04.18.11 Capital Improvements Advisory Committee Minutesr '
TOWN OF
S P Ee R
Prosper is a place where everyone matters.
1. Call to Order / Roll Call.
The meeting was called to order at 6:03 p.m.
Roll call taken by Melanie Videan, Planning Technician.
MINUTES
Regular Meeting of the Prosper
Capital Improvements Advisory Committee
108 W. Broadway Street, Prosper, Texas
Town of Prosper Municipal Chambers
Tuesday, April 18, 2011, 6:00 p.m.
Committee members present included: Kenneth Dugger, Mark DeMattia, Mike McClung, Kevin Drown,
Joey Womble, and Jordan Simms.
*Bruce Carlin was absent. Jordan Simms arrived at 6:30 p.m.
Staff present included: Hulon T. Webb, Jr., P.E., Director of Development Services/Town Engineer;
Chris Copple, Planning & Zoning Manager; and Melanie Videan, Planning Technician.
Consultant team present included: Scott Cole, Melissa Brunger, and Jeff Payne of Freese & Nichols; and
Jeff Whitacre of Kimley Horn.
2. Consider and act upon the appointment of a Chair, Vice Chair, and Secretary of the Capital
Improvements Advisory Committee.
Motioned by McClung, seconded by Dugger to nominate and appoint DeMattia for Chair. Motion
approved 5-0.
Motioned by Drown, seconded by Dugger to nominate and appoint Womble for Vice Chair. Motion
approved 5-0.
Motioned by DeMattia, seconded by Drown to nominate and appoint McClung for Secretary. Motion
approved 5-0.
3. Discuss matters related to impact fees, including, but not limited to, the Town's impact fee
ordinance, the impact fee update process, capital improvements, historical and projected
population, non-residential acreage, and the future land use plan.
Cole: Introduced the team of consultants working with staff on the study. Briefed Committee on basic
concepts of impact fees, land use assumptions, and future land use planning. Summarized state laws
regulating municipal updates of fees and defined their coverage and purpose. Answered Committee
questions. Described the steps in the process leading to the Committee's recommendation to Council,
noting the Committee may opt to tier increases in impact fees by year.
McClung: Asked for clarification regarding items that would qualify to be covered by an impact fee.
Womble: Asked for clarification regarding project and what impact fees pay for.
Dugger: Asked questions regarding Council's authority to update impact fees in the future without a
study being conducted.
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4. Review and possibly act upon the proposed land use assumptions.
RrunoPr• Tntre_ dnced concerts of historical population, population projections, and population by current
planning areas. Informed what types of land uses were analyzed when assessing assumptions.
McClung: Asked questions regarding assumptions on residential versus commercial.
Committee members discussed population per acreage, noting the three residential density divisions.
DeMattia: Asked questions regarding the 2008 non-residential development costs study.
Webb: Invited members to visit the town's website to investigate current impact fee spreadsheet.
Womble: Noted a preference to use cities comparable in situation rather than those with larger
populations.
Copple: Suggested municipalities for comparison, noting neighboring cities would be advisable as they
are competitor cities.
Committee, staff, and consultants discussed municipalities to use as comparables. The following list was
concluded: Melissa, Anna, Aubrey, Aledo, Fairview, Little Elm, Frisco, Celina, McKinney, and Forney.
Cole: Summarized path to the next Capital Improvement Advisory Committee meeting scheduled for
September 19, 2011.
Whitacre: Summarized roadway impact fee factors.
5. Review and discuss the impact fee update schedule.
DeMattia: Concerned regarding work accomplished before Committee meets again, and requested a
Committee meeting before August 29, 2011 for staff and the consultants to provide an update on their
progress. Suggested a dialogue occur between the Town and the Prosper Developer's Council with
comments being relayed to the Committee prior to the September meeting. Requested a section be placed
on the next Committee agenda for public comments. Asked questions regarding the Town's budget.
Womble: Asked for clarification about Committee's focus regarding a Council recommendation. Asked
Questions regarding the vision for the Town.
Dugger: Suggested an item be placed on all Town meeting agendas to allow for an update on topics the
Committee discusses. Asked staff what impact fees the developer for Arianna Estates paid.
Drown: Requested historical data on property tax and impact fees to enable the Committee to conclude
what percentage of development has been supported by homeowners versus developers.
McClung: Noted lower impact fees create more of a burden on existing residents who previously paid for
their impact fees.
Cole: Summarized the maximum impact fee allowable and various aspects related thereto. Noted the
Committee's option to waive impact fees for certain areas to encourage development. Informed land use
assumption comments from the Committee will be needed in approximately two to three weeks to stay on
schedule.
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Copple: Offered to update Committee via email as information becomes available. Informed of the
Downtown Neighborhood Empowerment Zone and other development incentive programs such as
abatements, rebates, TIRZ districts, and PIDs.
Webb: Informed what impact fees the developer for Arianna paid and for how many lots. Informed
impact fees are paid at the time a building permit is issued.
6. Possibly direct Town Staff to schedule topic(s) for discussion at a future meeting.
There was no discussion on this item.
7. Adjourn
Motioned by Dugger, seconded by Womble to adjourn. Motion approved 6-0.
Meeting was adjourned at 7:39 p.m.
i
elaiiie .. i _.an, Planning Technician
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