10.22.2024 Town Council Minutesr
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A Place Where Everyone Matters
Call to Order/ Roll Call.
The meeting was called to order at 6:15 p.m
Council Members Present:
Mayor David F. Bristol
Mayor Pro-Tem Marcus E. Ray
Deputy Mayor Pro-Tem Amy Bartley
Councilmember Craig Andres
Councilmember Chris Kern
Councilmember Jeff Hodges
Councilmember Cameron Reeves
MINUTES
Prosper Town Council Meeting
Prosper Town Hall, Council Chambers
250 W. First Street, Prosper, Texas
Tuesday, October 22, 2024
Staff Members Present:
Mario Canizares, Town Manager
Terry Welch, Town Attorney
Michelle Lewis Sirianni, Town Secretary
Bob Scott, Deputy Town Manager
Chuck Ewings, Assistant Town Manager
Robyn Battle, Executive Director
Mary Ann Moon, EDC Executive Director
Chris Landrum, Finance Director
Whitney Rehm, Budget Officer & Grants Administrator
David Hoover, Development Services Director
Suzanne Porter, Planning Manager
Hulon Webb, Engineering Director
Dan Heischman, Assistant Engineering Director — Development
Leigh Johnson, IT Director
Dan Baker, Parks & Recreation Director
Carrie Jones, Public Works Director
Todd Rice, Communications Director
Doug Kowalski, Police Chief
Scott Brewer, Assistant Police Chief
Aidan Daily, Police Crime Analyst
Stuart Blasingame, Fire Chief
Shaw Eft, Assistant Fire Chief
Invocation: Pledge of Allegiance and Pledge to the Texas Flag.
Mike Martin with Hope Fellowship led the invocation. The Pledge of Allegiance and the Pledge to
the Texas Flag were led by Girl Scout Troop 589.
Announcements of recent and upcoming events.
Councilmember Reeves made the following announcements:
Join the Prosper Community Library on Monday, October 28 from 6:00 to 7:00 p.m. for a Trick or
Treat event designed especially for children with special needs and their families. Staff will provide
non-food items on both floors of the library. Wheelchairs are welcome with the use of the elevator,
and costumes are not mandatory. The event is open to all ages.
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Join the Town for its annual Arbor Day Celebration on Friday, November 1, at 5:00 p.m. at Frontier
Park. The Parks Operations staff will demonstrate proper planting techniques and plant care and
feeding. Thank you to Day Star Landscapes for sponsoring this year's event.
Join us on Saturday, November 9 for the annual Prosper Veterans Day Honor Run, as we salute
the men and women who have served in our nation's military. This year the event includes a 5K,
a 1 OK, and a fun run. Events are open to runners and walkers of all ages. All proceeds benefit the
Prosper Veterans Memorial at Frontier Park. Register today by visiting
prospertx.gov/veteransday5k.
Early Voting for the November General Election is now taking place and runs through Friday,
November 1. Voting dates, hours, and designated locations may be found on the Town's website
at prospertx.gov/vote or by visiting the Collin County and Denton County Elections websites.
Mayor Bristol announced the Battle of the Badges will take place Saturday at Prosper High School
and will benefit local children's hospital
CONSENT AGENDA:
Items placed on the Consent Agenda are considered routine in nature and non -controversial. The
Consent Agenda can be acted upon in one motion. Items may be removed from the Consent
Agenda at the request of Council Members or staff.
1. Consider and act upon the minutes from the October 8, 2024, Town Council Work
Session meeting. (MLS)
2. Consider and act upon the minutes from the October 8, 2024, Town Council
Regular meeting. (MLS)
3. Consider and act upon Resolution 2024-67 adopting the Town of Prosper 2025
Legislative Agenda. (RB)
4. Consider and act upon Resolution 2024-68 authorizing the Town Manager, and/or
his/her designee, to apply for the Office of the Governor, FY2025 Rifle -Resistant
Body Armor Grant Program and consider and act upon authorizing the Town
Manager, and/or his/her designee, to accept the Office of the Governor, FY2025
Rifle -Resistant Body Armor Grant Program upon award. (DK)
5. Consider and act upon Resolution 2024-69 authorizing the Town Manager, and/or
his/her designee, to apply for the Office of the Governor, FY2025 Criminal Justice
Division Program for Victim Assistance, General Direct Services Grant Program
and consider and act upon authorizing the Town Manager, and/or his/her
designee, to accept the Office of the Governor, FY2025 Criminal Justice Division
Program for Victim Assistance, General Direct Services Grant Program upon
award. (DK)
6. Consider and act upon approving the purchase of mobile and portable radios
through the Texas Department of Information Resources (DIR) Contract #22198-
TX DIR TSO-4101 for $91,626. (SB)
7. Consider and act upon approving the purchase of two 2024 Ford F150 Trucks
and one Ford F250 Truck for $175,186 from Silsbee Ford, utilizing the Interlocal
Purchasing System (TIPS) Contract No.210907. (SB)
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8. Consider and act upon approving the purchase of water meters from Core & Main
for $566,625 and authorizing the Town Manager to execute the same. (CJ)
9. Consider and act upon approving the purchase of two (2) 2025 Ford F-450 Crew
Cab trucks for $172,071 for Public Works from Silsbee Ford utilizing The
Interlocal Purchasing Systems (TIPS) Contract. (CJ)
10. Consider and act upon approving the purchase of one 2025 Ford F250 Truck and
one 2025 Ford F550 Truck with enclosed cab for $178,294 from Silsbee Ford,
utilizing the Interlocal Purchasing System (TIPS) Contract No. 210907. (DB)
Councilmember Reeves requested to pull item 8.
Councilmember Hodges motioned to approve consent agenda items 1 through 7, 9,
and 10. Mayor Pro-Tem Ray seconded the motion. Motion carried unanimously.
Item 8, Councilmember Reeves asked about the process of the meter switchouts and
valuation of aging meters. Ms. Jones commented that staff regularly monitor and test
meters, taking a proactive approach.
Councilmember Reeves made a motion to approve item 8. Deputy Mayor Pro -Bartley
seconded the motion. Motion carried unanimously.
CITIZEN COMMENTS
Shiven Shah, 541 Travis Lane, invited the Town Council and residents to attend the Diwali Festival
being held on Saturday, November 2.
Items for Individual Consideration:
11. Conduct a public hearing and consider and act upon a request to amend Planned
Development-59 on Twin Creeks Ranch, Phases 1-2, on 40.9± acres, to
accommodate the reconfiguration of the wall and the landscaping between the
subdivision and Frontier Parkway. (ZONE-24-0011) (DH)
Mr. Hoover presented the item stating the purpose of the request is to amend the
Planned Development (PD) for an existing screening wall to remain in place due to the
taking of additional right-of-way. The developer constructed the screening wall
anticipating that the required landscaping would be between the wall and Frontier
Parkway. If the taking of the additional right-of-way hadn't occurred, the screening wall
would be in the correct location. However, the situation has instead resulted in the
elimination of the required landscape area between the screening wall and Frontier
Parkway. Due to the screening wall being 85% complete, the developer is requesting
to amend the PD to allow it to remain in its current location. The Planning and Zoning
Commission unanimously recommended approval and staff is recommending approval.
The Town Council discussed the setbacks from the road to the fence line, the timing of
the notification for additional right-of-way by TxDOT, and landscape materials.
Mayor Bristol opened the public hearing
No comments were made.
Mayor Bristol closed the public hearing.
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The applicants and developers of the subdivision spoke about the timing of the
notification from TxDOT for the additional right-of-way, the placement of the fence, and
the current landscaping maintenance policy established for the property.
The Council continued discussing the permit process, location of the wall, setbacks,
and maintenance of landscape materials along the screening wall.
Mayor Pro -Tern made a motion to approve a request to amend Planned Development-
59 on Twin Creeks Ranch, Phases 1-2, on 40.9t acres, to accommodate the
reconfiguration of the wall and the landscaping between the subdivision and Frontier
Parkway adjusting the shrubs to the front. Councilmember Hodges seconded the
motion. Motion carried with a 6-1 vote. Deputy Mayor Pro -Tern Bartley voted in
opposition.
12. Consider and act upon approving a Guaranteed Maximum Price (GMP)
Amendment between Pogue Construction Co., L.P., and the Town of Prosper,
related to the Fire Station 4 project for $11,610,004 with a total project cost not to
exceed $13,814,000. (SB)
Chief Blasingame presented the item providing a background of the project to date. The
GMP excludes the extension of the natural gas line, as CoSery plans to begin extending
the line in February 2025. However, if CoSery should not complete it as planned, any
additional costs will be covered under Other Development Costs.
The Town Council discussed the timing and anticipated completion date of February
2026.
Councilmember Kern made a motion to approve a Guaranteed Maximum Price (GMP)
Amendment between Pogue Construction Co., L.P., and the Town of Prosper, related
to the Fire Station 4 project for $11,610,004 with a total project cost not to exceed
$13,814,000. Councilmember Andres seconded the motion. Motion carried
unanimously.
13. Discuss and consider Town Council Subcommittee reports. (DFB)
Downtown Advisory Committee: Mayor Pro-Tem Ray commented that the pathway
from Town Hall to Downtown will be stained to provide a visual leading citizens into
Downtown, and the committee is working on having audio that will play music, etc.,
outside.
Bond Committee: Staff met with the Chair of the committee and Council liaisons to
discuss the timeline process.
Possibly_ direct Town staff to schedule topic(s) for discussion at a future meeting.
No comments were made.
EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code,
as authorized by the Texas Open Meetings Act, to deliberate regarding:
Section 551.087 — To discuss and consider economic development incentives and all
matters incident and related thereto.
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Section 551.072 — To discuss and consider purchase, exchange, lease or value of real
property for municipal purposes and all matters incident and related thereto.
Section 551.074 — To discuss and consider personnel matters and all matters incident
and related thereto.
Section 551.071 - To consult with the Town Attorney regarding legal issues associated
with code enforcement activities and substandard structures, and all matters incident
and related thereto.
The Town Council recessed into Executive Session at 7:25 p.m.
Reconvene in Regular Session and take any action necessary as a, result of the Closed
Session.
The Town Council reconvened into Regular Session at 8:57 p.m.
No action was taken.
Adiourn.
The meeting was adjourned at 8:58 p.m.
These minutes were approved on the 12th day of November 2024.
APPROVED:
David F. Bristol, Mayor
ATTEST:
Us UI'W LuL �-s i e't-aKL'L
Michelle Lewis Sirianni, Town Secretary
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