention, while also developing outbound strategy for adopting new verticals for the company. With the startup, projected targets were exceeded, and several notable clients were guided to successful business paths. He strongly values the relationships developed with his clients and communication through all modes of life. A sample of some of the public sector projects that Mr. Backhaus has been involved with include: Compensation Study for City of Aransas Pass, TX; a Classification and Compensation Study for Blanco County, TX; a Classification and Compensation Study for the City of Beaumont, TX; a Compensation Study for the City of Buda, TX; a Compensation and Benefits Study for the City of Portland, TX; a Classification and Compensation Study for Waller County, TX; a Classification and Compensation Study for the City of Montgomery, TX; a Classification and Compensation Study for the City of Kingsville, TX; Compensation Benchmarking and Structure Analysis for the City of Seguin, TX; a Compensation and Classification Study for the City of Denton, TX; a Job Market Survey for New Braunfels Utilities, TX; a Classification and Compensation Study for the City of Albuquerque, NM; a Job Classification and Total Compensation Study Services for the Cosumnes Community Services District, CA; a Classification and Compensation Study for the City of Fresno, CA; a Consultant Services for a Study of the City’s Compensation Plan and Benefits for the City of Sanger, CA; a Classification and Compensation Study for Inyo County, CA; a Compensation and Benefits Study for the Victor Valley Transit Authority, CA; a Compensation Study for the City of Bend, OR; a Professional Technical and Expert Services for the City of Portland, OR; a Compensation Study for the City of Jefferson, MO; an Employee Classification and Compensation Study for the City of St. Louis, MO; a Classification and Benefits Study for the City of St. Peters, MO; a Compensation Study and Analysis for McLean County, IL; a Classification and Compensation Study for the City of Moline, IL; a Classification and Compensation Study for the City of Hopewell, VA; an HR Market Study for Botetourt County, VA; a Compensation and Classification Study for Mecklenburg County, VA;; a Salary and Compensation Comparability Study for the Raleigh Housing Authority, NC; a Compensation Study for the Town of Central, SC; an Employee Compensation and Classification Study for the City of Greenwood, SC; a Classification and Compensation Study and Analysis for Darlington County, SC; Classification and Compensation Study for Dare County, NC; a Classification and Compensation Study for Barrow County, GA; a Classification and Compensation Study for the City of Jackson, GA; a Classification and Compensation Study for the City of Calhoun, GA; a Classification and Compensation Study for the City of South Fulton, GA; a Classification and Compensation Study for the City of Hampton, GA; a Classification and Compensation Study and Analysis for Columbus Consolidated Government, GA; a Compensation Study for Cherokee County, GA; a Classification and Compensation Study for the City of Jackson, GA; a Classification and Compensation Study for the City of Sylvester, GA; a Classification and Compensation Study for the City of Rome, GA; Page 97 Item 5. Evergreen Solutions, LLC Page B-13 Compensation Consulting Services to Effingham County, GA; a Classification and Compensation Study for the City of Eastpoint, GA; a Comprehensive Position Classification and Compensation/Benefits Study and Analysis for the City of Kennesaw, GA; a Classification and Compensation Study for the City of Vienna, GA; a Compensation Study for the City of Duluth, GA; a Classification and Compensation Study for the City of Johns Creek, GA; a Classification and Compensation Study for the City of Auburn, AL; a Compensation and Benefits Study for the City of Mobile, AL; a Compensation Study for the City of Bradenton, FL; a Classification and Compensation Study for Boynton Beach, FL; a Comprehensive Classification and Compensation Study for Citrus County, FL; a Classification and Compensation Study for the City of Apalachicola, FL; a Compensation Study for the City of New Port Richey, FL; a Compensation Study for the City of Zephyrhills, FL a Classification and Compensation Study for Okaloosa County, FL; a Classification and Compensation Study for Franklin County, FL; a Classification and Compensation Study for the Manatee County Sheriff’s Office, FL; a Compensation Study for the City of Flagler Beach, FL; and a Classification and Compensation Study for the Broward County Sheriff’s Office, FL. Mr. Backhaus has a Bachelor’s of Science in Economics with Minors in Sociology and Communication. Note: A team of experienced analytical and clerical support staff will contribute to this study, as needed. Page 98 Item 5. Evergreen Solutions, LLC Section C Experience Page 99 Item 5. Evergreen Solutions, LLC Page C-1 C. Experience In this section, we provide you with a list of similar studies we have conducted or are currently under contract to conduct in the State of Texas. Because Evergreen has conducted more than 1,400 classification and/or compensation studies since its inception, we include in this section a list of similar local government projects that we have conducted or are currently on contract to conduct in the State of Texas. Classification and Compensation Study Town of Addison, Texas Evergreen Solutions was retained by the Town of Addison to conduct a Classification and Compensation Study. Evergreen’s consultants performed the following tasks: provided a comprehensive evaluation of every job within the City to determine the relative worth within the organization for internal equity and for the establishment of pay ranges and step progressions within the ranges; reviewed all current job classifications, confirmed, and recommended changes to hierarchical order of jobs using Evergreen’s evaluation system; conducted a salary survey for similar positions with comparable Texas entities; identified potential pay compression issues and provided potential solutions; and analyzed and recommended changes to the present compensation structure to meet the market analysis. Classification and Compensation Study Town of Little Elm, Texas Evergreen was retained by the Town of Little Elm to conduct compensation and classification study of its employees. Employees participated in focus groups, interviews, and job analysis to determine the best classifications for the work performed. Classifications were also reviewed, as needed, and FLSA determinations will be made. The rank structure for police and fire department employees were reviewed against peer organizations to determine whether the current structure for each department is effective for its size. Evergreen consultants reviewed pay policies and practices and pay ranges in the public and private sector were analyzed to determine the appropriate pay levels for all included jobs. Recommendations were provided to improve the fairness and equity within the Town. Evergreen provided Town staff with the necessary training and materials so that an understanding of the methodology and how to implement, administer, and maintain the recommended total compensation system would be accomplished. Page 100 Item 5. Evergreen Solutions, LLC Page C-2 Compensation and Classification Study The Woodlands Township, Texas Evergreen Solutions was retained by The Woodlands Township to conduct a Compensation and Classification Study. Evergreen provided an independent analysis of the compensation plan and developed and recommended a compensation philosophy that met the Town’s objective of where they desired to be in the market regarding salaries. Evergreen’s consultants designed, proposed, and led the Township in implementing a comprehensive compensation plan that aligned with the proposed compensation philosophy and classified all Township positions appropriately within the plan structure. Evergreen further conducted a job analysis, collected and analyzed the data collected from the JATs and MITs, provided classification recommendations; and recommended any changes to job descriptions based on the data collected. Compensation and Classification Study City of Coppell, Texas Evergreen Solutions was engaged with the City of Coppell to conduct a Compensation and Classification Study. Evergreen reviewed existing job functions by position as they pertained to the current and recommended structure; examined current market position using peer comparisons; developed a comprehensive labor market salary survey for the North Texas region that included other local municipalities; analyzed existing internal hierarchy based on job relationships and essential functions, identifying problem areas within the internal hierarchy system and proposed implementation methods to correct identified problems; developed a pay plan; reviewed and recommended assignments of all positions to an appropriate pay grade, and made recommendation(s) for corresponding education and experience requirements by classification; reviewed and revised job descriptions; and recommended implementation strategies, including calculating the cost of implementing the study results. Classification and Compensation Study City of Athens, Texas Evergreen Solutions was retained by the City of Athens to conduct a Classification and Compensation Study by revising and/or creating a job classification and compensation structure to ensure a fair and equitable system both internally and externally. Evergreen performed the following tasks: conducted job evaluations to establish and/or redefine grades/ classifications groups and job relationships; identified benchmark jobs from each grade/classification to survey; determined a relevant job market; conducted a customized market salary and benefit package survey for all classification groups; performed survey data analysis and recommended pay structures; and met with City Management and key staff to determine Page 101 Item 5. Evergreen Solutions, LLC Page C-3 implementation strategies (including multi-year implementation strategies if needed) to present to the City Council. In the end, Evergreen provided recommendations for the ongoing internal administration and maintenance of the proposed compensation and classification plan. Job Classification, Salary Survey, Compensation Plan Study Services City of Duncanville, Texas Evergreen was engaged with the City of Duncanville to provide professional Job Classification, Salary Survey, and Compensation Pay Plan Study Services that allowed the creation of a comprehensive job classification and compensation system and pay plans for employees within the City. Evergreen’s consultants reviewed and analyzed the City’s current structure and practices of job classifications and job descriptions including: conducting orientation sessions; providing questionnaires; conducting management and employee interviews; reviewing questionnaire responses with supervisory and management staff; performing a job analysis; and developing and/or revising job descriptions. Evergreen prepared a customized market survey of salaries of the local and area municipalities that included all of the competitive markets where the city recruited employees. Evergreen established a system for an ongoing and easily understood maintenance of the new, or updated, pay plan that was easy for employees to understand and for managers to administer. The recommended pay plan effectively balanced market and internal equity supported the classification system, and promoted an employee’s perception of organizational fairness and equity in the City. Note: Evergreen was again hired in 2023 to conduct a Classification and Compensation Study Update. Compensation and Classification Study City of Beaumont, Texas, Texas Evergreen Solutions was retained by the City of Beaumont to conduct a Compensation and Classification Study for its 1,295 employees. Evergreen examined internal equity to determine whether positions were properly classified as well as external equity to determine whether the City was competitive in the market. Page 102 Item 5. Evergreen Solutions, LLC Page C-4 Classification and Compensation Study City of Kingsville, Texas Evergreen Solutions was retained by the City of Kingsville to conduct a Classification and Compensation Study for 1,172 employees. Evergreen conducted a market salary survey and job analysis to determine internal and external equity and updated the City’s personnel manual. Classification and Compensation Study City of Alpine, Texas Evergreen is hired to conduct a Classification and Compensation Study for the City of Alpine. Evergreen will complete a classification and compensation study of public employees who are providing equitable services; determine the changes needed in existing position descriptions and update them as needed; prepare a comparative analysis that identifies the City’s competitive position in a comparable labor market; provide a recommendation for total salaries and benefits; outline promotional opportunities; prepare a pay structure; and prepare recommendations for compensation rules and policies. Comprehensive Compensation and Classification Study City of Farmers Branch, Texas Evergreen was engaged with the City of Farmers Branch to conduct a Comprehensive Compensation and Classification Study. The primary objectives of the study were to: review and revise current classification system; determine relevant competitive markets; develop a custom compensation survey to distribute to peer organizations; propose guidelines for an improved or new compensation program and step/grade plan; and provide recommendations to keep the current pay structure competitive. Note: Evergreen was again hired in 2021 to conduct a Compensation and Benefits Study. Classification and Compensation Study City of Lockhart, Texas Evergreen was retained by the City of Lockhart to conduct a classification and compensation study of its workforce. Employees participated in focus groups, interviews, and a job analysis was conducted to determine the best classifications for the work performed. In addition, pay ranges were analyzed in the public and private sector to determine the appropriate pay levels for all included jobs. Recommendations were provided to improve the fairness and equity in the current system. Page 103 Item 5. Evergreen Solutions, LLC Page C-5 Classification, Compensation & Benefits Study City of Portland, Texas Evergreen was engaged with the City of Portland (City) to conduct a Classification, Compensation and Benefits Study. Evergreen’s consultants evaluated jobs within the City and the current pay and benefits structure. A market survey of salary and benefits was conducted among peers approved by the City. Based on the survey results, Evergreen’s consultants made recommendations for changes to the current classification and compensation system, as well as provided a maintenance tool that the Human Resources Department could use to keep the system current and equitable. Training on this maintenance tool was also provided. Note: Evergreen was again hired in 2024 to conduct a similar study. Comprehensive Compensation and Benefits Study City of Rowlett, Texas Evergreen was engaged with the City of Rowlett to conduct a comprehensive compensation and benefits study. The primary goal of the study was to ensure that the City was recognized as an employer of choice that provides a viable, cost effective and competitive pay structure. The study measured and provided a compensation analysis on (a) base salary, (b) pay/step plans, (c) employer-provided medical benefits packages and (d) any other incentive-based compensation options, to include “on call” pay. Evergreen’s consultants identified any weaknesses within the components of the City’s existing compensation package that would negatively impact the organization’s ability to attract and retain talented employees. Comprehensive Compensation and Benefits Study City of Sachse, Texas Evergreen was hired by the City of Sachse to conduct a Comprehensive Compensation and Benefits Study. The study measured and provided an analysis on base salary, pay/step plans, employer-provided medical benefits packages and any other incentive-based compensation options, including “on call” pay. To ensure the project’s validity and applicability, Evergreen conducted a compensation analysis using similar-sized local municipalities for comparison and recommended comparator cities for consideration. The following study components were compared: pay ranges with comparator cities performing the same or similar functions; actual employee pay with comparator cities performing the same or similar functions; pay/step plans/special assignment pay with comparator cities performing the same or similar functions; and city-provided comprehensive employee benefits packages with comparator cities performing the same or similar functions. Evergreen recommended pay structure features that provided opportunities for advancement while minimizing salary overlap between levels of responsibility. Note: Evergreen was again hired to conduct a classification study for select positions. Page 104 Item 5. Evergreen Solutions, LLC Page C-6 Classification and Compensation Study City of Conroe, Texas Evergreen was retained by the City of Conroe to conduct a Classification and Compensation Study. The scope of the study included the following major components: review and update and/or rewrite of all city job descriptions; work with a City management team to revise the existing pay plan for both Civil Service and non-Civil Service personnel structures; and evaluate current salary structure and compensation levels for all regular, classified positions and non-classified positions, and recommend appropriate adjustments. Classification and Compensation Study City of Seguin, Texas Evergreen was hired to assist the City of Seguin in designing and implementing a comprehensive classification and compensation plan for its workforce of 330 full-time employees. The scope of the project included two major components: (1) Working with a City management team to revise the existing pay plan and structures; and (2) Evaluating current salary structure and compensation levels for all regular, classified positions and recommending appropriate adjustments. Specifically, Evergreen’s consultants reviewed the City’s current classification/compensation plan; surveyed management and identified problem areas regarding the classification and compensation system; conducted a salary survey to ensure external equity; reviewed current policies and procedures; reviewed salary structure to determine appropriateness; and provided technical assistance and training to City staff to facilitate the implementation and the maintenance of the recommended system and procedures. Note: Evergreen was again hired in 2023 to conduct a Compensation Benchmarking and Structure Analysis. Pay Structure Study City of Fate, Texas Evergreen was hired to develop a new pay plan for the City of Fate. Evergreen performed the following tasks: reviewed the City’s salary data; created a new pay plan for the City; slotted current jobs into the new play plan; and verified the internal equity of the new pay plan. Page 105 Item 5. Evergreen Solutions, LLC Page C-7 Classification and Compensation Study City of Pflugerville, Texas Evergreen was hired by the City of Pflugerville to conduct a Classification and Compensation Study for its workforce of over 300 full- and part-time employees. Evergreen analyzed each position within the City by conducting interviews and job audits; evaluated employee position descriptions and duties; interviewed department heads and managers; and assessed classifications within positions (I, II, III, or Lead, Foreman). Evergreen reviewed current job descriptions, focusing on the purpose, job scope, essential duties and responsibilities, education/training requirements, physical job requirements, and working conditions, determined FLSA status (exempt/non-exempt) for positions under federal regulations, and recommended which positions were essential positions in the event the City had a temporary closure. Based on this review, Evergreen presented a proposed classification structure to City management and incorporated input into the final classification document, including a cost analysis for positions that would require adjustments. Evergreen surveyed the cities of Georgetown, Round Rock, Hutto, Cedar Park, Leander, San Marcos, and College Station to compare compensation and benefit structures in addition to minimum and maximum rates of pay for select positions and will soon make recommendations toward appropriate ranges for rates of pay for each position identified. This included a minimum, mid-point, and maximum, with 1st and 3rd quartile designations. A Salary Grade Chart was prepared based on these recommendations and was presented to management for final approval. Note: Evergreen was again hired in 2021 to conduct a staffing study for the City. Pay and Classification Study City of Fredericksburg, Texas Evergreen was engaged with the City of Fredericksburg to conduct a Pay and Classification Study and make recommendations for implementation of a revised pay plan. The study included all employees and classifications in the City. As part of the study, Evergreen consultants conducted focus groups and interviews with employees, and employees completed a Job Assessment Tool (JAT). Evergreen consultants also conducted a comprehensive salary survey of local and regional employers to assess the market competitiveness of the City. Finally, a detailed plan was developed to provide the City with specific steps to implement an equitable and competitive pay plan. Note: Evergreen is on retainer to provide the City with classification, pay grade assignments, organizational management and other on-going human resources support. Page 106 Item 5. Evergreen Solutions, LLC Page C-8 Human Resources Department Assessment (Classification and Compensation Study) City of Buda, Texas Evergreen was engaged with the City of Buda to conduct a Human Resources Department Assessment. Evergreen’s consultants provided a job analysis questionnaire and procedures for future updating and new position creation and developed and fully defined a systematic procedure for evaluating positions using the "point factor method”. A worksheet was developed for departments to request a job evaluation for upgrades within a position or for a new position for submission to Human Resources to ensure that job titles were consistently used on job descriptions and the pay plan. Evergreen further created a new cost effective, affordable compensation structure and management plan that was systematically and equitably acknowledge and rewarded an employee's performance and skills. Evergreen designed a compensation program that included a description and justification of the pay philosophy, a completed pay structure, and rules for moving employees through the pay structure based on their increasing contributions in support of the City. Evergreen consultant’s gathered actual salary data from market surveys, local governmental agencies, benchmarked cities, and other appropriate data, as deemed necessary. The recommended compensation structure included a proposed training/career progression plan, including documentation as appropriate, and a plan that rewards employee performance fairly and equitably, with measures that can be documented. Note: Evergreen was again selected by the City of Buda in 2020 to conduct a Market Salary Update. Classification and Compensation Study City of Sunset Valley, Texas Evergreen was hired by the City of Sunset Valley to assist with a City-wide Compensation and Classification Study, as well as development of a Performance Evaluation System. The study also included a Human Resources Audit and recommendations to strategically align the processes, procedures, staffing, and organization of human resources functions. All employees and classifications in the City were included in the study. As part of the study, the Evergreen Team conducted interviews and focus groups with all City employees. Evergreen consultants conducted a comprehensive salary survey of local and regional employers to assess the market competitiveness of the City. Finally, a detailed plan was developed to provide the City with specific steps to implement an equitable and competitive compensation plan. Page 107 Item 5. Evergreen Solutions, LLC Page C-9 Classification and Compensation Pay Plan City of Amarillo, Texas Evergreen Solutions was engaged with the City of Amarillo to develop a Classification and Compensation Pay Plan for 2,835 employees. Evergreen’s consultants: reviewed the City's existing classification/compensation system; worked with the City's Human Resources Director and staff to identify a market position for the City; gathered necessary information through the use of questionnaires, job audits, some personal interviews; discussed and determined the appropriate labor market for the compensation survey; analyzed existing internal hierarchy based on job relationships and proposed implementation methods to correct any identified specific problems; developed a pay plan identifying specific parameters; and reviewed and assigned all positions to an appropriate pay grade. In the end, Evergreen recommended implementation strategies including calculating the cost of implementing the study and provided the Human Resources staff with training to maintain and revise the system, as needed. Compensation Market Review and Classification Study City of Austin, Texas Evergreen was contracted to review the City of Austin's classification system for the Human Resources job family. The study's primary purpose was to review the City's classification structure for its human resources jobs and to ensure that all employees working in the human resources area were properly classified based upon the work they performed. To accomplish this purpose, Evergreen met with each Human Resources Manager and conducted extensive outreach sessions (desk audits) with a large percentage of human resources employees. In addition to the interviews and desk audits, Evergreen consultants reviewed Position Analysis Questionnaires (PAQs), job descriptions, organizational charts, and other documentation. The job analysis resulted in recommendations for a job hierarchy within the Human Resources family and the slotting of each individual within the proposed classification system. Evergreen consultants also worked with the Human Resources Department to ensure that the proposed classification system properly aligned with the compensation system. At the conclusion of the study, job descriptions were revised for each job and FLSA exempt status were provided for each job classification. Classification and Compensation Study City of Gonzales, Texas Evergreen was retained by the City of Gonzales to conduct classification and compensation study for all employees. Employees participate in focus groups, interviews, and job analysis to determine the best classifications for the work performed. Classifications were reviewed, as needed, and FLSA Page 108 Item 5. Evergreen Solutions, LLC Page C-10 determinations were made. Evergreen consultants conducted a market salary survey to identify pay ranges in the public and private sector in order to determine the appropriate pay levels for all included jobs in the City. Recommendations were provided to improve the fairness and equity within the City and a plan was provided to address maintenance of implemented changes to the City’s classification and compensation system. Salary Survey City of Lakeway, Texas Evergreen was retained by the City of Lakeway to provide consulting services for the Human Resource Department and to design and implement a salary survey which would classify all City positions appropriately within the plan structure. The Evergreen Team evaluated the City’s current salary structure as compared to the specific job market for comparable positions in the public and private sectors. Additional reviews were conducted for existing job descriptions to recommend updates for specific requested positions. Evergreen ensured that content and titles were current, accurate, and consistent with Fair Labor Standards Act (FLSA) and Equal Employment Opportunity (EEO). Note: Evergreen was again hired in 2019 to conduct a staffing analysis for the City. Compensation and Classification Study City of Mont Belvieu, Texas Evergreen Solutions was retained by the City of Mont Belvieu to conduct a Compensation and Classification Study. Evergreen performed a comprehensive analysis of the City’s current classification and compensation plan by performing the following tasks: placing positions in the current pay plan to ensure positions performing similar work with essentially the same level of complexity, responsibility, and knowledge, skills, and abilities are classified together; determining the accuracy of Federal Labor Standards Act (“FLSA”) exemption status of all positions; determining the accuracy of position titles and descriptions regarding unique characteristics of the position, essential job functions, minimum qualifications, working conditions, licensing requirements, “on call” requirements and supervisory requirements; must accommodate the unique nature of certain functions and responsibilities characteristic of City government; identifying potential pay compression issues and providing potential solutions; and analyzing existing internal hierarchy and internal career ladders where appropriate and clearly outlining job progression opportunities and providing recognizable compensation growth. Note: Evergreen previously conducted a Pay for Performance and Salary Survey for the City. Page 109 Item 5. Evergreen Solutions, LLC Page C-11 Classification and Compensation Study City of League City, Texas Evergreen Solutions was retained by the City of League City to conduct a Classification and Compensation Study. Evergreen conducted a job analysis to determine the hierarchy of jobs within the City to ensure internal equity and conducted a salary survey to determine whether the salaries at the City were competitive in the market. Evergreen also review and update job descriptions and provided recommendations for the continued maintenance of the revised classification and compensation plan. Compensation and Classification Study City of Texas City, Texas Evergreen Solutions was engaged with the City of Texas City to conduct a Compensation and Classification Study. The purpose of the comprehensive study was to develop a clear, equitable, consistent and competitive classification and compensation structure that fosters retention of qualified individuals while providing opportunities for growth and development within and provides the Human Resources Department a framework to operate within to maintain the system. Evergreen worked with the City to develop a compensation program that is fair, equitable, and competitive with other municipalities in the surrounding geographic market area from which the City of Texas City recruited and lent itself to a total rewards package. Evergreen further worked with the City to develop a classification system that facilitated ongoing compensation analysis and reporting based on similarly-situated employees, similar skills, qualifications, responsibilities, and pay, using job family grouping and EEO job categories that comported with EEOC guidelines for government employees and provided the City with a tool that the HR department could use to continue that evaluation/analysis process. Comprehensive Classification and Compensation Study (Included a Performance Management Study and a Staffing Study) City of Odessa, Texas Evergreen Solutions was engaged with the City of Rowlett to conduct a comprehensive compensation and benefits study for 1,140 employees. The primary goal of the study was to ensure that the City was recognized as an employer of choice that provides a viable, cost effective and competitive pay structure. The study measured and provided a compensation analysis on (a) base salary, (b) pay/step plans, (c) employer-provided medical benefits packages and (d) any other incentive-based compensation options, to include “on call” pay. Evergreen’s consultants identified any weaknesses within the components of the City’s existing compensation package that would negatively impact the organization’s ability to attract and retain talented employees. Page 110 Item 5. Evergreen Solutions, LLC Page C-12 Compensation and Classification Study City of Denton, Texas Evergreen Solutions was retained by the City of Denton to conduct a Compensation and Classification Study for its 1,786 employees. Evergreen worked with the City to develop a communication strategy and plan that allowed the City to be informed and be as transparent as possible and met and solicited feedback and input from different levels of the City including employees, department directors/managers, and executive management. Evergreen conducted a comprehensive market compensation study and provided recommendations to ensure that the City’s compensation system supports the City’s mission, strategic objectives, and compensation philosophy. Evergreen further conducted a job analysis for up to 50 positions of concern to ensure appropriate pay grade classification and address internal equity concerns and will evaluate current pay grades, e.g. number of pay grades, including additions, deletions, and/or consolidations; appropriate spread between minimum and maximum of pay ranges, and recommend a strategy for improvements. Evergreen reviewed and recommended solutions for a pay for performance system/process. Compensation Study and FLSA Review City of La Porte, Texas Evergreen is hired by the City of La Porte to conduct a Compensation Study and FLSA Review. Evergreen’s consultant will examine the City’s current compensation system covering non-civil service positions and provide recommendations for compensation policies, procedures, and overall compensation philosophy and make FLSA determinations. In the end, Evergreen will recommend a revised compensation plan that will eliminate and avoid compression issues and aide the City in attracting and retaining qualified employees Note: This project is nearing completion. Pay and Classification Study City of Fredericksburg, Texas Evergreen Solutions was again engaged with the City of Fredericksburg to conduct a Compensation Study in order to make recommendations for the implementation of a revised pay plan. Evergreen’s consultants conducted a comprehensive salary survey of local and regional employers to assess the market competitiveness of the City. Note: Evergreen was again hired in 2021 to conduct a compensation study in order to update the City’s pay plan. Page 111 Item 5. Evergreen Solutions, LLC Page C-13 Compensation Study City of Aransas Pass, Texas Evergreen Solutions was retained by the City of Aransas Pass to conduct a Compensation Study. Evergreen analyzed the City’s current pay and benefit practices to determine whether they were competitive in the market to better assist the City in retaining and attracting a talented workforce. Classification and Compensation Study and Staffing Analysis City of Harlingen, Texas Evergreen Solutions was retained by the City of Harlingen to conduct a Classification and Compensation Study and a Staffing Analysis. Evergreen’s consultants performed the following tasks: • conducted a comprehensive evaluation of every job class within the City to establish appropriate classification and pay grade assignments as well as pay ranges and step progressions within the ranges; • conducted a compensation survey of the market including comparable Texas municipalities, and, appropriate private sector competitive employers; • prepared a new salary structure based on the results of the survey and best practice research; • analyzed and recommended changes to the present compensation structure to meet market analysis; • reviewed current compensation plan (salary grade levels and steps) to better understand current challenges in recruiting and retaining employees; • recommended and identified a consistent and competitive market position that the City could strive to maintain; • recommended appropriate salary range for each position based on the proposed classification plan, the compensation survey results, internal equity and external parity; • reviewed staffing levels and make recommendations; • prepared a new salary structure based on the results of the survey and best practices; • recommended implementation strategies including calculating the cost of implementing the plan; Page 112 Item 5. Evergreen Solutions, LLC Page C-14 • identified any extreme current individual or group compensation inequities and provided a recommended corrective action plan and process to remedy these situations; • recommended and provided implementation strategies related to other key compensation practices, based on market demands; and • presented findings and recommendations to City Administration as well as the Harlingen City Commission at a regularly scheduled commission meeting. Classification and Compensation Study City of Del Rio, Texas Evergreen is retained by the City of Del Rio to conduct a classification and compensation study. Evergreen will ensure that job positions are accurately classified and appropriately compensated based on factors such as job duties, skills, market conditions, and organizational goals. Evergreen will also review the City’s certification pay plan. Classification and Compensation Study and Analysis Taylor County, Texas Evergreen Solutions is retained by Taylor County to conduct a Classification and Compensation Study and Analysis. Evergreen’s consultants will perform the following tasks: provide a comprehensive evaluation of every job within the County to determine relative worth within the organization for internal equity and for the establishment of pay ranges and step progressions within the ranges; review all current job classifications, confirm, and recommend changes to hierarchical order of jobs using your evaluation system; establish appropriate benchmarking standards and conduct salary surveys as needed for similar positions with comparable Texas Counties as required; identify potential pay compression issues and provide potential solutions; analyze and recommend changes to the present compensation structure to meet market analysis. This recommendation may include recommendations for individual positions as well. Note: This project is nearing completion. Page 113 Item 5. Evergreen Solutions, LLC Page C-15 Compensation, Classification, and Benefits Study Denton County, Texas Evergreen conducted a Comprehensive Compensation, Classification and Benefits Study for the more than 1,550 employees of Denton County. The County had not performed a comprehensive classification and compensation study in 15 years. Evergreen consultants conducted employee orientations, focus groups and interviews, and conducted job analysis of all included positions. This information was used to create an internal equity alignment that is consistent with current job duties and responsibilities. As part of the project, Evergreen conducted a comprehensive salary and benefits survey of local and regional labor market peers to properly assess the County's competitive position for wages and benefits. Evergreen provided customized and detailed recommendations for adjusting the County's compensation and classification structures based on internal and external equity. Implementation options that were equitable and cost efficient were developed and additional recommendations for maintaining the system over time were also provided. Additionally, revised classification descriptions with FLSA determinations were provided. Classification and Compensation Study and Analysis Matagorda County, Texas Evergreen was hired to conduct a Classification and Compensation Study and Analysis for Matagorda County. The primary objectives of the study are to: attract and retain qualified employees; ensure positions performing similar work with essentially the same level of complexity, responsibility, knowledge, skills, and abilities are classified together; provide salaries commensurate with assigned duties; outline promotional opportunities and provide recognizable compensation growth; provide justifiable pay differential between individual classes; and maintain a competitive position with other comparable government entities and private employers within the same geographic areas. Employee Compensation Consulting Services Ft. Bend County, Texas Evergreen was retained by Fort Bend County to provide employee compensation consulting services for its 2,800 employees. Evergreen conducted the following tasks: • reviewed current compensation plan including policy groups and salary structures; • conducted Fair Labor Standards Act (FLSA) exempt/non-exempt status review of all positions; Page 114 Item 5. Evergreen Solutions, LLC Page C-16 • analyzed internal equity and possible compression issues; • completed salary survey of City and County governments in the State of Texas as designated by the County; • designed and executed a salary survey, analyzed results and made recommendations; and • evaluated and determined each employee’s proper step placement on the newly approved salary grade structure. Note: Evergreen was previously hired to conduct a similar study for the County. Compensation Consulting Services Travis County, Texas Evergreen Solutions was hired by Travis County to provide Compensation Consulting Services. Evergreen performed the following: • reviewed and provided input to the Travis County Compensation Manager and staff on their approach and strategy with redesigning the Travis County Classified compensation scale; • shared input and provided best practices to consider based on paygrades, band width, and other design elements; • reviewed the compensation work of the Travis County Compensation division related to the redesign of the Travis County Classified compensation scale and provided input based on work product review; • discussed approach and strategy with the redesign of the Peace Office Pay Scale, to include minimum and maximum ranges based on Travis County’s researched market data for FY2020; • discussed best practices with use of Peace Office Pay market data when determining how to gauge market competitiveness; and • provided other consultative support with projects being proposed or implemented by the Travis County Compensation team. Note: Evergreen previously conducted a Compensation Analysis and an IT Analysis and Compensation System Design. Page 115 Item 5. Evergreen Solutions, LLC Page C-17 Classification and Compensation Study Burnet County, Texas Evergreen Solutions was retained by Burnet County to conduct a Classification and Compensation Study. Evergreen’s consultants conducted a job analysis to determine the appropriate classification structure for the County and conducted an external salary survey to determine the County’s competitiveness with peer organizations in the labor market. Compensation and Classification Study Brazoria County, Texas Evergreen was retained by the Brazoria County to conduct a Compensation and Classification Study. Evergreen developed a compensation program for the County, evaluated current pay grades, and developed a classification system to facilitate the ongoing compensation analysis. Evergreen further assessed position titles and identified appropriate employee status in accordance with FLSA. Evergreen then proceeded to develop multiple alternative recommendations and a communication plan. Finally, Evergreen reviewed and developed different policies procedures and proposed different recommendations. Classification and Compensation Study and Analysis Waller County, Texas Evergreen Solutions was retained by Waller County to conduct a Classification and Compensation Study and Analysis. The objectives of the study were to: attract and retain qualified and quality employees; ensure positions performing similar work with essentially the same level of complexity, responsibility, and knowledge, skills, and abilities are classified together; provide salaries commensurate with assigned duties; outline promotional opportunities and provide recognizable compensation growth; provide justifiable pay differential between individual classes; and develop and maintain a competitive position with other comparable government entities and private-sector employers within the same geographic areas. Salary Compensation Study Hood County, Texas Evergreen was engaged with Hood County to provide an update of their classification and compensation system. Evergreen evaluated the current system, collected and reviewed current environment data, and evaluated Page 116 Item 5. Evergreen Solutions, LLC Page C-18 and built the projected classification plan. Evergreen identified a list of market survey benchmarks and conducted a market survey. Evergreen’s consultants provided the County with the external assessment summary, developed strategic positioning recommendations, and developed and submitted draft and final reports and recommendations for compensation administration. Additionally, Evergreen updated and/or rewrote job descriptions for the County, as necessary, based on the recommendations. Note: Evergreen was again hired in 2020 to conduct a staffing study for the County. Classification and Compensation Study Kaufman County, Texas Evergreen Solutions was engaged with Kaufman County to conduct a Compensation Study. Evergreen worked with the County to establish appropriate benchmarking standards and conducted a salary survey for similar positions with comparable entities. Evergreen identified potential pay compression issues and provided potential solutions and analyzed and recommended changes to the current compensation structure that met market analysis. Evergreen also provided a comprehensive evaluation of every job within the County to determine relative worth within the organization for internal equity and reviewed all current job classifications, confirmed, and recommended changes to hierarchical order of jobs using an approved evaluation system. Classification and Compensation Study Blanco County, Texas Evergreen Solutions was retained by Blanco County to conduct a Classification and Compensation Study. Evergreen’s consultant conducted a job analysis to determine the proper hierarchy of jobs within the County; conducted a salary survey and analysis to determine competitive market rates; updated job descriptions; and prepared a final report with cost analysis for implementation of all recommendations. Wage and Compensation Study Jefferson County, Texas Evergreen Solutions was engaged with Jefferson County to conduct a Wage and Compensation Study. The objective of the study was to enhance the County’s ability to attract, motivate, and retain quality employees to efficiently and cost-effectively deliver services and programs to the citizens of the County through obtaining a Salary Range Comparison of 175 Page 117 Item 5. Evergreen Solutions, LLC Page C-19 benchmarks positions – within the current surrounding local market and similarly situated Counties in Texas. Based on the market survey results, Evergreen updated the existing plan for the County, including the realignment of jobs within the County’s current pay grade. Compensation Study Aransas County Evergreen was hired by Aransas County to conduct a Compensation Study. Evergreen will conduct a comprehensive survey of external regional labor markets impacting market competitiveness for all positions in Aransas County. Evergreen will review public and private sector jobs with the same essential duties and functions; review benefits; design an implementation strategy for the updated compensation system; and provide the County with a proposed salary structure. Page 118 Item 5. Evergreen Solutions, LLC Section D Fee Schedule Page 119 Item 5. Evergreen Solutions, LLC Page D-1 D. Fee Schedule Evergreen Solutions, LLC is pleased to present our proposed fee to conduct a Compensation and Classification Study for the Town of Prosper. We are committed to providing the highest quality consulting services to our client partners for a reasonable fee. Our firm is fortunate that our overhead is minimal and our fees are reasonable so we can pass that cost savings on to our clients. Our total, not-to-exceed, fixed fee to complete all tasks identified in our detailed work plan in Section F of our proposal is $57,500. Our fee is all inclusive, and includes travel cost (meals and lodging), transportation, fringe benefits, indirect cost (overhead), clerical support, and all other out- of-pocket fees. Our fee includes two onsite visits to the Town of Prosper to perform the requested work as most of the work can be conducted virtually. Note: If the Town wants any additional services outside the scope of work, our fee would be $150 per hour. Our preferred payment schedule for all tasks is as follows: • 25% - upon completion of Tasks 1 – 2 • 25% - upon completion of Tasks 3 – 4 • 40% - upon completion of Tasks 5 – 8 • 10% - upon completion of Tasks 9 – 12 We are willing to negotiate the time, scope, and cost of the basic tasks, or any other options that the Town of Prosper wishes to identify. Page 120 Item 5. Evergreen Solutions, LLC Section E References Page 121 Item 5. Evergreen Solutions, LLC Page E-1 E. References As required in the Request for Proposal, we have provided the five following references that we feel demonstrate the breadth and quality of the work our team has performed as it relates to the work being requested by the Town of Prosper on the attached “References Sheet”. We invite you to contact our client references as to the quality and timeliness of our consulting projects. Additional references are available upon request. Page 122 Item 5. References Worksheet Please provide at least five (5) verifiable references for same or similar services as the Town has specified in the solicitation, in the spaces provided below. Company Name: Contact Name: Address: Email Address: Phone: Contract Date: Description of Services: Company Name: Contact Name: Address: Email Address: Phone: Contract Date: Description of Services: Company Name: Contact Name: Address: Email Address: Phone: Contract Date: Description of Services: Company Name: Contact Name: Address: Email Address: Phone: Contract Date: Description of Services: Company Name: Contact Name: Address: Email Address: Phone: Contract Date: Description of Services: Town of Addison Passion Hayes, Director of Human Resources (972) 450-2819 5300 Belt Line Road, Addison, Texas 75254 phayes@addisontx.gov 06/04/2023 Classification and Compensation Study City of Kingsville Diana Gonzales, Human Resources Director (361) 595-8017 400 W. King Avenue, Kingsville, Texas 78363 dgonzales@cityofkingsville.com 03/01/2023 Classification and Compensation Study City of Seguin Kristy Lehnert, Director of Human Resources (830) 386-2570 205 N. River, Seguin, Texas 78155 klehnert@seguintexas.gov 03/24/2023 Compensation Benchmarking and Structure Analysis Waller County Robert Pechukas, Director of Policy and Administration (979) 826-7749 836 Austin Street, Suite 216, Hempstead Texas 77445 r.pechukas@wallercounty.us 03/03/2023 Classification and Compensation Study and Analysis The Woodlands Township Angela Branch, Director of Human Resources (281) 210-3821 2801 Technology Forest Blvd., The Woodlands, Texas 77381 ABranch@thewoodlandstownship-tx.gov 01/02/2023 Compensation and Classification Study Page 123 Item 5. Evergreen Solutions, LLC Section F Approach and Methodology Page 124 Item 5. Evergreen Solutions, LLC Page F-1 F. Approach and Methodology In this section, we provide our approach and methodology for conducting the Compensation and Classification Study for the Town of Prosper; a detailed work plan─identifying the tasks, activities, and milestones necessary to accomplish the deliverables in the scope of work of the Request for Proposal; and a proposed timeline. F.1 Approach and Methodology Evergreen Solutions is uniquely qualified to conduct the Compensation and Classification Study for the Town of Prosper as our team includes recognized experts in local government human resources management and understands that there is not a “one size fits all” solution to compensation management. Our approach is built on working collaboratively with all parties to make sound, implementation-focused recommendations. Specifically, we have developed a methodology that: • focuses on market competitiveness; • is based on the organization’s compensation philosophy; • recognizes that compensation is comprised of more than just base pay levels; • reflects changes in recent compensation strategies; • designs custom solutions that take into account the diversity of needs present in the organization and allows you to select the components and options that best meet your overall needs; and • produces a structure that improves the organization’s ability to recruit, reward, motivate, and retain talent in a competitive environment that includes both public and private sector employers. We will work closely with the Town’s designated Project Manager, and the Human Resources Department throughout the process to ensure constant communication of issues, concerns, and potential outcomes. We work closely with your staff to gain a solid understanding of your current operational realities, challenges, and desired outcomes. Moreover, Evergreen will work with you to balance your need to meet your performance goals while carefully managing your resources. Compensation management has undergone significant transformation in the private sector and over time public sector organizations have mirrored these changes. While compensation once centered on the separate administration of base pay and core benefits, a shift has occurred that has transformed compensation management. Progressive organizations now recognize that to effectively recruit, reward, motivate, and retain employees, compensation management requires strategic thinking and planning. Compensation management must support Page 125 Item 5. Evergreen Solutions, LLC Page F-2 an organization’s overall strategic direction. To accomplish this, effective organizations design a compensation philosophy that details where an organization wants to be in relation to the market in key areas. These key areas include cash compensation, benefits, and work/life balance. Compensation is thus a reflection of the organization’s philosophy. Evergreen realizes that we will need to tailor our approach to fit the operating, fiscal, and competitive needs of the organization. Recommendations must always reflect competitive needs while supporting the organization’s overall mission. Listed below is an overview of the typically recommended approach that Evergreen takes when conducting a study of this nature. Kick Off Meeting Evergreen begins each engagement by meeting with our client’s leadership team. Frequently, this initial meeting will accomplish several goals, including: • finalizing the project work plan; • identifying milestone and deliverable dates; • gaining insight into the management structure and approach; • collecting classification and compensation data; • identifying additional data needs; and • developing preliminary schedules for subsequent tasks. At this time, we will also request a copy of the employee database that reflects current compensation and classification data. Communication Plan Communication is a critical component of any Compensation and Classification Study. Communicating with employees directly and early in the process builds support for the process and the accompanying outcomes. As part of our communication plan, we meet first with key project staff to fully understand the nature and scope of the project. The results of these meetings are then communicated to employees during the project outreach through employee orientation sessions, focus groups, and interviews. Regular updates are provided to the client’s Project Manager and can be posted on the client’s intranet site, if available and desired. Additionally, the communication plan for the distribution of the end product, particularly how the results will be distributed to employees, is also critical. Employee Orientation and Focus Groups Based on client feedback and a review of best practices, we have designed an orientation curriculum that provides employees insight into the process as well as provides a forum for answering questions and soliciting participation. Following the orientation sessions, we begin the focus group process. Focus groups are used to gain detailed insight into employee perceptions, concerns, and issues. The protocol for the sessions is provided to your project team in advance and refined to meet your needs. We have found that employee orientation sessions and focus groups are critical venues for building employee participation and buy-in. Since they take place at the outset of the project, they are a critical introduction to the Page 126 Item 5. Evergreen Solutions, LLC Page F-3 project and the question-and-answer formats allow employees to become engaged in the process. During these sessions, Evergreen’s consultants can also help to manage expectations since some employees may have unrealistic expectations based on anecdotal information. Department Head Interviews Evergreen staff conduct one-on-one interviews with department directors to identify challenges for consideration. These interviews will allow our staff to add details to our understanding of the organization and its needs. They also allow our consultants the opportunity to better understand the organizational structure of each department as well as the unique recruiting and retention issues that may be present in each department. Frequently, department directors and senior management serve as invaluable resources in explaining how internal equity relationships have evolved over time and explaining the nuances between the differences in jobs. Job Assessment Tool and Management Issue Tool Another important activity undertaken at this time is the distribution of Evergreen’s Job Assessment Tool© (JAT). These questionnaires are central components of the job evaluation process. The JAT asks a series of questions regarding an employee’s job that captures the nature of the job and how it interacts with work within the organization. The JAT contains questions that ask about each of the following areas: • scope of duties; • complexity of work; • supervision received and exercised; • physical requirements; • financial responsibilities; • analytical/mental requirements; • knowledge and skills required for the job; and • level of responsibility/reporting relationships. Evergreen will contact the client’s Project Manager should there be a need to clarify question responses or issues with information collected from the JAT. Due to budgetary constraints faced by many of our clients, we have designed the JAT as a web-based tool so that data can be collected electronically. If requested, we can also provide a paper-based version of the tool. Exhibit F-1 below depicts a screenshot of the JAT home screen showing the levels of access for a Supervisor. Supervisors have access to their own surveys in addition to the ability to review and approve the surveys of their direct reports. The supervisor review process ensures validation of the JAT data collected from employees and prevents comments made by employees from being taken out of context. Page 127 Item 5. Evergreen Solutions, LLC Page F-4 Exhibit F-1 Supervisor’s JAT Home Screen Source: Evergreen Solutions, 2024 Exhibit F-2 illustrates how Evergreen uses the JAT to collect functional details of employee’s jobs. Seeking to understand how employees summarize their responsibilities in their own words allows our analysis to expand beyond what may be conveyed in a traditional job description. An informal survey of municipal employees revealed that 90 percent felt that the job descriptions held on file with their employers were inaccurate or incomplete representations of their duties. Understanding this, Evergreen designed the JAT to fill in those gaps to ensure that the entirety of an employee’s job is analyzed within the context of the study. Welcome to the Job Assessment Tool! Logout Page 128 Item 5. Evergreen Solutions, LLC Page F-5 Exhibit F-2 Job Description and Responsibilities Source: Evergreen Solutions, 2024 Exhibit F-3 shows a similar page in which employees are asked to list the Essential Functions of their job. These are the tasks and activities that define the classification and make it unique. Gathering information such as this allows Evergreen to assess the validity of the present classification structure and identify classifications or individuals within classifications that need to be restructured or reclassified. Basic Job Information Basic Job-Related Information Logout Page 129 Item 5. Evergreen Solutions, LLC Page F-6 Exhibit F-3 Job Functions Source: Evergreen Solutions, 2024 In addition to the JAT, Evergreen will also distribute our Management Issues Tool (MIT). The MIT is distributed to supervisors and managers and is used to collect specific information from supervisors and managers related to such issues as recruitment and retention problems, classification issues, pay equity issues, problems with titles, and other related issues. Each MIT will be logged and a specific response will be provided. The MIT process is designed to allow supervisors and managers to give direct input into the process and they serve as “red flags” to Evergreen staff during the analysis portion of the project. Preliminary Assessment As a starting point for analysis, Evergreen’s project consultants review the client’s database in comparison to the pay plan and information collected from the JATs to produce a preliminary assessment. The preliminary assessment summarizes the strengths and weaknesses of your human resource management system. The compensation analysis focuses on the number of pay grades, range widths, percentage differences between grades, step plans versus open range plans, and the expected time to reach full job competency. The overall analysis focuses on structure, movement, and equity (internal) as well as specific concerns such as turnover, longevity, (Continued) Basic Job Information Essential Job Functions Logout Page 130 Item 5. Evergreen Solutions, LLC Page F-7 compression, and range anomalies. The issues we identify in the assessment become core considerations in creating the potential solutions later in the process. Job Evaluation The next step in the process is to review responses to the JATs and identify any possible misclassifications. Once the review of the JATs has been completed, Evergreen’s consultants will evaluate all jobs on each of the compensatory factors, score each position, and determine if there is any need for further investigation of specific positions. If serious discrepancies exist, Evergreen’s consultants will work directly with the Client Project Manager to resolve any issues. Once work has been properly classified, changes in the current classification system rankings can be recommended. Our goal is to produce a classification system that reflects the internal equity relationships suggested by the JAT scoring conducted earlier. Compensation Our approach to compensation analysis is based on the belief that compensation should be organization-specific, fair, equitable, and directly tied to strategic goals. To ensure that all these criteria are met, we will conduct an extensive analysis on the relevant labor market, the internal structure and inter-relatedness of jobs within the organization, and the relative worth of jobs within the organization vis-à-vis the compensation philosophy. The most traditional component of a total compensation program is base pay (fixed pay). However, inclusion of benefits in total compensation strategy is not a new concept. Provision of benefits was originally a recruitment tool, though over time the provision of core benefits has become an expectation. Research shows that public sector organizations commonly use superior benefits packages as a way to offset structural disadvantages in base pay. The purpose of the survey is to collect information for comparison to current offerings, and making recommendations for change consistent with the parameters of the organization’s compensation philosophy. Market Salary and Benefits Survey A key component of assessing compensation is to consider market position, which is sometimes referred to as external equity or competitiveness. Evergreen’s consultants wait until well into the classification analysis to design the market survey to ensure that jobs are understood, anomalies in classification characteristics are documented, and sufficient input has been received. The market survey will obtain standard range information related to minimum, midpoint, and maximum salaries. Data collection will focus on the public sector, but will include information from the private sector where applicable. Further, we will look to include any employers to whom the organization has recently lost employees. In addition, a benefits survey will also be administered in tandem with the market survey. Special consideration can be given to select highly competitive, market-driven positions if necessary. Page 131 Item 5. Evergreen Solutions, LLC Page F-8 Benchmarks One of the most important components of the external assessment is in the selection and utilization of benchmark positions for the labor market survey. We will work with the client to identify the appropriate number of benchmark positions to best suit the client’s needs in the labor market survey. Based on our experience, we have found that it is simply not practical to survey all positions within the organization⎯the resulting surveys become too cumbersome for labor market peers to complete, and the response rate on the whole suffers. We ensure, through multiple checks and balances, that the benchmark positions chosen will represent a broad spectrum of positions across the organization, from all job families, pay levels, and functional areas. Targets To conduct an external labor market assessment, we work with the client to identify the most appropriate targets to survey. Evergreen selects peer organizations based on the local labor competition, regional markets, and class-specific markets. Peer organizations should be those organizations that compete with the client for labor in at least one job family. An appropriate mix of peers in the public and private sectors will be included in the survey, and if necessary, augmented with published secondary data sources. Typically, Evergreen waits until the outreach process has been completed to identify the complete list of market peers. This is because we often will uncover specific information during the focus group and interview sessions that identifies potentially critical survey targets. Ideally, we would like to work with the client after the outreach has been concluded to identify the final list of potential market peers. An important factor of our methodology is that the client has the final approval of all aspects of the study. We will not proceed with the analysis unless the client is completely comfortable with the survey targets chosen. Often, there are different factors impacting an organization, such as proximity to a major metropolitan area, technology corridor, or specific market (i.e., military base), that have a direct effect on its ability to recruit and retain employees in specific positions. These factors have to be taken into account when selecting survey targets. Once the targets are selected and approved, the survey instrument is developed and sent to the client for final approval. Subsequent to client approval, the survey is then distributed to the targets in both paper and electronic formats. Evergreen uses a four-fold method of communicating with respondents. Our staff notifies the target group that the survey is being sent or made available, confirms receipt, and encourages participation. Once the data are received, they are cleaned, validated, and summarized. A separate report is issued that shows the results of the salary survey. Unifying the Solution After determining the appropriate division of work and market position, the compensation structure can be created. There is not a single, perfect solution for every client partner. The nuances and unique characteristics of each client necessitate a customized solution to best meet the organization’s needs. Page 132 Item 5. Evergreen Solutions, LLC Page F-9 The Evergreen Team has considerable experience in developing multiple solutions and working with client partners to determine the one that best meets their needs. Our analytical team uses a variety of tools to produce various potential solutions: regression analysis, market thresholds, and other human resource models. Several major options are presented to the client’s team before the implementation plan is created. It is at this stage in the process that we typically meet with the client to identify the direction of the final solution. We will present to the client a draft report for review and comment. We typically ask the client to examine the draft solution objectively and provide insights and recommendations on the direction of the report. When this process is completed, Evergreen’s consultants will proceed with the final solution. The solution also contains information regarding fiscal impact and implementation. Compensation Administration Guidelines In order for clients to maintain the recommended compensation system, Evergreen develops compensation administration guidelines for use by the client after completion of the study. The guidelines will include recommendations on installation and continuing administration of the system. The team first conducts a review of current practices and procedures then assesses their effectiveness, compliance with legal guidelines, and applicability to the recommended system. Once this review and assessment are complete, revisions to the current practices and/or new guidelines can be recommended, as needed. At a minimum, the recommendations will address areas such as: • how employees will move through the pay structure/system as a result of transfers, promotions, or demotions; • how to pay employees whose base pay has reached the maximum of their pay range or value of their position; • the proper mix of pay and benefits; • how often to adjust pay scales and survey the market; • timing of implementation; and • how to keep the system fair and competitive over time. System Maintenance Our goal is to produce recommendations that are effective and that can be maintained by our clients. We are strongly committed to providing transparent and replicable solutions. In essence, when we complete our core assignment, our goal is that our client’s staff can maintain and update the system on their own. We are readily available to provide assistance, but our goal is to give our clients all the tools and training that are needed. Towards this end we will provide the Human Resources Department with all necessary tools and training to maintain the system over time. Based on client needs and industry best practices, Evergreen has developed a compensation and classification maintenance tool to assist our clients with implementing, managing, and updating the solutions: JobForce Manager. This tool allows our clients to estimate future pay plan changes, update market information, make determinations on reclassifications, and create new jobs. By automating these tasks, JobForce Manager allows our Page 133 Item 5. Evergreen Solutions, LLC Page F-10 clients to not only streamline, but also increase the fairness and transparency of regular compensation and classifications tasks after solution implementation. Exhibit F-4 displays the interface from JobForce Manager for determining a positions pay grade; additional features include a job scoring tabulation sheet, market survey results database and summary report, pay plan report, and employee salary calculators for modeling fiscal impacts of compensation changes at the employee level. All data and reports are downloadable and printable, so they can be provided to key decision makers. Exhibit F-4 JobForce Manager Tool Source: Evergreen Solutions, 2024 Page 134 Item 5. Evergreen Solutions, LLC Page F-11 F.2 Detailed Work Plan The detailed work plan that Evergreen proposes to use to conduct the Compensation and Classification Study for the Town of Prosper is provided in this section. Evergreen understands the Town has approximately 411 full- time employees in 170 job titles that will be included in the study. Our work plan consists of the following 12 tasks: • Task 1: Project Initiation • Task 2: Evaluate the Current System • Task 3: Collect and Review Current Environment Data • Task 4: Evaluate and Build Projected Classification Plan and Make FLSA Determinations • Task 5: Identify List of Market Survey Benchmarks and Approved List of Targets • Task 6: Conduct Market Salary and Benefits Survey and Provide External Assessment Summary • Task 7: Develop Strategic Positioning Recommendations • Task 8: Conduct Solution Analysis • Task 9: Develop and Submit Draft and Final Reports • Task 10: Develop Recommendations for Compensation Administration • Task 11: Provide Updated Class Descriptions • Task 12: Conduct an Employee Performance Management Analysis Task 1.0 Project Initiation TASK GOALS • Finalize the project plan with the Town. • Gather all pertinent data. • Finalize any remaining contractual negotiations. • Establish an agreeable final timeline for all project milestones and deliverables. TASK ACTIVITIES 1.1 Discuss with the Town’s Project Manager (i.e., Human Resources Director), and any other key personnel the following objectives: • the classification and pay plan study process; • understand mission and current compensation philosophy; • review our proposed methodology, approach, and project work plan to identify any necessary revisions; • reach agreement on a schedule for the project including all assignments and project milestones/deliverables; and • establish an agreeable communication schedule. Page 135 Item 5. Evergreen Solutions, LLC Page F-12 1.2 Identify potential challenges and opportunities for the study. Discuss the strategic direction of the Town and some of the short- and long- term priorities. This activity serves as the basis for assessing where the Town is going and what type of pay plan will reinforce current and future goals. 1.3 Obtain relevant materials from the Town, including: • any previous projects, research, evaluations, or other studies that may be relevant to this project; • organizational charts for the departments and divisions, along with related responsibility descriptions; • current position and classification descriptions, salary schedule(s), and classification system; and 1.4 Review and edit the project work plan and submit a timeline for the completion of each project task with the Town’s Project Manager. 1.5 Provide progress reports to the Town’s Project Manager, KEY PROJECT MILESTONES • Comprehensive project management plan • Comprehensive database of Town staff Task 2.0 Evaluate the Current System TASK GOAL • Conduct a comprehensive preliminary evaluation of the existing compensation plan(s) for the Town. TASK ACTIVITIES 2.1 Obtain the existing pay structure and compensation philosophy (if any). Review the existing pay structure and look for potential problems and issues to be resolved. 2.2 Identify the strengths and weaknesses of the current pay plan(s) for the Town. Identify any pay compression issues and discuss solutions. 2.3 Complete an assessment of current conditions that details the pros and cons of the current system, taking into consideration compensation and benefits, as well as highlights areas for potential improvement in the final adopted solution. KEY PROJECT MILESTONES • Review of existing compensation plan(s) • Assessment of current conditions Page 136 Item 5. Evergreen Solutions, LLC Page F-13 Task 3.0 Collect and Review Current Environment Data TASK GOALS • Conduct statistical and anecdotal research into the current environment within the Town. • Guide subsequent analytical tasks. TASK ACTIVITIES 3.1 Schedule and conduct employee orientation sessions to describe the scope of work and methodology. 3.2 Interview department heads to obtain relevant information and statistical data on specific compensation issues and policies. Obtain insight into perceived current compensation system strengths and weaknesses. 3.3 Hold focus groups with a sample of employees to obtain additional relevant information and statistical data on specific compensation issues and policies. 3.4 Work with the Town’s Project Manager and Human Resources staff to administer the JATs and MITs. Our staff utilizes a web-based tool for data collection, but we can provide paper copies as well as those for classifications without computers or Internet access. We will seek approval from the Town’s Project Manager before distribution of the JAT/MIT questionnaire. 3.5 Review any data provided by the Town that may provide additional relevant insight. KEY PROJECT MILESTONES • Department head interviews • Employee focus groups and orientation sessions • JAT/MIT distribution Task 4.0 Evaluate and Build Projected Classification Plan and Make FLSA Determinations TASK GOALS • Identify the classification of existing positions utilizing the approved method for job evaluation. • Characterize internal equity relationships within the Town. TASK ACTIVITIES 4.1 Ensure that all draft class specifications are provided to Evergreen by the Town’s Project Manager. Page 137 Item 5. Evergreen Solutions, LLC Page F-14 4.2 Review the work performed by each classification and score based on job evaluation. Include an evaluation of supervisory comments. 4.3 Review job evaluation scores and identify the classification of positions. 4.4 Schedule and conduct additional follow-up with employees for jobs where uncertainty exists over data obtained from job evaluation. 4.5 Develop preliminary recommendations for the classification structure and discuss with the Town’s Project Manager. The classification system designed at this point would be based solely on internal equity relationships and would be guided by the job evaluation scores for each classification. Essentially, a structure of classifications would be established, and classifications with similar scoring would be grouped and spacing between jobs would be determined. 4.6 Develop recommendations of FLSA (exemption) status and minimum qualifications based on results of the job evaluation (JAT) review and federal requirements. 4.7 Identify career ladders and promotional opportunities as deemed necessary. 4.8 Review recommendations with the Town’s Project Manager. KEY PROJECT MILESTONES • Job evaluation scores by class • Recommended classification changes • Recommended FLSA status • Preliminary job structure based on internal equity Task 5.0 Identify List of Market Survey Benchmarks and Approved List of Targets TASK GOALS • Reach an appropriate number and identify the proper benchmark positions for the external labor market assessment of salary and benefits. • Identify and develop a comprehensive list of targets for conducting a successful external labor market assessment of salary and benefits. TASK ACTIVITIES 5.1 Identify and review with the Town’s Project Manager the classifications that will be used as benchmarks for the market salary survey. Note: Evergreen will work with the Town’s Project Manager to identify up to 100 classifications to use as benchmarks for the market salary and benefits survey. Page 138 Item 5. Evergreen Solutions, LLC Page F-15 5.2 Finalize the list of benchmark positions. 5.3 Develop a preliminary list of organizations for the external labor market and benefits survey, placing a comparative emphasis on characteristics such as: • size of the organization; • geographic proximity to the Prosper area; • economic and budget characteristics; and • other demographic data. 5.4 Review and finalize with the Town’s Project Manager up to 15 peer organizations (e.g., Anna, Celina, Coppell, Flower Mount, Frisco, Keller, Little Elm, McKinney, Southlake, etc.) that should be included in the market salary and benefits survey. 5.5 Develop a system for using secondary data, including potential sources and weighting of secondary data, if necessary. 5.6 Review survey methodology with the Town’s Project Manager and refine survey methodology prior to distribution of surveys. 5.7 After approval of survey methodology, develop contact list of peer organizations and notify peers of impending surveys. KEY PROJECT MILESTONES • Final list of benchmark positions for the external labor market assessment salary and benefits survey • Initial list of survey peers • Survey methodology • Final list of survey organizations and contacts Task 6.0 Conduct Market Salary and Benefits Survey and Provide External Assessment Summary TASK GOALS • Conduct the external labor market salary survey. • Conduct a benefits survey. • Provide a summary of the market salary and benefits survey results to the Town’s Project Manager. TASK ACTIVITIES 6.1 Prepare a customized external labor market salary survey. Discuss questions and categories for the market survey. 6.2 Develop a listing of the current benefits for comparisons with peer organizations. Page 139 Item 5. Evergreen Solutions, LLC Page F-16 6.3 Using the list of Town provided benefits and major benefits offerings not provided by the Town develop a list of benefits (e.g., language pay, degree/certification pay for civilian, fire and law enforcement, education, etc.) to include in the external labor market survey. 6.4 Prepare benefits survey to be included with salary survey developed in Task 6.1. 6.5 Contact the targets for electronic completion of the survey. Provide paper copies by fax, if requested. 6.6 Conduct necessary follow-up through e-mails, faxes, and phone calls. 6.7 Collect and enter survey results into Evergreen’s electronic data analysis tools. 6.8 Validate all data submitted. 6.9 Develop summary report of external labor market salary and benefits assessment results. 6.10 Submit summary report of external labor market salary and benefits assessment results to the Town’s Project Manager. KEY PROJECT MILESTONES • Market survey instrument • Benefits survey instrument • Summary report of external labor market salary and benefits assessment results Task 7.0 Develop Strategic Positioning Recommendations TASK GOALS • Determine the Town’s compensation philosophy. • Develop a plan for all employees, providing issue areas and preliminary recommendations for strategic improvement. TASK ACTIVITIES 7.1 Identify the compensation philosophy and accompanying thresholds. 7.2 Using the market salary survey data collected in Task 6.0, and the classification data reviewed in Task 4.0, recommend the appropriate pay plan(s) for the Town. 7.3 Make recommendations and provide implementation strategies related to other key compensation practices, based on market demands, including pay for performance, skill pay, special assignment pay, certification pay, bilingual pay, promotional pay, and acting assignment pay. Page 140 Item 5. Evergreen Solutions, LLC Page F-17 7.4 Produce a pay plan for the Town that meets its needs from an internal and external equity standpoint. KEY PROJECT MILESTONES • Proposed compensation strategic direction, taking into account internal and external equity • Plan for addressing unique, highly competitive positions Task 8.0 Conduct Solution Analysis TASK GOALS • Conduct analysis comparing job evaluation values. • Survey results for the benchmark positions. • Produce several possible solutions for implementation. TASK ACTIVITIES 8.1 Conduct regression analysis or other appropriate techniques to properly slot each classification into the proposed pay plan for the Town. 8.2 Place all classifications into pay grades based on Task Activity 8.1. Sort alphabetically by job class title, in descending order by range, and by old class title and new class specifications. 8.3 Create implementation solutions for consideration that take into account the current position of the Town as well as the findings from the classification and compensation analysis. Identify and prepare a range of compensation policy alternatives. 8.4 Discuss with the Town’s Project Manager potential solutions. 8.5 Determine the best solution to meet the needs of the Town in the short-term and long-term. 8.6 Document the accepted solution. KEY PROJECT MILESTONES • Potential solutions • Documented final solution Task 9.0 Develop and Submit Draft and Final Reports TASK GOALS • Develop and submit a draft and Final Report of the Compensation and Classification Study to the Town of Prosper. • Present the Final Report. Page 141 Item 5. Evergreen Solutions, LLC Page F-18 TASK ACTIVITIES 9.1 Produce a comprehensive draft report that captures the results of each previous step, including a complete listing of the allocation of job classes to salary range requirements. Provide the Town’s Project Manager with a draft final report for review that will include all costs associated with recommendations as well as implementation strategies. 9.2 Make edits and submit necessary copies of the Final Report to the Town’s Project Manager. 9.3 Present the Final Report to the Council and leadership during a workshop. Note: The workshop will also focus on educating Town leadership about the Town’s career ladder, pay plans, classification changes, and any issues faced by The Town in administering the current pay plan, and hence the scope of work. 9.4 Develop a communication plan for sharing study results with employees of the Town. 9.5 Develop a plan for maintaining recommendations over time. KEY PROJECT MILESTONES • Draft and final reports • Final presentation • Communication plan • Implementation and maintenance database Task 10.0 Develop Recommendations for Compensation Administration TASK GOALS • Develop recommendations for continued administration by Town staff to sustain the recommended compensation and classification system. • Conduct training. TASK ACTIVITIES 10.1 Develop recommendations and guidelines for continued administration and maintenance of the classification and compensation system by Town staff, including recommendations and guidelines related to: • how employees will move through the pay structure/system as a result of transfers, promotions, or demotions; Page 142 Item 5. Evergreen Solutions, LLC Page F-19 • how to pay employees whose base pay has reached the maximum of their pay range or value of their position; • the proper mix of pay and benefits; • how often to adjust pay scales and survey the market; • the timing of implementation; and • how to keep the system fair and competitive over time. 10.2 Finalize and present recommendations to the Town’s Project Manager, and Town Leadership for review. 10.3 Provide training and instructional tools to Human Resources Department staff and department heads to ensure that staff can conduct individual salary audits/adjustments consistent with study methods until the next formal study is conducted using Evergreen’s JobForce Manager tool that will enable Human Resources staff to estimate future pay plan changes, update market information, make determinations on reclassifications, and create new jobs – allowing for streamlining, and an increase in fairness and transparency of regular compensation and classification tasks after solution implementation. KEY PROJECT MILESTONES • Recommendations for compensation administration • Training on Evergreen’s JobForce Manager tool Task 11.0 Provide Updated Class Descriptions TASK GOALS • Update existing class descriptions. • Create new class descriptions only for those classifications recommended by Evergreen as a result of the job evaluation. • Provide final version of all class descriptions/specifications in electronic format (i.e., MS Word). TASK ACTIVITIES 11.1 Assess current class descriptions for form, content, validity, and ADA, FLSA, EEO compliance, etc. 11.2 Discuss any necessary changes to the class description format with the Town’s Project Manager and Town Administrator. 11.3 Update classification descriptions based on data gathered from the job evaluation process. Page 143 Item 5. Evergreen Solutions, LLC Page F-20 11.4 Create new class descriptions only for those classifications recommended by Evergreen as a result of the job evaluation process. 11.5 Recommend a systematic, regular process for reviewing class descriptions. KEY PROJECT MILESTONES • Updated class descriptions • New class descriptions, as needed • Recommendations for regular review of class descriptions Task 12.0 Conduct an Employee Performance Management Analysis TASK GOALS • Review and revise current performance management system. • Create performance management tools. TASK ACTIVITIES 12.1 Discuss with the Town’s Project Manager the type of performance management system that will support the Town’s compensation philosophy. 12.2 Review, recommend, and provide solutions for a new pay for performance management process. 12.3 Design new performance management system and effective performance management tools to evaluate employees. 12.4 Discuss with the Town’s Project Manager evaluation procedures and processes that should be followed by employees regarding the new performance management system. KEY PROJECT MILESTONE • New performance management system and tools F.3 Proposed Timeline Evergreen possesses the ability, staff, skills, and tools to conduct the Compensation and Classification Study for the Town of Prosper in approximately five months of the project start date and following the signing of the contract. This is based on a tentative start date of November 1, 2024, and a completion date of March 30, 2025. This proposed timeline, as identified in Exhibit F-5, can be modified in any way to best meet the needs of the Town of Prosper. Page 144 Item 5. Evergreen Solutions, LLC Page F-21 Exhibit F-5 Proposed Timeline 1.0:Project Initiation 2.0:Evaluate the Current System 3.0: Collect and Review Current Environment Data 4.0: Evaluate and Build Projected Classification Plan and Make FLSA Determinations 5.0: Identify List of Market Survey Benchmarks and Approved List of Targets 6.0: Conduct Market Salary and Benefits Survey and Provide External Assessment Summary 7.0: Develop Strategic Positioning Recommendations 8.0: Conduct Solution Analysis 9.0:Develop and Submit Draft and Final Reports 10.0:Develop Recommendations for Compensation Administration 11.0:Provide Updated Class Descriptions 12.0:Conduct an Employee Performance Management Analysis JANPROJECT TASKS NOV MARDEC 2024 2025 FEB Page 145 Item 5. Evergreen Solutions, LLC Section G Proof of Insurance Page 146 Item 5. Evergreen Solutions, LLC Page G-1 G. Proof of Insurance We have attached a certificate of insurance demonstrating our ability to meet the insurance requirements for the Town of Prosper as identified in the Request for Proposal. Page 147 Item 5. ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? INSR ADDL SUBR LTR INSD WVD PRODUCER CONTACT NAME: FAXPHONE (A/C, No):(A/C, No, Ext): E-MAIL ADDRESS: INSURER A : INSURED INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : POLICY NUMBER POLICY EFF POLICY EXPTYPE OF INSURANCE LIMITS(MM/DD/YYYY)(MM/DD/YYYY) AUTOMOBILE LIABILITY UMBRELLA LIAB EXCESS LIAB WORKERS COMPENSATION AND EMPLOYERS' LIABILITY DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) AUTHORIZED REPRESENTATIVE EACH OCCURRENCE $ DAMAGE TO RENTEDCLAIMS-MADE OCCUR $PREMISES (Ea occurrence) MED EXP (Any one person)$ PERSONAL & ADV INJURY $ GEN'L AGGREGATE LIMIT APPLIES PER:GENERAL AGGREGATE $ PRO-POLICY LOC PRODUCTS - COMP/OP AGGJECT OTHER:$ COMBINED SINGLE LIMIT $(Ea accident) ANY AUTO BODILY INJURY (Per person)$ OWNED SCHEDULED BODILY INJURY (Per accident)$AUTOS ONLY AUTOS HIRED NON-OWNED PROPERTY DAMAGE $AUTOS ONLY AUTOS ONLY (Per accident) $ OCCUR EACH OCCURRENCE CLAIMS-MADE AGGREGATE $ DED RETENTION $ PER OTH- STATUTE ER E.L. EACH ACCIDENT E.L. DISEASE - EA EMPLOYEE $ If yes, describe under E.L. DISEASE - POLICY LIMITDESCRIPTION OF OPERATIONS below INSURER(S) AFFORDING COVERAGE NAIC # COMMERCIAL GENERAL LIABILITY Y / N N / A (Mandatory in NH) SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). COVERAGES CERTIFICATE NUMBER:REVISION NUMBER: CERTIFICATE HOLDER CANCELLATION © 1988-2015 ACORD CORPORATION. All rights reserved.ACORD 25 (2016/03) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) $ $ $ $ $ The ACORD name and logo are registered marks of ACORD 9/23/2024 (850) 386-1111 (850) 385-9827 23280 Evergreen Solutions, LLC 2528 Barrington Circle Unit 201 Tallahassee, FL 32308 29424 29459 A 1,000,000 ENP0586601 8/17/2024 8/17/2025 500,000 10,000 1,000,000 2,000,000 2,000,000 1,000,000A EBA0586601 8/17/2024 8/17/2025 2,000,000A ENP0586601 8/17/2024 8/17/2025 2,000,000 B 21WECAB8IM0 10/24/2023 10/24/2024 1,000,000 1,000,000 1,000,000 C Professional Liab 21 PG 0567622-24 8/17/2024 Per Claims 3,000,000 C Professional Liab 21 PG 0567622-24 8/17/2024 8/17/2025 Aggregate 3,000,000 Town of Prosper P.O. Box 307 75078 EVERSOL-01 EREDMON Hub International Florida 1117 Thomasville Road Tallahassee, FL 32303 Cincinnati Indemnity Company Hartford Casualty Insurance Company Twin City Fire Insurance Company X 8/17/2025 X X X X X X X Page 148 Item 5. Solicitation Number Solicitation Title Close Date Responding Contractor City State Response Submitted AJG Brentwood TN 10/9/2024 02:28:55 PM (CT) Baker Tilly Advisory Group, LP Frisco TX 10/9/2024 02:08:15 PM (CT) Evergreen Solutions, LLC Tallahassee FL 10/8/2024 10:17:35 AM (CT) GovInvest Inc West Hollywood CA 10/10/2024 07:26:39 AM (CT) JER HR Group LLC New York NY 10/10/2024 10:43:44 AM (CT) Management Advisory Group Fairfax VA 10/10/2024 09:05:08 AM (CT) McGrath Human Resources Group, Inc. (McGrath Consulting Group)Jamestown TN 10/10/2024 10:41:02 AM (CT) MGT of America Consulting, LLC Tallahassee FL 10/10/2024 11:11:52 AM (CT) Paypoint HR Davidsonville MD 10/9/2024 01:50:07 PM (CT) PRM Consulting Group, Inc Washington, D.C.DC 10/9/2024 01:38:01 PM (CT) Ramos HR Consulting Sylmar CA 10/10/2024 01:49:42 PM (CT) Salary.com Waltham MA 10/9/2024 05:53:42 PM (CT) Segal Washington DC 10/10/2024 09:25:05 AM (CT) Certified by: Jay Carter, NIGP-CPP, CPPB, C.P.M. Certified On: October 10, 2024 Purchasing Manager Town of Prosper, Texas **All bids/proposals submitted for the designated project are reflected on this tabulation sheet. However, the listing of the bid/proposal on this tabulation sheet shall not be construed as a comment on the responsiveness of such bid/proposal or as any indication that the agency accepts such bid/proposal as being responsive. The agency will make a determination as to the responsiveness of the vendor responses submitted based upon compliance with all applicable laws, purchasing guidelines and project documents, including but not limited to the project specifications and contract documents. The agency will notify the successful vendor upon award of the contract and, as according to the law, all bid/proposal responses received will be available for inspection at that time. TOWN OF PROSPER PROPOSAL TABULATION SUMMARY RFP No. 2024-36-B Compensation and Classification Study 10/10/2024 2:00PM 2022-63-B Addendum 2 - Page 1 Page 149 Item 5. RFP NO. 2024-36-BEVALUATION CRITERIAWEIGHTING POINTS WEIGHTED SCOREPOINTS WEIGHTED SCOREPOINTS WEIGHTED SCOREPOINTS WEIGHTED SCOREPOINTS WEIGHTED SCOREPOINTS WEIGHTED SCOREPOINTS WEIGHTED SCOREPOINTS WEIGHTED SCOREPOINTS WEIGHTED SCOREPOINTS WEIGHTED SCOREPOINTS WEIGHTED SCOREPOINTS WEIGHTED SCOREPOINTS WEIGHTED SCORECost30%3.26 0.98 5.06 1.52 9.08 2.72 1.03 0.31 7.42 2.22 9.95 2.98 7.432.23 2.81 0.84 7.94 2.38 10.003.00 7.64 2.29 4.43 1.33 1.910.57Ability30%7.17 2.15 7.50 2.25 8.50 2.55 5.33 1.60 7.90 2.37 7.00 2.10 7.672.30 7.83 2.35 7.00 2.10 5.33 1.60 6.83 2.05 6.00 1.80 7.00 2.10Personnel/Experience20%7.50 1.50 8.50 1.70 8.00 1.60 6.00 1.20 8.00 1.60 6.33 1.27 7.331.47 6.83 1.37 5.67 1.13 5.33 1.07 6.50 1.30 5.67 1.13 6.67 1.33References20%8.00 1.60 9.00 1.80 9.00 1.80 8.00 1.60 10.00 2.00 8.00 1.60 9.001.80 0.00 0.00 9.00 1.80 6.00 1.20 8.00 1.60 8.00 1.60 9.00 1.80TOTAL 100% 6.23 7.27 8.67 4.71 8.19 7.95 7.80 4.56 7.42 6.87 7.24 5.86 5.81Compensation and Classification StudyEVALUATION MATRIX AJG Baker Tilly Advisory GroupEvergreen Solutions GovInvest, Inc JER HR Group Management Advisory GroupMcGrath Human Resources GroupMGT of America ConsultingPaypoint HR PRM Consulting Group Ramos HR Consulting Salary.com SegalPage 150Item 5. Page 1 of 2 To: Mayor and Town Council From: Chuck Ewings, Assistant Town Manager Through: Mario Canizares, Town Manager Re: PSA with GFF Architects for Police Department Facilities Needs Assessment Town Council Meeting – December 10, 2024 Strategic Visioning Priority: 4. Provide Excellent Municipal Services Agenda Item: Consider and act upon authorizing the Town Manager to enter into a Professional Services Agreement with GFF Design to conduct a facility needs assessment for the Police Department in the amount of $78,500. Description of Agenda Item: In preparation for the proposed bond election in 2025, the Police Department is seeking to assess current and future space needs to include for potential funding. GFF Design is recommended to conduct the assessment and provide preliminary estimates for the future expansion of the Police Department Headquarters building. The project also includes a site master plan and conceptual designs. The intent is to identify space need projections for the Police Department to build-out of Prosper. Additionally, appropriate phasing will be considered to ensure costs can be managed to ultimate build-out. The Town received eight proposals from architectural firms. Attached you will find the scoring matrix utilized to determine the selected architects. Budget Impact: Project will be funded from account FC202524-DESGN-PROFS in the amount of $78,500. This funding was designated and approved as part of the FY 2025 CIP utilizing unprogrammed public safety funds. The Council CIP Subcommittee approved allocating these funds for this purpose on November 11, 2024. Legal Obligations and Review: Utilizing standard agreement. FACILITIES Page 151 Item 6. Page 2 of 2 Attached Documents: 1. Professional Services Agreement 2. Proposal 3. Scoring Matrix Town Staff Recommendation: Town Staff recommends that the Town Council approve authorizing the Town Manager to enter into a Professional Services Agreement with GFF Design to conduct a facility needs assessment for the Police Department in the amount of $78,500. Proposed Motion: I move to approve/deny authorizing the Town Manager to enter into a Professional Services Agreement with GFF Design to conduct a facility needs assessment for the Police Department in the amount of $78,500. Page 152 Item 6. Page 153 Item 6. Page 154 Item 6. Page 155 Item 6. Page 156 Item 6. Page 157 Item 6. Page 158 Item 6. Page 159 Item 6. Page 160 Item 6. Page 161 Item 6. Page 162 Item 6. Page 163 Item 6. Page 164 Item 6. November 5, 2024 Robert Cook Facilities Manager Town of Prosper rcook@prospertx.gov 972.569.1143 RE: PROFESSIONAL SERVICES PROPOSAL FOR TOWN OF PROSPER POLICE SPACE NEEDS ASSESSMENT AND MASTER PLAN Thank you for the opportunity to submit a fixed fee design proposal for the above referenced project. We understand that the Town of Prosper (“Owner”) would like GFF Architects (“GFF”) to provide space needs assessment and master planning services for the Prosper Police Department. The project is to be located on the current Police Station site. The GFF team will provide great service throughout the duration of this project, and we hope this can become one of many successful teaming arrangements between GFF and the Town of Prosper. This letter outlines our basic project understanding, the scope of services we propose and the related fees. PROJECT UNDERSTANDING: · The current Prosper Police Station was designed in 2018, and its construction was completed in October of 2020. Since then, the department has outgrown the current facility, and it is in need of expansion. · The current facility is located on a site which can accommodate strategic expansion zones on both the east and west sides of the site. · Secure parking will likely need to be expanded as well and this study may determine that the current parking may need to be expanded to the south, towards a small creek that runs along the south property line. · The rapid growth of the North Texas region has made building appropriately challenging. The study shall strive to identify the size of facility needed to accommodate the Town’s Police Department at such time that the town’s population is approximately 75,000- 85,000 people. · The Police Department will provide staffing projections for the future based on anticipated ratio of officers per 1,000 people in the town. · Currently, the town plans to hold a bond election in November of 2025. The funding for this project shall be included in that public bond vote. · Today’s best practices in Law Enforcement facility design shall be incorporated into this study as best as possible in order to plan for the future. PROJECT TEAM: Town’s Team: Robert Cook Facilities Manager Doug Kowalski Chief of Police Scott Brewer Assistant Chief of Police 720 Design Public Safety Consultant Don Wertzberger Principal Riddle & Goodnight Cost Estimator Mark Goodnight Principal GFF Architects, Inc. Architect Jason Cave, AIA Project Manager Blake Thames, AIA Project Designer Garrett Barker, AIA Project Architect Page 165 Item 6. November 5, 2024 Page 2 of 5 SCOPE OF SERVICES: Space Needs Assessment · Develop an architectural space program with the town that reflects the needs of the Police Department based on a target population of 75,000 – 85,000 people. o The needs assessment shall identify space for people, vehicles and things. o Parking needs will be identified including space for specialty vehicles such as mobile command center, SWAT vehicle, etc. Site Master Plan and Conceptual Design · The site will be studied to determine the best configuration for expanding the facility. o Consideration will need to be given to the best location for different functions within the department. o The Town expressed a desire for the master plan to identify “bite-sized” phases of expansion that can be implemented over time. o Security demarcations and egress paths will be considered as part of each phase of expansion. · Develop a conceptual design for the project, that ties into the existing building design. Deliverables include: o Site Plan including parking layouts and ingress/egress. o Floor Plan(s) including departmental adjacencies, circulation and building entries. o 3D Renderings developed in-house. · Construction Cost Estimate o Our cost estimator will provide construction cost estimates of the scope developed in the master plan. o Our team will develop an “all-in” Project Budget for the complete scope of the master plan as well as specific phases identified by the town as individual projects. DELIVERABLE: · GFF will deliver a digital PDF and up to (8) printed copies of the final report in 11” x 17” format to the Owner at the completion of the study. Exclusions from Architect’s Services The need for the below services is not anticipated at this time, however, the Architect could provide them as Additional Services, when authorized by the Owner in order to complete the project. · Tree survey · Construction Administration · Off-site street ROW alterations and improvements · Off-site utility engineering, including storm water utilities. · Hydrologic and hydraulic analysis, including streams and flood plains. · Underfloor drainage and foundation French drain systems · Subsurface utility engineering (SUE) · Construction staking · Incorporating the Contractor’s field changes into the contract documents. · Waters of the United States delineation · Threatened and endangered species habitat assessment · Historical cultural resources assessment · Traffic impact analysis · Traffic control/signal studies or implementation · Environmental or hazardous materials issues · Leadership in Energy and Environmental Design (LEED) certification · Energy modeling and utility bill estimates · Preparation of systems life cycle cost analysis (LCA) · Intrusion detection systems design · Food service consulting · Fueling systems and canopies · Professional models and renderings produced out-of-house. · Virtual reality animation modeling and rendering Page 166 Item 6. PROJECT SCHEDULE: The design team anticipates a 12-week project schedule with a goal to deliver the completed study by April/ May timeframe. A more detailed milestone schedule will be developed in with the Owner. REIMBURSABLE EXPENSES: The allowance below is a not-to-exceed amount for project-related costs incurred such as: printing, deliveries, travel to and from project site, plots, taxes on goods or services, and other reimbursable expenses per AIA B 101, 2017, Ed. Reimbursable Allowance: $1,000.00 FEES: We propose to perform this work for a fixed sum as follows: Space Needs Assessment, Master Planning $77,500.00 and Concept Design, Total Fees and Reimbursable Allowance $78,500.00 Additional Services or modifications to the project scope or professional services beyond this proposal shall be authorized in writing by the Owner. ADDITIONAL SERVICES: Additional services not included in Basic Services, will be billed monthly as charges are incurred. We propose to perform this work on an hourly basis at the following rates: Principals: $345 – $405/ hour depending on the individual Other Staff: 2.95 x Direct Personnel Expense OTHER PROVISIONS: · Terms and conditions shall be as set forth in AIA B101, 2017, Ed., unless otherwise specifically set forth herein. “Work”, as used therein and further in relation to the Architect’s Services, including any documents issued or executed by Architect in the course of providing services under this Agreement, shall mean the construction and services required by any contract documents, within the scope of services set forth in this agreement. · The Owner has or will retain, via separate contract, qualified professionals to assess the property for hazardous materials (including providing an asbestos survey stipulated in the Texas Asbestos Health Protection Act) and removing any such substances. As such, the Architect shall consider the building and site free of hazardous substances for the purpose of performing its work. · Design, coordination and documentation of off-site improvements, cross-access agreements and parking agreements as required by the City, the lender or any other entity is by others. · GFF shall have the right to rely on the accuracy, thoroughness, and completeness of all information provided by the Owner or Owner’s representative(s), including pricing, schedule, or other information provided by the Owner’s Construction Manager, Contractor, or similar advisor during all phases of the project, including pre- construction. · In the event the Owner elects to divide the project into multiple packages to accelerate the construction process, the Owner acknowledges this entails certain inherent risks. These include, but are not limited to, the inability to coordinate early release work with that of later packages, an increased incidence of change orders and field coordination changes, incomplete code interpretations, and work-in-progress modifications. Page 167 Item 6. November 5, 2024 Page 4 of 5 By utilizing multiple packages, the Owner agrees to accept these risks, and the costs and consequences associated with them, in order to achieve the perceived benefits of reduced construction time. · This proposal is based on all buildings being designed, documented, permitted, and constructed at the same time. Should Owner elect to proceed with the project in phases, GFF can provide that as an additional service. · In the event GFF is asked to participate in any "value engineering" process, including but not limited to utilizing substitution requests made by the Owner, Contractor, Owner’s consultants, subcontractors or others, the Owner acknowledges this entails certain inherent risks. These include, but are not limited to reduced performance, increased life-cycle costs, coordination impacts pertaining to other elements of the project, unforeseen code implications, unanticipated schedule implications, and diminished overall value as a result of the proposing parties having a vested interest in such recommendations. If the Owner chooses to accept and/or directs the Architect to make revisions to the construction documents to include any value engineering recommendations and/or material substitution proposals made by others, the Owner agrees to accept these risks, and the costs and consequences associated with them, in order to achieve the perceived benefits of reduced construction cost, and hereby release Architect from any and all liability arising from same. · Services regarding trenching operations are not included as part of this agreement. This includes, but is not limited to, trench design, trench shoring design, consultation regarding trenching, and observation of trenching operations. The Owner agrees to require the Contractor to make all provisions for trenching operations. · Any language, term or condition of this Agreement to the contrary notwithstanding, the Architect makes no express or implied warranties. · NOTWITHSTANDING ANY OTHER PROVISION OF THIS AGREEMENT TO THE CONTRARY, THE OWNER AGREES TO LIMIT ARCHITECT’S LIABILITY DUE TO ACTS, ERRORS OR OMISSIONS ALLEGED IN THE PERFORMANCE OF PROFESSIONAL SERVICES IN TORT OR CONTRACT, SUCH THAT THE TOTAL AGGREGATE LIABILITY OF THE ARCHITECT SHALL NOT EXCEED THE GREATER OF $50,000, OR THE ARCHITECT’S FEE PAID BY OWNER FOR SERVICES RENDERED ON THIS PROJECT. · The Owner agrees that the sole liability for any and all claims resides with GFF, Inc. and not the individual owners, shareholders or employees of GFF, Inc. · The Owner and the Architect understand, acknowledge, and agree that the Architect shall be acting as an independent contractor at all times during the performance of this Agreement and no provision or obligation expressed or implied in this Agreement shall create an employment, agency, or fiduciary relationship. · The parties acknowledge that no set of plans and specifications is free of errors and omissions and that the existence of an error or omission does not automatically constitute a breach of the Standard of Care. All costs of architectural errors, omissions or other changes which result in "betterment" or "value added" to the Owner shall be borne by the Owner, not the Architect, (to the extent of the betterment or value added) and shall not be the basis of a claim. The Owner shall establish a reasonable contingency line item in the construction budget to cover additional costs resulting from errors and omissions, and the Architect shall not be liable therefore unless the aggregate additional costs (less betterment) of the errors and omissions both exceed a reasonable contingency amount and constitute a breach of the Standard of Care. · The following are not included as a Basic Service: the design of a structurally-suspended slab, tower crane foundation(s), services relating to exterior signage or graphics (other than that specifically required by code), platting, platting assistance, services relating to special inspections which may be required by any codes or Owner including, but not limited to, special inspections described in Chapter 17 of the International Building Code, specialty permitting, including green permitting, any specialty consultants other than those specifically listed herein, low voltage (voice and data) and security. · Owner has or will provide a site-specific geotechnical report for the site for our use in designing the structural systems for the buildings. Should the report indicate a structured or suspended floor slab is required, GFF and its Consultants can provide that design as an additional service. Page 168 Item 6. November 5, 2024 Page 5 of 5 · Owner represents and warrants that it is financially solvent, able to pay its debts as they become due, and possesses sufficient working capital to perform its obligations under this Agreement. · Payment shall be due within 30 days from the date of the invoice (Net 30). All invoices that remain unpaid after 30 days will be assessed a service charge of 1.25% per month, compounded monthly. Architect will stop work if any payment becomes more than 60 days past due and will resume work only upon receipt of payment for all past due amounts. · Services related to the incorporation of environmentally responsible design including, but not limited to, the U.S. Green Building Council (USGBC) Leadership in Energy and Environmental Design (LEED) program, are not included as a Basic Service unless so designated herein. In the event such services are provided, Owner understands and acknowledges that 1) credentialing programs (such as LEED) are exclusive programs of their respective credentialing agencies (such as USGBC); 2) independent credentialing agencies have sole authority with respect to interpreting and determining compliance with their standards and exercise broad discretionary power in doing so and 3) the Architect neither controls nor warrants the final outcome with respect to LEED or other such certifications. · Upon completion, the Architect may, at its option, utilize the Project to qualify for the Energy Efficient Commercial Building Federal Tax Deduction (179D) as permitted under IRS guidelines. If requested, the Owner shall acknowledge the Architect as the “Designer” of the Project by completing an allocation form (that Architect will provide) and shall allow the Architect’s independent third-party evaluation firm (and its licensed inspector) reasonable access to perform a one-time, on-site inspection and certification of the Project’s HVAC, interior lighting and/or building envelope systems. · If, at the Owner’s request, the Architect’s Work is delayed by more than 60 cumulative days, the Architect’s compensation may be adjusted accordingly. · This proposal shall be valid for a period of up to 60 days from the date of the proposal. If this proposal is acceptable, please sign and return one (1) copy to my office, to signify your acceptance, which shall also serve as our authorization to proceed. As an alternative, in the event services or instruments of service are provided by Architect and accepted by you, this shall also constitute acceptance of this proposal. Thank you again for the opportunity to be a part of your team. Sincerely, GFF ARCHITECTS Jason W. Cave, AIA Associate Principal + Director of Civic Practice cc: Evan Beattie, AIA, LEED AP Allison Hubbard, MBA Maria Gomez, AIA LEED AP ACKNOWLEDGED AND APPROVED: Signature Date Name/Title The Texas Board of Architectural Examiners, PO Box 12337, Austin, TX 78711-2337, Phone: 512/305-9000, has jurisdiction over individuals licensed under the Architects Registration Law, Chapter 1051 of the Texas Occupational Code. Master Version 03.22.2024 S:\GFF MASTER DOCS\Legal\Proposal_Fixed Fee_GFF.docx Page 169 Item 6. SOQ NO. 2024-30-BEVALUATION CRITERIA WEIGHTING POINTS WEIGHTED SCOREPOINTS WEIGHTED SCOREPOINTS WEIGHTED SCOREPOINTS WEIGHTED SCOREPOINTS WEIGHTED SCOREPOINTS WEIGHTED SCOREPOINTS WEIGHTED SCOREPOINTS WEIGHTED SCOREFirm's general information10%6.83 0.68 7.83 0.78 7.83 0.78 8.83 0.88 7.33 0.73 8.67 0.87 7.50 0.75 8.33 0.83Professional qualifications of individual team members35%6.83 2.39 9.00 3.15 8.50 2.98 9.17 3.21 8.33 2.92 9.33 3.27 7.33 2.57 8.67 3.03Relative Project Experience40%8.00 3.20 9.17 3.67 8.83 3.53 9.17 3.67 7.67 3.07 9.17 3.67 7.33 2.93 9.00 3.60Supplemental Information15%7.50 1.13 7.50 1.13 8.17 1.23 8.83 1.33 7.33 1.10 9.67 1.45 7.00 1.05 8.67 1.30TOTAL 100% 7.40 8.73 8.52 9.08 7.82 9.25 7.30 8.77SPACE NEEDS ASSESSMENT FOR THE TOWN OF PROSPER POLICE DEPARTMENTEVALUATION MATRIX ARQS, PLLC BKV GROUP BRINKLEY SARGENT WIGINTON ARCHITECTSBVG4 ARCHITECTURE GFF ARCHITECTS GSBS ARCHITECTS RANDALL SCOTT ARCHITECTSBROWN REYNOLDS WATFORD ARCHITECTSPage 170Item 6. Page 1 of 2 To: Mayor and Town Council From: Hulon T. Webb, Jr., P.E., Director of Engineering Services Through: Mario Canizares, Town Manager Chuck Ewings, Assistant Town Manager Re: MOU – Costco Wholesale Corporation and WestSide Prosper LLC US 380 Improvements Town Council Meeting – December 10, 2024 Strategic Visioning Priority: 1. Acceleration of Infrastructure Agenda Item: Consider and act upon authorizing the Town Manager to execute a Memorandum of Understanding between Costco Wholesale Corporation, WestSide Prosper LLC, and the Town of Prosper, Texas, related to the construction of the US 380 Improvements to serve the Costco development. Description of Agenda Item: Costco Wholesale Corporation (Costco) is developing a Costco on the east side of FM 1385 and US 380. To serve the facility, Costco has requested that TxDOT’s contractor complete the construction of the following improvements:  Three (3) deceleration lanes on US 380  North leg of the FM 1385 intersection and westbound lanes of US 380 adjacent to Costco  Left turn lane and hooded median opening on US 380 at Costco main driveway The purpose of the Memorandum of Understanding (MOU) is to outline the obligations of Costco, Westside, and the Town, related to the construction of the US 380 Improvements. Budget Impact: The cost for the construction of the improvements is $1,348,680 and will be paid to TxDOT through a Change Order to the current US 380 widening project. Per the terms of the attached MOU, the funding is being provided as follows:  $199,685.97: Escrow funds paid by 1385 & 380 INVESTMENTS LP to the Town for the deceleration lanes per an existing Escrow Agreement.  $222,502.03: Funds to be paid by Westside for the deceleration lanes per the existing Water Impact Fee Reimbursement Agreement.  $193,619.30: Roadway Impact Fees paid by Costco at the time of building permit that can be applied to the US 380 Improvements per existing 380 Agreement.  $732,872.70: Costco to deposit the remaining balance of funds to the Town. ENGINEERING SERVICES Page 171 Item 7. Page 2 of 2 Legal Obligations and Review: Terrence Welch of Brown & Hofmeister, L.L.P., has reviewed the agreement as to form and legality. Attached Documents: 1. Memorandum of Understanding Town Staff Recommendation: Town Staff recommends that the Town Council authorize the Town Manager to execute a Memorandum of Understanding between Costco Wholesale Corporation (Costco), WestSide Prosper LLC, and the Town of Prosper, Texas, related to the construction of the US 380 Improvements to serve the Costco development. Proposed Motion: I move to authorize the Town Manager to execute a Memorandum of Understanding between Costco Wholesale Corporation (Costco), WestSide Prosper LLC, and the Town of Prosper, Texas, related to the construction of the US 380 Improvements to serve the Costco development. Page 172 Item 7. 1 MEMORANDUM OF UNDERSTANDING THIS MEMORANDUM OF UNDERSTANDING (“MOU”) is made and entered into as of the Effective Date (defined below), by and between the Town of Prosper, Texas (the “Town”), Costco Wholesale Corporation, a Washington corporation (“Costco”), and WestSide Prosper LLC, a limited liability company (“WestSide”), relative to the construction of the US 380 Improvements (defined below) to serve the Costco development in the Town. The parties covenant and agree as follows: 1. Costco requested that the TxDOT (defined below) US 380 contractor, Zachry Construction Corporation (“Zachry”) complete the construction and any work necessary for the use of the following improvements to serve the Costco development as described below and depicted on Exhibits 1 and 2 attached (the “US 380 Improvements”): A. Three (3) deceleration lanes on US 380 (the “Decel Lanes”); B. North leg of the FM 1385 intersection and westbound lanes; and C. Left turn lane and hooded median opening on US 380 at Costco main driveway. 2. Zachry has quoted the construction costs of the US 380 Improvements to be $1,200,000.00 million (the “Cost”). 3. The Town shall enter into an agreement with the Texas Department of Transportation (“TxDOT”) to pay for the US 380 Improvements (the “TxDOT Agreement”). The Cost shall be increased by 12.39% to compensate TxDOT for the oversight of construction for a total cost of $1,348,680.00 (the “Total Cost”). 4. Upon TxDOT’s receipt of an executed agreement from the Town and the funds required as provided herein, TxDOT and Zachry shall execute a change order (the “Change Order”) to its existing contract which will specify that (A) Zachry must complete US 380 Improvements described in 1.A and 1.B on or before 5:00pm (CST) on February 7, 2025, with a budget at the Total Cost; and (B) Zachry will forfeit $50,000.00 per day that the US 380 Improvements described in 1.A and 1.B are not completed by February 14, 2025, up to a cap of $500,000.00. TXDOT will refund to the Town any forfeited funds at the completion of the entire US 380 project, and The Town shall promptly refund Costco the same amount of any forfeited funds. In accordance with TxDOT Specification Item 4.5, at any time during the completion of the 380 Improvements any unknown physical condition of an unusual nature differing materially from those ordinarily encountered and generally recognized as inherent in the work provided are encountered, Zachry will immediately notify Costco. Any time stoppage or additional time allowed, shall be mutually agreed in good faith upon between Costco and Zachry. Page 173 Item 7. 2 4. WestSide (as successor in interest to 1385 & 380 INVESTMENTS LP (the “Prior Developer”)) and the Town are party to a Water Impact Fee Reimbursement Agreement dated February 25, 2020 (the “Water Agreement”). The Water Agreement requires the Town to reimburse WestSide water impact fees collected towards the total sum of construction costs in the amount of $438,235 for water line improvements previously constructed by the Prior Developer. WestSide (as successor in interest to the Prior Developer) and the Town are party to an Escrow Agreement dated June 22, 2022 (the “Escrow Agreement”). The Escrow Agreement allows the Town to prepay reimbursement of water impact fee eligible construction costs to WestSide so that WestSide can deposit the same funds with the Town for funding of the Decel Lanes. As of the date of this MOU, the Town has prepaid $199,685.97 of water impact fees towards the $438,235.00 of eligible construction costs that resulted in $199,685.97 being escrowed with the Town towards the construction cost of the Decel Lanes. In addition, WestSide received a water impact fee reimbursement of $16,047.00. According to the Water Agreement, there is $222,502.03 of remaining eligible water impact fees may be prepaid to WestSide and deposited with the Town under the Escrow Agreement and applied to the construction costs of the Decel Lanes. 5. Costco and the Town entered into a Chapter 380 Economic Development Agreement dated May 19, 2023 (the “380 Agreement”). Section 9.3 Waiver of Impact Fees states the following. “The Town agrees to waive a portion of the roadway impact fees equivalent to the cost of improvements proposed on U.S. Highway 380 and FM Road 1385 that Costco is responsible for constructing, as approved by the Town in coordination with the Texas Department of Transportation. Any amount of roadway impact fees remaining above the cost of roadway improvements shall be paid to the Town by Costco. If the cost of improvements exceeds the total amount of roadway impact fees, Costco shall owe no roadway impact fees and fund any costs above the total amount of roadway impact fees.” 6. Costco and Town entered into an Escrow Agreement dated July 5, 2023, which requires Costco fund the left turn lane and median opening to serve the Costco development. 7. To fund the Total Cost, the parties agree as follows: A. $199,685.97: The Town shall apply these funds held under the Escrow Agreement for construction costs of the Decel Lanes. B. $222,502.03: WestSide agrees that these funds will be deposited with the Town and held pursuant to the Escrow Agreement and will be applied towards the cost of the Decel Lanes. Westside and the Town agree that upon the Page 174 Item 7. 3 application of these funds to the cost of the Decel Lanes will complete the Town’s obligations pursuant to the Escrow Agreement. C. $193,619.30: Pursuant to the 380 Agreement, the Town shall apply the roadway impact fees collected by the Town in conjunction with Costco’s payment of the building permit application costs towards the construction of the US 380 Improvements. D. $732,872.70: Costco shall deposit these funds with the Town which shall be held in escrow pursuant to the terms of this MOU and applied toward the remaining balance owed to TxDOT to construct the US 380 Improvements pursuant to the TxDOT Agreement. After completion of the US 380 Improvements, Costco will be responsible for any additional costs required by TxDOT as calculated pursuant to the TxDOT Agreement. 8. The Town Manager is duly authorized by the Town Council to execute this MOU on behalf of the Town. Costco and WestSide represent that its signatory below has the authority to enter into this MOU. [Remainder of Page Left Intentionally Blank] Page 175 Item 7. Page 176 Item 7. 5 Page 177 Item 7. 6 Page 178 Item 7. Page 1 of 2 To: Mayor and Town Council From: Hulon T. Webb, Jr., P.E., Director of Engineering Services Through: Mario Canizares, Town Manager Chuck Ewings, Assistant Town Manager Re: Change Order – TxDOT US 380 Improvements Town Council Meeting – December 10, 2024 Strategic Visioning Priority: 1. Acceleration of Infrastructure Agenda Item: Consider and act upon authorizing the Town Manager to execute a Change Order to the Advance Funding Agreement for Voluntary Local Government Contributions to Texas Improvement Projects with No Required Match for On-System Improvements between the Texas Department of Transportation, and the Town of Prosper, Texas, related to the construction of the US 380 Improvements to serve the Costco development. Description of Agenda Item: The Texas Department of Transportation (TxDOT) is currently widening US 380 from the Collin County/Denton County line to Highway 377 to a six-lane divided roadway with grade separations (overpasses) at Gee Road/FM 423, Teel Parkway, and Legacy Drive within the Town of Prosper. With the proposed widening of US 380, the Town of Prosper and Costco requested that TxDOT’s contractor, Zachry Construction Corporation construct the following improvements:  Three (3) deceleration lanes on US 380  North leg of the FM 1385 intersection and westbound lanes of US 380 adjacent to Costco  Left turn lane and hooded median opening on US 380 at Costco main driveway Budget Impact: The cost for the construction of the improvements is $1,348,680. Per the terms of a Memorandum of Understanding (MOU) between Costco Wholesale Corporation, Westside Prosper LLC, and the Town, the funding is being provided as follows:  $199,685.97: Escrow funds paid by 1385 & 380 INVESTMENTS LP to the Town for the deceleration lanes per an existing Escrow Agreement.  $222,502.03: Funds to be paid by Westside for the deceleration lanes per the existing Water Impact Fee Reimbursement Agreement.  $193,619.30: Roadway Impact Fees paid by Costco at time of building permit that can be applied to the US 380 Improvements per existing 380 Agreement.  $732,872.70: Costco to deposit the remaining balance of funds to the Town. ENGINEERING SERVICES Page 179 Item 8. Page 2 of 2 Legal Obligations and Review: Terrence Welch of Brown & Hofmeister, L.L.P., has reviewed the change order as to form and legality. Attached Documents: 1. Change Order Town Staff Recommendation: Town Staff recommends that the Town Council authorize the Town Manager to execute a Change Order to the Advance Funding Agreement for Voluntary Local Government Contributions to Texas Improvement Projects with No Required Match for On-System Improvements between the Texas Department of Transportation, and the Town of Prosper, Texas, related to the construction of the US 380 Improvements to serve the Costco development. Proposed Motion: I move to authorize the Town Manager to execute a Change Order to the Advance Funding Agreement for Voluntary Local Government Contributions to Texas Improvement Projects with No Required Match for On-System Improvements between the Texas Department of Transportation, and the Town of Prosper, Texas, related to the construction of the US 380 Improvements to serve the Costco development. Page 180 Item 8. District: 18-Dallas Contractor:Zachry Construction Corporation Project: F2021(536) Highway: US380 CO #: 41CCSJ: 0135-10-050, ETC. TEXAS DEPARTMENT OF TRANSPORTATION Change Order Third Party Funding Notification Sheet This form is used when the subject change order involves funding by a source other than TxDOT/U.S. DOT, and involves third parties who are providing funding under an Advanced Funding Agreement or Donation Agreement. 1. Outside funding provided by: Town of Prosper (Outside Entity's Legal Name) 2. Type of outside funding agreement for this change: Existing Amended New (Check one) 3. Indicate the type and amount of funding: Fixed Price (Lump Sum) Actual Cost (Estimated Amount) (a) Contract Items (Value):$ $1,200,000.00 (b) E&C*: (a)x %12.39 =$ $148,680.00 $ $1,348,680.00 enter % TOTAL (a)+(b): Third Party Notifications: I hereby acknowledge notification of the modifications covered by this Change Order. Title: Form 2146-AFA (Rev 10/24) Page 1 of 1 * The percentage (%) value for E&C (Engineering and Contingencies) can be obtained from TxDOTConnect. Within the CSJ > under Funding and Estimate > Estimated Cost > Project Cost Details > use the Total Contingency percentage shown. Funding for this Change Order has been arranged by: County: Denton Contract #: 08213015 Date: Third Party Representative Signature Name: Area EngineerTitle:Amanda MillerName: TxDOT Representative Signature Date: For questions about this form, please contact CST-ConstructionSupport@txdot.gov Page 181 Item 8. Page 1 of 2 To: Mayor and Town Council From: Pete Anaya, P.E., Assistant Director of Engineering – Capital Projects Through: Mario Canizares, Town Manager Chuck Ewings, Assistant Town Manager Hulon T. Webb, Jr., P.E., Director of Engineering Services Re: Traffic Signal Installation – Fishtrap Road and Denton Way Town Council Meeting – December 10, 2024 Strategic Visioning Priority: 1. Acceleration of Infrastructure Agenda Item: Consider and act upon authorizing the Town Manager to enter into an agreement with Mels Electric LLC, related to the installation of the Traffic Signal at Fishtrap Road and Denton Way Intersection project for $300,932.50. Description of Agenda Item: The Town experienced an increase in traffic accidents at the intersection of Fishtrap Road and Denton Way due to increasing traffic in the area. In September of 2024 the Town’s Public Works Department engaged the services of a temporary signal rental company to install temporary signals to address the incidents of accidents at this location until a more permanent installation could be completed. To aid in the installation of a permanent traffic signal, the Town’s design consultant working on the design of the expansion of Gee Road/Fishtrap Road to a six-lane divided roadway from US 380 to FM 1385, was asked to accelerate the design of the permanent traffic signal at this location. In addition, the Town’s Public Works Department was able to provide some poles and mast arms needed for this intersection from existing inventory. For the actual installation, Mels Electric proposed scope of work involves the drilling the traffic signal pole foundations, installation of conduits, electrical conductors, traffic signal cables, signal heads, luminaires, pedestrian poles, traffic controller and cabinet, battery backup unit, ground boxes, traffic markings, and related items. The Engineering Department contacted the City of Garland to utilize their existing purchase order for “Traffic Signal Installations / Modernizations” from Mels Electric LLC. The Town can utilize the City of Garland’s purchase order with Mels Electric LLC, under an existing Interlocal Agreement with the Collin County Governmental Purchase Forum. This not only allows the Town to save time, but it has also allowed the Town to save approximately 15% in costs when compared to previous unit costs for new installation work. ENGINEERING SERVICES Page 182 Item 9. Page 2 of 2 The Town has previously used Mels Electric, LLC, on several Town projects with satisfactory results. Upon approval, they will mobilize to the construction site within 30 days and be complete with the installation in 90 days from mobilization. Budget Impact: The cost for the construction of this project is $300,932.50. The construction budget for the project is $300,000 in Account No. TR202422-CONST-CONST, the additional $932.50 will be covered by Account No. TR202501-CONST-CONST. Legal Obligations and Review: Terrence Welch of Brown & Hofmeister, L.L.P., has approved the attached as to form and legality. Attached Documents: 1. Proposal from Mels Electric LLC 2. Location Map Town Staff Recommendation: Town Staff recommends authorizing the Town Manager to execute an agreement with Mels Electric LLC, related to the installation of a Traffic Signal at Fishtrap Road and Denton Way Intersection project for $300,932.50. Proposed Motion: I move to authorize the Town Manager to execute an agreement with Mels Electric LLC, related to the installation of a Traffic Signal at Fishtrap Road and Denton Way Intersection project f or $300,932.50. Page 183 Item 9. Page 184 Item 9. Page 185 Item 9. LOCATION MAP Traffic Signal Fishtrap Road & Denton Way Denton Way FM 1385 Traffic Signal Project Page 186Item 9. Page 1 of 1 To: Mayor and Town Council From: David Hoover, AICP, Director of Development Services Through: Mario Canizares, Town Manager Chuck Ewings, Assistant Town Manager Re: Planned Development Ordinance for The School House Town Council Meeting – December 10, 2024 Strategic Visioning Priority: 3. Commercial Corridors are ready for Development Agenda Item: Consider and act upon an ordinance to rezone 5.7± acres from Agricultural (AG) to Planned Development-130 (PD-130) on George Horn Survey, Abstract 412, Tract 2, located on the west side of Custer Road and 470± feet south of Frontier Parkway. (ZONE-24-0017) Description of Agenda Item: On November 26, 2024, the Town Council unanimously approved the proposed rezoning request by a vote of 7-0. An ordinance has been prepared accordingly. Budget Impact: There is no budgetary impact affiliated with this item. Legal Obligations and Review: Terrence Welch of Brown & Hofmeister, L.L.P., has approved the attached documents as to form and legality. Attachments: 1. Ordinance 2. Ordinance Exhibits Town Staff Recommendation: Town Staff recommends approval of an ordinance to rezone 5.7± acres from Agricultural (AG) to Planned Development-130 (PD-130) on George Horn Survey, Abstract 412, Tract 2, located on the west side of Custer Road and 470± feet south of Frontier Parkway. Proposed Motion: I move to approve/deny an ordinance to rezone 5.7± acres from Agricultural (AG) to Planned Development-130 (PD-130) on George Horn Survey, Abstract 412, Tract 2, located on the west side of Custer Road and 470± feet south of Frontier Parkway. PLANNING Page 187 Item 10. TOWN OF PROSPER, TEXAS ORDINANCE NO. 2024- AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS, AMENDING THE ZONING ORDINANCE BY REZONING A TRACT OF LAND CONSISTING OF 5.7 ACRES, MORE OR LESS, SITUATED IN THE GEORGE HORN SURVEY, ABSTRACT 412, TRACT 2, IN THE TOWN OF PROSPER, COLLIN COUNTY, TEXAS, FROM AGRICULTURAL (AG) TO PLANNED DEVELOPMENT-130 (PD-130), DESCRIBING THE TRACT TO BE REZONED; PROVIDING FOR A PENALTY FOR THE VIOLATION OF THIS ORDINANCE; PROVIDING FOR REPEALING, SAVING AND SEVERABILITY CLAUSES; PROVIDING FOR AN EFFECTIVE DATE OF THIS ORDINANCE; AND PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF. WHEREAS, the Town Council of the Town of Prosper, Texas (the “Town Council”) has investigated and determined that the Zoning Ordinance should be amended; and WHEREAS, the Town of Prosper, Texas (“Prosper”) has received a request (Case ZONE- 24-0017) from Bill Oelfke (“Applicant”), to rezone 5.7 acres of land, more or less, George Horn Survey, Abstract 412, Tract 2, in the Town of Prosper, Collin County, Texas, and being more particularly described in Exhibit “A”, attached hereto and incorporated herein for all purposes; and WHEREAS, the Town Council has investigated into and determined that the facts contained in the request are true and correct; and WHEREAS, all legal notices required for rezoning have been given in the manner and form set forth by law, and public hearings have been held on the proposed rezoning and all other requirements of notice and completion of such zoning procedures have been fulfilled; and WHEREAS, the Town Council has further investigated into and determined that it will be advantageous and beneficial to Prosper and its inhabitants to rezone this property as set forth below. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS, THAT: SECTION 1 Findings Incorporated. The findings set forth above are incorporated into the body of this Ordinance as if fully set forth herein. SECTION 2 Amendment to the Town’s Zoning Ordinance. The Town’s Zoning Ordinance is amended as follows: The zoning designation of the below described property containing 5.7 acres of land, more or less, in the George Horn Survey, Abstract 412, Tract 2, Town of Prosper, Collin County, Texas, and all streets, roads, and alleyways contiguous and/or adjacent thereto are hereby zoned as Planned Development-130 and being more particularly described in Exhibit “A”, attached hereto and incorporated herein for all purposes as if set forth verbatim. The development plans, standards, and uses for the Property in this Planned Development District shall conform to, and comply with (1) the Development Standards, attached Page 188 Item 10. Case No. ZONE-24-0017 Ordinance No. 2024- , Page 2 hereto as Exhibit C; (2) the Conceptual Plan, attached hereto as Exhibit D; (3) the Elevations, attached hereto as Exhibit F; (4) the Landscape Plan, attached hereto as Exhibit G; (5) the Floor Plan, attached hereto as Exhibit H; (6) the Traffic Management Plan, attached hereto as Exhibit I, all of which are incorporated herein for all purposes as if set forth verbatim, subject to the following condition of approval by the Town Council: 1. Approval of a Development Agreement, including, but not limited to, architectural building materials. Two (2) original, official, and identical copies of the zoning exhibit map are hereby adopted and shall be filed and maintained as follows: a. One (1) copy shall be filed with the Town Secretary and retained as an original record and shall not be changed in any manner. b. One (1) copy shall be filed with the Building Official and shall be maintained up to date by posting thereon all changes and subsequent amendments for observation, issuing building permits, certificates of compliance and occupancy, and enforcing the zoning ordinance. Reproduction for information purposes may from time-to-time be made of the official zoning district map. SECTION 3 No Vested Interest/Repeal. No developer or property owner shall acquire any vested interest in this Ordinance or in any other specific regulations contained herein. Any portion of this Ordinance may be repealed by the Town Council in the manner provided for by law. SECTION 4 Unlawful Use of Premises. It shall be unlawful for any person, firm, or corporation to make use of said premises in some manner other than as authorized by this Ordinance, and shall be unlawful for any person, firm, or corporation to construct on said premises any building that is not in conformity with the permissible uses under this Zoning Ordinance. SECTION 5 Penalty. Any person, firm, corporation, or business entity violating this Ordinance or any provision of Prosper’s Zoning Ordinance, as amended, shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be fined any sum not exceeding Two Thousand Dollars ($2,000.00). Each continuing day’s violation under this Ordinance shall constitute a separate offense. The penal provisions imposed under this Ordinance shall not preclude Prosper from filing suit to enjoin the violation. Prosper retains all legal rights and remedies available to it pursuant to local, state, and federal law. SECTION 6 Severability. Should any section, subsection, sentence, clause, or phrase of this Ordinance be declared unconstitutional or invalid by a court of competent jurisdiction, it is expressly provided that all remaining portions of this Ordinance shall remain in full force and effect. Prosper hereby declares that it would have passed this Ordinance, and each section, Page 189 Item 10. Case No. ZONE-24-0017 Ordinance No. 2024- , Page 3 subsection, clause, or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses, and phrases be declared unconstitutional or invalid. SECTION 7 Savings/Repealing Clause. Prosper’s Zoning Ordinance, as amended, shall remain in full force and effect, save and except as amended by this or any other Ordinance. All provisions of any ordinance in conflict with this Ordinance are hereby repealed to the extent they are in conflict; but such repeal shall not abate any pending prosecution for violation of the repealed ordinance, nor shall the appeal prevent a prosecution from being commenced for any violation if occurring prior to the repealing of the ordinance. Any remaining portions of said ordinances shall remain in full force and effect. SECTION 8 Effective Date. This Ordinance shall become effective from and after its adoption and publications as required by law. DULY PASSED, APPROVED, AND ADOPTED BY THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS, ON THE 10TH DAY OF DECEMBER, 2024. David F. Bristol, Mayor ATTEST: Michelle Lewis Sirianni, Town Secretary APPROVED AS TO FORM AND LEGALITY: Terrence S. Welch, Town Attorney Page 190 Item 10. A R C H I T E C T A G M A N Ngregory 404 Provincetown Ln. Richardson, Texas 75080 214.926.7575 ggharchitect@yahoo.com REGISTE R E D A R C H I TECTST A T E O F T E xAS1 6 0 5 7GREGORY G . H AG M A NN09,09 2024 5799 OLD CUSTER RD. PROSPER, TX. 75078 Located in the Town of Prosper, Texas PLANNED DEVELOPMENT ARCHITECT gregory HAGMANN COPYRIGHT 2023 Situated in the Town of Prosper, Collin County, Tx., in the George Horn Survey of all of Tract One,Tract Two & Tract Three and part of Tract Four.CONTRACTOR:Bill Oelfke c: 214.418.0455 e: JP@RogersHealy.com w: RogersHealy.com a: 3001 Knox Street #210, Dallas, TX 75205 OWNER / CLIENT:JP Findley 5.657 Acre Tract NEW PRESCHOOL AGES 4-5 THE SCHOOL HOUSE I S S U E : P R O J E C T NO: 2406SH.01 P & Z SEP. 16, 2024 ZONE-24-0017 METES & BOUNDS SCALE: 1" = 20'-0" 01 N ACOORDING TO FEMA MAP NO. 48085C0140J, DATED 6-2-2009 THIS 5.657 ACRE TRACT OF LAND IS NOT IN THE 100 YEAR FLOOD PLAIN. PD EX A-1 WRITTEN METES & BOUNDS "EXHIBIT A-1" Page 191 Item 10. VARIOUS TREES A R C H I T E C T A G M A N Ngregory 404 Provincetown Ln. Richardson, Texas 75080 214.926.7575 ggharchitect@yahoo.com REGISTE R E D A R C H I TECTS T A T E O F T E xAS1 6 0 5 7GREGORY G . H AG M A NN07.18, 2024 5799 OLD CUSTER RD. PROSPER, TX. 75078 Located in the Town of Prosper, Texas PLANNED DEVELOPMENT ARCHITECT gregory HAGMANN COPYRIGHT 2023 Situated in the Town of Prosper, Collin County, Tx., in the George Horn Survey of all of Tract One,Tract Two & Tract Three and part of Tract Four.CONTRACTOR:Bill Oelfke c: 214.418.0455 e: JP@RogersHealy.com w: RogersHealy.com a: 3001 Knox Street #210, Dallas, TX 75205 OWNER / CLIENT:JP Findley 5.657 Acre Tract NEW PRESCHOOL AGES 4-5 THE SCHOOL HOUSE ZONE-24-0017 I S S U E : PD FOR P R O J E C T NO: 2406SH.01 P & ZP & Z SEP. 30, 2024 REV. OCT. 21, 2024 PD EX A-2 "EXHIBIT A-2" BOUNDARY I S S U E : P R O J E C T NO: 2406SH.01 EXISTING PROPERTY BOUNDARY SCALE: NTS 03 GREATER VICINITY MAP 01 SCALE: 1" = 30'-0" United States TX, Collin Co. -96.733413, 33.260031 https://www.bing.com/maps/?cp=33.259855%7E -96.733284&lvl=20.4 -96.73, 33.25 from epsg.io COORDINATES SCALE: NTS 02 COORDINATES( FM 2478 i )EXISTING PONDN 02° 14' 37" W 508.44' S 89° 32' 00" W 285.51' N 89° 36' 34" E 488.82' S 10° 24' 19" E 508.26'NOTE: REMAINING ACREAGE IN THE PD. WILL REMAIN AS IS UNTIL DEVELOPED FOR COMMERCIAL PURPOSES Page 192 Item 10. A R C H I T E C T A G M A N Ngregory 404 Provincetown Ln. Richardson, Texas 75080 214.926.7575 ggharchitect@yahoo.com REGISTE R E D A R C H I TECTS T A T E O F T E xAS1 6 0 5 7GREGORY G . H AG M A NN09,09 2024 5799 OLD CUSTER RD. PROSPER, TX. 75078 Located in the Town of Prosper, Texas PLANNED DEVELOPMENT ARCHITECT gregory HAGMANN COPYRIGHT 2023 Situated in the Town of Prosper, Collin County, Tx., in the George Horn Survey of all of Tract One,Tract Two & Tract Three and part of Tract Four.CONTRACTOR:Bill Oelfke c: 214.418.0455 e: JP@RogersHealy.com w: RogersHealy.com a: 3001 Knox Street #210, Dallas, TX 75205 OWNER / CLIENT:JP Findley 5.657 Acre Tract NEW PRESCHOOL AGES 4-5 THE SCHOOL HOUSE I S S U E : P R O J E C T NO: 2406SH.01 P & Z SEP. 30, 2024 REV. OCT. 21, 2024 ZONE-24-0017 STATEMENT OF INTENT PD EX B STATEMENT OF INTENT01 • Current acreage: 5.657 Acres • Proposed acreage: 2.2 Acres • Remainging 3.427 acreage will remain as is until developed for commercial purposes. • Location of the property: 5799 N Custer Rd, Prosper, TX 75071 • Proposed Use: Boutique Private School for Pre-K Students called “The School House”. • The private school will rest on 2 beautiful, private, gently sloping acres with towering trees. This acreage will provide the perfect setting for a small boutique Private School experience for the children. • The property will meet today’s standards for a ﬁrst-class, commercial grade construction modern Private School facility. The goal is for this to be one of the premier Private Schools for Pre-K aged children in all of North Texas • This special property rests on a beautiful lot on the outskirts of Prosper (2.0 Acres) and currently borders a church and a storage facility. We have met with the church staff and they have enthusiastically expressed their support for the project. We believe both facilities will be a tremendous blessing to one another as they share a similar passion – to bless families and their young children with the highest degree of love and care coupled with a ﬁrst-class, quality education. • New owners are asking for the Town of Prosper to allow a re-zoning that would include the use of a Private School. This lot is currently zoned AG and the Town’s plans for the future use of this site is commercial development – which ﬁts well within the scope of what we are hoping to accomplish. • The School House would infuse a signiﬁcant amount of cash / capital into the redevelopment and beautiﬁcation of the area (approx. $1,000,000). • The property would be a classic, all white, old-fashioned modern school house and would be a tremendous blessing to the community. This Private School would serve as a launching pad for Pre-K children in Prosper as they prepare for the dual language program currently being offered in Prosper ISD. • The School House would provide dual language and educational resources for the families of Prosper, TX by providing one of the most unique curricular experiences a Private School has ever offered in the Town of Prosper. • Curriculum would include Language Arts (Dual Language – Spanish and English) and Math. Other activities would include Library (Reading Corners), Bible, Farm and Gardening, Music and Fine Arts. • Grounds would include a barn for small farm animals per Town Code for the children to care for, a small greenhouse for the children to produce their own fruit and vegetables, and a high-quality playground for the children. There would also be a cozy outdoor gathering space for parents to relax complete with Adirondack chairs, overhead string lights and more. • The School House LLC name has already registered with the Secretary of State and has been approved and granted a Certiﬁcate of Formation Limited Liability Company designation. EIN# is 87-4143365. THE SCHOOL HOUSE "EXHIBIT B" Page 193 Item 10. ZONE-24-0017 Exhibit “C” Development Standards This tract shall develop under the regulation of the Retail (R) District as outlined in the Town’s Zoning Ordinance as it exists or may be amended with the following conditions: 1.0 Permitted Uses 1.1 The permitted uses within this Planned Development District are as follows: • Child Care Center, Licensed • Farm/Ranch/Stable/Garden or Orchard • Feed Store • House of Worship • Nursery, Minor • Pet Day Care C • Private or Parochial School (Tract 2 Only) • Professional Office (No Medical) 2.0 Setbacks 2.1 The setback requirements within this Planned Development District are as follows: • Tracts 1-2 (Northern & Southern Tracts): o Front Setback – 30’ o Side Setback – 15’ • Adjacent to Residential Development (One-Story) – 30’ • Adjacent to Residential Development (Two-Story) – 60’ o Rear Setback – 15’ • Adjacent to Residential Development (One-Story) – 30’ • Adjacent to Residential Development (Two-Story) – 60’ 3.0 Landscaping 3.1 The landscaping requirements within this Planned Development District are as follows: • Tract 1 (Northern Tract): Page 194 Item 10. o Northern Boundary – 5’ Landscape Buffer • One ornamental tree every 15 linear feet. • One shrub, five-gallon minimum, every 15 linear feet. o Eastern Boundary – 15’ Landscape Buffer • One large tree, three-inch caliper minimum, every 30 linear feet. • Fifteen shrubs, five-gallon minimum, every 30 linear feet. o Southern Boundary – 5’ Landscape Buffer • One ornamental tree every 15 linear feet. • One shrub, five-gallon minimum, every 15 linear feet. o Western Boundary – 20’ Landscape Buffer • One large tree, three-inch caliper minimum, every 30 linear feet. • Tract 2 (Southern Tract): o Northern Boundary – 5’ Landscape Buffer • One ornamental tree every 15 linear feet. • One shrub, five-gallon minimum, every 15 linear feet. o Eastern Boundary – 15’ Landscape Buffer • One large tree, three-inch caliper minimum, every 30 linear feet. • Fifteen shrubs, five-gallon minimum, every 30 linear feet. o Southern Boundary – 15’ Landscape Buffer • Double row of evergreen trees, 6-foot minimum, with offsetting centers. o Western Boundary – 20’ Landscape Buffer • Existing tree line may suffice for the required living screen. 4.0 Screening 4.1 The screening requirements within this Planned Development District are as follows: • Tract 1 (Northern Tract): o Northern Boundary – None o Eastern Boundary – None Page 195 Item 10. o Southern Boundary – None o Western Boundary – 6’ Masonry Wall • Tract 2 (Southern Tract): o Northern Boundary – None o Eastern Boundary – None o Southern Boundary – Living Screen o Western Boundary – Living Screen (Existing Tree Line May Suffice) 5.0 Architectural Standards 5.1 The architectural standards within this Planned Development District are as follows: • Tract 1 (Northern Tract): o Buildings shall consist of masonry materials including clay fired brick, natural, precast, and manufactured stone, granite, and marble. o Other materials to be approved by the Director of Development Services. • Tract 2 (Southern Tract): o Buildings shall consist of hardi board siding with batten and trim as shown in Exhibit F. 6.0 Drainage 6.1 The drainage standards within this Planned Development District are as follows: • If drainage and detention easements cannot be acquired from adjacent property owners of the existing pond, retention shall be located on the northern tract to serve both tracts. 7.0 Traffic Management 7.1 The traffic standards within this Planned Development District are as follows: • Traffic shall follow the Traffic Management Plan and failure to comply will result in penalties to be determined by the Director of Development Services. Page 196 Item 10. VARIOUS TREES A R C H I T E C T A G M A N Ngregory 404 Provincetown Ln. Richardson, Texas 75080 214.926.7575 ggharchitect@yahoo.com REGISTE R E D A R C H I TECTS T A T E O F T E xAS1 6 0 5 7GREGORY G . H AG M A NN07.18, 2024 5799 OLD CUSTER RD. PROSPER, TX. 75078 Located in the Town of Prosper, Texas PLANNED DEVELOPMENT ARCHITECT gregory HAGMANN COPYRIGHT 2023 Situated in the Town of Prosper, Collin County, Tx., in the George Horn Survey of all of Tract One,Tract Two & Tract Three and part of Tract Four.CONTRACTOR:Bill Oelfke c: 214.418.0455 e: JP@RogersHealy.com w: RogersHealy.com a: 3001 Knox Street #210, Dallas, TX 75205 OWNER / CLIENT:JP Findley 5.657 Acre Tract NEW PRESCHOOL AGES 4-5 THE SCHOOL HOUSE ZONE-24-0017 I S S U E : PD FOR P R O J E C T NO: 2406SH.01 P & ZP & Z SEP. 30, 2024 REV. OCT. 21, 20245'-0"5'-0"Living screen will be provided in lieu of masonry screening wall. 3 3 46'-0 1/2"20'-0" 5 7 3 20'-0"9'-0"9'-0"9,513 s.f. PARKING & LANE 9,513 s.f. PARKING & LANE 10'-0"9'-0"9'-0"9'-0"20'-0"25'-6"38'-7" 12'-6"81'-8"5'-0"QUE LANE 24'-0"FIRE LANE 24'-0"15'-0"24'-0"10'-0"24'-0"20'-0"Fire Lane 7,155 s.f. 30'-6" Fire Lane 7,155 s.f. 29'-6" DUMPSTERS 02° 37' 19" W 308.32' S 89° 32' 00" W 285.51' S 02° 37' 19" W 203.12'N 89° 36' 34" E 488.82' STORAGE BLDGS. 01 SCALE: 1" = 30'-0" Pond 15'-0" EXISTING FIRE HYDRANT (on PARKING ISLAND)S 10° 24' 19" E 200'S 10° 24' 19" E 308.28'EXISTING FIRE HYDRANT G.G.G.G.G.G. G. 4' FENCE G. 4' FENCE 4' FENCEG. G. 104' BARN 600 s.f. 100' P. 600 s.f. 100' P. 125' P G. the FARM 6,111 s.f. 372' P. G. VIEW 12"P EXISTING GROUPED SMALL TREES CHINESE TALLOW 23"P 1.5” ? 2.5” ? Beaver Felled Tree 12"Pecan 16"Cedar 10"Pecan G.4' FENCE 4' FENCE GREEN HOUSE 320 s.f. 72' P. MUSIC ROOM (NOT AN ADDITIONAL 320 s.f. CLASSROOM - 64 MAX. STUDENTS) 74' P. 15' LANDSCAPE BUFFER RE: Note No. 5, 6, 7 15' LANDSCAPE BUFFER 15' LANDSCAPE BUFFER 20' LANDSCAPE BUFFER 15"P 6" TREE 10"P9"P7"P 13"P11"P13"P12"P14" P 14" P 11” W 7" P 14"P 8"P 20' LANDSCAPE BUFFER 1.5” ? 2.5” ? 23"P 10"P 12"P 16"C 45”BP 14"P18"P the GROVE 15' SIDE YARD SETBACK SITE AREA TABULATION 96,589 s.f.EXISTING SITE AREA 27,508.29 s.f.IMPERVIOUS AREA 69,029.87 s.f.PERVIOUS AREA 6,761.23 s.f.7% OPEN SPACE REQ'D 29,501.0 s.f.OPEN SPACE 96,589 s.f.EXISTING LANDSCAPE AREA 26,976.0 s.f.PROPOSED LANDSCAPE AREA 17,997.76 s.f.PARKING AREA & CONC. LANES Existing Zoning: Agricultural Current Use: Agricultural PROPOSED USE: Private School FLU: Retail Zoning Change Needed: PD - RETAIL DISTRICT Dumpster: 12' x 11'x 8' ENCLOSURE per Republic Outdoor Play Space = 65 sf. child = 4,160 s.f.min. 65 sf x 64 = 4,160 s.f. min. 6,557s.f. Provided SITE DATA 3,655 s.f. L1 MAIN BLDG. 425 s.f. L2 LIBRARY 3,980 s.f. TOTAL BLDG. AREA 600 s.f.BARN AREA 320 s.f.GREENHOUSE AREA 334 s.f.CLASSROOM 5,234 s.f.TOTAL BUILDING AREAS 4,909 s.f. PLAYGROUND AREA Max Bldg. Ht.40' PARKING CALCULATIONS: #RATIO 1:10 Students:64 6.4 Teachers:4 4 Staff:3 3 13.4 Spaces Req'd. 21 Provided Handicap 1:25 2 Provided ALL PARKING SPACES 9' x 20' AREA & PARKING TABULATION 1. Project will utilize On-Site Sewage Facility (OSSF) 2. Existing detention pond can only be utilized after a detention and drainage easement is aquired from all abutting property owners. An analysis will need to be preformed to demonstrate that the existing pond has the required capacity. All detention requirements for the Town of Prosper will be met. 3. Project will utilize On-Site Sewage Facility (OSSF) 4. Code Modification FIRE-24-0319 applies ONLY to the southern lot. Future development shown on the northern lot shall comply fully with the Town Fire Code. Revise the notes in accordance with the conditions in FIRE-24-0319 and note applicability of the approval. NOTES: PD EX D-1 "EXHIBIT D-1" CONCEPT PLAN FULL PROPERTY BOUNDARY CONCEPTUAL PLAN Alternate DETENTION POND PER CITY/ CIVIL REQUIREMENT POND TO BE USED AS 1ST OPTION 140'-0"24'-0"23'-9 1/2"FIRE LANE FIRE LANE 30' R. 30' R. 5' LANDSCAPE BUFFER 30' BUILDING LINE24'-0"24'-0"9'-0"20'-0" 15' LANDSCAPE BUFFER RE: Note No. 5, 6, 7 Child Care Center Licensed Farm/Ranch/ Stable/Garden or Orchard Feed Store House of Worship Nursery, Minor Pet Day Care Private or Parochial School Professional Office (No Medical) FIRE LANE 108'-1 1/4"DETENTION: 1. Existing detention pond can only be utilized after a detention and drainage easement is required from all abutting property owners. An analysis will need to be performed to demonstrate that the existing pond has the required capacity. All detention requirements for the Town of Prosper will be met. 2. The outfall structure will need to be analyzed and reconstructed if required to restrict the discharge to the pre-development conditions. Since this structure is on a neighboring property, (LOT 11 & 12) the agreement with the neighboring property for maintenance of the structure will need to be submitted to the Town.ASPHALT HIGHWAY89° 32' 0" W 195.87' EXSITING CHURCH FIRE LANE 130.5'APPROX. 975' ft.NEAREST INTERSECTION FRONTIER PKWY.NEAREST INTERSECTION CHRISTIE FARMS BLVD.APPROX. 1,161' ft. 2.20 ACRES 96,589 s.f.24'PLAY GROUND6,557 s.f.PROPOSED WIDTH200'PROPOSED PROPERTY BOUNDARY 30' BUILDING LINEFaculty Cars ONLY parked Prior to Student arrival. No need for Cars to leave prior to Cars in Que. RELOCATE EXISTING FIRE HYDRANT NEAR FIRE LANE SEPTIC FIELD 5,100.00 SF EXISTING GROUPED SMALL TREES CHINESE TALLOW Beaver Felled Tree NOTES: 1. All Walk Ways & Paths To Be ADA Accessible 2.Buildng To Be Sprinklered As Required By Code 3.Verify All Tree Locations 4.Verify Existing Parking Boundary @ Church 5.5 Foot North Landscape Easement: One Small Tree and One Five-Gallon Evergreen Shrubs Shall Be Planted Every 15 Linear Feet. These Trees And Shrubs May Be Clustered In Lieu Of Placing Them Every 15 Feet. 6.Parking abutting the landscape area shall be screened from the adjacent roadway. The required screening may be accomplished with shrubs or earthen berms. 7.15 Foot South Landscape Easement: One Large Tree , Three-Inch Caliper Minimum 30 linear feet of roadway frontage shall be planted within the required landscape area. The trees may be planted in groups with appropriate space for species, i.e. Evergreen Shrubs. 8.FIRE LANE GRADES Maximum Cross Slope -4 % Maximum Longitudinal Slope -6% Maximum Angle of approach-5% Maximum Angle of departure-5% FUTURE DEVELOPMENT 3.457 Acres United StatesTXCollin Co. 33.260031, -96.733413 https://www.bing.com/maps/?cp=33.259855%7E-96.733284&lvl=20.4 COORDINATES 5' LANDSCAPE BUFFER 484'-0" N 89° 42' 57" E 484.32' 15' WASTLINE EASEMENTOLD CUSTER ROAD (FM 2478i)TRACT 1 FUTURE HOSE LAY TO BE 150' FROM FIRE LANE BLDG. SIZE TO ABIDE BY FIRE CODE TRACT 2 EXISTING FIRE HYDRANT 3' WALKWAY 30' R. 30' R. CR 3 16 Students MUTLI- PURPOSE AREA OFFICE STORAGE MOPW D 30x72 R/F CL.CL. STORAGE BELL TOWER C.R. 2 C.R. 1 LOBBY MAIN HALL MAIN HALL M/W RISER ROOM C.R. 2 C.R. 1 CR 2 16 Students CR 4 16 Students CR 1 16 Students M/W BREAK/WORK ROOM VIEW VIEW 125' Midpoint 250' P FIRE HOSE LENGTH 135' Midpoint 270' PTWO STORY 3,980 BLDG. Page 197 Item 10. RELOCATED EXISTING FIRE HYDRANT & NEW FDC 2' FROM FIRE LANE EXISTING FIRE HYDRANT A R C H I T E C T A G M A N Ngregory 404 Provincetown Ln. Richardson, Texas 75080 214.926.7575 ggharchitect@yahoo.com REGISTE R E D A R C H I TECTS T A T E O F T E xAS1 6 0 5 7GREGORY G . H AG M A NN09,09 2024 5799 OLD CUSTER RD. PROSPER, TX. 75078 Located in the Town of Prosper, Texas PLANNED DEVELOPMENT ARCHITECT gregory HAGMANN COPYRIGHT 2023 Situated in the Town of Prosper, Collin County, Tx., in the George Horn Survey of all of Tract One,Tract Two & Tract Three and part of Tract Four.CONTRACTOR:Bill Oelfke c: 214.418.0455 e: JP@RogersHealy.com w: RogersHealy.com a: 3001 Knox Street #210, Dallas, TX 75205 OWNER / CLIENT:JP Findley 5.657 Acre Tract NEW PRESCHOOL AGES 4-5 THE SCHOOL HOUSE I S S U E : P R O J E C T NO: 2406SH.01 P & Z SEP. 30, 2024 REV. OCT. 17, 2024 ZONE-24-0017 RHEA'S MILL BAPTIST CHURCH CLERK'S FILE NO. 20140522000507370 EXISTING FIRE HYDRANT (on PARKING ISLAND) G.G.G.G.G.G. G. G. 4' FENCE G. 4' FENCE 4' FENCEG. G. 104' BARN 600 s.f. 100' P. 600 s.f. 100' P. 125' P G. the FARM 6,111 s.f. 372' P. PLAY GROUND6,557 s.f.9'-0"20'-0"25'-6"38'-7" 12'-6"81'-8"5'-0"QUE LANE 24'-0"FIRE LANE 24'-0"15'-0"24'-0"10'-0"24'-0"20'-0"Fire Lane 7,155 s.f. 30'-6" Fire Lane 7,155 s.f. 29'-6" 3 3 46'-0 1/2"20'-0" 5 7 3 20'-0"9'-0"9'-0"9,513 s.f. PARKING & LANE 9,513 s.f. PARKING & LANE 10'-0"9'-0"9'-0"LOT 13 COLLIN GREEN ADDITION VOLUME G, PAGE 245 COLLIN COUNTY PLATT RECORDS LOT 12 COLLIN GREEN ADDITION VOLUME G, PAGE 245 COLLIN COUNTY PLATT RECORDS LOT 11 COLLIN GREEN ADDITION VOLUME G, PAGE 245 COLLIN COUNTY PLATT RECORDS 4' FENCE4' FENCE 4' FENCE GREEN HOUSE 320 s.f. 72' P. 1. All Walk Ways & Paths To Be ADA Accessible 2.Buildng To Be Sprinklered As Required By Code 3.Verify All Tree Locations 4.Verify Existing Parking Boundary @ Church 5.5 Foot North Landscape Easement: One Small Tree and One Five-Gallon Evergreen Shrubs Shall Be Planted Every 15 Linear Feet. These Trees And Shrubs May Be Clustered In Lieu Of Placing Them Every 15 Feet. 6.Parking abutting the landscape area shall be screened from the adjacent roadway. The required screening may be accomplished with shrubs or earthen berms. 7.15 Foot South Landscape Easement: One Large Tree , Three-Inch Caliper Minimum 30 linear feet of roadway frontage shall be planted within the required landscape area. The trees may be planted in groups with appropriate space for species, i.e. Evergreen Shrubs. 8.FIRE LANE GRADES Maximum Cross Slope -4 % Maximum Longitudinal Slope -6% Maximum Angle of approach-5% Maximum Angle of departure-5% NOTES G. 4' FENCE 4' FENCE N 89° 42' 57" W 481.31' 15' SIDE YARD SETBACK S 89° 51' 20" W 481.38'S 00° 52' 07" E 200.00' N 01° 42' 21" W 200.22' N 02° 14' 37" W 308.22' RETAIL DISTRICT: 60' REAR YARD SETBACK (TWO-STORY)15' SIDE YARD SETBACK S 00° 52' 07" E 308.26' MUSIC ROOM 320 s.f. G. TWO STORY 3,980 BLDG. ENTRY ENTRY ENTRY CR 3 16 Students MUTLI- PURPOSE AREA OFFICE STORAGE MOPW D 30x72 R/F CL.CL. STORAGE BELL TOWER C.R. 2 C.R. 1 LOBBY MAIN HALL MAIN HALL M/W RISER ROOM C.R. 2 C.R. 1 CR 2 16 Students CR 4 16 Students CR 1 16 Students M/W BREAK/WORK ROOM VIEW MUSIC ROOM 320 s.f. VIEW 45”BP18"P 15"P 24"OAK 18"P 14"P 6" TREE EXISTING GROUPED SMALL TREES CHINESE TALLOW 23"P 1.5” ? 2.5” ? Beaver Felled Tree 10"P9"P7"P 13"P11"P13"P12"P 14" Pecan 14"P 11” Walnut 7" TREE 14"P 8"P 12"Pecan 16"Cedar 10"Pecan 54' 90' P 43' TOTAL 217' P FIRE HOSE LENGTH TOTAL 144' P FIRE HOSE LENGTH TOTAL 147' P FIRE HOSE LENGTH 219' to NEW FH LOCATION66' to EXISTING FH FIRE HOSE LENGTH 125' Midpoint 250' P FIRE HOSE LENGTH 135' Midpoint 270' P NO PARKING WITHIN 10 FEET OF FIRE HYDRANT EXISTING FIRE HYDRANT On ADJACENT PROPERTY 10'-0" 56' 73' TOTAL 287' P FIRE HOSE LENGTH 10'-0" 48' 10' CLEAR SPACE FOR FIRE HOSE ACCESS TO BUILDING FIRE HOSE LENGTH NO GATES NEEDED CONCEPTUAL PLAN - ALT SCALE: 1" = 20'-0" 01 N "EXHIBIT D-2" CONCEPTUAL PLAN PD EX D-2 SITE AREA TABULATION 96,538.16 s.f.EXISTING SITE AREA 27,508.29 s.f.IMPERVIOUS AREA 69,029.87 s.f.PERVIOUS AREA 6,761.23 s.f.7% OPEN SPACE REQ'D 29,501.0 s.f.OPEN SPACE 69,031.62 s.f.EXISTING LANDSCAPE AREA 26,976.0 s.f.PROPOSED LANDSCAPE AREA 17,997.76 s.f.PARKING AREA & CONC. LANES Existing Zoning: Agricultural Current Use: Agricultural PROPOSED USE: Private School FLU: Retail Zoning Change Needed: PD - RETAIL DISTRICT Dumpster: 12' x 11'x 8' ENCLOSURE per Republic Outdoor Play Space = 65 sf. child = 4,160 s.f. min. 65 sf x 64 = 4,160 s.f. min. 6,557 s.f. Provided SITE DATA 3,655 s.f. L1 MAIN BLDG. 425 s.f. L2 LIBRARY 3,980 s.f. TOTAL BLDG. AREA 600 s.f.BARN AREA 320 s.f.GREENHOUSE AREA 334 s.f.CLASSROOM 5,234 s.f.TOTAL BUILDING AREAS 4,909 s.f. PLAYGROUND AREA Max Bldg. Ht.40' PARKING CALCULATIONS: #RATIO 1:10 Students:60 6 Teachers:4 4 Staff:3 3 13 Spaces Req'd. 21 Provided Handicap 1:25 2 Provided ALL PARKING SPACES 9' x 20' AREA & PARKING TABULATION 1. Project will utilize On-Site Sewage Facility (OSSF) 2. A Traffic Impact Analysis (TIA) will have to be performed prior to P&Z for this project. The analysis will demonstrate but is not limited to pickup and drop-off and that this project will not cause any stacking or queuing in the ROW or fire lane. 3. Existing detention pond can only be utilized after a detention and drainage easement is aquired from all abutting property owners. An analysis will need to be preformed to demonstrate that the existing pond has the required capacity. All detention requirements for the Town of Prosper will be met. 4. Project will utilize On-Site Sewage Facility (OSSF) NOTES: EXSITING TREES EXSITING TREE - GROVE NEW TREE P PECAN TREE BP BRADFORD PEAR TREE W WILLOW TREE HB HACKBERRY TREE CE CEDAR ELM TREE C CEDAR TREE CM CRAPE MYRTLE 23"P 147' P.OLD CUSTER ROAD (FM 2478i)NO PARKING WITHIN 10 FEET OF FIRE HYDRANT (STRIPE) Page 198 Item 10. A R C H I T E C T A G M A N Ngregory 404 Provincetown Ln. Richardson, Texas 75080 214.926.7575 ggharchitect@yahoo.com REGISTE R E D A R C H I TECTST A T E O F T E xAS1 6 0 5 7GREGORY G . H AG M A NN09,09 2024 5799 OLD CUSTER RD. PROSPER, TX. 75078 Located in the Town of Prosper, Texas PLANNED DEVELOPMENT ARCHITECT gregory HAGMANN COPYRIGHT 2023 Situated in the Town of Prosper, Collin County, Tx., in the George Horn Survey of all of Tract One,Tract Two & Tract Three and part of Tract Four.CONTRACTOR:Bill Oelfke c: 214.418.0455 e: JP@RogersHealy.com w: RogersHealy.com a: 3001 Knox Street #210, Dallas, TX 75205 OWNER / CLIENT:JP Findley 5.657 Acre Tract NEW PRESCHOOL AGES 4-5 THE SCHOOL HOUSE I S S U E : P R O J E C T NO: 2406SH.01 P & Z SEP. 16, 2024 ZONE-24-0017 "EXHIBIT E" 1 MONTH Preliminary Site Plan & Conveyance Plat Site Plan, Final Plat, Facade Plan, and Civil Engineering 1 MONTH PERMIT REVIEW 6 MONTHS CONSTRUCTION PD EX E DEVELOPMENT SCHEDULE CERTIFICATE OF OCCUPANCY Following approval for Town Council: 1 MONTH 1-2 WEEKS Page 199 Item 10. A R C H I T E C T A G M A N Ngregory 404 Provincetown Ln. Richardson, Texas 75080 214.926.7575 ggharchitect@yahoo.com REGISTE R E D A R C H I TECTST A T E O F T E xAS1 6 0 5 7GREGORY G . H AG M A NN09,09 2024 5799 OLD CUSTER RD. PROSPER, TX. 75078 Located in the Town of Prosper, Texas PLANNED DEVELOPMENT ARCHITECT gregory HAGMANN COPYRIGHT 2023 Situated in the Town of Prosper, Collin County, Tx., in the George Horn Survey of all of Tract One,Tract Two & Tract Three and part of Tract Four.CONTRACTOR:Bill Oelfke c: 214.418.0455 e: JP@RogersHealy.com w: RogersHealy.com a: 3001 Knox Street #210, Dallas, TX 75205 OWNER / CLIENT:JP Findley 5.657 Acre Tract NEW PRESCHOOL AGES 4-5 THE SCHOOL HOUSE I S S U E : P R O J E C T NO: 2406SH.01 P & Z SEP. 16, 2024 ZONE-24-0017 MATERIALS • All Elevations - 100% Hardi Board w/ Battens & Trim all painted white, over Existing Stucco, Except for Windows. With addition Metal Shutters and • Composition Roof • Low E Windows w/ Attached Divided Lites - Painted White • Trex Decking Grey • Steel Shutters - Painted • Concrete Road & Parking PERSPECTIVE ENTRY WEST VIEW - FROM PARKING • Height from entry grade to upper roof ridge 26'-9" • 2 Stories w/ Mezzanine PERSPECTIVE SOUTH WEST VIEW - FROM STREET APPROACH "EXHIBIT F" ELEVATIONS PERSPECTIVE EAST VIEW - FROM BARNPERSPECTIVE NORTH VIEW - FROM SCHOOL PERSPECTIVE DUMPSTER ENCLOSURE PD EX FPage 200 Item 10. RELOCATED EXISTING FIRE HYDRANT & NEW FDC 2' FROM FIRE LANE EXISTING FIRE HYDRANT A R C H I T E C T A G M A N Ngregory 404 Provincetown Ln. Richardson, Texas 75080 214.926.7575 ggharchitect@yahoo.com REGISTE R E D A R C H I TECTS T A T E O F T E xAS1 6 0 5 7GREGORY G . H AG M A NN09,09 2024 5799 OLD CUSTER RD. PROSPER, TX. 75078 Located in the Town of Prosper, Texas PLANNED DEVELOPMENT ARCHITECT gregory HAGMANN COPYRIGHT 2023 Situated in the Town of Prosper, Collin County, Tx., in the George Horn Survey of all of Tract One,Tract Two & Tract Three and part of Tract Four.CONTRACTOR:Bill Oelfke c: 214.418.0455 e: JP@RogersHealy.com w: RogersHealy.com a: 3001 Knox Street #210, Dallas, TX 75205 OWNER / CLIENT:JP Findley 5.657 Acre Tract NEW PRESCHOOL AGES 4-5 THE SCHOOL HOUSE I S S U E : P R O J E C T NO: 2406SH.01 P & Z SEP. 30, 2024 REV. OCT. 21, 2024 ZONE-24-00177347337327317307347317337327307347347317327327317337327317307 2 9 7297297397387377367357287267257247237227217207197187177367357257267277287237247247237217217197197177177207207187187227227237237237287297297287287257267277277267257277267257247247247237237237227227187187207207177177197197217217217207197187177207207207207207207207197207197187177167407397397387387367367 3 5 7 3 5 7 3 5 727RHEA'S MILL BAPTIST CHURCH CLERK'S FILE NO. 20140522000507370 EXISTING FIRE HYDRANT (on PARKING ISLAND) G.G.G.G.G.G. G. G. 4' FENCE G. 4' FENCE 4' FENCEG. G. 104' BARN 600 s.f. 100' P. 600 s.f. 100' P. 125' P G. the FARM 6,111 s.f. 372' P. PLAY GROUND6,557 s.f.9'-0"20'-0"25'-6"38'-7" 12'-6"81'-8"5'-0"QUE LANE 24'-0"FIRE LANE 24'-0"15'-0"24'-0"10'-0"24'-0"20'-0"Fire Lane 7,155 s.f. 30'-6" Fire Lane 7,155 s.f. 29'-6" 3 3 46'-0 1/2"20'-0" 5 7 3 20'-0"9'-0"9'-0"9,513 s.f. PARKING & LANE 9,513 s.f. PARKING & LANE 10'-0"9'-0"9'-0"10'-0"LOT 13 COLLIN GREEN ADDITION VOLUME G, PAGE 245 COLLIN COUNTY PLATT RECORDS LOT 12 COLLIN GREEN ADDITION VOLUME G, PAGE 245 COLLIN COUNTY PLATT RECORDS LOT 11 COLLIN GREEN ADDITION VOLUME G, PAGE 245 COLLIN COUNTY PLATT RECORDS 4' FENCE4' FENCE 4' FENCE GREEN HOUSE 320 s.f. 72' P. 1. All Walk Ways & Paths To Be ADA Accessible 2.Buildng To Be Sprinklered As Required By Code 3.Verify All Tree Locations 4.Verify Existing Parking Boundary @ Church 5.5 Foot North Landscape Easement: One Small Tree and One Five-Gallon Evergreen Shrubs Shall Be Planted Every 15 Linear Feet. These Trees And Shrubs May Be Clustered In Lieu Of Placing Them Every 15 Feet. 6.Parking abutting the landscape area shall be screened from the adjacent roadway. The required screening may be accomplished with shrubs or earthen berms. 7.15 Foot South Landscape Easement: One Large Tree , Three-Inch Caliper Minimum 30 linear feet of roadway frontage shall be planted within the required landscape area. The trees may be planted in groups with appropriate space for species, i.e. Evergreen Shrubs. 8.FIRE LANE GRADES Maximum Cross Slope -4 % Maximum Longitudinal Slope -6% Maximum Angle of approach-5% Maximum Angle of departure-5% NOTES G. 4' FENCE 4' FENCEG.G.G.G.G.G.G. G. OUTDOOR DECK CR 3 16 Students MUTLI- PURPOSE AREA OFFICE STORAGE MOPW D 30x72 R/F CL.CL. STORAGE BELL TOWER C.R. 2 C.R. 1 LOBBY MAIN HALL MAIN HALL ENTRY M/W RISER ROOM C.R. 2 C.R. 1 CR 2 16 Students CR 4 16 Students CR 1 16 Students M/W BREAK/WORK ROOM 12"P MUSIC ROOM 334 s.f. 74' P. G.45”BP18"P 15"P 24"OAK 18"P 14"P 6" TREE EXISTING GROUPED SMALL TREES CHINESE TALLOW 23"P 1.5” ? 2.5” ? Beaver Felled Tree 10"P9"P7"P 13"P11"P13"P12"P 14" Pecan 14"P 11” Walnut 7" TREE 14"P 8"P 12"Pecan 16"Cedar 10"Pecan N 89° 42' 57" W 481.31' 15' SIDE YARD SETBACK S 89° 51' 20" W 481.38'S 00° 52' 07" E 200.00' N 01° 42' 21" W 200.22' N 02° 14' 37" W 308.22' RETAIL DISTRICT: 60' REAR YARD SETBACK (TWO-STORY)15' SIDE YARD SETBACK S 00° 52' 07" E 308.26' 15' LANDSCAPE BUFFER w/ LIVING SCREEN NOTE 7. 5' LANDSCAPE BUFFER w/ LIVING SCREEN NOTE 5. NEW TREES TO BE LARGE/SHADE VARIETY (TYP.) 15' LANDSCAPE BUFFER w/ LIVING SCREEN NOTE 7. 24"OAK 18"P 14"P "EXHIBIT G-1" LANDSCAPE PLAN PD EX G-1 SITE AREA TABULATION 96,538.16 s.f.EXISTING SITE AREA 27,508.29 s.f.IMPERVIOUS AREA 69,029.87 s.f.PERVIOUS AREA 10,880 s.f.POND AREA 6,757.67 s.f.7% OPEN SPACE REQ'D 29,501.0 s.f.OPEN SPACE 96,538.16 s.f.EXISTING LANDSCAPE AREA 26,976.0 s.f.PROPOSED LANDSCAPE AREA 17,997.76 s.f.PARKING AREA & CONC. ROADS 20' LANDSCAPE BUFFER 5' LANDSCAPE BUFFER RE: Note No. 5 N. CUSTER ROADEXISTING TREE NEW LANDSCAPE AREA St. Augustine Grass EXISTING LANDSCAPE - Existing Ground Cover 1. GROUND COVER - Asian Jasmine 2. BUSHES - Wintergreen Boxwood Shrubs 3. LANDSCAPE BUFFER EASEMENT - See NOTES 4. EXISTING TREES To Remain ( None To Be Removed, Except Those That May Impede The Road Way. Any Removed Tree Shall Be Replaced Per Code) 5. NEW TREE - Three-Inch Caliper Min. 6. Small ornamental Trees/Shrubs LANDSCAPE LEGEND 20' LANDSCAPE BUFFER 20' - 0 " 20'-0"15' WASTLINE EASEMENT30'-0"15' LANDSCAPE BUFFER, EASEMENT EXCLUSIVE OF ALL OTHER EASEMENTS RE: Note No. 5, 6, 7 5' LANDSCAPE BUFFER @ Dumpster Both Sides w/ Evergreen Shrubs EXISTING GROUPED SMALL TREES DUMPSTER 1. ALL EXISTING TREES PER SURVEY 2. BLDG. SHALL BE OUTSIDE THE CANOPY OF EXISTING TREES 20'-0" VARIOUS TREES LANDSCAPE PLAN SCALE: 1" = 20'-0" 01 N 120 s.f. 330 s.f. 120 s.f. 23"P 2.22 ACRES 96,589 s.f. VARIOUS TREES (FM 2478i)SEPTIC FIELD 5,058 SF HC HC Page 201 Item 10. 727722721725720719718717723723721721719719717717722720718732 733731730729728725726727727726725727726725724 7347337327317307287267237237237227197187177207217347 3 5 740739739738738736736737722723733 739738737736735729724723734736735725726727728729724724730 VARIOUS TREES A R C H I T E C T A G M A N Ngregory 404 Provincetown Ln. Richardson, Texas 75080 214.926.7575 ggharchitect@yahoo.com REGISTE R E D A R C H I TECTS T A T E O F T E xAS1 6 0 5 7GREGORY G . H AG M A NN07.18, 2024 5799 OLD CUSTER RD. PROSPER, TX. 75078 Located in the Town of Prosper, Texas PLANNED DEVELOPMENT ARCHITECT gregory HAGMANN COPYRIGHT 2023 Situated in the Town of Prosper, Collin County, Tx., in the George Horn Survey of all of Tract One,Tract Two & Tract Three and part of Tract Four.CONTRACTOR:Bill Oelfke c: 214.418.0455 e: JP@RogersHealy.com w: RogersHealy.com a: 3001 Knox Street #210, Dallas, TX 75205 OWNER / CLIENT:JP Findley 5.657 Acre Tract NEW PRESCHOOL AGES 4-5 THE SCHOOL HOUSE ZONE-24-0017 I S S U E : PD FOR P R O J E C T NO: 2406SH.01 P & ZP & Z SEP. 30, 2024 REV. OCT. 21, 2024 EXISTING GROUPED SMALL TREES CHINESE TALLOW 23"P 1.5” ? 2.5” ? Beaver Felled Tree 12"Pecan 16"Cedar 10"Pecan 23"P EXSITING TREES TO REMAIN EXSITING TREE - GROVE TO REMAIN P PECAN TREE BP BRADFORD PEAR TREE W WILLOW TREE HB HACKBERRY TREE CE CEDAR ELM TREE C CEDAR TREE CM CRAPE MYRTLE EXISTING 5.657 Acres PD EX G-2 "EXHIBIT G-2" EXISTING PROPERTY United StatesTXCollin Co. 33.260031, -96.733413 https://www.bing.com/maps/?cp=33.259855%7E-96.733284&lvl=20.4 COORDINATES EXISTING PROPERTY01 SCALE: 1" = 30'-0"(FM 2478i)N 02° 14' 37" W 508.44' S 89° 32' 00" W 285.51' N 89° 36' 34" E 488.82' S 10° 24' 19" E 508.26'EXSITING TREES EXSITING TREES Page 202 Item 10. A R C H I T E C T A G M A N Ngregory 404 Provincetown Ln. Richardson, Texas 75080 214.926.7575 ggharchitect@yahoo.com REGISTE R E D A R C H I TECTS T A T E O F T E xAS1 6 0 5 7GREGORY G . H AG M A NN09,09 2024 5799 OLD CUSTER RD. PROSPER, TX. 75078 Located in the Town of Prosper, Texas PLANNED DEVELOPMENT ARCHITECT gregory HAGMANN COPYRIGHT 2023 Situated in the Town of Prosper, Collin County, Tx., in the George Horn Survey of all of Tract One,Tract Two & Tract Three and part of Tract Four.CONTRACTOR:Bill Oelfke c: 214.418.0455 e: JP@RogersHealy.com w: RogersHealy.com a: 3001 Knox Street #210, Dallas, TX 75205 OWNER / CLIENT:JP Findley 5.657 Acre Tract NEW PRESCHOOL AGES 4-5 THE SCHOOL HOUSE I S S U E : P R O J E C T NO: 2406SH.01 P & Z SEP. 30, 2024 REV. OCT. 21, 2024 ZONE-24-0017 CR 3 16 Students MUTLI- PURPOSE AREA OFFICE STORAGE MOPW D 30x72 R/F CL.CL. STORAGE PANTRY C.R. 2 C.R. 1 LOBBY MAIN HALL MAIN HALL RISER ROOMWM C.R. 2 C.R. 1 CR 2 16 Students CR 4 16 Students CR 1 16 Students BREAK/WORK ROOM BELL TOWER WM VIEW VIEW PARKING 4' FENCE VIEW TO POND PLAYGROUND TWO STORY 3,980 BLDG. VIEW TO BARN 24"OAK 18"P 22"OAK 6" TREE MUSIC ROOM 16 Students (From the Total of 64 students, not additional) "EXHIBIT H" FLOOR PLAN PD EX H FLOOR PLAN SCALE: 1/8" = 1'-0" 01 N10'-0"5'-0"18"P 15"P HC HC G. Page 203 Item 10. Traffic Management Plan The School House Traffic Management Plan for The School House in Prosper, Texas THURSDAY, O CTOBER 17, 2024 REVISED 10/17/2024 PROMET ENGINEERS 214 205 8683 9550 Forest Lane, Suite 342, Dallas, TX 75243 somesh@prometengineers.com www.prometengineers.com Prepared By Page 204 Item 10. Traffic Management Plan The School House 2 | P a g e I. INTRODUCTION The services of Promet Engineers, LLC (Promet) were retained by CDC Group to prepare a School Traffic Management Plan (TMP) for The School House (the “School”) as required by the Town of Prosper. The School House is a proposed campus located at 5799 Old Custer Road in Prosper, Texas. The proposed enrollment is summarized in the following table: Table 1. Enrollment Summary CLASSROOM AGE (YEARS) ENROLLMENT START/END TIMES Proposed CR 1 4 16 8:30 AM/2:30 PM CR 2 4 16 8:30 AM/2:30 PM CR 3 5 16 8:30 AM/2:30 PM CR 4 5 16 8:30 AM/2:30 PM TOTAL 64 Data provided by the school. The official school timings are as follows: Table 2. Official School Timings TIME ACTIVITY 7:30 AM – 7:45 AM Staff Arrival 8:10 AM – 8:15 AM CR 1 Kids Drop-Off 8:15 AM – 8:20 AM CR 2 Kids Drop-Off 8:20 AM – 8:25 AM CR 3 Kids Drop-Off 8:25 AM – 8:30 AM CR 4 Kids Drop-Off 8:30 AM School Begins 2:30 PM School Ends 2:30 PM – 2:35 PM CR 1 Kids Pick-Up (Some kids may be staying for the after- school care program) 2:35 PM – 2:40 PM CR 2 Kids Pick-Up (Some kids may be staying for the after- school care program) 2:40 PM – 2:45 PM CR 3 Kids Pick-Up (Some kids may be staying for the after- school care program) Page 205 Item 10. Traffic Management Plan The School House 3 | P a g e 2:45 PM – 2:50 PM CR 4 Kids Pick-Up (Some kids may be staying for the after- school care program) 5:30 PM After-School Care Kids Pick-Up For a conservative approach, the study assumed that all the students would leave the school by 2:50 PM. This may not occur on a usual basis, but there could be a situation where the after-school program is unavailable on certain days, like during the holiday season. The traffic management plan proposes that drop-off and pick-up activities occur staggered, with each classroom having a separate drop-off and pick- up period, as shown in Table 2. The school will have 10 staff members, including four teachers, one teacher for each classroom, four assistant teacher staff, and two directors. This TMP was prepared by a registered engineer at Promet Engineers who is experienced in traffic engineering. Promet is a licensed engineering firm in Dallas, Texas, providing professional engineering services. Field observations were performed at two private schools. The following are the names of the schools and the times at which traffic observations were made: Table 3. School Observations SCHOOL NAME AGE GROUPS ADDRESS DATE HOURS OBSERVED Spanish Schoolhouse 6 weeks-6 years 1239 Alma Drive, Allen, TX 75013 Tuesday, September 17, 2024 1:30 PM – 3:30 PM Wednesday, September 18, 2024 7:30 AM – 9:15 AM Thursday, September 19, 2024 6:45 AM – 9:00 AM As the project is a proposed construction project built by 2025, no on-site observations are applicable for the site. Therefore, the observations performed at the abovementioned schools and two other private schools in Dallas – Compass School of Texas – Northwest Highway & Spanish World School – Grand Avenue by Lambeth Engineering & Associates, PLLC provide a general idea of the queue length per student. The following are the dates and times at which observations were made: Table 4. School Observations From 2021 and 2023 SCHOOL NAME GRADES ADDRESS DATE TIME AT WHICH THE LONGEST QUEUE WAS OBSERVED The Compass School of Texas Pre-K 5414 W Northwest Highway, Dallas, TX 75220 Tuesday, May 09, 2023 11.47 AM K Tuesday, May 09, 2023 3.01 PM Page 206 Item 10. Traffic Management Plan The School House 4 | P a g e Spanish World School 1st – 2nd 7159 E Grand Avenue, Dallas, TX 75223 Monday, February 08, 2021 3:00 PM 3rd – 5th Monday, February 08, 2021 3:23 PM II. TMP EXHIBIT Next page Note: Architect Gregory Hagmann prepared the base site plan. Page 207 Item 10. The purpose of this Traffic Management Plan (TMP) is to present trafficoperations that promote safety and efficient vehicle circulation. This TMPwas developed to prevent queuing of drop-off/pick-up related vehicleswithin the city rights-of-way. Any deficiency due to spillover of queuinginto undesignated areas of the city rights-of-way, including roadwaytravel lanes, should be corrected by the school immediately.I, Somesh R. Katukuri, P.E. #141380, certify that the results of queuinganalysis by implementing this Traffic Management Plan-show no queuingof vehicles to occur on Old Custer Road during the drop-off and pick-upschool operation.Traffic Management PlanEXHIBIT1The School House5799 Old Custer Road, Prosper, Texas - 75078Project No. 240045*Legend- School Staff- Staff Parking- Parent Parking- Provided QueueTBPE Firm Registration No.: F-25044Phone 469-640-7708 Web www.prometengineers.com9550 Forest Lane, Suite 342, Dallas, Texas 75243NNOT TO SCALEQueuing Summary*Vehicular queue calculated at 22.0 feet/veh.GENERAL NOTES:1.Parent drop-off activity in the morning has a similar protocol asthe parent pick-up in the afternoon.2.It is recommended that this Traffic Management Plan becirculated to parents to understand the queuing strategyproposed on site.3.The approved Traffic Management Plan must be incorporated intoPD in the form of an agreement with the Town of Prosper.ADJACENT ROADWAYSOld Custer Road: 2-lane, undividedTRAFFIC MANAGEMENT STRATEGIESNumber of Staff Assistance: 6 outside, 4 inside during drop-off and pick-up operationsNo crossing guards required- Outbound RouteDate: 10-17-2024OLD CUSTER ROAD ACCESS DRIVEWAY 1ACCESS DRIVEWAY 23****TOTAL QUEUE CAPACITY(330 LF)*STAFF/TEACHER PARKINGSTAFF/TEACHER PARKING 3132 ASSIGNED PARENT PARKING *Page 208Item 10. Traffic Management Plan The School House 6 | P a g e III. SCHOOL DESCRIPTION Location: 5799 Old Custer Road, Prosper, Texas – 75078 Adjacent Roadways: • Old Custer Road ➢ Approximately 22 feet in width, two lanes, two-way operation, undivided. ➢ There are no sidewalks in either direction. ➢ Posted Speed Limit: 55 mph. No school zone speed limit. Adjacent Intersections: • Frontier Parkway at Old Custer Road ➢ Stop-Controlled on Old Custer Road ➢ No Marked Crosswalks or Barrier-Free Ramps • N Custer Road at Old Custer Road ➢ Stop-controlled on Old Custer Road ➢ No Marked Crosswalks ➢ Barrier-Free Ramps on Custer Road in the northwest and southwest corners. Access Points: • It is proposed that the school have two access points on Old Custer Road. Access Driveway 1 will operate as an inbound driveway only. Inbound at this driveway will be allowed from northbound and southbound directions on Old Custer Road. Access Driveway 2 will operate as an outbound driveway only. Outbound at this driveway will be allowed to northbound and southbound directions on Old Custer Road. The two access driveways are connected internally in a C-shape driveway with four lanes – two designated for parent queuing and the other two designated fire lanes. The queue lane is 10 feet wide, and the fire lanes are 24 feet wide (12 feet each lane). IV. QUEUING SUMMARY TABLE FOR SIMILAR SCHOOLS The following is the description of the pick-up and drop-off operations observed during the visits at the similar schools mentioned above: 1.) Spanish Schoolhouse: Pick-up and drop-off at this school occur in queue, as shown in Figure 1 below. The staff assists with loading/unloading the kids. It was also observed that some parents park their cars, walk their kids to school during drop-off, and bring their kids to their vehicles during pick-up. These operations are like those of the proposed school. However, this school's age Page 209 Item 10. Traffic Management Plan The School House 7 | P a g e group is between 6 weeks and 6 years, unlike the proposed school, which serves 4 and 5 -year- olds. As mentioned in the National Center for Education Statistics, the school has 135 students (120 students in Pre-Kindergarten and 15 in kindergarten). Appendix A provides the enrollment information from the National Center for Education Statistics website. The student enrollment is higher than that of students at the proposed school. Figure 1. Spanish Schoolhouse The following table provides the observed longest queues at similar schools mentioned above: Table 5. Queuing Summary for Similar Schools SCHOOL OBSERVED TIME PERIOD GRADES /AGES START/ END TIMES* STUDENTS PICKED- UP/DISMISSED MAXIMUM VEHICLE ACCUMULATION Spanish Schoolhouse 7:00 AM Pre-K, K (6 weeks-6 years) 7:00 AM – 6:00 PM NA (observed>50) 5 2:00 PM 18 The Compass School of Texas 11:47 AM Pre-K 7:50 AM – 4:30 PM 45 12 3.01 PM K 13 6 Spanish World School 3:00 PM 1st – 2nd 8:00 AM – 5:00 PM 33 5 3.23 PM 3rd – 5th 29 6 Page 210 Item 10. Traffic Management Plan The School House 8 | P a g e V. QUEUING PROJECTIONS FOR THE SCHOOL HOUSE Based on the observations and queuing data for similar schools, as shown in Table 5, the highest queuing occurred at The Compass School of Texas, with six vehicles in the queue when 13 students were dismissed. Therefore, the number of vehicles in the queue per student is 0.46 (13 students for six vehicles). However, based on the Town’s review of the observations, a conservative estimate of 85% (0.85) has been used in the study. As each classroom will have its drop-off and pick-up period, each drop- off and pick-up period will have 16 students (considering no students in the after-school program). Out of the 16 students in each group, 7 students will be assigned to walk in/walk out to the school's front door. These 7 parents will park in the 7 available parking spaces in front of the door as shown in Exhibit 1. Therefore, with the recommended factor, the estimated longest queue will be 8.1 vehicles, 9 when rounded off. The following table provides the queue projections for the proposed school: Table 6. Queue Projections for The School House SCHOOL TIME PERIOD CLASSROOMS STUDENTS PICKED- UP/DISMISSED ASSIGNED STUDENTS FOR WALK- IN/WALK-OUT WITH PARENT MAXIMUM VEHICLE ACCUMULATI ON The School House 8:10 AM – 8:15 AM CR 1 16 7 9 8:15 AM – 8:20 AM CR 2 16 7 9 8:20 AM – 8:25 AM CR 3 16 7 9 8:25 AM – 8:30 AM CR 4 16 7 9 2:30 PM – 2:35 PM CR 1 16 7 9 2:35 PM – 2:40 PM CR 2 16 7 9 2:40 PM – 2:45 PM CR 3 16 7 9 2:45 PM – 2:50 PM CR 4 16 7 9 5:30 PM After-School Care Kids None (Assumed) None (Assumed) 0 The projected longest queue for the proposed school is 9 vehicles. The estimation is based on a conservative ratio provided by the Town of Prosper. The school offers two queue lanes for parents to drop off and pick up their kids with staff and teacher assistance. The site plan shows 21 parking spaces with two accessible spaces. Teachers and staff will occupy at least ten parking spaces. Assuming 10 parking spaces are designated for school staff (four teachers, four assistant teachers, and two directors), as shown in the TMP Exhibit 1, the parents will have nine parking spaces available, not including two accessible parking spaces. The 7 assigned parents who walk in/walk out their children during the drop- off/pick-up periods to and from the school front door will utilize these parking spaces. Page 211 Item 10. Traffic Management Plan The School House 9 | P a g e VI. CIRCULATION 1. Parent northbound and southbound traffic on Old Custer Road enters the inner queue lane through Access Driveway 1. Approximately seven vehicles can queue in the available queuing space. The parent traffic will enter the outer queue lane when the inner queue lane is wholly occupied. Approximately seven vehicles can queue in the outer queue lane. 2. Traffic exits the queueing area and continues in the internal travel lane to exit the site through Access Driveway 2 after the vehicle has loaded/unloaded the students entering/exiting the car. 3. Staff parking is provided on-site, as shown in Exhibit 1. 4. Staff and teachers assist with the drop-off and pick-up operations. On a typical day, four teachers, four assistant teachers, and two directors are available. During drop-off, the 6 staff members assist in picking up the students and guide them to a multi-purpose room managed by four staff members. The 6 staff members outside guide traffic, open car doors, take kids by hand, and safely walk the children to the multi-purpose room inside the school. Once all the students are gathered in the multi-purpose room, each teacher will take the 16 students assigned per classroom to their respective classrooms. During pick-up, the teachers/staff gather the students in the multi-purpose room after school ends. Four staff members manage the multi-purpose room with students. The remaining 6 staff members assist with the afternoon parent pick-up operations outside. The parents start queueing in the queue lanes. They carry some form of identification or a school pass visible to the staff/teachers so that the kids are brought from the multi-purpose room efficiently based on the identification. This method ensures that each student is released to the correct person, making the process safe and efficient. Once a student is unloaded/loaded, the parent vehicle moves out of the queue lane to enter the fire lane and exit the site through Access Driveway 2. Additionally, during each drop-off/pick-up period for each classroom, 7 assigned parents walk in/walk out their children to and from the front door by parking in the seven available parking spaces in front of the school, as shown in Exhibit 1. VII. CONCLUSION The proposed school will be located at 5799 Old Custer Road, Prosper, Texas. It will serve children between the ages of 4 and 5. The total student enrollment will be 64, with 16 students in each classroom. The school will have 10 staff members, including four teachers, one teacher for each classroom, four assistant teacher staff, and two directors. Based on queue calculations, it was determined that the longest queue for the proposed school is 9 vehicles. The site can accommodate at least 14 vehicles as a double queue, as shown in Exhibit 1. Additionally, each drop-off/pick-up period will have 7 assigned parents who walk-in/walk-out their children to the front door by parking in the seven available parking spaces in front of the school. The queue will be contained in the site without spillback to the public street – Old Custer Road. Therefore, no mitigation plan is necessary. END OF MEMO Page 212 Item 10. Traffic Management Plan The School House 10 | P a g e APPENDIX A Page 213 Item 10. Traffic Management Plan The School House 11 | P a g e NCES Enrollment Data Page 214 Item 10. RELOCATED EXISTING FIRE HYDRANT & NEW FDC 2' FROM FIRE LANE EXISTING FIRE HYDRANT A R C H I T E C T A G M A N Ngregory 404 Provincetown Ln. Richardson, Texas 75080 214.926.7575 ggharchitect@yahoo.com REGISTE R E D A R C H I TECTS T A T E O F T E xAS1 6 0 5 7GREGORY G . H AG M A NN09,09 2024 5799 OLD CUSTER RD. PROSPER, TX. 75078 Located in the Town of Prosper, Texas PLANNED DEVELOPMENT ARCHITECT gregory HAGMANN COPYRIGHT 2023 Situated in the Town of Prosper, Collin County, Tx., in the George Horn Survey of all of Tract One,Tract Two & Tract Three and part of Tract Four.CONTRACTOR:Bill Oelfke c: 214.418.0455 e: JP@RogersHealy.com w: RogersHealy.com a: 3001 Knox Street #210, Dallas, TX 75205 OWNER / CLIENT:JP Findley 5.657 Acre Tract NEW PRESCHOOL AGES 4-5 THE SCHOOL HOUSE I S S U E : P R O J E C T NO: 2406SH.01 P & Z SEP. 30, 2024 REV. OCT. 12, 2024 ZONE-24-0017 RHEA'S MILL BAPTIST CHURCH CLERK'S FILE NO. 20140522000507370 EXISTING FIRE HYDRANT (on PARKING ISLAND) 4' FENCE G. LOT 13 COLLIN GREEN ADDITION VOLUME G, PAGE 245 COLLIN COUNTY PLATT RECORDS LOT 12 COLLIN GREEN ADDITION VOLUME G, PAGE 245 COLLIN COUNTY PLATT RECORDS LOT 11 COLLIN GREEN ADDITION VOLUME G, PAGE 245 COLLIN COUNTY PLATT RECORDS 4' FENCE4' FENCE 4' FENCE GREEN HOUSE 320 s.f. 72' P. 1. All Walk Ways & Paths To Be ADA Accessible 2.Buildng To Be Sprinklered As Required By Code 3.Verify All Tree Locations 4.Verify Existing Parking Boundary @ Church 5.5 Foot North Landscape Easement: One Small Tree and One Five-Gallon Evergreen Shrubs Shall Be Planted Every 15 Linear Feet. These Trees And Shrubs May Be Clustered In Lieu Of Placing Them Every 15 Feet. 6.Parking abutting the landscape area shall be screened from the adjacent roadway. The required screening may be accomplished with shrubs or earthen berms. 7.15 Foot South Landscape Easement: One Large Tree , Three-Inch Caliper Minimum 30 linear feet of roadway frontage shall be planted within the required landscape area. The trees may be planted in groups with appropriate space for species, i.e. Evergreen Shrubs. 8.FIRE LANE GRADES Maximum Cross Slope -4 % Maximum Longitudinal Slope -6% Maximum Angle of approach-5% Maximum Angle of departure-5% NOTES the FARM 6,111 s.f. 372' P. G.4' FENCE4' FENCE 4' FENCEG. G. BARN 600 s.f. 100' P. 600 s.f. 100' P. N 89° 42' 57" W 481.31' 15' SIDE YARD SETBACK S 89° 51' 20" W 481.38'S 00° 52' 07" E 200.00' N 01° 42' 21" W 200.22' N 02° 14' 37" W 308.22' RETAIL DISTRICT: 60' REAR YARD SETBACK (TWO-STORY)15' SIDE YARD SETBACK S 00° 52' 07" E 308.26' 15' LANDSCAPE BUFFER w/ LIVING SCREEN NOTE 7. 5' LANDSCAPE BUFFER w/ LIVING SCREEN NOTE 5. NEW TREES TO BE LARGE/SHADE VARIETY (TYP.) 15' LANDSCAPE BUFFER w/ LIVING SCREEN NOTE 7. 24"OAK 18"P 14"P9'-0"20'-0"25'-6"38'-7" 12'-6"81'-8"5'-0"QUE LANE 24'-0"FIRE LANE 24'-0"15'-0"24'-0"10'-0"24'-0"20'-0"Fire Lane 7,155 s.f. 30'-6" Fire Lane 7,155 s.f. 29'-6" 3 5 7 3 3 20'-0"9'-0"9'-0"9,513 s.f. PARKING & LANE 9,513 s.f. PARKING & LANE 46'-0 1/2"10'-0"20'-0" 9'-0"9'-0"MUSIC ROOM 320 s.f. G.G.G.G.G.G.G. G. G. CR 3 16 Students MUTLI- PURPOSE AREA OFFICE STORAGE MOPW D 30x72 R/F CL.CL. STORAGE BELL TOWER C.R. 2 C.R. 1 LOBBY MAIN HALL MAIN HALL M/W RISER ROOM C.R. 2 C.R. 1 CR 2 16 Students CR 4 16 Students CR 1 16 Students M/W BREAK/WORK ROOM 4' FENCE VIEW PLAYGROUND MUSIC ROOM 320 s.f. VIEW TWO STORY 3,980 BLDG. ENTRY ENTRY ENTRY 54' 90' P 43' 72' BLDG.TOTAL 288' P 136' P TOTAL 240' P FIRE HOSE LENGTH TOTAL 144' P FIRE HOSE LENGTH TOTAL 147' P FIRE HOSE LENGTH 219' to NEW FH LOCATION66' to EXISTING FH 104' 104' FIRE HOSE LENGTH 149' Midpoint 298' P FIRE HOSE LENGTH 153' Midpoint 306' P NO PARKING WITHIN 10 FEET OF FIRE HYDRANT EXISTING FIRE HYDRANT On ADJACENT PROPERTY BLDG. 216' P 10'-0"10'-0""EXHIBIT V-1 " VARIANCE V-1 HOSE LAY VARIANCE FIRE Variance is required for the hose lay to exceed 150 ft. Approval required PRIOR TO Site Plan approval. Town Fire Code requires additional measures to meet the intent not depicted on this Zoning exhibit. 1. Split the Builing into 2 halves to Provide Hose access prohibited by the Building as One Whole. This is achieved by 10' breezeway. 2. Additional measures are to create a 10' area in the QUE LANE to have the Fire Dept. Service Vehicles unobstructred access to the Building. 3. The hose Layout to the South and on the Church Fire lane provides an additional Perimeter of 288', less than the required 300'. TWO POINTS OF ACCESS VARIANCE FIRE Variance is required for the two points of access to be less than 140 ft. curb to curb. Approval required PRIOR TO Site Plan approval. Town Fire Code requires additional measures to meet the intent not depicted on this Zoning exhibit. ADDITIONAL INTENT shall be Fire Lane Access from the Adjacent Church Property thus reducing Hose Length. Also, the addition of a Fire Sprinkler System for the Main Building that is under 4,000 s.f. NOTE: Min. 140 ft. curb to curb to be considered two separate points of access. Town Fire Code 503.1.4 NOTE: Fire lane arrangement shown is acceptable given the site constraints pending variance submission, and demonstration of intent and additional fire protection provided. VARIANCE PLAN SCALE: 1" = 20'-0" 01 N OLD CUSTER ROAD (FM 2478i)NO GATES NEEDED 110' METAL STANDING SEAM HARDI SIDING on 6" Metal Studs BLDG. STRUCTURE: ROOF: WALLS: 16 TOTAL Cars Shown in QUE QUE LANE HC HC Page 215 Item 10. Page 1 of 2 To: Mayor and Town Council From: David Hoover, AICP, Director of Development Services Through: Mario Canizares, Town Manager Chuck Ewings, Assistant Town Manager Re: Development Agreement for The School House Town Council Meeting – December 10, 2024 Strategic Visioning Priority: 3. Commercial Corridors are ready for Development Agenda Item: Consider and act upon authorizing the Town Manager to execute a Development Agreement between Naznat LP and the Town of Prosper relative to George Horn Survey, Abstract 412, Tract 2. (ZONE-24-0017) Description of Agenda Item: On November 26, 2024, the Town Council unanimously approved the proposed rezoning request by a vote of 7-0. A Development Agreement has been prepared accordingly. Budget Impact: There is no budgetary impact affiliated with this item. Legal Obligations and Review: Terrence Welch of Brown & Hofmeister, L.L.P., has approved the attached documents as to form and legality. Attached Documents: 1. Development Agreement Town Staff Recommendation: Town Staff recommends that the Town Council authorize the Town Manager to execute a Development Agreement between Naznat LP and the Town of Prosper relative to George Horn Survey, Abstract 412, Tract 2. PLANNING Page 216 Item 11. Page 2 of 2 Proposed Motion: I move to authorize/not authorize the Town Manager to execute a Development Agreement between Naznat LP and the Town of Prosper relative to George Horn Survey, Abstract 412, Tract 2. Page 217 Item 11. Page 1 of 12 SCHOOL HOUSE DEVELOPMENT AGREEMENT THIS SCHOOL HOUSE DEVELOPMENT AGREEMENT (“Agreement”) is entered into by and between the Town of Prosper, Texas (“Town”), and Naznat, LP (“Developer”), individually, a “Party” and collectively, the “Parties,” to be effective (the “Effective Date”) on the latest date executed by a Party. WHEREAS, the Town is a home-rule municipal corporation, located in Collin County and Denton County, Texas, organized and existing under the laws of the State of Texas; and WHEREAS, Developer is developing a project in the Town known as The School House (“Property”), a legal description of which Property is attached hereto as Exhibit A and incorporated by reference; and WHEREAS, the Property was rezoned by the Town Council on or about _______, 2024, and this Agreement seeks to incorporate, in part, the negotiated and agreed upon development standards contained in the underlying zoning ordinance, as may be amended, and/or this Development Agreement, to recognize Developer’s reasonable investment-backed expectations in said development, as may be amended, and as more fully described herein. NOW, THEREFORE, in consideration of the foregoing premises, and for other good and valuable consideration the receipt and adequacy of which are hereby acknowledged, the Parties to this Agreement agree as follows: 1. Development Standards. For any structure built on the Property following the Effective Date, it shall comply with the requirements contained in Exhibit B, “Building Materials,” attached hereto and incorporated herein. The Parties agree and acknowledge that the provisions of this Paragraph shall apply to any structure constructed subsequent to the execution of this Agreement. Nothing in this Agreement shall be deemed to modify or otherwise amend any zoning regulation duly adopted by the Town, previously or in the future. 2. Maintenance of Landscape Areas. A. Developer agrees to maintain all Landscape Areas (including all vegetation) on the Property, as referenced and/or depicted in the applicable zoning ordinance, as amended, free of weeds, tall grass, rubbish, brush and other objectionable, unsightly or unsanitary matter, as defined in Article 6.03 of Chapter 6 of the Town’s Code of Ordinances, as amended. Further, Developer agrees that landscape maintenance obligations referenced herein include mulching of Landscape Areas, prompt replacement of dead or dying vegetation with new vegetation, mowing of Page 218 Item 11. Page 2 of 12 Landscape Areas, where required, and other routine and regular maintenance of plants and other vegetation. B. In the event that any Landscape Area or plants or vegetation is/are not properly maintained in accordance with this Agreement, the Town may give written notice to Developer of such failure to maintain and Developer shall promptly address such failure, taking into account the type(s) and species of such plants and vegetatio n and applicable planting cycles of same. After such notice, and Developer’s failure to address same, Developer agrees and acknowledges that the Town shall have the right to go onto Developer’s property and replace, replant or otherwise address such failu re to maintain any Landscape Area or plants or vegetation, with an invoice of costs incurred by the Town being promptly provided by the Town to Developer. In the event Developer does not pay such invoice within thirty (30) days of receipt by Developer, the Town may file a lien on the Property for the costs it incurred for the work done, including a reasonable administrative fee. Any failure to maintain any Landscape Area, plants or vegetation shall not be considered a default in accordance with Paragraph 7 of this Agreement, and any obligations referenced in said Paragraph shall not be applicable to this Paragraph 2. C. Notwithstanding any provision in this Paragraph to the contrary, the Town specifically reserves the right to take enforcement action and/or file a complaint against Developer in the Town’s municipal court (or other appropriate forum) relative to weeds, tall grass, rubbish, brush and other objectionable, unsightly or unsanitary matter on the Property, in accordance with Article 6.03 of Chapter 6 of the Town’s Code of Ordinances, as amended. 3. Certain Business Establishments Prohibited. Developer agrees and acknowledges that it will not lease, sell or otherwise permit or authorize on the Property any of the following business establishments: (1) credit access businesses, as defined in Texas Finance Code § 393.601, as amended, including but not limited to payday lending businesses, “cash for title” lenders, and credit services businesses, as defined in Texas Finance Code § 393.001, as amended); (2) body art facilities; (3) smoke or vape shops; (4) any business entity that sells drug para phernalia; (5) any business establishment offering gaming or slot machines; (6) sex shops, including but not limited to business entities whose primary purpose is the sale of lewd merchandise; (7) pawn shops; and (8) business entities which primarily utilize outdoor storage or displays. Additionally, Developer agrees and acknowledges that it will not lease, sell or otherwise permit or authorize on the Property a package liquor store, which for purposes of this Agreement is defined as any business entity th at is required to obtain a Package Store Permit (P) from the Texas Alcoholic Beverage Commission for the off -premises consumption of alcohol. 4. Covenant Running with the Land. The terms, conditions, rights, obligations, benefits, covenants and restrictions of the provisions of this Agreement shall Page 219 Item 11. Page 3 of 12 be deemed covenants running with the land, and shall be binding upon and inure to the benefit of the Developer and its heirs, representatives, successors and assigns. This Agreement shall be deemed to be incorporated into each deed and conveyance of the Property or any portion thereof hereafter made by any other Developers of the Property, regardless of whether this Agreement is expressly referenced therein. 5. Applicability of Town Ordinances. Developer shall develop the Property, and construct all structures on the Property, in accordance with all applicable Town ordinances and building/construction codes. 6. Default. No Party shall be in default under this Agreement until notice of the alleged failure of such Party to perform has been given (which notice shall set forth in reasonable detail the nature of the alleged failure) and until such Party has been given a reasonable time to cure the alleged failure (such reasonable time determined based on the nature of the alleged failure, but in no event less than thirty (30) days after written notice of the alleged failure has been given). In addition, no Party s hall be in default under this Agreement if, within the applicable cure period, the Party to whom the notice was given begins performance and thereafter diligently and continuously pursues performance until the alleged failure has been cured. If either Par ty is in default under this Agreement, the other Party shall have the right to enforce the Agreement in accordance with applicable law, provided, however, in no event shall any Party be liable for consequential or punitive damages 7. Venue. This Agreement shall be governed by and construed in accordance with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Collin County, Texas. Exclusive venue for any action arising under this Agreement shall lie in Collin County, Texas. 8. Notice. Any notices required or permitted to be given hereunder (each, a “Notice”) shall be given by certified or registered mail, return receipt requested, to the addresses set forth below or to such other single address as either party hereto shall notify the other: If to the Town: The Town of Prosper 250 W. First Street Prosper, Texas 75078 Attention: Town Manager If to Developer: Naznat, LP P.O. Box 704074 Dallas, Texas 75370 Attention: Mehrdad Ghani 9. Prevailing Party. In the event any person initiates or defends any legal action or proceeding to enforce or interpret any of the terms of this Agreement, the Page 220 Item 11. Page 4 of 12 prevailing party in any such action or proceeding shall be entitled to recover its reasonable costs and attorney’s fees (including its reasonable costs and attorney’s fees on any appeal). 10. Entire Agreement. This Agreement contains the entire agreement between the Parties hereto with respect to development of the Property and supersedes all prior agreements, oral or written, with respect to the subject matter hereof. The provisions of this Agreement shall be construed as a whole and not strictly for or against any Party. 11. Savings/Severability. In the event any provision of this Agreement shall be determined by any court of competent jurisdiction to be invalid or unenforceable, the Agreement shall, to the extent reasonably possible, remain in force as to the balance of its provisions as if such invalid provision were not a part hereof. 12. Binding Agreement. A telecopied facsimile of a duly executed counterpart of this Agreement shall be sufficient to evidence the binding agreement of each party to the terms herein, including without limitation a scanned copy sent via electronic mail by either Party. 13. Authority to Execute. This Agreement shall become a binding obligation on the Parties upon execution by all Parties hereto. The Town warrants and represents that the individual executing this Agreement on behalf of the Town has full authority to execute this Agreement and bind the Town to the same. Developer warrants and represents that the individual executing this Agreement on behalf of Developer has full authority to execute this Agreement and bind Developer to the same. The Town Council hereby authorizes the Town Manager of the Town to execute this Agreement on behalf of the Town. 14. Filing in Deed Records. This Agreement, and any and all subsequent amendments to this Agreement, shall be filed in the deed records of Collin County, Texas. 15. Mediation. In the event of any disagreement or conflict concerning the interpretation of this Agreement, and such disagreement cannot be resolved by the signatories hereto, the signatories agree to submit such disagreement to nonbinding mediation. 16. Notification of Sale or Transfer; Assignment of Agreement. Developer shall notify the Town in writing of any sale or transfer of all or any portion of the Property, within ten (10) business days of such sale or transfer. Developer has the right (from time to time without the consent of the Town, but upon written notice to the Town) to assign this Agreement, in whole or in part, and including any obligation, right, title, or interest of Developer under this Agreement, to any person or entity (an “Assignee”) that is or will Page 221 Item 11. Page 5 of 12 become a Developer of any portion of the Property or that is an entity that is controlled by or under common control with Developer. Each assignment shall be in writing executed by Developer and the Assignee and shall obligate the Assignee to be bound by this Agreement. A copy of each assignment shall be provided to the Town within ten (10) business days after execution. Provided that the successor Developer assumes the liabilities, responsibilities, and obligations of the assignor under this Agreement, the assigning party will be released from any rights and obligations under this Agreement as to the Property that is the subject of such assignment, effective upon receipt of the assignment by the Town. No assignment by Developer shall release Developer f rom any liability that resulted from an act or omission by Developer that occurred prior to the effective date of the assignment. Developer shall maintain true and correct copies of all assignments made by Developer to Assignees, including a copy of each executed assignment and the Assignee’s Notice information. 17. Sovereign Immunity. The Parties agree that the Town has not waived its sovereign immunity from suit by entering into and performing its obligations under this Agreement. 18. Effect of Recitals. The recitals contained in this Agreement: (a) are true and correct as of the Effective Date; (b) form the basis upon which the Parties negotiated and entered into this Agreement; (c) are legislative findings of the Town Council; and (d) reflect the final intent of the Parties with regard to the subject matter of this Agreement. In the event it becomes necessary to interpret any provision of this Agreement, the intent of the Parties, as evidenced by the recitals, shall be taken into consideration and, to the maximum extent possible, given full effect. The Parties have relied upon the recitals as part of the consideration for entering into this Agreement and, but for the intent of the Parties reflected by the recitals, would not have entered into this Agreement. 19. Consideration. This Agreement is executed by the Parties hereto without coercion or duress and for substantial consideration, the sufficiency of which is forever confessed. 20. Counterparts. This Agreement may be executed in a number of identical counterparts, each of which shall be deemed an original for all purposes. A facsimile signature will also be deemed to constitute an original. 21. Amendment. This Agreement shall not be modified or amended except in writing signed by the Parties. A copy of each amendment to this Agreement, when fully executed and recorded, shall be provided to each Party, Assignee and successor Developer of all or any part of the Property; however, the failure to provide such copies shall not affect the validity of any amendment. 22. Miscellaneous Drafting Provisions. This Agreement shall be deemed drafted equally by all Parties hereto. The language of all parts of this Agreement shall Page 222 Item 11. Page 6 of 12 be construed as a whole according to its fair meaning, and any presumption or principle that the language herein is to be construed against any Party shall not apply. 23. Waiver of Texas Government Code § 3000.001 et seq. With respect to any and all Structures to be constructed on the Property pursuant to this Agreement, Developer hereby waives any right, requirement or enforcement of Texas Government Code §§ 3000.001-3000.005, as amended. 24. Third-Party Beneficiaries. Nothing in this Agreement shall be construed to create any right in any Third-Party not a signatory to this Agreement, and the Parties do not intend to create any third-party beneficiaries by entering into this Agreement. 25. Rough Proportionality. Developer hereby agrees that any land or property donated and/or dedicated pursuant to this Agreement, whether in fee simple or otherwise, to the Town relative to any development on the Property is roughly proportional to the need for such land and Developer hereby waives any claim therefor that it may have. Developer further acknowledges and agrees that all prerequisites to such a determination of rough proportionality have been met, and that any costs incurred relative to said donation are related both in nature and extent to the impact of the development referenced herein. Both Developer and the Town further agree to waive and release all claims one may have against the other related to any and all rough proportionality and individual determination requirements mandated by the United States Supreme Court in Dolan v. City of Tigard, 512 U.S. 374 (1994), and its progeny, as well as any other requirements of a nexus between development conditions and the provision of roadway services to the Property. 26. Exactions/Infrastructure Costs. Developer has been represented by legal counsel in the negotiation of this Agreement and been advised or has had the opportunity to have legal counsel review this Agreement and advise Developer, regarding Developer’s rights under Texas and federal law. Developer hereby waives any requirement that the Town retain a professional engineer, licensed pursuant to Chapter 1001 of the Texas Occupations Code, to review and determine that the exactions required by the Town are roughly proportional or roughly proportionate to the proposed development’s anticipated impact. Developer specifically reserves its right to appeal the apportionment of municipal infrastructure costs in accordance with § 212.904 of the Texas Local Government Code; however, notwithstanding the foregoing, Developer hereby releases the Town from any and all liability under § 212.904 of the Texas Local Government Code, as amended, regarding or related to the cost of those municipal infrastructure requirements imposed by this Agreement. IN WITNESS WHEREOF, the parties hereto have caused this document to be executed as of the date referenced herein. Page 223 Item 11. Page 7 of 12 TOWN: THE TOWN OF PROSPER, TEXAS By: ___________________________ Name: Mario Canizares Title: Town Manager, Town of Prosper STATE OF TEXAS ) ) COUNTY OF COLLIN ) This instrument was acknowledged before me on the ___ day of ______________, 2024, by Mario Canizares, Town Manager of the Town of Prosper, Texas, on behalf of the Town of Prosper, Texas. ____________________________________ Notary Public, State of Texas My Commission Expires: _________________ Page 224 Item 11. Page 225 Item 11. Page 9 of 12 EXHIBIT A (Property Description & Depiction) Page 226 Item 11. Page 10 of 12 Page 227 Item 11. Page 11 of 12 EXHIBIT B (Building Materials) Tract 1 (Retail Building): 1. Architectural and Material Standards. i. Review and Approval Process. 1. The applicant shall submit a Façade Plan and Material Sample Board for each structure at the time of Site Plan submission and is subject to the approval of the Director of Development Services. ii. Design Guidelines. 1. Permitted primary exterior materials are clay fired brick, natural, precast, and manufactured stone, granite, and marble. 2. Other materials are subject to the approval of the Director of Development Services. Tract 2 (The School House): 1. Architectural and Material Standards. i. Review and Approval Process. 1. The applicant shall submit a Façade Plan and Material Sample Board for each structure at the time of Site Plan submission and is subject to the approval of the Director of Development Services. 2. The conceptual elevations in Exhibit F are intended to evoke a general look and feel of the architecture of the various land use types. Changes to materials and architectural elements are permitted so long as the building elevations adhere to the design guidelines outlined in the Design Guidelines of this Exhibit C. ii. Design Guidelines. 1. Permitted primary exterior materials are hardi board siding with batten and trim as shown in Exhibit F. Page 228 Item 11. Page 12 of 12 Page 229 Item 11. Page 1 of 2 To: Mayor and Town Council From: David Hoover, AICP, Director of Development Services Through: Mario Canizares, Town Manager Chuck Ewings, Assistant Town Manager Re: Planned Development Ordinance for Creekside Town Council Meeting – December 10, 2024 Strategic Visioning Priority: 3. Commercial Corridors are ready for Development Agenda Item: Consider and act upon an ordinance to rezone 120.5± acres from Planned Development-44 (PD- 44) to Planned Development-129 (PD-129) on Collin County School Land Survey 12, Abstract 147, Tract 45, located on the southeast corner of Legacy Drive and Frontier Parkway. (ZONE-24- 0013) Description of Agenda Item: On November 26, 2024, the Town Council unanimously approved the proposed rezoning request by a vote of 7-0. An ordinance has been prepared accordingly. Budget Impact: There is no budgetary impact affiliated with this item. Legal Obligations and Review: Terrence Welch of Brown & Hofmeister, L.L.P., has approved the attached documents as to form and legality. Attachments: 1. Ordinance 2. Ordinance Exhibits Town Staff Recommendation: Town Staff recommends approval of an ordinance to rezone 120.5± acres from Planned Development-44 (PD-44) to Planned Development-129 (PD-129) on Collin County School Land Survey 12, Abstract 147, Tract 45, located on the southeast corner of Legacy Drive and Frontier Parkway. PLANNING Page 230 Item 12. Page 2 of 2 Proposed Motion: I move to approve/deny an ordinance to rezone 120.5± acres from Planned Development-44 (PD- 44) to Planned Development-129 (PD-129) on Collin County School Land Survey 12, Abstract 147, Tract 45, located on the southeast corner of Legacy Drive and Frontier Parkway. Page 231 Item 12. TOWN OF PROSPER, TEXAS ORDINANCE NO. 2024- AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS, AMENDING THE ZONING ORDINANCE BY REZONING A TRACT OF LAND CONSISTING OF 120.5 ACRES, MORE OR LESS, SITUATED IN THE COLLIN COUNTY SCHOOL LAND SURVEY 12, BLOCK ABSTRACT 147, TRACT 45, IN THE TOWN OF PROSPER, COLLIN COUNTY, TEXAS, FROM PLANNED DEVELOPMENT-44 (PD-44) TO PLANNED DEVELOPMENT-129 (PD-129), DESCRIBING THE TRACT TO BE REZONED; PROVIDING FOR A PENALTY FOR THE VIOLATION OF THIS ORDINANCE; PROVIDING FOR REPEALING, SAVING AND SEVERABILITY CLAUSES; PROVIDING FOR AN EFFECTIVE DATE OF THIS ORDINANCE; AND PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF. WHEREAS, the Town Council of the Town of Prosper, Texas (the “Town Council”) has investigated and determined that the Zoning Ordinance should be amended; and WHEREAS, the Town of Prosper, Texas (“Prosper”) has received a request (Case ZONE- 24-0013) from Garrett Scoggins (“Applicant”), to rezone 120.5 acres of land, more or less, Collin County School Land Survey 12, Abstract 147, Tract 45, in the Town of Prosper, Collin County, Texas, and being more particularly described in Exhibit “A”, attached hereto and incorporated herein for all purposes; and WHEREAS, the Town Council has investigated into and determined that the facts contained in the request are true and correct; and WHEREAS, all legal notices required for rezoning have been given in the manner and form set forth by law, and public hearings have been held on the proposed rezoning and all other requirements of notice and completion of such zoning procedures have been fulfilled; and WHEREAS, the Town Council has further investigated into and determined that it will be advantageous and beneficial to Prosper and its inhabitants to rezone this property as set forth below. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS, THAT: SECTION 1 Findings Incorporated. The findings set forth above are incorporated into the body of this Ordinance as if fully set forth herein. SECTION 2 Amendment to the Town’s Zoning Ordinance. The Town’s Zoning Ordinance is amended as follows: The zoning designation of the below described property containing 120.5 acres of land, more or less, in the Collin County School Land Survey 12, Abstract 147, Tract 45, Town of Prosper, Collin County, Texas, and all streets, roads, and alleyways contiguous and/or adjacent thereto are hereby zoned as Planned Development-129 and being more particularly described in Exhibit “A”, attached hereto and incorporated herein for all purposes as if set forth verbatim. Page 232 Item 12. Case No. ZONE-24-0013 Ordinance No. 2024- __ , Page 2 The development plans, standards, and uses for the Property in this Planned Development District shall conform to, and comply with (1) the Development Standards, attached hereto as Exhibit C; (2) the Conceptual Plan, attached hereto as Exhibit D; (3) the Elevations, attached hereto as Exhibit F; (4) the Landscape Plan, attached hereto as Exhibit G, all of which are incorporated herein for all purposes as if set forth verbatim, subject to the following condition of approval by the Town Council: 1. Approval of a Development Agreement, including, but not limited to, architectural building materials. Two (2) original, official, and identical copies of the zoning exhibit map are hereby adopted and shall be filed and maintained as follows: a. One (1) copy shall be filed with the Town Secretary and retained as an original record and shall not be changed in any manner. b. One (1) copy shall be filed with the Building Official and shall be maintained up to date by posting thereon all changes and subsequent amendments for observation, issuing building permits, certificates of compliance and occupancy, and enforcing the zoning ordinance. Reproduction for information purposes may from time-to-time be made of the official zoning district map. SECTION 3 No Vested Interest/Repeal. No developer or property owner shall acquire any vested interest in this Ordinance or in any other specific regulations contained herein. Any portion of this Ordinance may be repealed by the Town Council in the manner provided for by law. SECTION 4 Unlawful Use of Premises. It shall be unlawful for any person, firm, or corporation to make use of said premises in some manner other than as authorized by this Ordinance, and shall be unlawful for any person, firm, or corporation to construct on said premises any building that is not in conformity with the permissible uses under this Zoning Ordinance. SECTION 5 Penalty. Any person, firm, corporation, or business entity violating this Ordinance or any provision of Prosper’s Zoning Ordinance, as amended, shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be fined any sum not exceeding Two Thousand Dollars ($2,000.00). Each continuing day’s violation under this Ordinance shall constitute a separate offense. The penal provisions imposed under this Ordinance shall not preclude Prosper from filing suit to enjoin the violation. Prosper retains all legal rights and remedies available to it pursuant to local, state, and federal law. SECTION 6 Severability. Should any section, subsection, sentence, clause, or phrase of this Ordinance be declared unconstitutional or invalid by a court of competent jurisdiction, it is expressly provided that all remaining portions of this Ordinance shall remain in full force and effect. Prosper hereby declares that it would have passed this Ordinance, and each section, Page 233 Item 12. Case No. ZONE-24-0013 Ordinance No. 2024- __ , Page 3 subsection, clause, or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses, and phrases be declared unconstitutional or invalid. SECTION 7 Savings/Repealing Clause. Prosper’s Zoning Ordinance, as amended, shall remain in full force and effect, save and except as amended by this or any other Ordinance. All provisions of any ordinance in conflict with this Ordinance are hereby repealed to the extent they are in conflict; but such repeal shall not abate any pending prosecution for violation of the repealed ordinance, nor shall the appeal prevent a prosecution from being commenced for any violation if occurring prior to the repealing of the ordinance. Any remaining portions of said ordinances shall remain in full force and effect. SECTION 8 Effective Date. This Ordinance shall become effective from and after its adoption and publications as required by law. DULY PASSED, APPROVED, AND ADOPTED BY THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS, ON THE 10TH DAY OF DECEMBER 2024. David F. Bristol, Mayor ATTEST: Michelle Lewis Sirianni, Town Secretary APPROVED AS TO FORM AND LEGALITY: Terrence S. Welch, Town Attorney Page 234 Item 12. Page 235 Item 12. Page 236 Item 12. Page 237 Item 12. CALLED 120.525 ACRESLEGACY FRONTIER, LLC(INST. NO. 20150203000121210)O.P.R.C.C.T.SINGLE-FAMILY90.730 ACRES(3,952,213 SQ. FT.)LEGACY DR FRONTIER PKWYN 89°17'48" E 1,507.92'S 00°00'38" W 1,155.80'N 89°11'50" E 1,532.96'S 01°14'54" E 1,151.46'S 89°13'16" W 1,063.46'S 89°44'50" W 2,022.01'N 00°29'02" E 1,781.29'S 89°49'05" E40.90'N 00°10'55" E 320.00'N 89°49'05" W39.12'N 00°30'57" E 189.17'P.O.B.CALLED 120.525 ACRESLEGACY FRONTIER, LLC(INST. NO. 20150203000121210)O.P.R.C.C.T.COMMERCIAL29.795 ACRES(1,297,870 SQ. FT.)FUTURE LEGACY DRIVERIGHT-OF-WAYFUTURE LEGACY DRIVERIGHT-OF-WAYABSTRACT LINEPROPERTY LINEGRID COORDINATESX: 2476542.02Y: 7146391.97GRID COORDINATESX: 2479607.46Y: 7144125.32GRID COORDINATESX: 2478049.59Y: 7146410.48GRID COORDINATESX: 2476522.57Y: 7144101.94FUTURE FRONTIER PARKWAYRIGHT-OF-WAY\\bgeinc\data\TXN\Projects\Shaddock Homes\12847-00-Legacy_and_Frontier_120_ac_Due_Dilig\LD-NTX\01_CADD\04_EXHIBITS\2024-06-03 ZONING EXHIBIT A\EXHIBIT A.dwg Sep 26, 2024-3:58pm sthomasBGE, INC.EXHIBIT A-2CREEKSIDEGROSS: 120.525 ACSINGLE FAMILY: 90.730 ACCOMMERCIAL: 29.795 ACCOLLIN COUNTY SCHOOL LAND SURVEYABSTRACT NO. 147TOWN OF PROSPERCOLLIN COUNTY, TEXASPREPARED: AUG 28, 2024PROJECT NO: ZONE-24-0013Copyright 2024BGE, Inc.2595 Dallas Parkway, Suite 101, Frisco, TX 75034Tel: 972-464-4800 • www.bgeinc.comTBPELS Registration No. 10193953OWNERSURVEYORContact: Mark Peace, R.P.L.S.Telephone: 972-464-4884 • Email: mpeace@bgeinc.comLEGACY FRONTIER, LLC9111 Cypress Waters Blvd, Suite 300Coppell, Texas 75019-4858Contact: Sivaramaiah KondruPhone: 248-345-3818Copyright 2024BGE, Inc.2595 Dallas Parkway, Suite 101, Frisco, TX 75034Tel: 972-464-4800 • www.bgeinc.comTBPELS Registration No. 10193953APPLICANTContact: Garrett ScogginsTelephone: 972-464-4858 • Email: gscoggins@bgeinc.comNOTES1.THE THOROUGHFARE ALIGNMENTS SHOWN ON THIS EXHIBIT ARE FORILLUSTRATION PURPOSES AND DOES NOT SET THE ALIGNMENT. THE ALIGNMENT ISDETERMINED AT THE TIME OF FINAL PLAT.2.RESIDENTIAL PORTION OF PROPOSED PLANNED DEVELOPMENT ZONING WILLHAVE A POTENTIAL RESIDENTIAL DENSITY OF 3.14 LOTS PER ACRE.3.BEARING SYSTEM IS BASED ON THE TEXAS COORDINATE SYSTEM OF 1983, NORTHCENTRAL ZONE (4202), WITH AN APPLIED COMBINED SCALE FACTOR OF1.000152710. DISTANCES AND AREAS ARE SURFACE VALUES IN U.S. SURVEY FEET.VICINITY MAP(NOT TO SCALE)SCALE: 1" = 150'750150300Page 238Item 12. ZONE-24-0013 EXHIBIT “B” CREEKSIDE PLANNED DEVELOPMENT DISTRICT STATEMENT OF INTENT AND PURPOSE The Planned Development District provides the ability to accommodate the development of both a unique commercial node and a desirable single family residential neighborhood at a gateway into the northwest portion of the Town of Prosper. The residential portion of the Creekside development will be a high quality single family detached residential neighborhood including a neighborhood park and a community amenity park for outdoor recreation. This traditional residential neighborhood includes lots sized to accommodate higher end homes with deeper rear yards enabling private home amenities. The design elements facilitate connectivity with nearby parks, trails, and adjacent schools. Standards and criteria that follow are aimed at ensuring a high quality appearance and are also intended to create a community with timeless character. These standards and criteria will result in a community in which Creekside’s residents are proud of owning a home. The commercial center in the Creekside development will provide opportunities for restaurant, retail, and office uses and will be able to integrate the existing drainage through this area to provide a dynamic area that will serve both the needs of the residents in adjacent communities as well as those from neighboring areas. Page 239 Item 12. ZONE-24-0013 EXHIBIT “C” CREEKSIDE PLANNED DEVELOPMENT DISTRICT PLANNED DEVELOPMENT STANDARDS Conformance with the Town’s Zoning Ordinance and Subdivision Ordinance: Except as otherwise set forth in these Development Standards, the regulations of the Town’s Zoning Ordinance (as it currently exists or may be amended) and Subdivision Ordinance (as it currently exists or may be amended) shall apply. SINGLE FAMILY RESIDENTIAL (90.73 Acres) 1. GENERAL DESCRIPTION: The standards for Single Family-10 District (SF-10) as contained in the Town’s Zoning Ordinance as it exists or may be amended, except as otherwise set forth in the development standards below. 2. AMENITIES AND PARKS: a. General: The Creekside Single Family Residential component will provide a package of amenity features and open areas. These elements will create a family friendly neighborhood. The neighborhood amenities that are addressed within these Standards are: 1. Enhanced Entrance 2. Community Amenity Park 3. Neighborhood Park b. Enhanced Entrance: The primary entry to the community from Legacy Road will include an enhanced divided entry drive and a landscaped corridor extending into the community and leading to the Community Amenity Park located in the heart of the community. This greenway corridor shall include a ten-foot (10') hike and bike trail along one side of the roadway and three inch (3”) caliper shade trees planted at forty feet (40') intervals along each side of the roadway as generally depicted on Exhibit “G”. c. Community Amenity Park: A Community Amenity Park shall be developed within the Single Family Residential portion of the Creekside development. The improvements shall be completed with the initial phase of residential development and will provide for a range of active, family-oriented activities. The Community Amenity Park will be located on a lot owned and maintained by the HOA. The program for the Community Amenity Park shall include a minimum of four (4) elements from the following list with at least one (1) of the elements identified with an asterisk: 1. Tennis court / pickleball court* 2. Neighborhood playground facility* 3. Shade structure with seating 4. Sand volleyball pit 5. Open natural grass play areas (min of 15,000 SF) 6. Gathering area with pavers, decomposed granite, and/or turf and seating (min 1,000 SF) 7. Grill and picnic area 8. Other amenities as approved by Director of Development Services d. Neighborhood Park: The Creekside community’s design shall include a Neighborhood Park Page 240 Item 12. in the eastern portion of the community near the elementary school as generally depicted on Exhibit “D”. The land area to be dedicated to the Town of Prosper shall comply with the provisions of Chapter 10, Article 3, Division 6, Section 10.03.150 Dedication Requirements of the Subdivision Ordinance. e. Pedestrian Connectivity: Sidewalks located within HOA lots shall provide pedestrian corridors between blocks, pathways to the Neighborhood Park, and connection to the Town’s hike and bike trail system as generally depicted on Exhibits “D” and “H”. 3. USES, DENSITIES AND REGULATIONS a. Permitted Uses: Land uses allowed within the Single-Family Residential Tract are as follows: Uses followed by an S are permitted by Specific Use Permit. Uses followed by a C are permitted subject to conditional development standards. Conditional development standards are set forth in Chapter 14, Article 3, Division 1, Section 3.1.4 of the Town's Zoning Ordinance. • Accessory Building • Construction Yard and Field Office, Temporary C • Homebuilder Marketing Center C • Home Occupation C • Model Home • Park or Playground • School, Public • Single Family Dwelling, Detached • Antenna and/or Antenna Support Structure, Non-Commercial S • House of Worship S • Private Recreation Center S • Private Street Development S • School, Private or Parochial S b. Lot Yield: The maximum number of single family detached units shall be two hundred twenty-one (221), subject to the limits per lot type specified below. c. Lot Types: The single family detached lots developed within the community shall be in accordance with the following two Lot Types that shall be located throughout the community: 1. Type A Lots: Minimum lot area shall be ten thousand five hundred square feet (10,500 sf) Lots. There shall be a maximum of fifty (50) Type A Lots. 2. Type B Lots: Minimum lot area shall be eleven thousand square feet (11,000 sf) Lots. 3. Type C Lots: Minimum lot area shall be twelve thousand square feet (12,000 sf) Lots. There shall be a minimum of fifty-five (55) Type C Lots. d. Area and Building Regulations: Should a discrepancy exist between the Town Zoning or Subdivision Ordinance and the standards within this PD, the language herein shall prevail. The area and building standards for the single-family lots are as follows: 1. Typical Lot Size: A typical lot shall be 76’x140’ but may vary so long as the requirements provided below are accommodated. Page 241 Item 12. 2. Minimum Lot Width: The minimum lot width shall be seventy-six feet (76’), except for lots located on a cul-de-sac, curve, or eyebrow which may have a minimum width of seventy feet (70’) as measured at the front yard setback provided all other requirements of this section are met. 3. Minimum Lot Depth: The minimum lot depth shall be one hundred and twenty-five feet (125’), except for lots located on a cul-de-sac, curve, or eyebrow or backing to a turn lane which may have a minimum depth of one hundred and twenty feet (120’). 4. Minimum Yard Setbacks: a. Minimum Front Yard Setback: The minimum front yard setback shall be twenty- five feet (25’). The minimum front yard setbacks for all lots fronting onto the same street along a block shall be staggered such that roughly one-third of the lots have a front yard setback as defined herein, one-third of the lots have a front yard setback that is increased by five feet, and one-third of the lots have a front yard setback that is increased by ten feet. Not more than two lots in a row may incorporate the same front yard setback. In no case shall the front yard setback be less than twenty-five feet (25’). The front yard setbacks for each lot shall be established at the time of preliminary plat and shall be included on the final plat. b. Minimum Side Yard Setbacks: The minimum side yard setbacks shall be eight feet (8’). For corner lots immediately adjacent to a side street right-of-way, the minimum side yard setbacks shall be fifteen feet (15’). c. Minimum Rear Yard Setback: The minimum rear yard setback shall be twenty five feet (25’). The lots with an increased front yard setback may also decrease the rear yard setback by five feet. 5. Minimum Dwelling Area: Each dwelling shall contain a minimum of two thousand four hundred square feet (2,400 sf) of floor space for Type A Lots, two thousand six hundred square feet (2,600 sf) of floor space for Type B lots, and two thousand eight hundred square feet (2,800 sf) of floor space for Type C Lots. Floor space shall include air- conditioned floor areas, exclusive of porches, garages, patios, terraces or breezeways attached to the main dwelling. 6. Maximum Height: The maximum height for a structure shall be two and a half (2 ½) stories, no greater than forty feet (40’). 7. Permitted Encroachments: The minimum front yard setback may be reduced by ten feet (10’) in the following circumstances. In no case shall the reduction cause the encroachment to be closer than fifteen feet (15’) from front property line): a. Swing-in garages provided that the wall of the garage that faces the street contains a glass pane window with a minimum size of three feet by five feet (3’x5’). The swing-in garage that extends into the front yard shall be limited to one story in height but may have a second story dwelling area above it. Page 242 Item 12. b. Non-enclosed porch, stoop, or balcony, or an architectural feature, such as a bay window without floor area or chimney. c. Fireplaces, awnings, overhang eaves, suspended planter or flower boxes, and box or bay windows may encroach up to three feet (3’) into the side yard setbacks. 8. Front Porches: Dwellings located directly across from the Neighborhood Park and the Community Amenity Park as identified on the Exhibit “D” shall have a front porch. a. The minimum porch depth shall be seven feet (7’) when less than eighteen feet (18’) wide, and no less than six feet (6’) otherwise. b. The minimum porch width shall be seven feet (7’). 9. Driveways: Driveways shall be constructed of the following materials: concrete, brick pavers, stone, interlocking pavers, stamped concrete, or concrete with stone or brick border. 10. Exterior Surfaces: a. Masonry is defined as clay fired brick, natural and manufactured stone, granite, marble, stucco, cementitious material, and architectural concrete block. The exterior facade of a main building or structure, excluding glass windows and doors, shall be constructed on one hundred percent (100%) masonry, subject to the following conditions: 1. Stucco on structures shall be traditional 3-coat process cement plaster stucco. 2. Cementitious materials may constitute up to twenty percent (20%) of the area for stories other than the first story. 3. On side and rear elevations, cementitious materials may not be used as a façade cladding material for portions of upper stories that are in the same vertical plane as the first story. 4. Any portion of an upper story, excluding windows, that faces a street, public or private open space, public or private parks, or hike and bike trails, shall be one hundred percent (100%) masonry and cementitious fiber board may be used for up to twenty percent (20%). 5. The exterior cladding of chimneys shall be brick, natural or manufactured stone, or stucco. 6. Cementitious materials may be used for architectural features, including window box outs, bay windows, roof dormers, garage door headers, columns, chimneys not part of an exterior wall, or other architectural features approved by the Building Official. Page 243 Item 12. b. EIFS (exterior insulating and finish process) is not allowed on structures. 11. Roofing: a. Structures constructed on Lots shall have a composition, slate, clay tile, standing seam metal, or cement/concrete tile roof. Wood shingles are prohibited. All roofs shall be guttered. b. Metal roofs shall be non-reflective colors. c. A minimum of sixty five percent (65%) of the surface area of composition roofs shall maintain a minimum roof pitch of eight by twelve (8:12). d. A minimum of seventy-five percent (75%) of the surface area of clay tile, cement tile, slate or slate products, standing seam metal, or concrete tile shall maintain a minimum roof pitch of three by twelve (3:12). 12. Garages: a. Dwellings shall have a minimum of two (2) car garage bays totaling a minimum of four hundred square feet (400 sf). b. Where a home has three or more garage/enclosed parking spaces, no more than two single garage doors or one double garage door shall face the street, unless the garage door(s) are located behind the main structure. c. Side entry garages shall be permitted on corner lots. d. Garage doors directly facing a street shall be located no closer than twenty-five (25’) from the property line. 13. Plate Height: Each structure shall have a minimum principal plate height of nine feet (9’) on the first floor. 14. Fencing: a. All lots adjacent to open space shall have ornamental metal fencing, not to exceed six feet (6’) in height, abutting to open space. b. Corner lots adjacent to a street shall have ornamental metal fencing, not to exceed six feet (6’) in height, abutting the street. c. All fence returns shall consist of ornamental metal fencing, not to exceed six feet (6’) in height. d. No wood fencing shall exceed eight feet (8’) in height or six feet (6’) in height if atop a two feet (2’) or taller retaining wall. e. All permitted wood fencing shall conform to the Town’s ordinances, as it exists or may be amended. Page 244 Item 12. 15. Air Conditioners: No window or wall air conditioning units will be permitted on structures on Lots. All mechanical equipment (pool, air conditioning, solar collectors, etc.) must be completely screened from public view. A combination of screens, hedges, or walls should be used to screen equipment or mechanical areas. 16. Accessory Structures: Accessory structures shall be subject to the same exterior construction and architectural standards as the main dwelling. Accessory structures shall be separate from the main dwelling by a minimum of ten feet (10’), have a minimum rear yard setback of ten feet (10’), and a minimum side yard setback of eight feet (8’). 17. Maximum Lot Coverage: Fifty percent (50%). 18. Landscaping: a. Required trees shall not be smaller than three (3) caliper inches. A minimum of two (2) - four (4) caliper inch trees shall be located in the front yard of all Lots. The total caliper inches shall be eleven (11) caliper inches. The remaining required trees may be placed in the front or rear of the Lots. b. The minimum of twenty (20) shrubs, each a minimum of three (3) gallon in size when planted, shall be planted in the front yard of all Lots. c. One hundred percent of all front, side, and rear yards not covered by hardscape / xeriscape or landscaped beds shall be irrigated and sodded. d. All foundations visible from street shall have flower beds or evergreen shrubs generally screening foundation. Page 245 Item 12. RETAIL (29.80 Gross Acres) 1. GENERAL DESCRIPTION: This tract shall conform with the standards for Retail District (R) as contained in the Town’s Zoning Ordinance as it exists or may be amended, except as otherwise set forth in the development standards below. 2. AMENITIES: a. General: The Creekside Retail/Office area shall provide the opportunity for area residents to live, work, and shop in the same community. The development will integrate the natural drainage through the area into the design of the development. b. Creek Area: The Creek Area shall be improved to provide a natural area within the heart of the development as shown on Exhibit D. This Creek Area shall be located on a separate lot to be owned and maintained by a Property Owners Association (POA). Elements within the Creek Area shall include: 1. Walking path meandering in / around the Creek Area spanning between Legacy Drive and Frontier Parkway and with pedestrian connections to adjacent buildings 2. Shaded pedestrian congregation areas 3. USES AND REGULATIONS a. Permitted Uses: Land uses allowed within the Retail/Office Tract are as follows: Uses followed by an S are permitted by Specific Use Permit. Uses followed by a C are permitted subject to conditional development standards. Conditional development standards are set forth in Chapter 14, Article 3, Division 1, Section 3.1.3 of the Town's Zoning Ordinance. • Administrative, Medical, or Professional Office • Antique Shop • Artisan's Workshop • Bank, Savings and Loan, or Credit Union • Beauty Salon/Barber Shop • Building Material and Hardware Sales, Minor • Business Service • Construction Yard and Field Office, Temporary C • Dry Cleaning, Minor • Furniture, Home Furnishings and Appliance Store • Governmental Office • Gymnastics/Dance Studio • Health/Fitness Center • House of Worship • Insurance Office • Locksmith/Security System Company • Museum/Art Gallery • Nursery, Minor • Pet Day Care C • Print Shop, Minor • Private Recreation Center • Restaurant C • Retail Stores and Shops (less than 40,000 SF per building) • Retail/Service Incidental • School, Private or Parochial • School, Public Page 246 Item 12. • Theater, Neighborhood • Veterinarian Clinic and/or Kennel, Indoor • Antenna and/or Antenna Support Structure, Commercial S • Assisted Care or Living Facility S • Big Box (greater than 40,000 SF) S • Child Care Center, Licensed S • Child Care Center, Incidental S • Commercial Amusement, Indoor S • Community Center S • Convenience Store with Gas Pump S • Convenience Store without Gas Pump S • Day Care Center, Adult S • Gas Pumps S • Massage Therapy, Licensed S • Meeting/Banquet/Reception Facility S • Restaurant, Drive-In S • Restaurant with Drive-Through S • Stealth Antenna, Commercial S b. Development Regulations: a. Size of Yards: 1. Minimum Front Yard – Thirty (30) feet. 2. Minimum Side Yard a. Fifteen (15) feet adjacent to nonresidential district. The minimum side yard setback may be eliminated for attached retail buildings on separate lots as shown on approved site plan. b. Thirty (30) feet for a one (1) story building adjacent to a residential district and sixty (60) feet for a two (2) story building adjacent to a residential district. c. Thirty (30) feet adjacent to a street. d. No Side Yard required adjacent to the Creek Area 3. Minimum Rear Yard a. Fifteen (15) feet adjacent to nonresidential district. b. Thirty (30) feet for a one (1) story building adjacent to a residential district and sixty (60) feet for a two (2) story building adjacent to a residential district. c. No Rear Yard required adjacent to the Creek Area b. Size of Lots: 1. Minimum Lot Area – Ten thousand (10,000) square feet. 2. Minimum Lot Width – One hundred (100) feet. 3. Minimum Lot Depth – One hundred (100) feet. c. Maximum Height – Two stories, no greater than forty (40) feet. d. Maximum Lot Coverage – Forty (40) percent. e. Floor Area Ratio: Maximum 0.4:1. f. Exterior Surfaces/Building Materials: 1. Permitted primary exterior materials are clay fired brick, natural, precast, and manufactured stone, granite, and marble. Architectural concrete block, split face concrete Page 247 Item 12. masonry unit, and architecturally finished concrete tilt wall may be used for big box uses. 2. Secondary materials used on the façade of a building are those that comprise a total of ten (10) percent or less of an elevation area. Permitted secondary materials are all primary materials, aluminum or other metal, cedar or similar quality decorative wood, stucco, and high impact exterior insulation and finish systems (EIFS). Stucco and EIFS are only permitted a minimum of nine (9) feet above grade. 4. ADDITIONAL STANDARDS: Retail development shall employ the following additional measures: a. An eight-foot (8’) masonry screening wall shall be constructed along the boundary of the Retail parcel where adjacent to residential areas. The screening wall along the shared boundary between the Single Family Residential and Retail parcels shall be built with the first property to develop. A Wall Maintenance Easement shall be granted along each side of the screening wall. b. Development along the boundary of the Retail portion where adjacent to residential areas shall be office use (medical or professional) only. c. Development along the boundary of the Retail portion where adjacent to residential areas shall only have one (1) multi-tenant building. d. Larger buildings shall be located closer to Frontier Parkway, away from the boundary of the Retail portion adjacent to residential areas. e. All site and façade plans in the Retail portion require Town Council approval. GENERAL REQUIREMENTS 1. Development Plan: A Conceptual Development Plan is hereby attached (Exhibit "D") and made a part of these development standards. It establishes the most general guidelines by identifying the project boundaries, land use types, approximate thoroughfare locations, R.O.W. dedication and roads. 2. Maintenance of Facilities: The Developers shall establish a Homeowner's Association ("HOA") for Single Family Residential property and a Property Owner's Association ("POA'') for Retail property, in which membership is mandatory for each lot, and that will be responsible for operation and maintenance of all common areas and/or common facilities contained within the area of the respective Single Family Residential or Retail development or adjacent Right-of-Way ("ROW). The HOA and POA documents shall be reviewed and approved by the Director of Development Services. Page 248 Item 12. 79.3'79.3'78.5'79.7'LEGACY DRIVE FRONTIER PARKWAYROAD AROAD AROAD BROAD BROAD C ROAD DROAD D ROAD CROAD EROAD EROAD QROAD FROAD GROAD H ROAD IROAD JROAD K ROAD K ROAD L ROAD L ROAD MROAD MROAD PROAD N ROAD O ROAD IROAD JROAD PPROPOSEDPARK+/- 1.6 ACPROPOSEDHOA LOTPROPOSEDHOA LOTPROPOSEDHOA LOTPROPOSEDHOA LOTPROPOSEDHOA LOTPROPOSEDUTILITY EASEMENT60' ROW37' B-BSINGLE-FAMILYDEVELOPMENT90.7 ACPROPOSED RECLAIMEDFLOODPLAIN BOUNDARIESPROPOSEDHOA LOTPROPOSED RECLAIMEDFLOODPLAIN BOUNDARIESMIN FP=603.9MIN FP=603.9EXISTINGFLOODPLAIN BOUNDARIESEXISTINGFLOODPLAIN BOUNDARIESAPPROX 9.45 AC OFRECLAIMED FLOODPLAINFUTURECOMMERCIALDEVELOPMENT26.9 AC60' ROW37' B-B751.26'433.74'APPROX. LOCATION OF10' HIKE AND BIKE TRAILAPPROX. LOCATION OF10' HIKE AND BIKE TRAILAPPROX. LOCATION OF10' HIKE AND BIKE TRAILROAD N 60' ROW37' B-BFUTURETOWN PARK+/- 7.11 AC*******************************PROPOSEDHOA LOTPROPOSEDHOA LOTPROPOSEDHOA LOTP.O.B.G:\TXN\Projects\Shaddock Homes\12847-00-Legacy_and_Frontier_120_ac_Due_Dilig\LD-NTX\01_CADD\04_EXHIBITS\2024-06-18 ZONING EXHIBIT D\EXHIBIT D.dwg Sep 26, 2024-3:56pm sthomasBGE, INC.EXHIBIT DCREEKSIDEGROSS: 120.525 ACSINGLE FAMILY: 90.730 ACCOMMERCIAL: 29.795 ACCOLLIN COUNTY SCHOOL LAND SURVEYABSTRACT NO. 147TOWN OF PROSPERCOLLIN COUNTY, TEXASPREPARED: AUG 28, 2024PROJECT NO: ZONE-24-0013Copyright 2024BGE, Inc.2595 Dallas Parkway, Suite 101, Frisco, TX 75034Tel: 972-464-4800 • www.bgeinc.comTBPELS Registration No. 10193953OWNERSURVEYORContact: Mark Peace, R.P.L.S.Telephone: 972-464-4884 • Email: mpeace@bgeinc.comLEGACY FRONTIER, LLC9111 Cypress Waters Blvd, Suite 300Coppell, Texas 75019-4858Contact: Sivaramaiah KondruPhone: 248-345-3818Copyright 2024BGE, Inc.2595 Dallas Parkway, Suite 101, Frisco, TX 75034Tel: 972-464-4800 • www.bgeinc.comTBPELS Registration No. 10193953APPLICANTContact: Garrett ScogginsTelephone: 972-464-4858 • Email: gscoggins@bgeinc.comNOTES1.THE THOROUGHFARE ALIGNMENTS SHOWN ON THIS EXHIBIT ARE FOR ILLUSTRATION PURPOSES AND DOES NOT SET THE ALIGNMENT. THE ALIGNMENT IS DETERMINED AT THE TIME OF FINAL PLAT.2.PROPOSED RIGHT-OF-WAY WITHIN SINGLE-FAMILY PORTION TO BE 50' ROW WITH 31' B-B, UNLESS OTHERWISE SHOWN.3.THE CONCEPTUAL LAYOUT PROVIDED REFLECTS THE GENERAL INTENT; HOWEVER, THE FINAL LAYOUT WILL BE DETERMINED DURING THE PRELIMINARY SITE PLAN STAGE AND MUST COMPLY WITHALL TOWN REQUIREMENTS. THIS INCLUDES, BUT IS NOT LIMITED TO, ADHERENCE TO ALL FIRE CODE REGULATIONS, ENGINEERING DESIGN STANDARDS CONCERN DRIVEWAY SPACING, THROATDEPTH, AND TURN LANE REQUIREMENTS, AND THE TOWN'S STANDARD LANDSCAPING REQUIREMENTS, UNLESS SPECIFIED OTHERWISE IN EXHIBIT C (PLANNED DEVELOPMENT STANDARDS).ADDITIONALLY, ALL DEVELOPMENT STANDARDS OUTLINED IN THE TOWN ZONING ORDINANCE, UNLESS OTHERWISE DEFINED IN EXHIBIT C, MUST BE FOLLOWED AS WELL AS COMPLIANCE WITH ALLAPPLICABLE LOCAL, STATE, AND FEDERAL REGULATIONS, PARTICULARLY THOSE CONCERNING FLOODPLAINS AND WATERS OF THE U.S. THE APPROVAL OF THE LAYOUT DEPICTED IN EXHIBIT D DOESNOT CONFER ANY VESTED RIGHTS IN THIS ZONING CASE.VICINITY MAP(NOT TO SCALE)SCALE: 1" = 150'750150300LEGEND PROPOSED FIRE HYDRANT LOCATION* DWELLING WITH REQUIRED FRONT PORCHESPage 249Item 12. ZONE-24-0013 EXHIBIT “E” CREEKSIDE PLANNED DEVELOPMENT DISTRICT DEVELOPMENT SCHEDULE It is anticipated that the development of the Creekside development will begin within 1 to 2 years after approval of the zoning ordinance, dependent upon construction of area thoroughfares and utilities benefitting the property. The Single Family Residential portion of the Creekside project is planned for development in one or two phases depending on market trends/demands. The initial phase of Single Family Residential is anticipated to begin on the western portion of the property fronting along Legacy. This initial phase will construct improvements to Legacy at that time. If phasing is utilized, the second phase will complete the remaining residential development, including dedication of the park at that time. The Retail/Office development should follow shortly after the Single Family Residential component assuming continued growth of the immediate and local marketplace. It is anticipated that the development of Creekside, excluding total construction of all structures, will be completed within 5 to 10 years. This schedule is subject to change due to various factors beyond the control of the developer such as housing and commercial market conditions, construction materials and labor availability and acts of nature, among others. Page 250 Item 12. Page 251 Item 12. Page 252 Item 12. Page 253 Item 12. Page 254 Item 12. Page 255 Item 12. Page 256 Item 12. Page 257 Item 12. Page 258 Item 12. Page 259 Item 12. Page 260 Item 12. Page 261 Item 12. Page 262 Item 12. Page 263 Item 12. Page 264 Item 12. Page 265 Item 12. Page 266 Item 12. Page 267 Item 12. Page 268 Item 12. Page 269 Item 12. CREEKSIDE CONCEPT LEGEND 3" CALIPER MIN. SHADE TREE; SPECIES TBD; SPACED AT 40'-0" ON CENTER. SHRUB AND GROUNDCOVER BED. TYP. MAIN ENTRY SIGN SCALE: 1" = 20'-0" NORTH CREEKSIDE / EXHIBIT G Town of Prosper, Denton County, Texas EXHIBIT G ELEVATION/SECTION SCALE: 1/4" = 1'-0" ENTRY MEDIAN PLAN SCALE: 1" = 20'-0" MAIN ENTRY SIGNAGE AND SCREENING ROAD A LEGACY DRIVE3'-0"15'-0"10'-0"5'-0"3'-0" ENHANCED SHRUBS AND GROUNDCOVER PLANTING. 3'-0" HT. STONE ENTRY SIGN WALL 3'-0" HT. STONE ACCENT WALL. TYP. 10'-0" WIDTH CONCRETE HIKE AND BIKE TRAIL 10'-0" WIDTH CONCRETE HIKE AND BIKE TRAIL 10'-0" WIDTH CONCRETE HIKE AND BIKE TRAIL 10'-0" WIDTH CONCRETE HIKE AND BIKE TRAIL 5'-0" WIDTH CONCRETE SIDEWALK 5'-0" WIDTH CONCRETE SIDEWALK LEGACY DRIVE 3'-0" HT. STONE ENTRY SIGN WALL ENTRY MEDIAN. SEE CROSS SECTION. Page 270 Item 12. SCALE: 1" = 20'-0" NORTH CREEKSIDE / EXHIBIT H Town of Prosper, Denton County, Texas EXHIBIT H PLAN SCALE: 1" = 20'-0" TYPICAL HOA TRAIL AREA 6'-0" WIDTH CONCRETE TRAIL. 5'-0" WIDTH CONCRETE SIDEWALK 5'-0" WIDTH CONCRETE SIDEWALK Page 271 Item 12. Page 1 of 1 To: Mayor and Town Council From: David Hoover, AICP, Director of Development Services Through: Mario Canizares, Town Manager Chuck Ewings, Assistant Town Manager Re: Development Agreement for Creekside Town Council Meeting – December 10, 2024 Strategic Visioning Priority: 3. Commercial Corridors are ready for Development Agenda Item: Consider and act upon authorizing the Town Manager to execute a Development Agreement between Legacy Frontier LLC and the Town of Prosper relative to Collin County School Land Survey 12, Abstract 147, Tract 45. (ZONE-24-0013) Description of Agenda Item: On November 26, 2024, the Town Council unanimously approved the proposed rezoning request by a vote of 7-0. A Development Agreement has been prepared accordingly. Budget Impact: There is no budgetary impact affiliated with this item. Legal Obligations and Review: Terrence Welch of Brown & Hofmeister, L.L.P., has approved the attached documents as to form and legality. Attached Documents: 1. Development Agreement Town Staff Recommendation: Town Staff recommends that the Town Council authorize the Town Manager to execute a Development Agreement between Legacy Frontier LLC and the Town of Prosper relative to Collin County School Land Survey 12, Abstract 147, Tract 45. Proposed Motion: I move to authorize/not authorize the Town Manager to execute a Development Agreement between Legacy Frontier LLC and the Town of Prosper relative to Collin County School Land Survey 12, Abstract 147, Tract 45. PLANNING Page 272 Item 13. Page 1 of 22 CREEKSIDE DEVELOPMENT AGREEMENT THIS CREEKSIDE DEVELOPMENT AGREEMENT (“Agreement”) is entered into by and between the Town of Prosper, Texas (“Town”), and Legacy Frontier, LLC (“Developer”), individually, a “Party” and collectively, the “Parties,” to be effective (the “Effective Date”) on the latest date executed by a Party. WHEREAS, the Town is a home-rule municipal corporation, located in Collin County and Denton County, Texas, organized and existing under the laws of the State of Texas; and WHEREAS, Developer is developing a project in the Town known as Creekside (“Property”), a legal description of which Property is attached hereto as Exhibit A and incorporated by reference; and WHEREAS, the Property was rezoned by the Town Council on or about _______, 2024, and this Agreement seeks to incorporate, in part, the negotiated and agreed upon development standards contained in the underlying zoning ordinance, as may be amended, and/or this Development Agreement, to recognize Developer’s reasonable investment-backed expectations in said development, as may be amended, and as more fully described herein. NOW, THEREFORE, in consideration of the foregoing premises, and for other good and valuable consideration the receipt and adequacy of which are hereby acknowledged, the Parties to this Agreement agree as follows: 1. Development Standards. For any structure built on the Property following the Effective Date, it shall comply with the requirements contained in Exhibit B, “Building Materials,” attached hereto and incorporated herein. The Parties agree and acknowledge that the provisions of this Paragraph shall apply to any structure constructed subsequent to the execution of this Agreement. Nothing in this Agreement shall be deemed to modify or otherwise amend any zoning regulation duly adopted by the Town, previously or in the future. 2. Maintenance of Landscape Areas. A. Developer agrees to maintain all Landscape Areas (including all vegetation) on the Property, as referenced and/or depicted in the applicable zoning ordinance, as amended, free of weeds, tall grass, rubbish, brush and other objectionable, unsightly or unsanitary matter, as defined in Article 6.03 of Chapter 6 of the Town’s Code of Ordinances, as amended. Further, Developer agrees that landscape maintenance obligations referenced herein include mulching of Landscape Areas, prompt replacement of dead or dying vegetation with new vegetation, mowing of Page 273 Item 13. Page 2 of 22 Landscape Areas, where required, and other routine and regular maintenance of plants and other vegetation. B. In the event that any Landscape Area or plants or vegetation is/are not properly maintained in accordance with this Agreement, the Town may give written notice to Developer of such failure to maintain and Developer shall promptly address such failure, taking into account the type(s) and species of such plants and vegetatio n and applicable planting cycles of same. After such notice, and Developer’s failure to address same, Developer agrees and acknowledges that the Town shall have the right to go onto Developer’s property and replace, replant or otherwise address such failu re to maintain any Landscape Area or plants or vegetation, with an invoice of costs incurred by the Town being promptly provided by the Town to Developer. In the event Developer does not pay such invoice within thirty (30) days of receipt by Developer, the Town may file a lien on the Property for the costs it incurred for the work done, including a reasonable administrative fee. Any failure to maintain any Landscape Area, plants or vegetation shall not be considered a default in accordance with Paragraph 7 of this Agreement, and any obligations referenced in said Paragraph shall not be applicable to this Paragraph 2. C. Notwithstanding any provision in this Paragraph to the contrary, the Town specifically reserves the right to take enforcement action and/or file a complaint against Developer in the Town’s municipal court (or other appropriate forum) relative to weeds, tall grass, rubbish, brush and other objectionable, unsightly or unsanitary matter on the Property, in accordance with Article 6.03 of Chapter 6 of the Town’s Code of Ordinances, as amended. 3. Certain Business Establishments Prohibited. Developer agrees and acknowledges that it will not lease, sell or otherwise permit or authorize on the Property any of the following business establishments: (1) credit access businesses, as defined in Texas Finance Code § 393.601, as amended, including but not limited to payday lending businesses, “cash for title” lenders, and credit services businesses, as defined in Texas Finance Code § 393.001, as amended); (2) body art facilities; (3) smoke or vape shops; (4) any business entity that sells drug para phernalia; (5) any business establishment offering gaming or slot machines; (6) sex shops, including but not limited to business entities whose primary purpose is the sale of lewd merchandise; (7) pawn shops; and (8) business entities which primarily utilize outdoor storage or displays. Additionally, Developer agrees and acknowledges that it will not lease, sell or otherwise permit or authorize on the Property a package liquor store, which for purposes of this Agreement is defined as any business entity th at is required to obtain a Package Store Permit (P) from the Texas Alcoholic Beverage Commission for the off -premises consumption of alcohol. 4. Covenant Running with the Land. The terms, conditions, rights, obligations, benefits, covenants and restrictions of the provisions of this Agreement shall Page 274 Item 13. Page 3 of 22 be deemed covenants running with the land, and shall be binding upon and inure to the benefit of the Developer and its heirs, representatives, successors and assigns. This Agreement shall be deemed to be incorporated into each deed and conveyance of the Property or any portion thereof hereafter made by any other Developers of the Property, regardless of whether this Agreement is expressly referenced therein. 5. Applicability of Town Ordinances. Developer shall develop the Property, and construct all structures on the Property, in accordance with all applicable Town ordinances and building/construction codes. 6. Default. No Party shall be in default under this Agreement until notice of the alleged failure of such Party to perform has been given (which notice shall set forth in reasonable detail the nature of the alleged failure) and until such Party has been given a reasonable time to cure the alleged failure (such reasonable time determined based on the nature of the alleged failure, but in no event less than thirty (30) days after written notice of the alleged failure has been given). In addition, no Party s hall be in default under this Agreement if, within the applicable cure period, the Party to whom the notice was given begins performance and thereafter diligently and continuously pursues performance until the alleged failure has been cured. If either Par ty is in default under this Agreement, the other Party shall have the right to enforce the Agreement in accordance with applicable law, provided, however, in no event shall any Party be liable for consequential or punitive damages 7. Venue. This Agreement shall be governed by and construed in accordance with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Collin County, Texas. Exclusive venue for any action arising under this Agreement shall lie in Collin County, Texas. 8. Notice. Any notices required or permitted to be given hereunder (each, a “Notice”) shall be given by certified or registered mail, return receipt requested, to the addresses set forth below or to such other single address as either party hereto shall notify the other: If to the Town: The Town of Prosper 250 W. First Street Prosper, Texas 75078 Attention: Town Manager If to Developer: Legacy Frontier, LLC 9111 Cypress Waters Blvd, Ste. 300 Coppell, Texas 75019 Attention: Sivaramaiah Kondru 9. Prevailing Party. In the event any person initiates or defends any legal action or proceeding to enforce or interpret any of the terms of this Agreement, the Page 275 Item 13. Page 4 of 22 prevailing party in any such action or proceeding shall be entitled to recover its reasonable costs and attorney’s fees (including its reasonable costs and attorney’s fees on any appeal). 10. Entire Agreement. This Agreement contains the entire agreement between the Parties hereto with respect to development of the Property and supersedes all prior agreements, oral or written, with respect to the subject matter hereof. The provisions of this Agreement shall be construed as a whole and not strictly for or against any Party. 11. Savings/Severability. In the event any provision of this Agreement shall be determined by any court of competent jurisdiction to be invalid or unenforceable, the Agreement shall, to the extent reasonably possible, remain in force as to the balance of its provisions as if such invalid provision were not a part hereof. 12. Binding Agreement. A telecopied facsimile of a duly executed counterpart of this Agreement shall be sufficient to evidence the binding agreement of each party to the terms herein, including without limitation a scanned copy sent via electronic mail by either Party. 13. Authority to Execute. This Agreement shall become a binding obligation on the Parties upon execution by all Parties hereto. The Town warrants and represents that the individual executing this Agreement on behalf of the Town has full authority to execute this Agreement and bind the Town to the same. Developer warrants and represents that the individual executing this Agreement on behalf of Developer has full authority to execute this Agreement and bind Developer to the same. The Town Council hereby authorizes the Town Manager of the Town to execute this Agreement on behalf of the Town. 14. Filing in Deed Records. This Agreement, and any and all subsequent amendments to this Agreement, shall be filed in the deed records of Collin County, Texas. 15. Mediation. In the event of any disagreement or conflict concerning the interpretation of this Agreement, and such disagreement cannot be resolved by the signatories hereto, the signatories agree to submit such disagreement to nonbinding mediation. 16. Notification of Sale or Transfer; Assignment of Agreement. Developer shall notify the Town in writing of any sale or transfer of all or any portion of the Property, within ten (10) business days of such sale or transfer. Developer has the right (from time to time without the consent of the Town, but upon written notice to the Town) to assign this Agreement, in whole or in part, and including any obligation, right, title, or interest of Developer under this Agreement, to any person or entity (an “Assignee”) that is or will Page 276 Item 13. Page 5 of 22 become a Developer of any portion of the Property or that is an entity that is controlled by or under common control with Developer. Each assignment shall be in writing executed by Developer and the Assignee and shall obligate the Assignee to be bound by this Agreement. A copy of each assignment shall be provided to the Town within ten (10) business days after execution. Provided that the successor Developer assumes the liabilities, responsibilities, and obligations of the assignor under this Agreement, the assigning party will be released from any rights and obligations under this Agreement as to the Property that is the subject of such assignment, effective upon receipt of the assignment by the Town. No assignment by Developer shall release Developer f rom any liability that resulted from an act or omission by Developer that occurred prior to the effective date of the assignment. Developer shall maintain true and correct copies of all assignments made by Developer to Assignees, including a copy of each executed assignment and the Assignee’s Notice information. 17. Sovereign Immunity. The Parties agree that the Town has not waived its sovereign immunity from suit by entering into and performing its obligations under this Agreement. 18. Effect of Recitals. The recitals contained in this Agreement: (a) are true and correct as of the Effective Date; (b) form the basis upon which the Parties negotiated and entered into this Agreement; (c) are legislative findings of the Town Council; and (d) reflect the final intent of the Parties with regard to the subject matter of this Agreement. In the event it becomes necessary to interpret any provision of this Agreement, the intent of the Parties, as evidenced by the recitals, shall be taken into consideration and, to the maximum extent possible, given full effect. The Parties have relied upon the recitals as part of the consideration for entering into this Agreement and, but for the intent of the Parties reflected by the recitals, would not have entered into this Agreement. 19. Consideration. This Agreement is executed by the Parties hereto without coercion or duress and for substantial consideration, the sufficiency of which is forever confessed. 20. Counterparts. This Agreement may be executed in a number of identical counterparts, each of which shall be deemed an original for all purposes. A facsimile signature will also be deemed to constitute an original. 21. Amendment. This Agreement shall not be modified or amended except in writing signed by the Parties. A copy of each amendment to this Agreement, when fully executed and recorded, shall be provided to each Party, Assignee and successor Developer of all or any part of the Property; however, the failure to provide such copies shall not affect the validity of any amendment. 22. Miscellaneous Drafting Provisions. This Agreement shall be deemed drafted equally by all Parties hereto. The language of all parts of this Agreement shall Page 277 Item 13. Page 6 of 22 be construed as a whole according to its fair meaning, and any presumption or principle that the language herein is to be construed against any Party shall not apply. 23. Waiver of Texas Government Code § 3000.001 et seq. With respect to any and all Structures to be constructed on the Property pursuant to this Agreement, Developer hereby waives any right, requirement or enforcement of Texas Government Code §§ 3000.001-3000.005, as amended. 24. Third-Party Beneficiaries. Nothing in this Agreement shall be construed to create any right in any Third-Party not a signatory to this Agreement, and the Parties do not intend to create any third-party beneficiaries by entering into this Agreement. 25. Rough Proportionality. Developer hereby agrees that any land or property donated and/or dedicated pursuant to this Agreement, whether in fee simple or otherwise, to the Town relative to any development on the Property is roughly proportional to the need for such land and Developer hereby waives any claim therefor that it may have. Developer further acknowledges and agrees that all prerequisites to such a determination of rough proportionality have been met, and that any costs incurred relative to said donation are related both in nature and extent to the impact of the development referenced herein. Both Developer and the Town further agree to waive and release all claims one may have against the other related to any and all rough proportionality and individual determination requirements mandated by the United States Supreme Court in Dolan v. City of Tigard, 512 U.S. 374 (1994), and its progeny, as well as any other requirements of a nexus between development conditions and the provision of roadway services to the Property. 26. Exactions/Infrastructure Costs. Developer has been represented by legal counsel in the negotiation of this Agreement and been advised or has had the opportunity to have legal counsel review this Agreement and advise Developer, regarding Developer’s rights under Texas and federal law. Developer hereby waives any requirement that the Town retain a professional engineer, licensed pursuant to Chapter 1001 of the Texas Occupations Code, to review and determine that the exactions required by the Town are roughly proportional or roughly proportionate to the proposed development’s anticipated impact. Developer specifically reserves its right to appeal the apportionment of municipal infrastructure costs in accordance with § 212.904 of the Texas Local Government Code; however, notwithstanding the foregoing, Developer hereby releases the Town from any and all liability under § 212.904 of the Texas Local Government Code, as amended, regarding or related to the cost of those municipal infrastructure requirements imposed by this Agreement. IN WITNESS WHEREOF, the parties hereto have caused this document to be executed as of the date referenced herein. Page 278 Item 13. Page 7 of 22 TOWN: THE TOWN OF PROSPER, TEXAS By: ___________________________ Name: Mario Canizares Title: Town Manager, Town of Prosper STATE OF TEXAS ) ) COUNTY OF COLLIN ) This instrument was acknowledged before me on the ___ day of ______________, 2024, by Mario Canizares, Town Manager of the Town of Prosper, Texas, on behalf of the Town of Prosper, Texas. ____________________________________ Notary Public, State of Texas My Commission Expires: _________________ Page 279 Item 13. Page 8 of 22 DEVELOPER: LEGACY FRONTIER, LLC By: _____________________________ Name: Sivaramaiah Kondru Title: ____________________________ STATE OF TEXAS ) ) COUNTY OF COLLIN ) This instrument was acknowledged before me on the ___ day of _______________, 2024, by Sivaramaiah Kondru on behalf of Legacy Frontier, LLC, known to be the person whose name is subscribed to the foregoing instrument, and that he executed the same on behalf of and as the act of Developer. ____________________________________ Notary Public, State of Texas My Commission Expires: _________________ Page 280 Item 13. Page 9 of 22 EXHIBIT A (Property Description & Depiction) Page 281 Item 13. Page 10 of 22 Page 282 Item 13. Page 11 of 22 EXHIBIT B (Building Materials) Residential: 1. Architectural and Material Standards. i. Review and Approval Process. 1. The conceptual elevations in Exhibit F are intended to evoke a general look and feel of the architecture of the various house styles. Changes to materials and architectural elements are permitted so long as the building elevations adhere to the design guidelines outlined in the Design Guidelines of this Exhibit C. ii. Design Guidelines. 1. Masonry is defined as clay fired brick, natural and manufactured stone, granite, marble, stucco, cementitious material, and architectural concrete block. The exterior facade of a main building or structure, excluding glass windows and doors, shall be constructed on one hundred percent (100%) masonry. 2. Stucco on structures shall be traditional 3-coat process cement plaster stucco. 3. Cementitious materials may constitute up to twenty percent (20%) of the area for stories other than the first story. 4. On side and rear elevations, cementitious materials may not be used as a façade cladding material for portions of upper stories that are in the same vertical plane as the first story. 5. Any portion of an upper story, excluding windows, that faces a street, public or private open space, public or private parks, or hike and bike trails, shall be one hundred percent (100%) masonry and cementitious fiber board may be used for up to twenty percent (20%). 6. The exterior cladding of chimneys shall be brick, natural or manufactured stone, or stucco. 7. Cementitious materials may be used for architectural features, including window box outs, bay windows, roof dormers, garage door headers, columns, chimneys not part of an exterior wall, or other architectural features approved by the Building Official. Page 283 Item 13. Page 12 of 22 8. EIFS (exterior insulating and finish process) is not allowed on structures. 9. Structures constructed on lots shall have a composition, slate, clay tile, standing seam metal, or cement/concrete tile roof. Wood shingles are prohibited. All roofs shall be guttered. 10. Metal roofs shall be non-reflective colors. 11. A minimum of sixty-five percent (65%) of the surface area of composition roofs shall maintain a minimum roof pitch of eight by twelve (8:12). 12. A minimum of seventy-five percent (75%) of the surface area of clay tile, cement tile, slate or slate products, standing seam metal, or concrete tile shall maintain a minimum roof pitch of three by twelve (3:12). Commercial: 1. Architectural and Material Standards. i. Review and Approval Process. 1. The applicant shall submit a Façade Plan and Material Sample Board for each structure at the time of Site Plan submission and is subject to the approval of Town Council. ii. Design Guidelines. 1. Permitted primary exterior materials are clay fired brick, natural, precast, and manufactured stone, granite, and marble. Architectural concrete block, split face concrete masonry unit, and architecturally finished concrete tilt wall may be used for big box uses. 2. Secondary materials used on the façade of a building are those that comprise a total of ten (10) percent or less of an elevation area. Permitted secondary materials are all primary materials, aluminum or other metal, cedar or similar quality decorative wood, stucco, and high impact exterior insulation and finish systems (EIFS). Stucco and EIFS are only permitted a minimum of nine (9) feet above grade. 3. All materials and exterior colors shall be compatible with those used throughout the development as determined by the Director of Development Services. Page 284 Item 13. Page 13 of 22 Page 285 Item 13. Page 14 of 22 Page 286 Item 13. Page 15 of 22 Page 287 Item 13. Page 16 of 22 Page 288 Item 13. Page 17 of 22 Page 289 Item 13. Page 18 of 22 Page 290 Item 13. Page 19 of 22 Page 291 Item 13. Page 20 of 22 Page 292 Item 13. Page 21 of 22 Page 293 Item 13. Page 22 of 22 Page 294 Item 13. Page 1 of 1 To: Mayor and Town Council From: David Hoover, AICP, Director of Development Services Through: Mario Canizares, Town Manager Chuck Ewings, Assistant Town Manager Re: Notice of Appeals Town Council Meeting – December 10, 2024 Strategic Visioning Priority: 3. Commercial Corridors are ready for Development Agenda Item: Consider and act upon whether to direct staff to submit a written notice of appeals on behalf of the Town Council to the Development Services Department, pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning Ordinance, regarding action taken by the Planning & Zoning Commission on Preliminary Site Plans and Site Plans. Description of Agenda Item: Attached are the Preliminary Site Plans and Site Plans that were acted on by the Planning & Zoning Commission on December 3, 2024. Per the Zoning Ordinance, the Town Council can direct staff to submit a written notice of appeal on behalf of the Town Council to the Development Services Department for any Preliminary Site Plans and Site Plans acted on by the Planning & Zoning Commission. Budget Impact: There is no budgetary impact affiliated with this item. Attached Documents: 1. DEVAPP-23-0008 – Hunter Gateway Centre, Block A, Lot 1 (Approved 5-1; Commissioner Carson Recused) 2. DEVAPP-23-0131 – Prosper Commons, Block B, Lots 1 & 13-15 (Approved 7-0) 3. DEVAPP-24-0123 – Frontier Retail Center Revised, Block A, Lot 3 (Approved 7-0) Town Staff Recommendation: Town Staff recommends the Town Council take no action on this item. Proposed Motion: N/A PLANNING Page 295 Item 14. G G G G G G G G OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHEFLF L FLFLFLFLFLFLFLFLFLFLFLFLFLFLFLFLFLFLFLFL TLEGAL: LA CIMA CROSSINGADDITION (CPR), BLK A, LOT1OWNER: CST STATIONS TEXAS LLCZONING: PD-2LEGAL: HUNTER GATEWAY CENTRE (CPR), BLK A, LOT3 OWNER: LA CIMA INVESTMENT INC ZONING: PD-2 LEGAL: HUNTER GATEWAY CENTRE (CPR), BLK A, LOT 7 (DRAINAGE & DETENTION EASEMENT) OWNER: LA CIMA HOLDINGS LLC ZONING: PD-2 LEGAL: HUNTER GATEWAYCENTRE (CPR), BLK A, LOT 4,OWNER: CH PROSPER LLCZONING: PD-2LEGAL : H U N T E R G A T E W A Y CENTR E ( C P R ) , B L K A , L O T 9 ; ( R E P L A T ) OWNE R : L A C I M A H O L D I N G S L L C ZONIN G : P D - 2 LEGAL: ABS A0155 COLLIN COUNTY SCHOOL LAND #11 SURVEY SHEET 1, TRACT 4, OWNER: SW HILLCREST/380 LP LEGAL: HUNTER GATEWAYCENTRE (CPR), BLK A, LOT 8; (REPLAT)OWNER: SOP REALTY LLCZONING: PD-2LA CIMA BLVD(VARIABLE WIDTH ROW)RICHL A N D B L V D (90' W I D T H R O W ) US HIGHWAY 380 (E. UNIVERSITY DR.) (VARIABLE WIDTH ROW) PROP. 6' CONCRETE SIDEWALK R1 5 ' 10 PROP. 6' CONCRETE SIDEWALK PROP. 10' CONCRETE SIDEWALK R10'R3 0 'R30'R 1 5 ' 11 R54' 30' 5'20' 10 24' 22'10'12R10'R25'R50'R10'R1 5 'R3'R 3 'R10'R5'2 2 26'29.66' R2 5 'R25'R40'R25' 12 4 5 7 13 9 8 PROP. BLDG. 4,997 SF. FFE. 727.30' 9 5' 7R5'R3'R3'5'R5'12.5'6 412.5'14 50'R2 9 ' EXIST. MONUMENT AND RET. WALL PAY CANOPY 136'R3' R3' R5' 5 6 4 OFFSITE DRIVE BY OTHERS CONCURRENT CONSTRUCTION 15 16'5' LS BUFFER PROP. TRANSFORMER 4 1 1 2.04 ACRES (88,645 SQUARE FEET) LOT 1, BLOCK A HUNTER GATEWAY CENTRE DOC. 2011 PG. 150, P.R.C.C.T.COMMERCIAL DR IVEWAY R 1 0 '9'10.1' R 5 ' R3'8 VACUUMSPACES10 VACUUMSPACES10 OFFSITE DRIVE BY OTHERS CONCURRENT CONSTRUCTION50' R5' R 5 4 ' R 5 'R5'14 PROP. 5' CONCRETE SIDEWALK 5 VACUUM SPACES R12' R30'12.5'8 12 8 123.5'46.25'24'36.34'9.84'28'15' 3' 22'22'6' 24' FIRE LANE STRIPING SEE NOTE 430'15'3'12.78'11.64' PROP. RETAINING WALL HEIGHT 0' TO 10' T PROP. RETAINING WALL HEIGHT 0' TO 3' 4.5' R1 5 ' 18.11'R40'24.64 '109.54'119.14'6.48 ' 14.48'50.62'69.73'29.13' 21.54'118'125'29.35'8.66'20.06'13.65'177'163.14'5' 90.69' 0 GRAPHIC SCALE 1 inch = ft. 40 40 80 40 20 DATENo.REVISIONBYDATE: SHEET 2023-092 CHECKED:CLC DRAWN:CTE DESIGN:CLCCLUB CARWASHHUNTERS GATEWAY CENTERPROSPER, TX1903 CENTRAL DR. SUITE #406PHONE: 817.281.0572BEDFORD, TX 76021 WWW.CLAYMOOREENG.COMTEXAS REGISTRATION #14199 PRELIMINARY CLAYMOORE ENGINEERING SITE PLAN (1 OF 2)PAVING & DIMENSIONSSP-1 VICINITY MAP N.T.S. ACCORDING TO MAP NO. 48085C0255J, DATED 06/02/2009 OF THE NATIONAL FLOOD INSURANCE PROGRAM MAP, FLOOD INSURANCE RATE MAP OF COLLIN COUNTY, TEXAS, FEDERAL EMERGENCY MANAGEMENT AGENCY, FEDERAL INSURANCE ADMINISTRATION, THIS PROPERTY IS WITHIN NON-SHADED ZONE "X", (AREAS DETERMINED TO BE OUTSIDE OF THE 0.2% ANNUAL CHANCE FLOODPLAIN). IF THIS SITE IS NOT WITHIN AN IDENTIFIED SPECIAL FLOOD HAZARD AREA, THIS FLOOD STATEMENT DOES NOT IMPLY THAT THE PROPERTY AND/OR THE STRUCTURES THEREON WILL BE FREE FROM FLOODING OR FLOOD DAMAGE. ON RARE OCCASIONS, GREATER FLOODS CAN AND WILL OCCUR AND FLOOD HEIGHTS MAY BE INCREASED BY MAN-MADE OR NATURAL CAUSES. THIS FLOOD STATEMENT SHALL NOT CREATE LIABILITY ON THE PART OF THE SURVEYOR. FLOODPLAIN NOTE COUNTY SURVEY:ABSTRACT NO. COLLIN H. JAMISON 480 CITY:STATE: PROSPER TEXAS LEGAL DESCRIPTION: OWNER: SURVEYOR: EAGLE SURVEYING, LLC 210 S. ELM ST. SUITE #104 DENTON, TX 76201 PH: 940.222.3009 CADET 23, LLC. 850 NEW BURTON RD. SUITE 201 DOVER, DE 19904 jbarnes@clubcarwash.com CONTACT NAME: TYLER RANK LOT 1 AND LOT 6, BLOCK A HUNTER GATEWAY CENTRE LEGEND STANDARD DUTY CONCRETE PAVEMENT HEAVY DUTY CONCRETE PAVEMENT DUMPSTER AREA CONCRETE PAVEMENT SIDEWALK CONCRETE PAVEMENT PROPOSED CONCRETE CURB AND GUTTER PARKING COUNT CONTACT NAME: JUSTIN BARNES ZONING DESCRIPTION: PD-2-CORRIDOR DISTRICT SITE PLAN CASE #: DEVAPP-23-0008. HUNTER GATEWAY CENTRE, BLOCK A, LOT 1 TOWN OF PROSPER SITE PLAN NOTES: 1.ALL DEVELOPMENT STANDARDS SHALL FOLLOW TOWN STANDARDS. 2.LANDSCAPING SHALL CONFORM TO LANDSCAPE PLANS APPROVED BY THE TOWN OF PROSPER. 3.ALL DEVELOPMENT STANDARDS SHALL FOLLOW FIRE REQUIREMENTS PER THE TOWN OF PROSPER. 4.HANDICAPPED PARKING AREAS AND BUILDING ACCESSIBILITY SHALL CONFORM TO THE AMERICANS WITH DISABILITIES ACT (ADA) AND WITH THE REQUIREMENTS OF THE CURRENT, ADOPTED BUILDING CODE. 5.ALL SIGNAGE IS SUBJECT TO BUILDING OFFICIAL APPROVAL. 6.IMPACT FEES WILL BE ASSESSED IN ACCORDANCE WITH THE PROPOSED LAND USE AT THE TIME OF CO AND/OR FINISH-OUT PERMIT MAY RESULT IN ADDITIONAL IMPACT FEES AND/OR PARKING REQUIREMENTS. 7.THE APPROVAL OF A PRELIMINARY SITE PLAN SHALL BE EFFECTIVE FOR A PERIOD OF TWO (2) YEARS FROM THE DATE THAT THE PRELIMINARY SITE PLAN IS APPROVED BY THE PLANNING & ZONING COMMISION, AT THE END OF WHICH TIME THE APPLICANT MUST HAVE SUBMITTED AND RECEIVED THE APPROVAL OF A SITE PLAN BY THE PLANNING & ZONING COMMISSION. IF A SITE PLAN IS NOT APPROVED WITHIN SUCH TWO (2) YEAR PERIOD, THE PRELIMINARY SITE PLAN IS APPROVAL IS NULL AND VOID. IF SITE PLAN APPROVAL IS ONLY FOR A PORTION OF THE PROPERTY, THE APPROVAL OF THE PRELIMINARY SITE PLAN FOR THE REMAINING PROPERTY SHALL BE NULL AND VOID. 8.OPEN SPACE REQUIREMENTS SHALL FOLLOW THE ZONING ORDINANCE, PER TRACT. OPEN SPACE SHALL NOT INCLUDE VEHICULAR PAVING, REQUIRED PARKING LOT LANDSCAPE ISLANDS, BUILDING FOOTPRINT, UTILITY YARDS, REQUIRED LANDSCAPE SETBACKS, SIDEWALKS, AND DETENTION POND. SITE BENCHMARKS BENCHMARK #1 RIM OF STORM SEWER MANHOLE LOCATED ON RECESSED CURB INLET ON THE CORNER OF LA CIMA BLVD. & RICHLAND BLVD. ELEVATION = 718.28' BENCHMARK #2 RIM OF STORM SEWER MANHOLE LOCATED ON RECESSED CURB INLET ON THE EASTERLY SIDE OF LA CIMA BLVD., ELEVATION = 712.16' APPLICANT: CLAYMOORE ENGINEERING, INC. 1903 CENTRAL DRIVE, SUITE 406 BEDFORD, TX 76021 PH: 817.281.0572 CONTACT NAME: CLAY CRISTY CITY BENCHMARKS BENCHMARK #4 BRONZE DISK STAMPED "TOWN OF PROSPER SURVEY MONUMENT" LOCATED ON THE NORTHWEST CORNER OF A CURB INLET LYING ON THE WEST SIDE OF S. MAIN STREET ±30' SOUTH OF THE INTERSECTION OF S. MAIN STREET AND W. 3D STREET. ELEVATION = 666.47' CONSTRUCTION SCHEDULE PROPOSED FIRE HYDRANT PER CITY STANDARDS 4" PARKING STALL STRIPING COLOR: WHITE W/ SHARK GRIP (TYP) CURB & GUTTER, SEE DETAIL SHEET PROPOSED PEDESTRIAN RAMP, SEE DETAIL SHEET HANDICAP SYMBOL W/ SHARK GRIP PAVEMENT STRIPING (TYPICAL) PROPOSED SIDEWALK, SEE DETAIL SHEET PROPOSED CURB STOP (TYPICAL) PROPOSED HANDICAP SIGN DO NOT ENTER SIGN DIRECTIONAL ARROWS AND LETTERING, WHITE (TYPICAL) VACUUM ENCLOSURE(SEE ARCH PLAN DETAILS) BICYCLE PARKING (SEE ARCH PLAN DETAILS) VACUUM CANOPIES (SEE ARCH PLAN FOR DETAILS) DUMPSTER ENCLOSURE (SEE ARCH PLAN FOR DETAILS) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 NOTES: 1.ALL DIMENSIONS ARE TO FACE OF CURB UNLESS OTHERWISE NOTED. 2.REFER TO ARCHITECTURAL PLANS FOR BUILDING DIMENSIONS AND EXACT DOOR LOCATIONS. 3. REFER TO ARCHITECTURAL PLANS FOR DUMPSTER AND VACUUM ENCLOSURE 4.FIRE LANE STRIPING SHOWN AS OFFSETS FROM CURB AND EASEMENT FOR CLARITY. IN THE FIELD, CONTRACTOR SHALL PLACE STRIPING IN ACCORDANCE WITH CITY AND IFC STANDARDS.RD11/13/2024 11/13/2024 Page 296 Item 14. G G G G G G G G OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHE OHEFLF L FLFLFLFLFLFLFLFLFLFLFLFLFLFLFLFLFLFLFLFLLEGAL: LA CIMA CROSSINGADDITION (CPR), BLK A, LOT1OWNER: CST STATIONS TEXAS LLCZONING: PD-2LEGAL: HUNTER GATEWAY CENTRE (CPR), BLK A, LOT3 OWNER: LA CIMA INVESTMENT INC ZONING: PD-2 LEGAL: HUNTER GATEWAY CENTRE (CPR), BLK A, LOT 7 (DRAINAGE & DETENTION EASEMENT) OWNER: LA CIMA HOLDINGS LLC ZONING: PD-2 LEGAL: HUNTER GATEWAYCENTRE (CPR), BLK A, LOT 4,OWNER: CH PROSPER LLCZONING: PD-2LEGAL : H U N T E R G A T E W A Y CENTR E ( C P R ) , B L K A , L O T 9 ; ( R E P L A T ) OWNE R : L A C I M A H O L D I N G S L L C ZONIN G : P D - 2 LEGAL: ABS A0155 COLLIN COUNTY SCHOOL LAND #11 SURVEY SHEET 1, TRACT 4, OWNER: SW HILLCREST/380 LP LEGAL: HUNTER GATEWAYCENTRE (CPR), BLK A, LOT 8; (REPLAT)OWNER: SOP REALTY LLCZONING: PD-2LA CIMA BLVD(VARIABLE WIDTH ROW)RICHL A N D B L V D (90' W I D T H R O W ) US HIGHWAY 380 (E. UNIVERSITY DR.) (VARIABLE WIDTH ROW) PROP. BLDG. 4,997 SF. FFE. 727.30' 15' WATER LINE EASEMENT 25' BUILDING SETBACK 25' BU I L D I N G S E T B A C K 25' LA N D S C A P E & SIDEW A L K E S M T . DRAINAGE & DETENTION EASEMENT CAB. 2011, PG. 150 P.R.C.C.T. DRAINAGE EASEMENT CAB. 2011, PG. 150, P.R.C.C.T 24' FIRE LANE AND ACCESS EASEMENT 10' UTILITY ESMT. 24' FIRE LANE AND ACCESS EASEMENT 25' BUILDING SETBACK 25' LANDSCAPE & SIDEWALK ESMT. 25' BUILDING SETBACK 25' LANDSCAPE & SIDEWALK ESMT. 2.04 ACRES (88,645 SQUARE FEET) LOT 1, BLOCK A HUNTER GATEWAY CENTRE DOC. 2011 PG. 150, P.R.C.C.T. 10' STREET ESMT DOC. # 2011-150 TO REMAIN 30' LANDSCAPE & SIDEWALK ESMT DOC. # 2011-150 PIPELINE ESMT CITY OF IRVING VOL. 5168, PG. 2935, D.R.C.C.T. 25' UTILITY ESMT DOC. # 20060411000483250 DOC.# 20060411000483260 VOL. 5981/5947, PG. 3696/2558 24' MUTUAL ACCESS & FIRE LANE ESMT DOC. # 2011-150 30' FIRE LANE, ACCESS, DRAINAGE & UTILITY ESMT DOC.# 2011-150 FIRE LANE EASEMENT DOC. # 2022000109441 O.P.R.C.C.T. FIRE LANE EASEMENT DOC. # 2022000109441 O.P.R.C.C.T. 2' PARKING OVERHANG 2' PARKING OVERHANG 2' PARKING OVERHANG T 10' BLDG. SETBACK 5' LANDSCAPE BUFFER REMAINDER OF 34.97' X 46.00' LANDSCAPE EASEMENT VOL.5897, PG. 1689 D.R.C.C.T. REMAINDER OF 15' LANDSCAPE EASEMENT VOL.5897, PG. 1689 D.R.C.C.T. 10' UTILITY ESMT.DATENo.REVISIONBYDATE: SHEET 2023-092 CHECKED:CLC DRAWN:CTE DESIGN:CLCCLUB CARWASHHUNTERS GATEWAY CENTERPROSPER, TX1903 CENTRAL DR. SUITE #406PHONE: 817.281.0572BEDFORD, TX 76021 WWW.CLAYMOOREENG.COMTEXAS REGISTRATION #14199 PRELIMINARY CLAYMOORE ENGINEERING SITE PLAN (2 OF 2)EASEMENTS & SETBACKSSP-1.1COUNTYSURVEY:ABSTRACT NO. COLLIN H. JAMISON 480 CITY:STATE: PROSPER TEXAS LEGAL DESCRIPTION: OWNER: SURVEYOR: EAGLE SURVEYING, LLC 210 S. ELM ST. SUITE #104 DENTON, TX 76201 PH: 940.222.3009 CADET 23, LLC. 850 NEW BURTON RD. SUITE 201 DOVER, DE 19904 jbarnes@clubcarwash.com CONTACT NAME: TYLER RANK LOT 1 AND LOT 6, BLOCK A HUNTER GATEWAY CENTRE CONTACT NAME: JUSTIN BARNES ZONING DESCRIPTION: PD-2-CORRIDOR DISTRICT APPLICANT: CLAYMOORE ENGINEERING, INC. 1903 CENTRAL DRIVE, SUITE 406 BEDFORD, TX 76021 PH: 817.281.0572 CONTACT NAME: CLAY CRISTY LEGEND FIRE LANE PROPOSED TRANSFORMER 0 GRAPHIC SCALE 1 inch = ft. 40 40 80 40 20 ACCORDING TO MAP NO. 48085C0255J, DATED 06/02/2009 OF THE NATIONAL FLOOD INSURANCE PROGRAM MAP, FLOOD INSURANCE RATE MAP OF COLLIN COUNTY, TEXAS, FEDERAL EMERGENCY MANAGEMENT AGENCY, FEDERAL INSURANCE ADMINISTRATION, THIS PROPERTY IS WITHIN NON-SHADED ZONE "X", (AREAS DETERMINED TO BE OUTSIDE OF THE 0.2% ANNUAL CHANCE FLOODPLAIN). IF THIS SITE IS NOT WITHIN AN IDENTIFIED SPECIAL FLOOD HAZARD AREA, THIS FLOOD STATEMENT DOES NOT IMPLY THAT THE PROPERTY AND/OR THE STRUCTURES THEREON WILL BE FREE FROM FLOODING OR FLOOD DAMAGE. ON RARE OCCASIONS, GREATER FLOODS CAN AND WILL OCCUR AND FLOOD HEIGHTS MAY BE INCREASED BY MAN-MADE OR NATURAL CAUSES. THIS FLOOD STATEMENT SHALL NOT CREATE LIABILITY ON THE PART OF THE SURVEYOR. FLOODPLAIN NOTE NOTES: 1.ALL DIMENSIONS ARE TO FACE OF CURB UNLESS OTHERWISE NOTED. 2.REFER TO ARCHITECTURAL PLANS FOR BUILDING DIMENSIONS AND EXACT DOOR LOCATIONS. 3. REFER TO ARCHITECTURAL PLANS FOR DUMPSTER AND VACUUM ENCLOSURE T SITE PLAN CASE #: DEVAPP-23-0008. HUNTER GATEWAY CENTRE, BLOCK A, LOT 1 VICINITY MAP N.T.S.RDTOWN OF PROSPER SITE PLAN NOTES: 1.ALL DEVELOPMENT STANDARDS SHALL FOLLOW TOWN STANDARDS. 2.LANDSCAPING SHALL CONFORM TO LANDSCAPE PLANS APPROVED BY THE TOWN OF PROSPER. 3.ALL DEVELOPMENT STANDARDS SHALL FOLLOW FIRE REQUIREMENTS PER THE TOWN OF PROSPER. 4.HANDICAPPED PARKING AREAS AND BUILDING ACCESSIBILITY SHALL CONFORM TO THE AMERICANS WITH DISABILITIES ACT (ADA) AND WITH THE REQUIREMENTS OF THE CURRENT, ADOPTED BUILDING CODE. 5.ALL SIGNAGE IS SUBJECT TO BUILDING OFFICIAL APPROVAL. 6.IMPACT FEES WILL BE ASSESSED IN ACCORDANCE WITH THE PROPOSED LAND USE AT THE TIME OF CO AND/OR FINISH-OUT PERMIT MAY RESULT IN ADDITIONAL IMPACT FEES AND/OR PARKING REQUIREMENTS. 7.THE APPROVAL OF A PRELIMINARY SITE PLAN SHALL BE EFFECTIVE FOR A PERIOD OF TWO (2) YEARS FROM THE DATE THAT THE PRELIMINARY SITE PLAN IS APPROVED BY THE PLANNING & ZONING COMMISION, AT THE END OF WHICH TIME THE APPLICANT MUST HAVE SUBMITTED AND RECEIVED THE APPROVAL OF A SITE PLAN BY THE PLANNING & ZONING COMMISSION. IF A SITE PLAN IS NOT APPROVED WITHIN SUCH TWO (2) YEAR PERIOD, THE PRELIMINARY SITE PLAN IS APPROVAL IS NULL AND VOID. IF SITE PLAN APPROVAL IS ONLY FOR A PORTION OF THE PROPERTY, THE APPROVAL OF THE PRELIMINARY SITE PLAN FOR THE REMAINING PROPERTY SHALL BE NULL AND VOID. 8.OPEN SPACE REQUIREMENTS SHALL FOLLOW THE ZONING ORDINANCE, PER TRACT. OPEN SPACE SHALL NOT INCLUDE VEHICULAR PAVING, REQUIRED PARKING LOT LANDSCAPE ISLANDS, BUILDING FOOTPRINT, UTILITY YARDS, REQUIRED LANDSCAPE SETBACKS, SIDEWALKS, AND DETENTION POND. SITE BENCHMARKS BENCHMARK #1 RIM OF STORM SEWER MANHOLE LOCATED ON RECESSED CURB INLET ON THE CORNER OF LA CIMA BLVD. & RICHLAND BLVD. ELEVATION = 718.28' BENCHMARK #2 RIM OF STORM SEWER MANHOLE LOCATED ON RECESSED CURB INLET ON THE EASTERLY SIDE OF LA CIMA BLVD., ELEVATION = 712.16' CITY BENCHMARKS BENCHMARK #4 BRONZE DISK STAMPED "TOWN OF PROSPER SURVEY MONUMENT" LOCATED ON THE NORTHWEST CORNER OF A CURB INLET LYING ON THE WEST SIDE OF S. MAIN STREET ±30' SOUTH OF THE INTERSECTION OF S. MAIN STREET AND W. 3D STREET. ELEVATION = 666.47' 11/13/2024 11/13/2024 Page 297 Item 14. Page 298Item 14. Page 299Item 14. Page 300 Item 14. Information Purpose: •Construct a 4,997 square foot car wash and associated vacuum bays. Page 301 Item 14. Page 302 Item 14. Page 303 Item 14. Page 304 Item 14. Page 305 Item 14. Page 306 Item 14. Page 307 Item 14. Information Purpose: •Subdivide and existing lot (Lot 1) into four lots (Lots 1, 13, 14, & 15) to construct two restaurant/retail buildings and two retail buildings totaling 53,300 square feet. •Lot 1 –Restaurant/Retail Building (35,750 SF) •Lot 13 –Retail Building (4,850 SF) •Lot 14 –Retail Building (4,850 SF) •Lot 15 –Restaurant/Retail Building (7,850 SF) Page 308 Item 14. Information History: •A Preliminary Site Plan (D19-0027) was approved by the Planning & Zoning Commission on April 2, 2019, which has since expired. Property Owner’s Association: •A Property Owner’s Association will be created to establish duties and responsibilities for those lots within the development, in accordance with the Subdivision Ordinance. •Finalized prior to platting the property into separate lots. Page 309 Item 14. Page 310 Item 14. Page 311 Item 14. Information Purpose: •Construct a 3,432 square foot bank building with an ATM drive -through and associated parking. Page 312 Item 14. Page 313 Item 14. Page 1 of 2 To: Mayor and Town Council From: David Hoover, AICP, Director of Development Services Through: Mario Canizares, Town Manager Chuck Ewings, Assistant Town Manager Re: Planned Development Amendment for Prosper Business Park Town Council Meeting – December 10, 2024 Strategic Visioning Priority: 3. Commercial Corridors are ready for Development Agenda Item: Conduct a public hearing and consider and act upon an ordinance to amend Planned Development-26 (Prosper Business Park), on 71.1± acres, to reduce the minimum side setback adjacent to Technology Lane on Prosper Business Park, Block B, Lot 9, located on the northeast corner of Mike Howard Lane and Safety Way. (ZONE-24-0023) Future Land Use Plan: The Future Land Use Plan recommends Business Park. The proposed zoning request conforms to the Future Land Use Plan. PLANNING Page 314 Item 15. Page 2 of 2 Zoning: The property is zoned Planned Development-26. Thoroughfare Plan: This property has direct access to Mike Howard Lane. Parks Master Plan: The Parks Master Plan does not indicate a park is needed on the subject property. Budget Impact: There is no budgetary impact affiliated with this item. Legal Obligations and Review: Notification was provided as required by the Zoning Ordinance and state law. Staff has not received any response to the proposed zoning request to date. Attached Documents: 1. Aerial & Zoning Maps 2. Future Land Use Exhibit 3. Exhibit A – Boundary Exhibit 4. Exhibit B – Letter of Intent 5. Exhibit C – Development Standards 6. Exhibit D – Site Plan 7. Ordinance 8. Ordinance Exhibits Description of Agenda Item: The purpose of this request is to amend Planned Development-26 to allow for a reduced side yard setback adjacent to Technology Lane for Prosper Business Park, Block B, Lot 9. Currently, the required side yard setback adjacent to a street is 50 feet. The site plan (Exhibit D) shows the building on Lot 9 having a side yard setback of 20 feet adjacent to Technology Lane, which is a 30-foot reduction of the required side yard setback. Lot 9 is located along Technology Lane, an internal street within the development. The amendment will only permit the reduction on this lot. This reduced side yard setback will provide additional screening for the storage yard to the east of the development. Town Staff Recommendation: Town Staff recommends the Town Council approve an ordinance to amend Planned Development-26 (Prosper Business Park), on 71.1± acres, to reduce the minimum side setback adjacent to Technology Lane on Prosper Business Park, Block B, Lot 9, located on the northeast corner of Mike Howard Lane and Safety Way. Planning & Zoning Recommendation: The Planning & Zoning Commission unanimously recommended approval of this item by a vote of 6-0 (Commissioner Carson absent) at their meeting on November 19, 2024. Proposed Motion: I move to approve/deny an ordinance to amend Planned Development-26 (Prosper Business Park), on 71.1± acres, to reduce the minimum side setback adjacent to Technology Lane on Prosper Business Park, Block B, Lot 9, located on the northeast corner of Mike Howard Lane and Safety Way. Page 315 Item 15. Page 316 Item 15. Page 317 Item 15. Future Land Use Exhibit Page 318 Item 15. Or d in a n c e No 17 8 5 Pa g e 4 Page 319 Item 15. ZONE-24-0023 Exhibit “B” Letter of Intent The purpose of this amendment of Ordinance No. 17-85 (Planned Development-26) is to reduce the minimum side yard setback for the building on Prosper Business Park, Block B, Lot 9, adjacent to Technology Lane. The reduced setback will allow for increased screening of the storage yard to the east of the property. Page 320 Item 15. ZONE-24-0023 Exhibit “C” Development Standards This tract shall develop under the regulations of Ordinance No. 17-85 (Planned Development- 26) as it exists or may be amended with the following amendments: 1.0 Size of Yards 1.1 The setback requirements within this Planned Development District are amended as follows: • Minimum Side Yard: o Twenty (20) feet adjacent to Technology Lane for the building constructed on Prosper Business Park, Block B, Lot 9. Page 321 Item 15. S89°57'14"W 456.03' LOT 11 22,466 SF BUILDING 2.36 AC 44 PARKS 50' BUILDING LINE R 3 0 'R5 ' R30'R30'R30' R 3 0 ' R30'R30'R30'R5'R30' 494.2'34.56'120.25' 24'17.42' 121.13' 215.75' 24'62.81' 24'5.5' 11'5'9' LANDSCAPE SETBACK MIKE HOWARD LN. (60'PUBLIC RIGHT-OF-WAY)PROP. FHYD PROP. CURB INLET PROP. CURB INLET PROP. CURB INLET PROP. FHYD PROP. FHYD EX. FHYD EX. CUURB INLET 22 3 4 6 666 6 7 7 7 PROP. PUBLIC SIDEWALK PROP. PUBLIC SIDEWALK 8 68.7'136.63'57.29'92.23'68.7'92.79' 18'33.13' 24'15' LANDSCAPE EASEMENT9'200'112'18'9'9'18'24'18.12'9' EX. SS MANHOLE 15' SEWER EASEMENT F.A.U.D.E. EASMEMENT UTILITY EASEMENT23.33'2.98'EX. FHYD EX. FHYD 5' LANDSCAPE SETBACKEX. FHYD EX. FHYD 2" DOM. METER 1.5" IRR.. METER EX. SSWR. MH. EX. SSWR. MH. 2' OVERHANG 2' OVERHANG EX. FHYD 2' OVERHANG EX. BFR EX. BFR RISER ROOM PROP. REMOTE FDC W/ BOLLARDS 5'5' LANDSCAPE R30'R30'24'215.53'15' LANDSCAPE EASEMENT 60' RIGHT-OF-WAY PROP. STOP SIGN 5' LDSP. BUFFER 13'15'R20'R2.75 'R5'14' MASONRY WALL R10' 50' BUILDING LINE 6' PROP. SIDEWALK *E X . S S W R . E A S E M E N T 10' EX. WATER EASEMENT 10' EX. WATER EASEMENT13' WATER EASEMENT10'ESMT.13'ESMT.50' BLDG. SETBACK 50' BLDG. SETBACKR1 5 ' SAFETY WY. (PROP. 60' ROW) 3.28'3.95'4.88'0 GRAPHIC SCALE 1 inch = ft. 30 30 60 30 15 SITE PLAN (1 OF 2)SP-1 GENERAL SITE PLAN NOTES: 1.ALL DIMENSIONS ARE TO FACE OF CURB UNLESS OTHERWISE NOTED. 2.REFER TO ARCHITECTURAL PLANS FOR BUILDING DIMENSIONS AND EXACT DOOR LOCATIONS. 3.REFER TO ARCHITECTURAL PLANS FOR FENCE AND GATE DETAILS. BENCHMARKS: NO. 1 "X-CUT AT THE TERMINUS OF THE EXISTING SIDEWALK ON THE WEST SIDE OF COOK LANE, +/- 1450' SOUTH OF THE CENTERLINE INTERSECTION OF COOK LANE AND PROSPER TRAIL. ELEV: 635.56' NO. 2 SQUARE CUT ON THE SOUTH END OF A HEADWALL, ON THE EAST SIDE OF COOK LANE, +/- 1050' SOUTH OF THE CENTERLINE INTERSECTION OF COOK LANE AND PROSPER TRAIL. ELEV: 636.18' COUNTY SURVEY:ABSTRACT NO. COLLIN COUNTY SCHOOL 147 CITY:STATE: TOWN OF PROSPER TEXAS LEGAL DESCRIPTION: OWNER: APPLICANT/ENGINEER: CROSSLAND TEXAS INDUSTRIAL 861 N. COLEMAN ST PROSPER, TX 75078 PH: 972.347.5659 SITE PLAN CASE#: DEVAPP-23-0138 CONTACT NAME: ROCKY HUSSMAN CONTACT NAME: DREW DONOSKY COLLIN ARCHITECT ALLIANCE ARCHITECTS 1600 N. COLLINS BLVD. STE #1000 RICHARDSON, TX 75080 PH: 972.233.0400 CONTACT NAME: ZACH WELDYMATCH SHEET SP-2CONSTRUCTION SCHEDULE PROPOSED HANDICAP SYMBOL PROPOSED PAVEMENT STRIPING PROPOSED HANDICAP SIGN PROPOSED CURB STOP 4" PARKING STALL STRIPING COLOR: WHITE (TYP) PROPOSED CONCRETE SIDEWALK DUMPSTER WITH 8 FT MASONRY ENCLOSURE (REFER TO ARCHITECTURAL PLANS FOR DETAILS) 2 3 4 5 6 7 8 DATENo.REVISIONBYDATE: SHEET 10/31/2024 CHECKED:ASD DRAWN:CWP DESIGN:RSPROSPER BUSINESS PARKPHASE 6PROSPER, TXCM File No:2023-0541903 CENTRAL DR. SUITE #406PHONE: 817.281.0572BEDFORD, TX 76021 WWW.CLAYMOOREENG.COMTEXAS FIRM #14199 CLAYMOOREENGINEERING7/23/20241CORRECTED FFERDSCLAYMOORE ENGINEERING, INC. 1903 CENTRAL DRIVE, SUITE #406 BEDFORD, TX 76021 PH: 817.281.0572 PROSPER BUSINESS PARK, BLOCK B, LOTS 9-11 PROSPER BUSINESS PARK, BLOCK B, LOTS 9-11 ·ALL DEVELOPMENT STANDARDS SHALL FOLLOW TOWN STANDARDS. ·LANDSCAPING SHALL CONFORM TO LANDSCAPE PLANS APPROVED BY THE TOWN OF PROSPER. ·ALL DEVELOPMENT STANDARDS SHALL FOLLOW FIRE REQUIREMENTS PER THE TOWN OF PROSPER. ·HANDICAPPED PARKING AREAS AND BUILDING ACCESSIBILITY SHALL CONFORM TO THE AMERICANS WITH DISABILITIES ACT (ADA) AND WITH THE REQUIREMENTS OF THE CURRENT, ADOPTED BUILDING CODE. ·ALL SIGNAGE IS SUBJECT TO BUILDING OFFICIAL APPROVAL. ·IMPACT FEES WILL BE ASSESSED IN ACCORDANCE WITH THE LAND USE CLASSIFICATION(S) IDENTIFIED ON THE SITE DATA SUMMARY TABLE; HOWEVER, CHANGES TO THE PROPOSED LAND USE AT THE TIME OF CO AND/OR FINISH-OUT PERMIT MAY RESULT IN ADDITIONAL IMPACT FEES AND/OR PARKING REQUIREMENTS. ·THE APPROVAL OF A PRELIMINARY SITE PLAN SHALL BE EFFECTIVE FOR A PERIOD OF TWO (2) YEARS FROM THE DATE THAT THE PRELIMINARY SITE PLAN IS APPROVED BY THE PLANNING & ZONING COMMISSION, AT THE END OF WHICH TIME THE APPLICANT MUST HAVE SUBMITTED AND RECEIVED THE APPROVAL OF A SITE PLAN BY THE PLANNING & ZONING COMMISSION. IF A SITE PLAN IS NOT APPROVED WITHIN SUCH TWO (2) YEAR PERIOD, THE PRELIMINARY SITE PLAN APPROVAL IS NULL AND VOID. IF SITE PLAN APPROVAL IS ONLY FOR A PORTION OF THE PROPERTY, THE APPROVAL OF THE PRELIMINARY SITE PLAN FOR THE REMAINING PROPERTY SHALL BE NULL AND VOID. ·OPEN SPACE REQUIREMENTS SHALL FOLLOW THE ZONING ORDINANCE, PER TRACT. OPEN SPACE SHALL NOT INCLUDE VEHICULAR PAVING, REQUIRED PARKING LOT LANDSCAPE ISLANDS, BUILDING FOOTPRINT, UTILITY YARDS, REQUIRED LANDSCAPE SETBACKS, SIDEWALKS*, AND DETENTION POND * NOTES: WATER METER SCHEDULE SYMBOL TYPE SIZE NO.WASTEWATER REMARKS DOM.2"1 6"PROPOSED IRR.1.5"1 PROPOSED SYMBOL TYPE SIZE NO.WASTEWATER REMARKS DOM.2"1 6"PROPOSED IRR.1.5"1 PROPOSED SYMBOL TYPE SIZE NO.WASTEWATER REMARKS DOM.2"1 6"PROPOSED IRR.1.5"1 PROPOSED N Page 322 Item 15. LOT 9 20,039 SF BUILDING 1.47 AC 31 PARKS LOT 10 28,092 SF BUILDING 1.87 AC 46 PARKS SANITARY SEWER EASEMENT VOLUME 2017, PAGE 715 P.R.C.C.T. EX. SS MANHOLE R30'R 3 0 'R30'R30'R3 0 'R10'R30'R1 5 ' R3 0 ' R 3 0 ' R30' R30' R30' R3 0 ' EX. SS MANHOLE 50' BUILDING LINE R30'R30' 5'9'9'25.68'7.19'18'12'12'18' 8.5' 31'306.7'34.81' 5'9'9'5'9'24'20'24'18' 222.48'5.87'49.75'250.92'121.13'168'R1 5 'TECHNOLOGY LN.(PROP. 60' ROW)PROP. FHYD EX. FHYD PROP. PUBLIC SIDEWALK EX. FHYD PROP. CURB INLET PROP. FHYD PROP. CURB INLETPROP. CURB INLETPROP. CURB INLET PROP. FHYD EX. CURB INLET 22 2 22 33 444 66666 6 6 6 7 7 7 7 7 PROP. PUBLIC SIDEWALK PROP. PUBLIC SIDEWALK PROP. PUBLIC SIDEWALK 8 8 9'11'18'6'6'15.5' 8.49' 60'5'6'112'250'18'7.17' 38.5' 38.5'9'9'24' 15' LANDSCAPE EASEMENT 15' LANDSCAPE EASEMENT9'9'7' EX. SS MANHOLE 25.09'23.72'F.A.U.D.E. EASMEMENT UTILITY EASEMENT 68.29'53.22'68.3'80.5'5' LANDSCAPE SETBACK5' LANDSCAPE SETBACK5' LANDSCAPE SETBAC K EX. FHYD EX. FHYD EX. FHYD EX. FHYD EX. SSWR. MH. 2" DOM. METER 1.5" IRR.. METER 2" DOM. METER 1.5" IRR.. METER EX. FHYD 2' OVERHANG 2' OVERHANG 2' OVERHANG 2' OVERHANG 2' OVERHANG 2' OVERHANG 2' OVERHANG 60' RIGHT-OF-WAY EX. BFR EX. BFR RISER ROOM RISER ROOM 11'4'5' LANDSCAPE SETBACK 5TYP.24'24'R30'R30'216.09'24'46.43' EX. GRATE INLET PROP. GRATE INLET PROP. GRATE INLET PROP. MH. R30'54.59'38.49' 38.49'66.92'19.98' 20'54.59'5' DRAINAGE ESMT5' DRAINAGE ESMTPROP. REMOTE FDC W/ BOLLARDS PROP. REMOTE FDC W/ BOLLARDS 5' LDSP. BUFFER 5' LDSP.BUFFER5' LDSP. BUFFER 13'15'5'13'15'26.09'18' 14' MASONRY WALL 14' MASONRY WALL PROP. FHYD 18' R10' 50' BUILDING LINE 50' BUILDING LINE50' BUILDING LINE 12' BUILDING LINE12' BUILDING LINE12' BUILDING LINE12' BUILDING LINE10' EX. WATER EASEMENT 13' WATER EASEMENT15' WATER EASEMENT 10' WATER EASEMENT 15' SSWR. EASEMENT 10' WATER EASEMENT 10' WATER EASEMENT 200'112'10' 10' SAFETY WY. (PROP. 60' ROW)SITE PLAN (2 OF 2)SP-1 GENERAL SITE PLAN NOTES: 1.ALL DIMENSIONS ARE TO FACE OF CURB UNLESS OTHERWISE NOTED. 2.REFER TO ARCHITECTURAL PLANS FOR BUILDING DIMENSIONS AND EXACT DOOR LOCATIONS. 3.REFER TO ARCHITECTURAL PLANS FOR FENCE AND GATE DETAILS. BENCHMARKS: NO. 1 "X-CUT AT THE TERMINUS OF THE EXISTING SIDEWALK ON THE WEST SIDE OF COOK LANE, +/- 1450' SOUTH OF THE CENTERLINE INTERSECTION OF COOK LANE AND PROSPER TRAIL. ELEV: 635.56' NO. 2 SQUARE CUT ON THE SOUTH END OF A HEADWALL, ON THE EAST SIDE OF COOK LANE, +/- 1050' SOUTH OF THE CENTERLINE INTERSECTION OF COOK LANE AND PROSPER TRAIL. ELEV: 636.18'MATCH SHEET SP-1CONSTRUCTION SCHEDULE PROPOSED HANDICAP SYMBOL PROPOSED PAVEMENT STRIPING PROPOSED HANDICAP SIGN PROPOSED CURB STOP 4" PARKING STALL STRIPING COLOR: WHITE (TYP) PROPOSED CONCRETE SIDEWALK DUMPSTER WITH 8 FT MASONRY ENCLOSURE (REFER TO ARCHITECTURAL PLANS FOR DETAILS) 2 3 4 5 6 7 8 DATENo.REVISIONBYDATE: SHEET 10/31/2024 CHECKED:ASD DRAWN:CWP DESIGN:RSPROSPER BUSINESS PARKPHASE 6PROSPER, TXCM File No:2023-0541903 CENTRAL DR. SUITE #406PHONE: 817.281.0572BEDFORD, TX 76021 WWW.CLAYMOOREENG.COMTEXAS FIRM #14199 CLAYMOOREENGINEERING7/23/20241CORRECTED FFERDS0 GRAPHIC SCALE 1 inch = ft. 30 30 60 30 15 ·ALL DEVELOPMENT STANDARDS SHALL FOLLOW TOWN STANDARDS. ·LANDSCAPING SHALL CONFORM TO LANDSCAPE PLANS APPROVED BY THE TOWN OF PROSPER. ·ALL DEVELOPMENT STANDARDS SHALL FOLLOW FIRE REQUIREMENTS PER THE TOWN OF PROSPER. ·HANDICAPPED PARKING AREAS AND BUILDING ACCESSIBILITY SHALL CONFORM TO THE AMERICANS WITH DISABILITIES ACT (ADA) AND WITH THE REQUIREMENTS OF THE CURRENT, ADOPTED BUILDING CODE. ·ALL SIGNAGE IS SUBJECT TO BUILDING OFFICIAL APPROVAL. ·IMPACT FEES WILL BE ASSESSED IN ACCORDANCE WITH THE LAND USE CLASSIFICATION(S) IDENTIFIED ON THE SITE DATA SUMMARY TABLE; HOWEVER, CHANGES TO THE PROPOSED LAND USE AT THE TIME OF CO AND/OR FINISH-OUT PERMIT MAY RESULT IN ADDITIONAL IMPACT FEES AND/OR PARKING REQUIREMENTS. ·THE APPROVAL OF A PRELIMINARY SITE PLAN SHALL BE EFFECTIVE FOR A PERIOD OF TWO (2) YEARS FROM THE DATE THAT THE PRELIMINARY SITE PLAN IS APPROVED BY THE PLANNING & ZONING COMMISSION, AT THE END OF WHICH TIME THE APPLICANT MUST HAVE SUBMITTED AND RECEIVED THE APPROVAL OF A SITE PLAN BY THE PLANNING & ZONING COMMISSION. IF A SITE PLAN IS NOT APPROVED WITHIN SUCH TWO (2) YEAR PERIOD, THE PRELIMINARY SITE PLAN APPROVAL IS NULL AND VOID. IF SITE PLAN APPROVAL IS ONLY FOR A PORTION OF THE PROPERTY, THE APPROVAL OF THE PRELIMINARY SITE PLAN FOR THE REMAINING PROPERTY SHALL BE NULL AND VOID. ·OPEN SPACE REQUIREMENTS SHALL FOLLOW THE ZONING ORDINANCE, PER TRACT. OPEN SPACE SHALL NOT INCLUDE VEHICULAR PAVING, REQUIRED PARKING LOT LANDSCAPE ISLANDS, BUILDING FOOTPRINT, UTILITY YARDS, REQUIRED LANDSCAPE SETBACKS, SIDEWALKS*, AND DETENTION POND * NOTES: WATER METER SCHEDULE SYMBOL TYPE SIZE NO.WASTEWATER REMARKS DOM.2"1 6"PROPOSED IRR.1.5"1 PROPOSED SYMBOL TYPE SIZE NO.WASTEWATER REMARKS DOM.2"1 6"PROPOSED IRR.1.5"1 PROPOSED SYMBOL TYPE SIZE NO.WASTEWATER REMARKS DOM.2"1 6"PROPOSED IRR.1.5"1 PROPOSED COUNTY SURVEY:ABSTRACT NO. COLLIN COUNTY SCHOOL 147 CITY:STATE: TOWN OF PROSPER TEXAS LEGAL DESCRIPTION: OWNER: APPLICANT/ENGINEER: CROSSLAND TEXAS INDUSTRIAL 861 N. COLEMAN ST PROSPER, TX 75078 PH: 972.347.5659 SITE PLAN CASE#: DEVAPP-23-0138 CONTACT NAME: ROCKY HUSSMAN CONTACT NAME: DREW DONOSKY COLLIN ARCHITECT ALLIANCE ARCHITECTS 1600 N. COLLINS BLVD. STE #1000 RICHARDSON, TX 75080 PH: 972.233.0400 CONTACT NAME: ZACH WELDY CLAYMOORE ENGINEERING, INC. 1903 CENTRAL DRIVE, SUITE #406 BEDFORD, TX 76021 PH: 817.281.0572 PROSPER BUSINESS PARK, BLOCK B, LOTS 9-11 PROSPER BUSINESS PARK, BLOCK B, LOTS 9-11 N Page 323 Item 15. TOWN OF PROSPER, TEXAS ORDINANCE NO. 2024- AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS, AMENDING THE ZONING ORDINANCE BY REZONING A TRACT OF LAND CONSISTING OF 71.1 ACRES, MORE OR LESS, SITUATED IN THE PROSPER BUSINESS PARK, IN THE TOWN OF PROSPER, COLLIN COUNTY, TEXAS, FROM PLANNED DEVELOPMENT-26 (PD-26) TO PLANNED DEVELOPMENT-26 (PD-26), DESCRIBING THE TRACT TO BE REZONED; PROVIDING FOR A PENALTY FOR THE VIOLATION OF THIS ORDINANCE; PROVIDING FOR REPEALING, SAVING AND SEVERABILITY CLAUSES; PROVIDING FOR AN EFFECTIVE DATE OF THIS ORDINANCE; AND PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF. WHEREAS, the Town Council of the Town of Prosper, Texas (the “Town Council”) has investigated and determined that the Zoning Ordinance should be amended; and WHEREAS, the Town of Prosper, Texas (“Prosper”) has received a request (Case ZONE- 24-0023) from Rocky Hussman (“Applicant”), to rezone 71.1 acres of land, more or less, Prosper Business Park, in the Town of Prosper, Collin County, Texas, and being more particularly described in Exhibit “A”, attached hereto and incorporated herein for all purposes; and WHEREAS, the Town Council has investigated into and determined that the facts contained in the request are true and correct; and WHEREAS, all legal notices required for rezoning have been given in the manner and form set forth by law, and public hearings have been held on the proposed rezoning and all other requirements of notice and completion of such zoning procedures have been fulfilled; and WHEREAS, the Town Council has further investigated into and determined that it will be advantageous and beneficial to Prosper and its inhabitants to rezone this property as set forth below. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS, THAT: SECTION 1 Findings Incorporated. The findings set forth above are incorporated into the body of this Ordinance as if fully set forth herein. SECTION 2 Amendment to the Town’s Zoning Ordinance. The Town’s Zoning Ordinance is amended as follows: The zoning designation of the below described property containing 71.1 acres of land, more or less, in the Prosper Business Park, Town of Prosper, Collin County, Texas, and all streets, roads, and alleyways contiguous and/or adjacent thereto are hereby zoned as Planned Development-26 and being more particularly described in Exhibit “A”, attached hereto and incorporated herein for all purposes as if set forth verbatim. The development plans, standards, and uses for the Property in this Planned Development District shall conform to, and comply with (1) the Development Standards, attached Page 324 Item 15. Case No. ZONE-24-0023 Ordinance No. 2024 __ , Page 2 hereto as Exhibit C; (2) the Site Plan, attached hereto as Exhibit D, all of which are incorporated herein for all purposes as if set forth verbatim. Two (2) original, official, and identical copies of the zoning exhibit map are hereby adopted and shall be filed and maintained as follows: a. One (1) copy shall be filed with the Town Secretary and retained as an original record and shall not be changed in any manner. b. One (1) copy shall be filed with the Building Official and shall be maintained up to date by posting thereon all changes and subsequent amendments for observation, issuing building permits, certificates of compliance and occupancy, and enforcing the zoning ordinance. Reproduction for information purposes may from time-to-time be made of the official zoning district map. SECTION 3 No Vested Interest/Repeal. No developer or property owner shall acquire any vested interest in this Ordinance or in any other specific regulations contained herein. Any portion of this Ordinance may be repealed by the Town Council in the manner provided for by law. SECTION 4 Unlawful Use of Premises. It shall be unlawful for any person, firm, or corporation to make use of said premises in some manner other than as authorized by this Ordinance, and shall be unlawful for any person, firm, or corporation to construct on said premises any building that is not in conformity with the permissible uses under this Zoning Ordinance. SECTION 5 Penalty. Any person, firm, corporation, or business entity violating this Ordinance or any provision of Prosper’s Zoning Ordinance, as amended, shall be deemed guilty of a misdemeanor, and upon conviction thereof shall be fined any sum not exceeding Two Thousand Dollars ($2,000.00). Each continuing day’s violation under this Ordinance shall constitute a separate offense. The penal provisions imposed under this Ordinance shall not preclude Prosper from filing suit to enjoin the violation. Prosper retains all legal rights and remedies available to it pursuant to local, state, and federal law. SECTION 6 Severability. Should any section, subsection, sentence, clause, or phrase of this Ordinance be declared unconstitutional or invalid by a court of competent jurisdiction, it is expressly provided that all remaining portions of this Ordinance shall remain in full force and effect. Prosper hereby declares that it would have passed this Ordinance, and each section, subsection, clause, or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses, and phrases be declared unconstitutional or invalid. Page 325 Item 15. Case No. ZONE-24-0023 Ordinance No. 2024 __ , Page 3 SECTION 7 Savings/Repealing Clause. Prosper’s Zoning Ordinance, as amended, shall remain in full force and effect, save and except as amended by this or any other Ordinance. All provisions of any ordinance in conflict with this Ordinance are hereby repealed to the extent they are in conflict; but such repeal shall not abate any pending prosecution for violation of the repealed ordinance, nor shall the appeal prevent a prosecution from being commenced for any violation if occurring prior to the repealing of the ordinance. Any remaining portions of said ordinances shall remain in full force and effect. SECTION 8 Effective Date. This Ordinance shall become effective from and after its adoption and publications as required by law. DULY PASSED, APPROVED, AND ADOPTED BY THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS, ON THE 10TH DAY OF DECEMBER, 2024. David F. Bristol, Mayor ATTEST: Michelle Lewis Sirianni, Town Secretary APPROVED AS TO FORM AND LEGALITY: Terrence S. Welch, Town Attorney Page 326 Item 15. Or d in a n c e No 17 8 5 Pa g e 4 Page 327 Item 15. ZONE-24-0023 Exhibit “B” Letter of Intent The purpose of this amendment of Ordinance No. 17-85 (Planned Development-26) is to reduce the minimum side yard setback for the building on Prosper Business Park, Block B, Lot 9, adjacent to Technology Lane. The reduced setback will allow for increased screening of the storage yard to the east of the property. Page 328 Item 15. ZONE-24-0023 Exhibit “C” Development Standards This tract shall develop under the regulations of Ordinance No. 17-85 (Planned Development- 26) as it exists or may be amended with the following amendments: 1.0 Size of Yards 1.1 The setback requirements within this Planned Development District are amended as follows: • Minimum Side Yard: o Twenty (20) feet adjacent to Technology Lane for the building constructed on Prosper Business Park, Block B, Lot 9. Page 329 Item 15. S89°57'14"W 456.03' LOT 11 22,466 SF BUILDING 2.36 AC 44 PARKS 50' BUILDING LINE R 3 0 'R5 ' R30'R30'R30' R 3 0 ' R30'R30'R30'R5'R30' 494.2'34.56'120.25' 24'17.42' 121.13' 215.75' 24'62.81' 24'5.5' 11'5'9' LANDSCAPE SETBACK MIKE HOWARD LN. (60'PUBLIC RIGHT-OF-WAY)PROP. FHYD PROP. CURB INLET PROP. CURB INLET PROP. CURB INLET PROP. FHYD PROP. FHYD EX. FHYD EX. CUURB INLET 22 3 4 6 666 6 7 7 7 PROP. PUBLIC SIDEWALK PROP. PUBLIC SIDEWALK 8 68.7'136.63'57.29'92.23'68.7'92.79' 18'33.13' 24'15' LANDSCAPE EASEMENT9'200'112'18'9'9'18'24'18.12'9' EX. SS MANHOLE 15' SEWER EASEMENT F.A.U.D.E. EASMEMENT UTILITY EASEMENT23.33'2.98'EX. FHYD EX. FHYD 5' LANDSCAPE SETBACKEX. FHYD EX. FHYD 2" DOM. METER 1.5" IRR.. METER EX. SSWR. MH. EX. SSWR. MH. 2' OVERHANG 2' OVERHANG EX. FHYD 2' OVERHANG EX. BFR EX. BFR RISER ROOM PROP. REMOTE FDC W/ BOLLARDS 5'5' LANDSCAPE R30'R30'24'215.53'15' LANDSCAPE EASEMENT 60' RIGHT-OF-WAY PROP. STOP SIGN 5' LDSP. BUFFER 13'15'R20'R2.75 'R5'14' MASONRY WALL R10' 50' BUILDING LINE 6' PROP. SIDEWALK *E X . S S W R . E A S E M E N T 10' EX. WATER EASEMENT 10' EX. WATER EASEMENT13' WATER EASEMENT10'ESMT.13'ESMT.50' BLDG. SETBACK 50' BLDG. SETBACKR1 5 ' SAFETY WY. (PROP. 60' ROW) 3.28'3.95'4.88'0 GRAPHIC SCALE 1 inch = ft. 30 30 60 30 15 SITE PLAN (1 OF 2)SP-1 GENERAL SITE PLAN NOTES: 1.ALL DIMENSIONS ARE TO FACE OF CURB UNLESS OTHERWISE NOTED. 2.REFER TO ARCHITECTURAL PLANS FOR BUILDING DIMENSIONS AND EXACT DOOR LOCATIONS. 3.REFER TO ARCHITECTURAL PLANS FOR FENCE AND GATE DETAILS. BENCHMARKS: NO. 1 "X-CUT AT THE TERMINUS OF THE EXISTING SIDEWALK ON THE WEST SIDE OF COOK LANE, +/- 1450' SOUTH OF THE CENTERLINE INTERSECTION OF COOK LANE AND PROSPER TRAIL. ELEV: 635.56' NO. 2 SQUARE CUT ON THE SOUTH END OF A HEADWALL, ON THE EAST SIDE OF COOK LANE, +/- 1050' SOUTH OF THE CENTERLINE INTERSECTION OF COOK LANE AND PROSPER TRAIL. ELEV: 636.18' COUNTY SURVEY:ABSTRACT NO. COLLIN COUNTY SCHOOL 147 CITY:STATE: TOWN OF PROSPER TEXAS LEGAL DESCRIPTION: OWNER: APPLICANT/ENGINEER: CROSSLAND TEXAS INDUSTRIAL 861 N. COLEMAN ST PROSPER, TX 75078 PH: 972.347.5659 SITE PLAN CASE#: DEVAPP-23-0138 CONTACT NAME: ROCKY HUSSMAN CONTACT NAME: DREW DONOSKY COLLIN ARCHITECT ALLIANCE ARCHITECTS 1600 N. COLLINS BLVD. STE #1000 RICHARDSON, TX 75080 PH: 972.233.0400 CONTACT NAME: ZACH WELDYMATCH SHEET SP-2CONSTRUCTION SCHEDULE PROPOSED HANDICAP SYMBOL PROPOSED PAVEMENT STRIPING PROPOSED HANDICAP SIGN PROPOSED CURB STOP 4" PARKING STALL STRIPING COLOR: WHITE (TYP) PROPOSED CONCRETE SIDEWALK DUMPSTER WITH 8 FT MASONRY ENCLOSURE (REFER TO ARCHITECTURAL PLANS FOR DETAILS) 2 3 4 5 6 7 8 DATENo.REVISIONBYDATE: SHEET 10/31/2024 CHECKED:ASD DRAWN:CWP DESIGN:RSPROSPER BUSINESS PARKPHASE 6PROSPER, TXCM File No:2023-0541903 CENTRAL DR. SUITE #406PHONE: 817.281.0572BEDFORD, TX 76021 WWW.CLAYMOOREENG.COMTEXAS FIRM #14199 CLAYMOOREENGINEERING7/23/20241CORRECTED FFERDSCLAYMOORE ENGINEERING, INC. 1903 CENTRAL DRIVE, SUITE #406 BEDFORD, TX 76021 PH: 817.281.0572 PROSPER BUSINESS PARK, BLOCK B, LOTS 9-11 PROSPER BUSINESS PARK, BLOCK B, LOTS 9-11 ·ALL DEVELOPMENT STANDARDS SHALL FOLLOW TOWN STANDARDS. ·LANDSCAPING SHALL CONFORM TO LANDSCAPE PLANS APPROVED BY THE TOWN OF PROSPER. ·ALL DEVELOPMENT STANDARDS SHALL FOLLOW FIRE REQUIREMENTS PER THE TOWN OF PROSPER. ·HANDICAPPED PARKING AREAS AND BUILDING ACCESSIBILITY SHALL CONFORM TO THE AMERICANS WITH DISABILITIES ACT (ADA) AND WITH THE REQUIREMENTS OF THE CURRENT, ADOPTED BUILDING CODE. ·ALL SIGNAGE IS SUBJECT TO BUILDING OFFICIAL APPROVAL. ·IMPACT FEES WILL BE ASSESSED IN ACCORDANCE WITH THE LAND USE CLASSIFICATION(S) IDENTIFIED ON THE SITE DATA SUMMARY TABLE; HOWEVER, CHANGES TO THE PROPOSED LAND USE AT THE TIME OF CO AND/OR FINISH-OUT PERMIT MAY RESULT IN ADDITIONAL IMPACT FEES AND/OR PARKING REQUIREMENTS. ·THE APPROVAL OF A PRELIMINARY SITE PLAN SHALL BE EFFECTIVE FOR A PERIOD OF TWO (2) YEARS FROM THE DATE THAT THE PRELIMINARY SITE PLAN IS APPROVED BY THE PLANNING & ZONING COMMISSION, AT THE END OF WHICH TIME THE APPLICANT MUST HAVE SUBMITTED AND RECEIVED THE APPROVAL OF A SITE PLAN BY THE PLANNING & ZONING COMMISSION. IF A SITE PLAN IS NOT APPROVED WITHIN SUCH TWO (2) YEAR PERIOD, THE PRELIMINARY SITE PLAN APPROVAL IS NULL AND VOID. IF SITE PLAN APPROVAL IS ONLY FOR A PORTION OF THE PROPERTY, THE APPROVAL OF THE PRELIMINARY SITE PLAN FOR THE REMAINING PROPERTY SHALL BE NULL AND VOID. ·OPEN SPACE REQUIREMENTS SHALL FOLLOW THE ZONING ORDINANCE, PER TRACT. OPEN SPACE SHALL NOT INCLUDE VEHICULAR PAVING, REQUIRED PARKING LOT LANDSCAPE ISLANDS, BUILDING FOOTPRINT, UTILITY YARDS, REQUIRED LANDSCAPE SETBACKS, SIDEWALKS*, AND DETENTION POND * NOTES: WATER METER SCHEDULE SYMBOL TYPE SIZE NO.WASTEWATER REMARKS DOM.2"1 6"PROPOSED IRR.1.5"1 PROPOSED SYMBOL TYPE SIZE NO.WASTEWATER REMARKS DOM.2"1 6"PROPOSED IRR.1.5"1 PROPOSED SYMBOL TYPE SIZE NO.WASTEWATER REMARKS DOM.2"1 6"PROPOSED IRR.1.5"1 PROPOSED N Page 330 Item 15. LOT 9 20,039 SF BUILDING 1.47 AC 31 PARKS LOT 10 28,092 SF BUILDING 1.87 AC 46 PARKS SANITARY SEWER EASEMENT VOLUME 2017, PAGE 715 P.R.C.C.T. EX. SS MANHOLE R30'R 3 0 'R30'R30'R3 0 'R10'R30'R1 5 ' R3 0 ' R 3 0 ' R30' R30' R30' R3 0 ' EX. SS MANHOLE 50' BUILDING LINE R30'R30' 5'9'9'25.68'7.19'18'12'12'18' 8.5' 31'306.7'34.81' 5'9'9'5'9'24'20'24'18' 222.48'5.87'49.75'250.92'121.13'168'R1 5 'TECHNOLOGY LN.(PROP. 60' ROW)PROP. FHYD EX. FHYD PROP. PUBLIC SIDEWALK EX. FHYD PROP. CURB INLET PROP. FHYD PROP. CURB INLETPROP. CURB INLETPROP. CURB INLET PROP. FHYD EX. CURB INLET 22 2 22 33 444 66666 6 6 6 7 7 7 7 7 PROP. PUBLIC SIDEWALK PROP. PUBLIC SIDEWALK PROP. PUBLIC SIDEWALK 8 8 9'11'18'6'6'15.5' 8.49' 60'5'6'112'250'18'7.17' 38.5' 38.5'9'9'24' 15' LANDSCAPE EASEMENT 15' LANDSCAPE EASEMENT9'9'7' EX. SS MANHOLE 25.09'23.72'F.A.U.D.E. EASMEMENT UTILITY EASEMENT 68.29'53.22'68.3'80.5'5' LANDSCAPE SETBACK5' LANDSCAPE SETBACK5' LANDSCAPE SETBAC K EX. FHYD EX. FHYD EX. FHYD EX. FHYD EX. SSWR. MH. 2" DOM. METER 1.5" IRR.. METER 2" DOM. METER 1.5" IRR.. METER EX. FHYD 2' OVERHANG 2' OVERHANG 2' OVERHANG 2' OVERHANG 2' OVERHANG 2' OVERHANG 2' OVERHANG 60' RIGHT-OF-WAY EX. BFR EX. BFR RISER ROOM RISER ROOM 11'4'5' LANDSCAPE SETBACK 5TYP.24'24'R30'R30'216.09'24'46.43' EX. GRATE INLET PROP. GRATE INLET PROP. GRATE INLET PROP. MH. R30'54.59'38.49' 38.49'66.92'19.98' 20'54.59'5' DRAINAGE ESMT5' DRAINAGE ESMTPROP. REMOTE FDC W/ BOLLARDS PROP. REMOTE FDC W/ BOLLARDS 5' LDSP. BUFFER 5' LDSP.BUFFER5' LDSP. BUFFER 13'15'5'13'15'26.09'18' 14' MASONRY WALL 14' MASONRY WALL PROP. FHYD 18' R10' 50' BUILDING LINE 50' BUILDING LINE50' BUILDING LINE 12' BUILDING LINE12' BUILDING LINE12' BUILDING LINE12' BUILDING LINE10' EX. WATER EASEMENT 13' WATER EASEMENT15' WATER EASEMENT 10' WATER EASEMENT 15' SSWR. EASEMENT 10' WATER EASEMENT 10' WATER EASEMENT 200'112'10' 10' SAFETY WY. (PROP. 60' ROW)SITE PLAN (2 OF 2)SP-1 GENERAL SITE PLAN NOTES: 1.ALL DIMENSIONS ARE TO FACE OF CURB UNLESS OTHERWISE NOTED. 2.REFER TO ARCHITECTURAL PLANS FOR BUILDING DIMENSIONS AND EXACT DOOR LOCATIONS. 3.REFER TO ARCHITECTURAL PLANS FOR FENCE AND GATE DETAILS. BENCHMARKS: NO. 1 "X-CUT AT THE TERMINUS OF THE EXISTING SIDEWALK ON THE WEST SIDE OF COOK LANE, +/- 1450' SOUTH OF THE CENTERLINE INTERSECTION OF COOK LANE AND PROSPER TRAIL. ELEV: 635.56' NO. 2 SQUARE CUT ON THE SOUTH END OF A HEADWALL, ON THE EAST SIDE OF COOK LANE, +/- 1050' SOUTH OF THE CENTERLINE INTERSECTION OF COOK LANE AND PROSPER TRAIL. ELEV: 636.18'MATCH SHEET SP-1CONSTRUCTION SCHEDULE PROPOSED HANDICAP SYMBOL PROPOSED PAVEMENT STRIPING PROPOSED HANDICAP SIGN PROPOSED CURB STOP 4" PARKING STALL STRIPING COLOR: WHITE (TYP) PROPOSED CONCRETE SIDEWALK DUMPSTER WITH 8 FT MASONRY ENCLOSURE (REFER TO ARCHITECTURAL PLANS FOR DETAILS) 2 3 4 5 6 7 8 DATENo.REVISIONBYDATE: SHEET 10/31/2024 CHECKED:ASD DRAWN:CWP DESIGN:RSPROSPER BUSINESS PARKPHASE 6PROSPER, TXCM File No:2023-0541903 CENTRAL DR. SUITE #406PHONE: 817.281.0572BEDFORD, TX 76021 WWW.CLAYMOOREENG.COMTEXAS FIRM #14199 CLAYMOOREENGINEERING7/23/20241CORRECTED FFERDS0 GRAPHIC SCALE 1 inch = ft. 30 30 60 30 15 ·ALL DEVELOPMENT STANDARDS SHALL FOLLOW TOWN STANDARDS. ·LANDSCAPING SHALL CONFORM TO LANDSCAPE PLANS APPROVED BY THE TOWN OF PROSPER. ·ALL DEVELOPMENT STANDARDS SHALL FOLLOW FIRE REQUIREMENTS PER THE TOWN OF PROSPER. ·HANDICAPPED PARKING AREAS AND BUILDING ACCESSIBILITY SHALL CONFORM TO THE AMERICANS WITH DISABILITIES ACT (ADA) AND WITH THE REQUIREMENTS OF THE CURRENT, ADOPTED BUILDING CODE. ·ALL SIGNAGE IS SUBJECT TO BUILDING OFFICIAL APPROVAL. ·IMPACT FEES WILL BE ASSESSED IN ACCORDANCE WITH THE LAND USE CLASSIFICATION(S) IDENTIFIED ON THE SITE DATA SUMMARY TABLE; HOWEVER, CHANGES TO THE PROPOSED LAND USE AT THE TIME OF CO AND/OR FINISH-OUT PERMIT MAY RESULT IN ADDITIONAL IMPACT FEES AND/OR PARKING REQUIREMENTS. ·THE APPROVAL OF A PRELIMINARY SITE PLAN SHALL BE EFFECTIVE FOR A PERIOD OF TWO (2) YEARS FROM THE DATE THAT THE PRELIMINARY SITE PLAN IS APPROVED BY THE PLANNING & ZONING COMMISSION, AT THE END OF WHICH TIME THE APPLICANT MUST HAVE SUBMITTED AND RECEIVED THE APPROVAL OF A SITE PLAN BY THE PLANNING & ZONING COMMISSION. IF A SITE PLAN IS NOT APPROVED WITHIN SUCH TWO (2) YEAR PERIOD, THE PRELIMINARY SITE PLAN APPROVAL IS NULL AND VOID. IF SITE PLAN APPROVAL IS ONLY FOR A PORTION OF THE PROPERTY, THE APPROVAL OF THE PRELIMINARY SITE PLAN FOR THE REMAINING PROPERTY SHALL BE NULL AND VOID. ·OPEN SPACE REQUIREMENTS SHALL FOLLOW THE ZONING ORDINANCE, PER TRACT. OPEN SPACE SHALL NOT INCLUDE VEHICULAR PAVING, REQUIRED PARKING LOT LANDSCAPE ISLANDS, BUILDING FOOTPRINT, UTILITY YARDS, REQUIRED LANDSCAPE SETBACKS, SIDEWALKS*, AND DETENTION POND * NOTES: WATER METER SCHEDULE SYMBOL TYPE SIZE NO.WASTEWATER REMARKS DOM.2"1 6"PROPOSED IRR.1.5"1 PROPOSED SYMBOL TYPE SIZE NO.WASTEWATER REMARKS DOM.2"1 6"PROPOSED IRR.1.5"1 PROPOSED SYMBOL TYPE SIZE NO.WASTEWATER REMARKS DOM.2"1 6"PROPOSED IRR.1.5"1 PROPOSED COUNTY SURVEY:ABSTRACT NO. COLLIN COUNTY SCHOOL 147 CITY:STATE: TOWN OF PROSPER TEXAS LEGAL DESCRIPTION: OWNER: APPLICANT/ENGINEER: CROSSLAND TEXAS INDUSTRIAL 861 N. COLEMAN ST PROSPER, TX 75078 PH: 972.347.5659 SITE PLAN CASE#: DEVAPP-23-0138 CONTACT NAME: ROCKY HUSSMAN CONTACT NAME: DREW DONOSKY COLLIN ARCHITECT ALLIANCE ARCHITECTS 1600 N. COLLINS BLVD. STE #1000 RICHARDSON, TX 75080 PH: 972.233.0400 CONTACT NAME: ZACH WELDY CLAYMOORE ENGINEERING, INC. 1903 CENTRAL DRIVE, SUITE #406 BEDFORD, TX 76021 PH: 817.281.0572 PROSPER BUSINESS PARK, BLOCK B, LOTS 9-11 PROSPER BUSINESS PARK, BLOCK B, LOTS 9-11 N Page 331 Item 15. Agenda Item Conduct a Public Hearing and consider and act upon a request to amend Planned Development-26 (Prosper Business Park),on 71.1±acres,to reduce the minimum side setback adjacent to Technology Lane on Prosper Business Park,Block B,Lot 9,located on the northeast corner of Mike Howard Lane and Safety Way.(ZONE-24-0023) Page 332 Item 15. Page 333 Item 15. Page 334 Item 15. Information Purpose: •Amend Planned Development-26 to allow for a reduced side yard setback adjacent to Technology Lane for Prosper Business Park, Block B, Lot 9. Amendment: •Side setback adjacent to Technology Lane reduced from 50 feet to 20 feet. •Reduction will only be permitted for Lot 9. Page 335 Item 15. Page 336 Item 15. Page 337 Item 15. Noticing Notices: •Friday, November 8th (Planning & Zoning Commission) •Friday, November 22nd (Town Council) Citizen Response: •No Response Page 338 Item 15. Recommendation P&Z Recommendation: •Approved 6-0 (Commissioner Carson Absent) Staff Recommendation: •Approval Page 339 Item 15. Page 1 of 2 To: Mayor and Town Council From: Chris Landrum, Finance Director Through: Mario Canizares, Town Manager Bob Scott, Deputy Town Manager Re: Ordinance amending Ordinance No. 2023-60 (FY 2023-2024 Annual Budget) Town Council Meeting – December 10, 2024 Strategic Visioning Priority: 4. Provide Excellent Municipal Services Agenda Item: Consider and act upon an ordinance amending Ordinance No. 2023-60 (FY 2023-2024 Annual Budget). Description of Agenda Item: The proposed ordinance is amending the following balances for the FY 2023-2024 Budget: General Fund The General Fund budget is estimated to be exceeded due to increased Police overtime expenses. Staff have used all other tools at their disposal to curtail this overage such as limiting the Purchase Order roll to the FY 2024-2025 budget. The General fund budget cannot be exceeded by charter, requiring an increase to budgeted expenditures by $150,000 from $49,837,390 to $49,987,390. Fire Control, Prevention, and Emergency Medical Services District Fund The Fire Control, Prevention, and Emergency Medical Services District Fund was created for fire safety and emergency medical services programs and includes salaries and benefits for designated personnel. The approved policy for this fund is to maintain a maximum cash balance of $25,000 at year-end, to expend all resources on an annual basis. This policy requires budgeted expenditures to be increased by $64,612 from $3,028,023 to $3,092,635. TIRZ #2 Fund TIRZ #2 revenues are restricted and reimbursable for expenditures of TIRZ #2. All revenues received are reimbursed on an annual basis. This requires expenditures to be increased by $7,388 from $102,884 to $110,272 funded by higher than expected sales tax revenues. Park Improvement Fund The Park Improvement Fund accounts for contributions to the Town for the creation of parks within the Town per development agreements. Revenues to this fund were higher than what was budgeted and were subsequently used to fund Capital expenditures for Park projects in the Town. FINANCE Page 340 Item 16. Page 2 of 2 The $750,000 increase from $2,113,800 to $2,863,800 in the Park Improvement Fund’s budget will be used to transfer $750,000 to the General Capital Improvement Fund. Budget Impact: General Fund expenditures will increase by $150,000; Fire Control, Prevention, and Emergency Medical Services District Fund expenditures will increase by $64,612; TIRZ #2 Fund expenditures will increase by $7,388; and the Park Improvement Fund expenditures will increase by $750,000. Legal Obligations and Review: Terrence Welch of Brown & Hofmeister, L.L.P., has approved the attached documents as to form and legality. Attached Documents: 1. Ordinance 2. Exhibit A Town Staff Recommendation: Town Staff recommends approval of amending Ordinance No. 2023-60 (FY 2023-2024 Annual Budget) to provide funding increased expenditures in the General Fund, Fire Control, Prevention, and Emergency Medical Services District Fund, TIRZ #2 Fund, and Park Improvement Fund. Proposed Motion: I move to approve amending Ordinance No. 2023-60 (FY 2023-2024 Annual Budget) to provide funding increased expenditures in the General Fund, Fire Control, Prevention, and Emergency Medical Services District Fund, TIRZ #2 Fund, and Park Improvement Fund. Page 341 Item 16. TOWN OF PROSPER, TEXAS ORDINANCE NO. 2024-XX AN ORDINANCE OF THE TOWN OF PROSPER, TEXAS, AMENDING ORDINANCE NO. 2023-60 (FY 2023-2024 BUDGET) TO FUND INCREASED EXPENDITURES OF $150,000 IN THE GENERAL FUND; INCREASED EXPENDITURES OF $64,612 IN THE FIRE CONTROL, PREVENTION, AND EMERGENCY MEDICAL SERVICES DISTRICT FUND BUDGET; INCREASED EXPENDITURES OF $7,388 IN THE TIRZ #2 FUND BUDGET; INCREASED EXPENDITURES OF $750,000 IN THE PARK IMPROVEMENT FUND; PROVIDING FOR REPEALING, SAVINGS AND SEVERABILITY CLAUSES; AND PROVIDING FOR AN EFFECTIVE DATE OF THIS ORDINANCE. WHEREAS, the Town Council of the Town of Prosper, Texas (“Town Council”), has investigated and determined that it will be beneficial and advantageous to the residents of the Town of Prosper, Texas (“Prosper”), to amend Ordinance No. 2023-60 (FY 2023-2024 Budget) for the purposes listed in Exhibit “A,” attached hereto and incorporated herein by reference; and WHEREAS, the changes will result in budgeted funds being allocated. NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS, THAT: SECTION 1 Findings Incorporated. The findings set forth above are incorporated into the body of this Ordinance as if fully set forth herein. SECTION 2 Amendment to Ordinance No. 2023-60 (FY 2023-2024 Budget). Ordinance No. 2023-60 (FY 2023-2024 Budget) is hereby amended to allow for increases to appropriations as shown in Exhibit “A,” attached hereto and incorporated herein by reference. SECTION 3 Savings/Repealing Clause. All provisions of any ordinance in conflict with this Ordinance are hereby repealed, but such repeal shall not abate any pending prosecution for violation of the repealed Ordinance, nor shall the repeal prevent prosecution from being commenced for any violation if occurring prior to the repeal of the Ordinance. Any remaining portions of conflicting ordinances shall remain in full force and effect. SECTION 4 Severability. Should any section, subsection, sentence, clause, or phrase of this Ordinance be declared unconstitutional or invalid by a court of competent jurisdiction, it is expressly provided that any and all remaining portions of this Ordinance shall remain in full force and effect. Prosper hereby declares that it would have passed this Ordinance, and each section, Page 342 Item 16. subsection, sentence, clause, or phrase thereof irrespective of the fact that any one or more sections, subsections, sentences, clauses, or phrases be declared unconstitutional or invalid. SECTION 5 Effective Date. This Ordinance shall become effective immediately upon its passage. DULY PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF PROSPER, TEXAS, ON THIS 10TH DAY OF DECEMBER, 2024. TOWN OF PROSPER, TEXAS David F. Bristol, Mayor ATTEST TO: ___________________________________ Michelle Lewis Sirianni, Town Secretary APPROVED AS TO FORM AND LEGALITY: __________________________________ Terrence S. Welch, Town Attorney Ordinance No. 2024-XX , Page 2 Page 343 Item 16. EXHBIT "A" BUDGET AMENDMENT FISCAL YEAR 2023-2024 DECEMBER 10, 2024 FUND CATEGORY DESCRIPTION AMENDMENT General Fund EXPENDITURES Police Services Overtime budget exceeded $ 150,000.00 Net Budget Amendment $ 150,000.00 Fire Control, Prevention and Emergency Medical Services Special Purpose District EXPENDITURES Personnel Personnel adjustment to balance fund to $1,500 cash 64,612.00$ Net Budget Amendment 64,612.00$ TIRZ #2 EXPENDITURES Developer Reimbursement Developer Reimbursement higher due to higher sales tax collected 7,388.00$ Net Budget Amendment 7,388.00$ Park Improvement Fund EXPENDITURES Transfer CIP Subcommittee has utilized the increased revenues to this fund 750,000.00$ Net Budget Amendment 750,000.00$ Page 344 Item 16. Page 1 of 2 To: Mayor and Town Council From: Dan Baker, Parks and Recreation Director Through: Mario Canizares, Town Manager Robyn Battle – Executive Director Re: Raymond Community Park Change Order No. 1 Town Council Meeting – December 10, 2024 Strategic Visioning Priority: 1. Acceleration of Infrastructure 4. Provide Excellent Municipal Services Agenda Item: Consider and act upon authorizing the Town Manager to execute Change Order No. 1 to Dean Construction to include a water well and all required appurtenances, new electrical service to a well and well equipment, multi-use field irrigation, and a hike and bike trail with a pedestrian bridge at Raymond Community Park in the amount of $2,637,633. Description of Agenda Item: The proposed Change Order No. 1 will provide for a water well, irrigation to the multi-use fields, and a hike and bike trail with a pedestrian bridge in Raymond Community Park. Town staff proposed the installation of a water well to mitigate future irrigation costs and watering restrictions. Staff was directed to move forward and identify funding that could be used to fund the construction of the well. Included in Change Order No. 1 is a water well and electrical service for the well, a booster pump, a submersible pump, a control panel, and air-gap backflow prevention. The well was designed to pump water to the large pond on the northwest section of the park property and supply water to the irrigation system for the park. Town staff is also proposing to install irrigation to the multi-use fields in the park. Irrigation to the baseball complex was included in the original GMP; however, it had not been included for the multi-use fields. Staff believes it is necessary to irrigate the multi-use fields to ensure the fields remain safe for sports activities and to maintain the turf. The irrigation system will be designed so that it may use either well water or Town water. The third component of the proposed Change Order No. 1 is to construct a hike and bike trail that will run along the west and north sides of the Raymond Park property. The trail will include a pedestrian bridge. Grant funding for the trail has been awarded from Collin County in the amount of $400,000. The Town is required to match those funds and had previously budgeted $448,000 in Park Fees for the matching funds. An additional $152,000 is needed to complete the project. Town staff is proposing to use 2020 Bond Funds allocated to Various Hike and Bike Trails (account PK202337) in the amount of $152,000. PARKS AND RECREATION DEPARTMENT Page 345 Item 17. Page 2 of 2 The previous project budget was $19,800,000, including Design, Testing, Project Management, Contingency and Construction. To fund the well and irrigation, additional funds were identified from the 2020 bond program allocated for future park projects in the amount of $1,900,000. Additional Park Bond Interest in the amount of $200,000 was also identified, bringing the total project budget to $21,900,000. The budget for the Trail portion of the project is $1,000,000 and will be tracked separately since it is partially funded through Collin County grant funds. The information on this agenda item will be presented to the CIP Subcommittee at their meeting on Monday, December 9. Town staff will share the Subcommittee’s recommendation at the December 10 Town Council meeting. Budget Impact: The total amount of Change Order No. 1 is $2,637,633, itemized as follows: Water Well and Associated Equipment $1,286,876 Multi-Use Field Irrigation with Purple Pipe $434,222 Subtotal: $1,721,098 Trail $916,535 Total Change Order No. 1: $2,637,633 This Change Order will bring the new Guaranteed Maximum Price (GMP #1 plus GMP #2) to $20,544,583. Funds are available in account PK202122 – Raymond Community Park and account PK202510 – Raymond Comm. Park, Trail/Bridge. Legal Obligations and Review: Terrence Welch of Brown & Hofmeister, L.L.P., has approved the attached documents as to form and legality. Attached Documents: 1. Change Order No. 1 document 2. Water Well and Multi-Use Field Irrigation Detail 3. Trail Detail 4. Updated Alternates List 5. CIP Subcommittee Presentation Town Staff Recommendation: Town Staff recommends that the Town Council authorize the Town Manager to execute Change Order No. 1 to Dean Construction to include a water well and all required appurtenances, new electrical service to a well and well equipment, multi-use field irrigation, and a hike and bike trail with a pedestrian bridge at Raymond Community Park in the amount of $2,637,633. Proposed Motion: I move to authorize the Town Manager to execute Change Order No. 1 to Dean Construction to include a water well and all required appurtenances, new electrical service to a well and well equipment, multi-use field irrigation, and a hike and bike trail with a pedestrian bridge at Raymond Community Park in the amount of $2,637,633. Page 346 Item 17. after approval of GMP #2 was thirty-one (31) days. 01 12/2/2024 Page 347 Item 17. Scope of Added Work for Change Order #01 – New Well To: Kurt Beilharz, PLA, ISA From: Arron Law, PLA, ASLA Date: November 26, 2024 Dunaway #: 7691.001 Re: Raymond Community Park – CO #1 The purpose of this MOU is to clearly identify the scope of work being proposed within Change Order #01 for the New Well. The additional work being proposed is as follows: Proposal Request #1.4 is hereby added to the Scope of Work already included in GMP #1: New electrical Service to Well / Well Equipment Proposal Request #2.2 is hereby added to the Scope of Work already included in GMP #2: Multi-Use Field Irrigation with Purple Pipe Proposal Request #2.3 is hereby added to the Scope of Work already included in GMP #2: RPZ, Booster Pump, Submersible Pump, Control Panel, Self-Cleaning Filter, Air Gaps, Metal Housing, and Purple Pipe (for original irrigation extent) The scope of work defined by Alternate #2.12 are hereby accepted and added to GMP #2: Water Well The Contract Documents are modified by this Change Order #01 as described above. APL Page 348 Item 17. Scope of Added Work for Change Order #01 – New Trail Project To: Kurt Beilharz, PLA, ISA From: Arron Law, PLA, ASLA Date: December 2, 2024 Dunaway #: 7691.001 Re: Raymond Community Park – CO #1 The purpose of this MOU is to clearly identify the scope of work being proposed within Change Order #01 for the New Trail Project. The Scope of Work for the new trail project shown in and reasonably inferable from the Site Plan dated February 02, 2024 is attached. The Contract Documents are modified by this Change Order #01 as described above. APL Page 349 Item 17. EX-OHEX-OHEX-OHEX-OHEX-OHEX-OHEX-OHEX-OHEX-21'' SSCOIT ROAD(VARIABLE WIDTH RIGHT-OF-WAY)FIRST STREET(VARIABLE WIDTH RIGHT-OF-WAY)EXISTING POND AWET PONDEXISTINGPONDNATU RA L T R IBU TARY258'-4"499'-4"500'-9"338'-8"519'-10"576'-9"1004'-10"EX. FHEX. FHEX. FHEX. FHEX. FHEX. FHEX. FHCURBINLETPROP. CURBINLETCURBINLETCURBINLETCURBINLET492'-9"35'x50' DRAINAGE EASEMENTINSTRUMENT NUMBER2007115001547280O.P.R.C.C.T.DRAINAGE EASEMENTINSTRUMENT NUMBER2010119001270270O.P.R.C.C.T.25' VISIBILITYTRIANGLE25' VISIBILITYTRIANGLE25' VISIBILITYTRIANGLEEXISTINGGRAVELPARKING LOTTO REMAINBASEBALLFIELDBASEBALLFIELDBASEBALLFIELDBASEBALLFIELDRESTROOM &CONCESSIONPICKLEBALLCOURTSTENNISCOURTSMULTI-USEFIELDSMULTI-USEFIELDSOPENSPACEOPEN NETBATTING CAGESFUTURE 10' WIDECONNECTOR TRAILFUTURE 10' WIDECONNECTOR TRAILFUTURE 10' WIDECONNECTOR TRAILFUTURE 10' WIDECONNECTOR TRAILPROP. 6' WIDESIDEWALKPROP. 6' WIDESIDEWALKFUTURE 10' WIDEPEDESTRIAN BOARDWALKOR BRIDGE25'-0"THROATPROP.LEFT TURNLANEPROP. DECELLANEPROP. DECELLANER125'-6"R125 ' -6 "R30'-0"R356'-6"R30'-0"R30'-0 "R30'-0"R170'-6"R30'-0"R30'-0"R 3 0 ' - 0 "R170'-6"R30'-0"R356'-6"R30'-0"24'-0"PROP.FIRELANEPLAYGROUNDPROPOSEDPOND B - DRY POND(DRY DUE TO SAFETY CONCERNSWITH PROXIMITY TO PLAYGROUND)10' HT. VINYL COATEDCHAIN LINKFENCE & GATES8' HT. VINYL COATEDCHAIN LINK FENCE& GATES26' X 11'PREFABRICATEDRESTROOM BLDG.26' X 11'PREFABRICATEDRESTROOM BLDG.DUMPSTER ENCLOSURE,8' HT. CMU ENCLOSURE &METAL GATES W/ 5'CLEAR LANDSCAPE AREA360'-0"225'-0"190'-0"190'-0"360'-0"225'-0"190'-0"9'-0" MIN.TYP.EQUESTRIAN WAYLA CIMA BOULEVARDLOT 1, BLOCK 169.49 ACRESSTONYBROOK DRIVEGREENSPOINT LNLAVACA LANE0.0991 ACRES10' ELECTRICALEASEMENTFUTURE 10' WIDEPEDESTRIAN BOARDWALKOR BRIDGEEX. WATERMHEX. WMEX. WATERMH10'-0"TYP.10'-0"TYP.10'-0 " TYP . 10' - 0 " TY P . 10'-0" TYP.10'-0 " TYP . 10 ' - 0 " TY P . 10'-0" TYP. 10 ' - 0 " TY P .10'-0"TYP.10'-0"TYP.10'-0"TYP.10'-0"TYP.10'-0"TYP.10'-0"TYP.10'-0"TYP.10'-0"TYP.10'-0"TYP.10'-0"TYP.10'-0"TYP.10'-0"TYP.10'-0"TYP.10'-0"TYP.10'-0"TYP.10'-0"TYP.10'-0"TYP.10'-0"TYP.10'-0"TYP.10'-0"TYP.10'-0"TYP.10'-0"TYP.10'-0"TYP.10'-0"TYP.10'-0"TYP.20'20'20'20'20'20'20'20'20'20'20'20'20'20'20'20'20'20'20'20'20'20'20'20'20'20'20'20'20'20'20'20'71'-1"2 7 ' - 4 "20'24'20'24'R30'-0" 24 ' - 0 "PROP. F IRE LANE 24 ' -0 "PROP. F IRE LANE 8' HT. VINYL COATEDCHAIN LINK FENCE& GATES8' HT. VINYL COATEDCHAIN LINK FENCE& GATES8' HT. VINYL COATEDCHAIN LINK FENCE& GATESR30'-0"R30'-0"R42'-3"R42'-1"R87'-3"PROP.FHPROP.FHPROP.FHPROP.FHPROP.FHPROP.FHPROP.FHPROP.FHPROP.FH100'-0"18'-0"TYP.18'-0"TYP.LIMITS OF FIRE LANE PAVEMENT15' WATERLINEEASEMENT10' WATERLINEEASEMENTDRAINAGEEASEMENTDRAINAGEEASEMENT10' WATEREASEMENT15' SSEASEMENTVARIABLE WIDTHSEWER EASEMENT24' FIRE LANEEASEMENT6'LPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPLPSITEFURNISHING23'11'EXISTING 4' HT.T-POST / WIRE FENCEPROP.WATER METERPROP.ELEC. EQUIP.ENCLOSURER54'- 0"R30'R30'DRAINAGE ANDFLOODWAYEASEMENTDRAINAGE ANDFLOODWAYEASEMENTDRAINAGEEASEMENTPROPOSEDPOND C - DRY POND(DRY DUE TO BEING A TEMPORARYPOND UNTIL FUTUREIMPROVEMENTS ARE DETERMINEDBY TOWN)8' HT. STEEL AMERISTARFENCE W/ GATE,BLACKRAISED ISLANDW/ MOUNTABLECURBRAISED ISLANDW/ MOUNTABLECURB35' BUILDINGSETBACK25' LANDSCAPEEDGE35' BUILDINGSETBACK35' BUILDINGSETBACK25' LANDSCAPEEDGENORTHGRAPHIC SCALE01 inch =100200100'SITE PLAN SPAALAPLKLSFILENAME: 7691-Site Plan.dwgPLOTTED BY: Arron LawPLOTTED ON: Friday, February 02, 2024 FULL PATH: T:\Production Files\7691\PLA\Drawings\Plot Sheets\7691-Site Plan JOB NO.DESIGNED BY:DRAWN BY:CHECKED BY:DATE:SHEET:REVISIONS DESCRIPTIONDATENO.7691.001FEBRUARY 02, 2024 RAYMOND COMMUNITY PARK BLOCK 1, LOT 1 WILLIAM BUTLER SURVEY, ABSTRACT NO. 112 TOWN OF PROSPER, COLLIN COUNTY, TEXASPRELIMINARYFOR REVIEW ONLYThese documents are forBidding Purposes onlyand not intended forConstruction orPermit Purposes. Theywere prepared by, orunder the supervision of:Arron P. LawL.A.#336702/02/2024TOWN PROJECT #:2122-PK LEGENDPROPERTY LINEEXISTING FENCE LINEEXISTING OVERHEAD ELECTRICEXISTING WATEREXISTING UNDERGROUNDFIBER OPTIC LINETEMPORARY BENCHMARKLOCATION (TBM)LIGHT POLES(SPORTS, PARKING, PEDESTRIAN)FIRE LANE PAVINGEX - OHEX - WEX - FOLP··PROJECTLOCATIONCOIT ROAD E PROSPER TRAILE 1ST STREETN P R E S T O N R O A D LA C IMA B L VD .LOCATION MAPNORTHSITE PLAN NOTES:1.All development standards shall follow Town Standards.2.Landscaping shall conform to landscape plans approved by the Town of Prosper.3.All development standards shall follow Fire Requirements per the Town of Prosper.4.Handicapped parking areas and building accessibility shall conform to the Americans with DisabilitiesAct (ADA) and with the requirements of the current, adopted Building Code.5.All signage is subject to Building Official approval.6.Impact fees will be assessed in accordance with the land use classification(s) identified on the SiteData Summary Table; however, changes to the proposed land use at the time of CO and/or finish-outpermit may result in additional impact fees and/or parking requirements.7.The approval of a Preliminary Site Plan shall be effective for a period of two (2) years from the date thatthe Preliminary Site Plan is approved by the Planning & Zoning Commission, at the end of which timethe applicant must have submitted and received the approval of a Site Plan by the Planning & ZoningCommission. If a site plan is not approved within such two (2) year period, the Preliminary Site Planapproval is null and void. If Site Plan approval is only for a portion of the property, the approval of thePreliminary Site Plan for the remaining property shall be null and void.8.Open Space requirements shall follow the Zoning Ordinance, per tract. Open Space shall not includevehicular paving, required parking lot landscape islands, building footprint, utility yards, requiredlandscape setbacks, sidewalks*, and detention pond *9.Pond waiver by means of this Site Plan. Ponds to be constructed per Town Engineering Approved Plans.OWNER / DEVELOPER:TOWN OF PROSPER, TEXAS250 W FIRST STREETPROSPER, TX 75078(972)-346-3502ENGINEER / SURVEYOR:DUNAWAY ASSOCIATES, LLC550 BAILEY AVENUESUITE 400FORT WORTH, TX 76107817-335-1121This Site Plan was prepared in February 2024Being a Tract of LandDescribed in the Deed Recorded inDocument Number: 20121030001383440Official Public Records of Collin County, TexasSituated in theWilliam Butler Survey, Abstract No. 112Town of Prosper, Collin County, TexasforThe Town of ProsperProject No. 2122-PKbyDunaway AssociatesBLOCK 1, LOT 1(69.49 Acres or 3,027,220 Square Feet)Raymond Community ParkSITE PLANDEVAPP-23-0205US 380** Concessions - 1,964 square feet; 1 story Restrooms - 286 square feet; 1 storyP&Z Conditional ApprovalP&Z Approved2-20-2024Page 350Item 17. Town of Prosper's Raymond Community Park 02 DEC CO #01 Cost Summary Updated on 02 DEC 2024 Printed on 12/2/2024 at 2:50 PM Item #Description Subtotal Total Comments 17,906,950 (after GMP #s 1 + 2 Approval) 1.0 CMAR's Well & Multipurpose Irrigation Total 1,477,338 2.0 Owner's Well Contingency inside the GMP 243,760 For Unforeseen Events (i.e. Weather, Rock, Water, etc.) 1,721,098 3.0 CMAR's New Trail Project Total 796,987 4.0 Owner's Trail Project Contingency inside the GMP 119,548 For Unforeseen Events (i.e. Weather, Rock, Water, etc.) 916,535 2,637,633 20,544,583 CO # 01 Subtotal for the Well + Multipurpose Irrigation CO # 01 Subtotal for the New Trail Project CO # 01 Total & CMAR's New Contract Sum after CO #1 CO # 01 - CMAR's Cost + Fees and Owner's Contingency inside the GMP CMO's Current Contract Sum 241202 PRYP Owner's Budget REV 19.00 for 02 DEC CMO + PARD Update Page 1 of 1 ©2024 Peak Program Value, LLC All Rights Reserved Page 351 Item 17. ID Description Biz Days Start Finish 1 GMP Package #1 48 days Wed 10/11/23Tue 12/19/23 2 95% CD's Town Comments Received 0 days Wed 10/11/23Wed 10/11/23 3 GMP 1 100% CD's Released 4 days Wed 10/11/23Mon 10/16/23 4 GMP 1 100% CD's Amendment 1 Released 4 days Tue 10/17/23 Fri 10/20/23 7 GMP 1 Sub Prepare Bids 23 days Tue 10/17/23Thu 11/16/23 5 GMP 1 Sub Questions Due to DCI 7 days Mon 10/23/23Tue 10/31/23 6 GMP 1 Addendum #3 Released 2 days Wed 11/1/23 Thu 11/2/23 8 GMP 1 Bid Opening at Town Hall 0 days Thu 11/16/23Thu 11/16/23 9 GMP 1 Prep by DCI & Review by PPV 3 days Fri 11/17/23 Tue 11/21/23 10 GMP 1 Final to PARD Team 0 days Mon 11/27/23Mon 11/27/23 11 GMP 1 Review Mtg w/PARD & DWY Team 0 days Tue 11/28/23Tue 11/28/23 12 GMP 1 Final Reviewed w/CMO (by RB)0 days Wed 11/29/23Wed 11/29/23 13 GMP 1 Final OK'd by CMO Team 0 days Thu 11/30/23Thu 11/30/23 14 Town Council Packets Close (GMP 1 Done)0 days Mon 12/4/23 Mon 12/4/23 15 Town Council Mtg - GMP 1 Considered 0 days Tue 12/12/23Tue 12/12/23 16 Signed O-C Agreement to DCI 1 day Wed 12/13/23Wed 12/13/23 17 Draft NTP from CS to ToP 1 day Thu 12/14/23Thu 12/14/23 18 (AL) to Provide Value Options List Via Email to Team by EOD 1 day Thu 12/14/23Thu 12/14/23 19 Notice to Proceed for Construction GMP #1 0 days Tue 12/19/23Tue 12/19/23 20 GMP Package #2 147 daysTue 10/31/23Tue 5/28/24 21 Prepare 95% CDs for Town Engineer's Review 24 days Tue 10/31/23 Tue 12/5/23 22 Town Engineer's Review & Comments Out 30 days Wed 12/6/23 Wed 1/17/24 23 Confirm Paving & Fire Lane Direction 5 days Thu 1/18/24 Wed 1/24/24 24 Update 99% CDs from Town Engineer's Final Review 16 days Thu 1/25/24 Thu 2/15/24 25 Town Engineer's Review & Final Comments Out 11 days Fri 2/16/24 Fri 3/1/24 29 DCI's Comments & Estimate on GMP 2 99% CDs 8 days Fri 2/16/24 Tue 2/27/24 26 GMP 2 100% CDs Released by DWY to Team 0 days Fri 3/8/24 Fri 3/8/24 27 GMP 2 100% CD's Released To Subs 0 days Tue 3/12/24 Tue 3/12/24 28 GMP 2 Subs Prepare Bids 22 days Tue 3/12/24 Wed 4/10/24 30 GMP 2 Prep by DCI 1 day Thu 4/11/24 Thu 4/11/24 31 GMP 2 Review by PPV 1 day Fri 4/12/24 Fri 4/12/24 32 GMP 2 Final to PARD Team 4 days Wed 4/17/24 Mon 4/22/24 33 GMP 2 Final Review PARD Team 0 days Mon 4/22/24 Mon 4/22/24 34 GMP 2 Final Reviewed w/CMO (by RB)2 days Tue 4/23/24 Wed 4/24/24 35 GMP 2 Final OK'd by CMO Team 1 day Thu 4/25/24 Thu 4/25/24 36 Town Council Packets Close (GMP 2 Done)7 days Fri 4/26/24 Mon 5/6/24 37 Owner Directed Move of City Council Consideration 10 days Tue 5/14/24 Tue 5/28/24 38 Town Council Mtg - GMP Considered 0 days Tue 5/28/24 Tue 5/28/24 39 Plat Review and Filing 44 days Mon 11/13/23Tue 1/16/24 40 Submit Preliminary Plat to Town 0 days Mon 11/13/23Mon 11/13/23 41 Comments from Town on the Prelim Plat 11 days Mon 11/13/23Wed 11/29/23 42 Final Plat Submitted to Town 2 days Thu 11/30/23 Fri 12/1/23 43 Final Plat Submitted to P&Z 1 day Mon 12/4/23 Mon 12/4/23 44 P&Z Mtg - Consider Final Plat 30 days Tue 12/5/23 Tue 1/16/24 45 Construction 452 days?Tue 12/19/23Thu 9/25/25 46 GMP # 1 Activities 228 days Tue 12/19/23Wed 11/6/24 10/11/2023 GMP Package #1 10/11/2023 95% CD's Town Comments Received 10/11/2023 GMP 1 100% CD's Released 10/17/2023 GMP 1 100% CD's Amendment 1 Released 10/17/2023 GMP 1 Sub Prepare Bids 10/23/2023 GMP 1 Sub Questions Due to DCI 11/1/2023 GMP 1 Addendum #3 Released 11/16/2023 GMP 1 Bid Opening at Town Hall 11/17/2023 GMP 1 Prep by DCI & Review by PPV 11/27/2023 GMP 1 Final to PARD Team 11/28/2023 GMP 1 Review Mtg w/PARD & DWY Team 11/29/2023 GMP 1 Final Reviewed w/CMO (by RB) 11/30/2023 GMP 1 Final OK'd by CMO Team 12/4/2023 Town Council Packets Close (GMP 1 Done) 12/12/2023 Town Council Mtg - GMP 1 Considered 12/13/2023 Signed O-C Agreement to DCI 12/14/2023 Draft NTP from CS to ToP 12/14/2023 (AL) to Provide Value Options List Via Email to Team by EOD 12/19/2023 Notice to Proceed for Construction GMP #1 10/31/2023 GMP Package #2 10/31/2023 Prepare 95% CDs for Town Engineer's Review 12/6/2023 Town Engineer's Review & Comments Out 1/18/2024 Confirm Paving & Fire Lane Direction 1/25/2024 Update 99% CDs from Town Engineer's Final Review 2/16/2024 Town Engineer's Review & Final Comments Out 2/16/2024 DCI's Comments & Estimate on GMP 2 99% CDs 3/8/2024 GMP 2 100% CDs Released by DWY to Team 3/12/2024 GMP 2 100% CD's Released To Subs 3/12/2024 GMP 2 Subs Prepare Bids 4/11/2024 GMP 2 Prep by DCI 4/12/2024 GMP 2 Review by PPV 4/17/2024 GMP 2 Final to PARD Team 4/22/2024 GMP 2 Final Review PARD Team 4/23/2024 GMP 2 Final Reviewed w/CMO (by RB) 4/25/2024 GMP 2 Final OK'd by CMO Team 4/26/2024 Town Council Packets Close (GMP 2 Done) 5/14/2024 Owner Directed Move of City Council Consideration 5/28/2024 Town Council Mtg - GMP Considered 11/13/2023 Plat Review and Filing 11/13/2023 Submit Preliminary Plat to Town 11/13/2023 Comments from Town on the Prelim Plat 11/30/2023 Final Plat Submitted to Town 12/4/2023 Final Plat Submitted to P&Z 12/5/2023 P&Z Mtg - Consider Final Plat 12/19/2023 Construction 12/19/2023 GMP # 1 Activities A S O N D J F M A M J J A S O N D J F M A M J J Half 1, 2023 Half 2, 2023 Half 1, 2024 Half 2, 2024 Half 1, 2025 Town of Prosper - Raymond Community Park - Master Project Schedule - GMP #s 1 and 2 Updated on 09 MAR 2024 Printed on Tue 11/26/24 Page 1 Page 352 Item 17. ID Description Biz Days Start Finish 47 Notice to Proceed w/GMP 1 - 19 DEC 2024 0 days Tue 12/19/23Tue 12/19/23 48 Erosion Control 180 days Tue 12/19/23 Thu 8/29/24 49 Tree protection/ Temporary fence 180 days Tue 12/19/23 Thu 8/29/24 50 Demo / Earthwork 127 days Tue 12/19/23 Fri 6/14/24 56 Electrical 125 days Fri 3/1/24 Mon 8/26/24 57 Irrigation Sleeving 20 days Fri 3/1/24 Thu 3/28/24 51 Storm Sewer Submittals from Sub 10 days Fri 4/12/24 Thu 4/25/24 52 Storm Submittal Review 10 days Fri 4/26/24 Thu 5/9/24 53 Storm Material Lead Time 20 days Fri 5/10/24 Fri 6/7/24 54 Utilities - Storm Sewer 43 days Mon 6/10/24 Thu 8/8/24 55 Paving and Firelane with Lime 65 days Tue 7/9/24 Tue 10/8/24 58 GMP # 1 Substantial Completion - 09 SEPT 2024 5 days Wed 10/9/24Tue 10/15/24 59 GMP # 1 Punchlist Completion 15 days Wed 10/16/24Tue 11/5/24 60 GMP # 1 Final Completion/Town Acceptance 01 OCT 20241 day Wed 11/6/24 Wed 11/6/24 61 GMP # 2 Activities 338 days?Tue 5/28/24 Thu 9/25/25 62 Council Approval Delay 0 days Tue 5/28/24 Tue 5/28/24 65 GMP #2 Construction Work 231 days Wed 5/29/24 Thu 4/24/25 120 Construction Layout 180 days?Thu 5/30/24 Thu 2/13/25 70 Moisture Conditioning @ Pickleball 20 days?Thu 6/20/24 Thu 7/18/24 67 Site Concrete 180 days Thu 6/27/24 Thu 3/13/25 80 Restroom Concession Building 60 days?Thu 6/27/24 Fri 9/20/24 69 Pickleball Courts 120 days?Fri 7/19/24 Thu 1/9/25 71 Fabric Shade Structure Foundations 37 days?Fri 7/26/24 Tue 9/17/24 76 Bleacher Shade Structures 100 days?Tue 7/30/24 Thu 12/19/24 77 Dugout Metal Roofs 40 days?Tue 7/30/24 Tue 9/24/24 68 Limestone Block walls 80 days?Thu 8/1/24 Thu 11/21/24 109 Ballfield Clay and Conditioner 40 days?Thu 8/1/24 Thu 9/26/24 115 Playground shade Structure Foundation 20 days?Thu 8/1/24 Wed 8/28/24 72 Fence Posts 27 days?Thu 8/22/24 Mon 9/30/24 112 Fine Grade 180 days?Thu 8/29/24 Wed 5/14/25 126 Water well 47 days?Thu 9/12/24 Fri 11/15/24 74 Backstop Nets Posts 12 days?Tue 9/17/24 Wed 10/2/24 63 Erosion Control 138 days Mon 10/14/24Tue 4/29/25 64 Tree Protection/ Temporary Fence 115 days Mon 10/14/24Thu 3/27/25 66 Electrical (Long Lead Items from GMP # 01)115 days Mon 10/14/24Thu 3/27/25 73 Fence 30 days Tue 10/15/24Mon 11/25/24 108 Dumpster Enclosure 40 days?Wed 10/16/24Thu 12/12/24 116 CXT Building at Playground 60 days?Thu 10/17/24 Tue 1/14/25 110 Irrigation System with Town Water 80 days?Thu 10/24/24 Tue 2/18/25 117 Handrails/Guardrails 80 days?Wed 11/6/24 Mon 3/3/25 114 Playground 45 days?Fri 11/15/24 Wed 1/22/25 95 Well and Irrigation 137 days Sun 12/15/24 Fri 6/27/25 96 Notice to proceed 1 day Sun 12/15/24Sun 12/15/24 104 Other ARAD's Lead times 0 days Sun 12/15/24Sun 12/15/24 97 Well Permits 70 days Mon 12/16/24Tue 3/25/25 99 Multipurpose Irrigation 30 days Mon 12/16/24Tue 1/28/25 12/19/2023 Notice to Proceed w/GMP 1 - 19 DEC 2024 12/19/2023 Erosion Control 12/19/2023 Tree protection/ Temporary fence 12/19/2023 Demo / Earthwork 3/1/2024 Electrical 3/1/2024 Irrigation Sleeving 4/12/2024 Storm Sewer Submittals from Sub 4/26/2024 Storm Submittal Review 5/10/2024 Storm Material Lead Time 6/10/2024 Utilities - Storm Sewer 7/9/2024 Paving and Firelane with Lime 10/9/2024 GMP # 1 Substantial Completion - 09 SEPT 2024 10/16/2024 GMP # 1 Punchlist Completion 11/6/2024 GMP # 1 Final Completion/Town Acceptance 01 OCT 2024 5/28/2024 GMP # 2 Activities 5/28/2024 Council Approval Delay 5/29/2024 GMP #2 Construction Work 5/30/2024 Construction Layout 6/20/2024 Moisture Conditioning @ Pickleball 6/27/2024 Site Concrete 6/27/2024 Restroom Concession Building 7/19/2024 Pickleball Courts 7/26/2024 Fabric Shade Structure Foundations 7/30/2024 Bleacher Shade Structures 7/30/2024 Dugout Metal Roofs 8/1/2024 Limestone Block walls 8/1/2024 Ballfield Clay and Conditioner 8/1/2024 Playground shade Structure Foundation 8/22/2024 Fence Posts 8/29/2024 Fine Grade 9/12/2024 Water well 9/17/2024 Backstop Nets Posts 10/14/2024 Erosion Control 10/14/2024 Tree Protection/ Temporary Fence 10/14/2024 Electrical (Long Lead Items from GMP # 01) 10/15/2024 Fence 10/16/2024 Dumpster Enclosure 10/17/2024 CXT Building at Playground 10/24/2024 Irrigation System with Town Water 11/6/2024 Handrails/Guardrails 11/15/2024 Playground 12/15/2024 Well and Irrigation 12/15/2024 Other ARAD's Lead times 12/16/2024 Well Permits 12/16/2024 Multipurpose Irrigation A S O N D J F M A M J J A S O N D J F M A M J J Half 1, 2023 Half 2, 2023 Half 1, 2024 Half 2, 2024 Half 1, 2025 Town of Prosper - Raymond Community Park - Master Project Schedule - GMP #s 1 and 2 Updated on 09 MAR 2024 Printed on Tue 11/26/24 Page 2 Page 353 Item 17. ID Description Biz Days Start Finish 100 Submersible Pump 75 days Mon 12/16/24 Tue 4/1/25 101 RPZ Lead times 30 days Mon 12/16/24Tue 1/28/25 103 ARAD 4" Lead time 120 days Mon 12/16/24 Wed 6/4/25 102 RPZ 5 days Wed 1/29/25 Tue 2/4/25 98 Well 30 days Wed 3/26/25 Tue 5/6/25 105 Substantial Completion 1 day Thu 6/5/25 Thu 6/5/25 106 Punchlist 15 days Fri 6/6/25 Thu 6/26/25 107 Final Walkthrough 1 day Fri 6/27/25 Fri 6/27/25 75 Backstop Nets 20 days Mon 12/16/24Tue 1/14/25 81 Aluminum Bleacher Seating 20 days?Thu 12/19/24 Fri 1/17/25 119 Site Masonry 46 days?Thu 12/26/24 Fri 2/28/25 118 Site Amenities 62 days?Thu 1/2/25 Fri 3/28/25 111 Landscape 80 days Thu 1/9/25 Wed 4/30/25 78 Entry Gateways 20 days?Mon 1/20/25 Fri 2/14/25 79 Coit Road Monument Signs 20 days?Mon 1/20/25 Fri 2/14/25 113 Turf Establishment 60 days?Fri 3/7/25 Fri 5/30/25 125 Rain Delay 14 days Tue 5/13/25 Mon 6/2/25 82 Parking Lot Striping 10 days?Fri 5/16/25 Fri 5/30/25 83 Trail Expansion 219 days Thu 11/14/24 Thu 9/25/25 84 Notice to Proceed 1 day Tue 12/17/24Tue 12/17/24 85 Design Stage 56 days Thu 11/14/24 Wed 2/5/25 86 Trail Construction 30 days Thu 1/2/25 Wed 2/12/25 87 Low water crossings 30 days Thu 1/2/25 Wed 2/12/25 88 Order Bridge 148 days Fri 1/31/25 Thu 8/28/25 89 Install Piers 30 days Wed 2/12/25 Tue 3/25/25 90 Install Abuttments 30 days Tue 3/25/25 Mon 5/5/25 91 Install Bridge 1 day Fri 8/29/25 Fri 8/29/25 92 Substantial Completion 1 day Tue 9/2/25 Tue 9/2/25 93 Punchlist 15 days Wed 9/3/25 Tue 9/23/25 94 Final Walkthrough 1 day Wed 9/24/25 Wed 9/24/25 124 Owner's Weather Float 32 days?Tue 6/17/25 Thu 7/31/25 121 GMP # 2 Substantial Completion - 01 August 2025 1 day Fri 8/1/25 Fri 8/1/25 122 GMP # 2 Punchlist Completion 15 days Mon 8/4/25 Fri 8/22/25 123 GMP # 2 Final Completion/Town Acceptance 25 AUGUST 2025 1 day Mon 8/25/25 Mon 8/25/25 12/16/2024 Submersible Pump 12/16/2024 RPZ Lead times 12/16/2024 ARAD 4" Lead time 1/29/2025 RPZ 3/26/2025 Well 6/5/2025 Substantial Completion 6/6/2025 Punchlist 6/27/2025 Final Walkthrough 12/16/2024 Backstop Nets 12/19/2024 Aluminum Bleacher Seating 12/26/2024 Site Masonry 1/2/2025 Site Amenities 1/9/2025 Landscape 1/20/2025 Entry Gateways 1/20/2025 Coit Road Monument Signs 3/7/2025 Turf Establishment 5/13/2025 Rain Delay 5/16/2025 Parking Lot Striping 8/29/2025 Install Bridge 9/2/2025 Substantial Completion 9/3/2025 Punchlist 9/24/2025 Final Walkthrough 6/17/2025 Owner's Weather Float 8/1/2025 GMP # 2 Substantial Completion - 01 August 2025 8/4/2025 GMP # 2 Punchlist Completion 8/25/2025 GMP # 2 Final Completion/Town Acceptance 25 AUGUST 2025 A S O N D J F M A M J J A S O N D J F M A M J J Half 1, 2023 Half 2, 2023 Half 1, 2024 Half 2, 2024 Half 1, 2025 Town of Prosper - Raymond Community Park - Master Project Schedule - GMP #s 1 and 2 Updated on 09 MAR 2024 Printed on Tue 11/26/24 Page 3 Page 354 Item 17. Updated on 27 NOV 2024Printed on 12/3/2024 at 8:31 AMRaymond Community Park27-Nov-24TaskSubGMP #2 AlternateNew ScopeCombined ScopeCMAR Gen CondtnsCMAR FeeCMAR CO AmountDesign & PM FeesOwner ContingencyCombined ScopeWell OnlyMP Field Irrgtn Only4.735%2.500%16.500%WellTHI$599,710.00$0.00$599,710.00$28,396.27$15,702.66$643,808.93$35,887.29$112,149.88$791,846.09$791,846.09RPZ, Metal Housing, purple pipeFirefighters$0.00$154,670.00$154,670.00$7,323.62$4,049.84$166,043.47$9,255.62$28,924.35$204,223.43$204,223.43Multipurpose with purple pipeFirefighters$0.00$192,522.00$192,522.00$9,115.92$5,040.95$206,678.86$11,520.72$36,002.93$254,202.52$254,202.52Submersible pump, air gapFirefighters$0.00$336,457.00$336,457.00$15,931.24$8,809.71$361,197.94$20,133.95$62,919.76$444,251.66$444,251.66New electric service for well and submersible pumpNema 3$0.00$92,786.00$92,786.00$4,393.42$2,429.49$99,608.90$5,552.41$17,351.62$122,512.93$122,512.93Subtotal$599,710.00$776,435.00$1,376,145.00$65,160.47$36,032.64$1,477,338.10$82,350.00$257,348.54$1,817,036.64$1,358,610.68$458,425.95GC 4.735%$28,396.27$36,764.20$65,160.47w/AboveFEE 2.5%$15,702.66$20,329.98$36,032.64w/AboveTotal$643,808.93$833,529.18$1,477,338.10$65,160.47$36,032.64$1,477,338.10$82,350.00$257,348.54Owner's Contingency16.500%$32,190.45$41,676.46$243,759.90$243,759.90$13,586.86w/Abovew/Abovew/Abovew/AboveTotal with Contingency$675,999.37$875,205.64$1,721,098.00$65,160.47$36,032.64$1,721,098.00$95,936.86$257,348.54Well Costs Carried in CMAR's CO # 01 = $1,721,098.00Formula Check = TRUE$1,721,098.00Does not include power company chargesDoes not include Design feesThese prices are good until Jan 1stBudgets Above Carried in 03 DEC Detail for Town CouncilTown of Prosper' Well & Multipurpose Field IrrigationDean Construction's 13 NOV Estimate + PPV's Owner's Budget Items241203 PRYP Owner's Budget REV 20.00 for 02 DEC CMO + PARD UpdatePage 1 of 102 DEC Sum Well wOB for CO #01Page 355Item 17. Updated on 02 DEC 2024Printed on 12/3/2024 at 8:36 AMRaymond Community Park27-Nov-24TaskSubBase Scope (Red)Alt Scope (Blue)Combined ScopeCMAR Gen CondtnsCMAR FeeCMAR CO AmountDesign & PM FeesOwner ContingencyCombined ScopeRed ScopeBlue Scope(Includes Bridge)4.735%2.500%15.0%(Includes Bridge)Red Trail (SF)DCI$196,000.00$0.00$196,000.00$9,280.60$5,132.02$210,412.62$19,160.53$34,435.97$264,009.12$264,009.12Blue Trail (SF)DCI$0.00$114,546.00$114,546.00$5,423.75$2,999.24$122,969.00$11,197.77$20,125.01$154,291.78$154,291.78Bridge (LF)DCI$312,500.00$0.00$312,500.00$14,796.88$8,182.42$335,479.30$30,549.31$54,904.29$420,932.90$420,932.90Low Water Crossings Red (EACH)DCI$22,500.00$0.00$22,500.00$1,065.38$589.13$24,154.51$2,199.55$3,953.11$30,307.17$30,307.17Low Water Crossings Blue (EACH)DCI$0.00$15,000.00$15,000.00$710.25$392.76$16,103.01$1,466.37$2,635.41$20,204.78$20,204.78Walls (LF)DCI$11,000.00$0.00$11,000.00$520.85$288.02$11,808.87$1,075.34$1,932.63$14,816.84$14,816.84Tree demo (EACH)DCI$14,000.00$0.00$14,000.00$662.90$366.57$15,029.47$1,368.61$2,459.71$18,857.79$18,857.79Orange fence/ Erosion control (LF)DCI$2,850.00$1,500.00$4,350.00$205.97$113.90$4,669.87$425.25$764.27$5,859.39$5,859.39Concrete Fence (LF)DCI$52,500.00$0.00$52,500.00$2,485.88$1,374.65$56,360.52$5,132.28$9,223.92$70,716.73$70,716.73Subtotal$611,350.00$131,046.00$742,396.00$35,152.45$19,438.71$796,987.16$72,575.00$130,434.32$1,000,000.00$389,753.70$610,246.29GC 4.735%$28,947.42$6,205.03$35,152.45w/AboveFEE 2.5%$16,007.44$3,431.28$19,438.71w/AboveTotal$656,304.86$140,682.30$796,987.16$35,152.45$19,438.71$796,987.16$72,575.00$130,434.32Owner's Contingency15.0%$98,445.73$21,102.35$119,547.83$119,547.83Total with Contingency$754,750.59$161,784.65$916,535.00$35,152.45$19,438.71$916,535.00$72,575.00$130,434.32Trail Costs Carried in CMAR's CO # 01 =$916,535.00Formula Check = TRUE$916,535.00Does not include power company chargesDoes not include Design feesThese prices are good until Jan 1stBudgets Above Carried in 03 DEC Detail for Town CouncilCMAR's Cost for Trail without Owners' Soft CostsOwner's Budget: CMAR's Cost for Trail + Owners' Soft CostsTown of Prosper' Trail ProjectDean Construction's 14 NOV Estimate + PPV's Owner's Budget Items241203 PRYP Owner's Budget REV 20.00 for 02 DEC CMO + PARD UpdatePage 1 of 102 DEC Sum Trail wOB for CO #01Page 356Item 17. w/GMP Now w TC Budget w/GMP Now w/GMP Now w TC Budget w/CO #1 w/CO #1Alt #Source of the AlternateAlternate DescriptionDCI's Alternate Cost Add Design FeesAdd Owner's ContngcyTotal Alternate Cost (Owner's Budget)Expiration DatePedestrian LightingTennis CourtsRR at Tennis CourtsShade Structures @ Tennis & PB CourtsOther AmenitiesPavilion at PlaygroundBatting Cages w/Trail & Site AmenitiesFirst Street Momument SignAdded LandscapingWater WellTrail & BridgeBudget203,176 536,147 257,286 35,034 39,400 90,555 238,984 17,124 113,366 1,201,855 667,066GMP # 01 Alternate (Still Being Considered by Owner)Expiration Date15-Aug-24 30-Aug-24 15-Jul-24 15-Aug-24 15-Aug-24 15-Aug-24 15-Aug-24 15-Nov-24 15-Aug-24 15-Aug-24 01-Jan-252.01NemaGMP 1 Alternate S3 Poles (Pedestrian Lighting)$180,246.00$193,500.16$0.00$9,675.01$203,175.1715-Aug-24203,175CMAR's Voluntary Alternate Alternates (Not Shown in Attachments D - Drawings & E - Specifications; Under Reivew by Owner)GC 1.01RobinsonCredit for Alternate Backstop Nets-$90,000.00-$96,618.04$0.00$0.00-$96,618.0414-Sep-24Alternates Shown in Attachments D - Drawings & E - Specifications2.01 Dean ConstructionConcrete Enhancements$62,000.00 $66,559.09 $0.00 $3,327.95$69,887.0515-Sep-24 Not Included in Alts2.02 Dean ConstructionConcrete Trail along First Street$102,350.00 $109,876.18 $0.00 $5,493.81$115,369.9915-Sep-242.03Dean ConstructionCXT Building at Tennis/Pickleball$228,250.00$245,034.08$0.00$12,251.70$257,285.7830-Jun-242.04J&J MasonryStone Veneer at CXT Tennis$18,650.00$20,021.40$0.00$1,001.07$21,022.4715-Aug-24w/GMP Cont Now257,2862.05J&J MasonryStone Veneer at CXT Playground$18,650.00$20,021.40$0.00$1,001.07$21,022.4715-Aug-24w/GMP Cont Now2.06Trans Texas TennisTennis Courts$394,540.00$423,552.01$0.00$21,177.60$444,729.6130-Aug-24444,7302.07Ten HagenSubgrade Prep @ Tennis Courts$72,500.00$77,831.20$0.00$3,891.56$81,722.7630-Aug-2481,7232.08Childs PlayFabric Shade Structure at Pickleball$31,080.00$33,365.43$0.00$1,668.27$35,033.7015-Aug-2435,0342.09Dean ConstructionShade Structure at Playground$76,000.00$81,588.57$0.00$4,079.43$85,667.9915-Aug-24w/Pavillion85,6682.10Dean ConstructionFirst Street Monument Sign$12,270.00$13,172.26$0.00$3,951.68$17,123.9415-Nov-2417,1242.11Firefighters Landscape and DesignIrrigation using well water$287,000.00$308,104.19$0.00$30,810.42$338,914.6015-Aug-24338,9152.12THIWater Well $599,710.00$643,808.93$0.00$64,380.89$708,189.8215-Aug-24708,1902.13NemaElectrical Service to well$20,959.00$22,500.19$0.00$2,250.02$24,750.2115-Aug-2424,7502.14Firefighters Landscape and DesignRequired additional landscaping$96,000.00$103,059.24$0.00$10,305.92$113,365.1615-Aug-24113,3652.15Dean ConstructionSite Furnishings at batting cages$9,200.00$9,876.51$0.00$493.83$10,370.3415-Sep-2410,3702.16Dean ConstructionPedestrian Concrete at Tennis$15,000.00$16,103.01$0.00$805.15$16,908.1615-Sep-2416,9082.17Dean ConstructionSite Furnishings at Tennis$8,600.00$9,232.39$0.00$461.62$9,694.0115-Aug-249,6942.18Dean ConstructionPainted Concrete at Tennis$2,500.00$2,683.83$0.00$134.19$2,818.0315-Sep-242,8182.19Dean ConstructionBatting Cages$177,663.00$190,727.23$0.00$9,536.36$200,263.5915-Aug-24200,2642.20NemaElectrical at Playground Pavillion$4,335.00$4,653.77$0.00$232.69$4,886.4615-Aug-244,8862.21Dean ConstructionConcrete Trail at Batting Cages$25,150.00$26,999.37$0.00$1,349.97$28,349.3415-Aug-2428,3492.22J&J MasonryMasonry at playground columns$15,300.00$16,425.07$0.00$821.25$17,246.3215-Aug-2417,2462.21NemaZap stand electrical$2,153.00$2,311.32$0.00$115.57$2,426.8815-Aug-242,427Scope Options Added After Bid DayAdditional 3Ph Electric Service to Well (May Be Required?)$100,000.00$20,000.00$10,000.00$130,000.00130,000Add Artificial Turf at Baseball Field$6,653,213.07$125,000.00$677,821.31$7,456,034.38Add Artificial Turf at Multipurpose Fields$6,101,860.63$115,000.00$621,686.06$6,838,546.69Add Trail & Bridge$566,423.24$40,000.00$60,642.32$667,065.57667,066Alternates to be Accepted or Rejected at Owner's Option (None of Which are Included in GMP #2)Descriptionwith 05 DEC Budget for Town Coucil Consideration05-Dec-24Town of Prosper's Raymond Community ParkGMP #2 - Attachment A - Itemized Guaranteed Maximum PriceCost DetailRaymond Park Alternates Detail - Status Update for Town Council's ConsiderationPPV 20 MAY:This calc for Other Amenities is pulling from all of the white #s from Total Alternate Cost column at left.Note the Enhanced Concrete is not incldued, based on PPVs understanding of PARD's preferences.PPV 03 DEC:Both these items are shown in the 03 DEC Budget for Town Coucil consideration.Page 1 of 1Page 357Item 17. Raymond Community Park Change Order #1 Page 358 Item 17. Raymond Community Park Original Project Budget •Design, Testing & PM $1.9 M •Contingency $1.2 M •Construction $16.7 M •Total Cost $19.8 M Anticipated Completion in Summer 2025 Page 359 Item 17. Raymond Community Park Budget with Well & MP Irrigation •Design, Testing & PM $1.9 M •Contingency $1.2 M •Construction $16.7 M Original Budget $19.8 M •Add Well + Irrigation 1.8 M •Uncommitted Funds .3 M Total Budget $21.9 M Anticipated Completion in Summer 2025 Page 360 Item 17. Budget: + Well & MP Irrigation •Design, Testing & PM $ 2.0 M Contingency $1.5 M •Construction $18.1 M •Uncommitted Funds .3 M Budget w/Well & Irrig $21.9 M •Add Trail Budget 1.0 M Total Budget $22.9 M Park Completion Summer 2025 Trail Completion Fall 2025 Page 361 Item 17. GMP #2 –Site Development •Lighted Four Field Baseball Complex with Restroom Concession Building •Storm Drain System, Sanitary Sewer Lines with Required Lift Station •Required Onsite Detention Ponds (3) •Multipurpose Fields (5) without lighting •Pickleball Courts (8) with Lighting •Multi-Level, Accessible Playground with Integral Shade •Restroom at Playground •Concrete Walkways and Plaza GMP #1 –Site Preparation •Demolition & Earthwork •Erosion Control / SWPPP Plan •Fire Lane and Vehicular Paving (parking lot and drive aisles) •Tree Protection / Temporary Fencing •Site Electric -Musco •Irrigation Sleeving •Utilities Page 362 Item 17. Funding Sources Page 363 Item 17. Funding Sources (PK202337) Page 364 Item 17. Prioritized Alternate Funding / Contingency Use Page 365 Item 17. Prioritized Alternate Funding / Contingency Use Page 366 Item 17. Prioritized Alternate Funding / Contingency Use Page 367 Item 17. Prioritized Alternate Funding / Contingency Use Page 368 Item 17. Collin County Grant Award Page 369 Item 17. Raymond Community Park Trail –Collin County Grant Award •Project Budget: $1,000,000 •Collin County has approved $400,000 in project assistance grant funds for Hike & Bike Trail across the park. The Town has $448,000 available to match the grant. •Staff is proposing to use $152,000 from Various Hike and Bike Trails to fund the remainder of the project. •Staff is working to execute an ILA with Collin County •Pedestrian Bridge has a long lead time, approx. 6 months •Steel costs anticipated to increase Jan ‘25 Page 370 Item 17. Page 1 of 2 To: Mayor and Town Council From: Hulon T. Webb, Jr., P.E., Director of Engineering Services Through: Mario Canizares, Town Manager Chuck Ewings, Assistant Town Manager Re: First Street (Coleman – Craig) Town Council Meeting – December 10, 2024 Strategic Visioning Priority: 4. Provide Excellent Municipal Services Agenda Item: Discuss and provide design feedback on the First Street (Coleman – Craig) project. Description of Agenda Item: The Town is nearing completion of the design of the First Street (Coleman – Craig) project, that includes the construction of two (2) lanes with a continuous center turn lane, five-foot (5’) sidewalk on the north side and ten-foot (10’) sidewalk on the south side of the roadway as shown below. The proposed ten-foot (10’) sidewalk on First Street is in accordance with the Town’s Hike & Bike Trails Master Plan adopted in November 2020. ENGINEERING SERVICES Page 371 Item 18. Page 2 of 2 To address concerns from homeowners on the south side of First Street, staff has been asked to consider either relocating the ten-foot (10’) sidewalk to the north side of the roadway or reducing the width of the ten-foot (10’) sidewalk. Given the design constraints of relocating the sidewalk to the north side, the Parks and Recreation Department is supportive of reducing the ten-foot (10’) sidewalk to eight-foot (8’). This reduction will still provide a minimum width for a hike and bike trail connection along First Street that meets the intent of the Town’s Hike & Bike Trails Master Plan, and future connectivity to the proposed twelve-foot (12’) Veloweb Trail as depicted on the attached Recommended Network Map from the Town’s Hike and Bike Trails Master Plan. Budget Impact: N/A Legal Obligations and Review: N/A Attached Documents: 1. Hike & Bike Trail Master Plan – Recommended Network Map Town Staff Recommendation: Town Staff recommends that the Town Council discuss and provide design feedback on the First Street (Coleman – Craig) project. Page 372 Item 18. Chapter 4| Recommendations45FIGURE 4.1 | RECOMMENDED NETWORK MAPMap Notes: 1. The Prosper Development Manual currently requires minimum 6’ sidewalks on all thoroughfares and collectors and minimum 5’ sidewalks within residential areas. Unless depicted on this map as a wider facility, it is assumed that the requirements in the Development Manual apply. 2. Where possible, it is intended to have connector trails and wide sidewalks on both sides of the roadway. 00.5 1 2MILESPage 373Item 18.