10.02.24 CEC MinutesK
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A Place Where Everyone Matters
Call to Order / Roll Call.
The meeting was called to order at 6:02 p.m.
Committee Members Present:
Brent Kirby, Chair
Kristin Meier, Vice -Chair
Andy Franco
Jai Muthu
Stacy Cate
Kari Willis
Darlene Morton
Soprina Reeves
Annie Bunger
Committee Members Absent:
Gretchen Darby
Kimberly Smith
Councilmembers Present:
Jeff Hodges
Amy Bartley
MINUTES
Community Engagement Committee
Prosper Town Hall, Executive Conference Room
250 W. First Street, Prosper, Texas
Wednesday, October 2, 2024
Staff Members Present:
Todd Rice, Communications Director
Myrisa Petty, Community Engagement Coordinator
Consider and act upon the minutes of the September 4, 2024, Community Engagement
Committee (CEC) meeting.
Kristin Meier made a motion and Andy Franco seconded the motion to approve the
September 4, 2024 CEC minutes. The motion was approved unanimously.
Comments from the Public.
There were no comments from the public.
Brainstorming Ideas for Life in Prosper. (BK)
a) Update 2024 — 2025 MYAC Application Status
Mrs. Petty updated on the total number of applications for this year's class. There were 60
total applications with 43 being eligible. Committee members Ms. Smith, Ms. Meier, and Ms.
Cate acted as the selecting committee to decide on the 20 students who would make it into
the Mayor's Youth Advisory Council. The selecting committee has suggested for future
application processes to do away with teacher recommendations and ask for a resume
instead. Ms. Petty notes that there were several students who were ineligible for selection
due to missing teacher recommendations.
b) Update on MyProsper App Messaging System
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Ms. Petty gave an update on the new messaging system within the MyProsper app which
includes push notification, email and text notification. A content calendar was shared with the
committee to see the planned notifications for the rest of the year. Ms. Willis suggests
pushing a notification up in the calendar so it would not conflict with holidays.
c. CEC Hand Off Discussion
This item was pushed to the next meeting.
5. Discussion of Downtown Historical Marker Project. (TR)
Mr. Rice is moving to gathering quotes for vendors for the bronze plaques. The Downtown
Committee approved the CEC suggestion of bronze and sizing. Mr. Rice is also moving
forward with code approval and approval from the businesses. The committee suggests
MYAC involvement in the advertising when these plaques are live.
6. Discuss and feedback on Town Events (BK)
a. Upcoming Events
• Celebrate Prosper
The event will be held on October 5 at Frontier Park. Following the CEC's
recommendations at the June 2024 meeting, Town staff presented the ideas to the
Town Council, who concurred with the recommendations, including the addition of a
New Resident component to Celebrate Prosper and possibly adding vendors, a
"battle -of -the bands," an art show, and possible barbecue cookoff as future
enhancements to the event. Mr. Ray has suggested a slight change to the orange
used in Celebrate Prosper branding so it isn't as similar to neighboring towns. Ms.
Smith proposed opening acts from around town and potentially cultural performances
for future music centric events.
• Veterans Day Honor Run
The event will be held on November 9 at Frontier Park. The run has been expanded
to include three distances. Mr. Ray has suggested getting Prosper ISD JROTC and
track teams involved in this year's event. Ms. Meier suggests better advertising for
the memorial fundraiser and pushing the fun run in a video with Prosper ISD JROTC.
■ Prosper Christmas Festival
The event will be held December 7 at Prosper Town Hall. Festivities include Santa's
Workshop, Kids Christmas Shoppe, Horse-drawn Carriage Rides, Kid Zone, Santa's
Selfie Station, Community Stage performances, cookie decorating and twinkling
exhibits packed with gifts and goodies for sale.
b. Discussion on a Serve Prosper event (TR)
This item was pushed to the next meeting.
c. 2025 Event Calendar Discussion
Council Member Bartley gave a rundown of the events and the committees goal for
brainstorming the 2025 calendar. Mr. Kirby lead the committee in looking at attendance
numbers for 2024 events. Mr. Muthu mentions that locations of events should look to the
west side since most events do take place on the east side. Ms. Meier mentions that this can
affect attendance because of traffic, construction and convenience. Ms. Bunger spoke to
making events mobile but to keep staff time and compensations in mind. The committee
suggests moving National Day of Prayer to the evening to boost attendance. The committee
identified their top events to be Pride in the Sky, Freedom Fest and the Prosper Christmas
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Festival. Council Member Bartley suggests combining Celebrate Prosper with P-Town
Throwdown or Coffee & Chrome. The committee notes that a lot of the smaller events are
niche and highly suggest moving a larger event such as Celebrate Prosper to the start of the
year. It was noted that the fall is oversaturated and residents, in particular parents, feel
burned out. Ms. Willis suggests pulling Paws on Broadway and Movie Night all together with
Ms. Bunger agreeing. When Raymond Community Park is opened, the committee suggests
moving P-Town Throwdown there as an inaugural event. Mr. Kirby suggests keeping some
events downtown to keep the small-town feel. The committee agrees that bigger events,
spread out is better.
7. Discuss receive updates regarding:
a. Community Engagement Activities
Mr. Rice suggests shifts for the CEC to volunteer at events so they can assist for a short time
but still enjoy the event. The committee liked the idea.
8. Discuss and consider "Now You Know Prosper" Top 3. (BK)
Mr. Rice gave an update on the upcoming "Now You Know Prosper" project.
9. Discuss and consider "CEC Top 3" & Save the Date Items (BK).
The Committee recommended the following for the CEC Top 3 this month:
• Celebrate Prosper
• Veterans Day Honor Run
• Prosper Christmas Festival
10. Requests for future agenda items.
• Logistics for Serve Prosper
• Discussion of Historical Downtown Event
• CEC Handoff Discussion
11. Adjourn.
The meeting was adjourned at 7:38 p.m. on October 2, 2024.
These minutes were approved on November 6, 2024-
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Brent Qr y, Chair
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T ddJ: ice, 6ommunications Director
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