10.07.24 Downtown Advisory Committee Minutes■
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A Place Where Everyone Matters
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Call to Order / Roll Call.
The meeting was called to order at 5:34 p.m.
Committee Members Present:
Chris Wardlaw, Chair
Melissa Randle, Vice -Chair
Gavin Hernandez
Mike Pettis
Matt Nohr
Iris Meneley
Committee Members Absent:
Mike Lopez
Don Perry
Megan Brandon
Councilmembers Present:
Chris Kern
Cameron Reeves
Marcus Ray
Staff Members Present:
Mario Canizares, Town Manager
Robyn Battle, Executive Director
Chuck Ewings, Assistant Town Manager
David Hoover, Development Services Director
Dan Baker, Parks & Recreation Director
MINUTES
Downtown Advisory Committee
Monday, October 7, 2024
Consider and act upon the minutes from the September 16, 2024, Downtown
Advisory Committee meeting. (RIB)
Melissa Randle made a motion and Gavin Hernandez seconded the motion to approve
the minutes from the September 16, 2024, Downtown Advisory Committee meeting. The
motion was approved unanimously.
Comments from the Public.
There were no comments from the public.
The Committee was introduced to new members Matt Nohr and Iris Meneley.
Update and discussion on Downtown Improvement Projects.
a. Electricity on Main Street (DB)
Mr. Baker stated that installation of underground power lines is almost complete.
Councilmember Ray noted that some of the string lights on the trees on Broadway
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are not working. Staff was asked to identify and repair the problem.
b. Downtown Monumentation Project (RB)
Ms. Battle informed the Committee that the contract with Olsson Studio for the
preparation of Construction Documents is on the October 8 Town Council agenda
for approval.
c. Benches (DB)
Mr. Baker informed the Council that the additional five benches have been received.
They will be assembled and installed before the end of October. Responding to
questions from the Committee, Mr. Baker said he would take another look at the
placement of the benches and make adjustments if needed.
d. Paving on lot and alley behind EDC (CE)
Mr. Ewings informed the Committee that staff has been working with utility
companies to assess the location of underground utility lines. There may be
additional costs for the design of the project related to utility relocation.
e. Lighted Bollards (CE)
Mr. Ewings let the Committee know that the Council has approved the purchase of
the bollards. The light poles have a longer lead time for delivery. Staff is working
with the contractor on locating underground utility lines. The bollards will have light
bulbs that can be changed out to achieve the desired lighting effect.
f. Historical Markers (CW)
Ms. Battle informed the Committee the Communications Director Todd Rice is
working with the Community Engagement Committee (CEC) and the Prosper
Historical Society on this project. Once the locations have been finalized, and
markers have been selected, Mr. Rice will and Chairman Wardlaw will provide an
update to the Committee on the final proposal and the cost of the markers.
g. Wireless Outdoor Sound System (RB)
Ms. Battle will re -advertise the Request for Proposals (RFP) later this month. Once
the link to the RFP is live, she will email it to the Committee members. Vendors
may be contacted directly and invited to submit a proposal. Ms. Battle will conduct
research on other cities who have similar systems.
h. Other Updates from staff
There were no other updates from staff.
i. Review/Discussion on Downtown Project List
Ms. Battle reviewed the overall status of the project list, noting the projects that
have been completed, those that are in progress, and those that are still under
consideration.
5. Requests for future agenda items.
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There were no requests for future agenda items.
Town staff was asked to inspect the tree on the property of the old tax office on Broadway,
as it may be causing visibility problems for pedestrians.
6. Adjourn.
The meeting adjourned at 6:23 p.m. on Monday, October 7, 2024.
These minutes were approved on Monday, October 21, 2024.
Chris Wardlaw, Chair
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