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04.13.2023 Park Board PacketTHE PARKS AND RECREATION BOARD MEETING April 13, 2023 Call to Order / Roll Call Welcome Kim Shamsy and Thank You Cameron Reeves Consider and act upon approval of the minutes from the February 9, 2023 Parks and Recreation Board meeting. Comments by the Public. Consider and act upon approval of the Recreation Programming Plan. Consider and act upon the approval of use of PBSA game fields for practice. PBSA Capacity Constraints •Request to open Frontier Fields 3/4/5 for practices •Will provide 28 new practice times weekly allowing PBSA to meet current demand without turning away kids •4000+ participants annually •Currently capping registration •Turned away 50+ Kids in the Fall 2022 (baseball) •Projected to turn away 80+ Kids in Spring 2023 (baseball) •PBSA seeing 26% annual growth since 2015 (has tripled participant numbers) •Softball needs are currently being met PBSA Request •Open Frontier Fields 3, 4, and 5 for Practice •Use artificial turf mounds (minimize wear) •PBSA will provide Batter Box turf mats to protect field (minimize wear) •PBSA willing to increase fees (average of $152 per participant) to offset costs for additional field maintenance and repair •PBSA paid Town $69,940 in field use fees in 2022 •$5 increase over existing fee per participant would yield a $20,000 increase in funds •Use Fall as a Pilot Program 3 4 5 Concerns / Potential Impacts •Fields will receive more traffic causing additional wear and tear •PBSA will purchase mats and utilize artificial turf mounds to minimize impact •Added use will result in an increase in needed maintenance (fertilization, aeration, overseeding, labor) at a current annual cost of approximately $17,500. •PBSA is willing to increase fees to offset costs •Change in Strategy and Philosophy •Transition from “Game Only” fields to provide offerings to larger population. •As participant numbers grow, there will most likely be a need to expand to other fields. •Continue to look for opportunities to develop additional athletic fields Other PBSA Options •Limit registrations •Utilize additional non-athletic use designated locations (neighborhood parks) •Reduce practice offerings •Reduce length of season Receive staff updates: Recreation, Park Development, Park Operations, and Director. Recreation: Mayor’s Fitness Challenge The Mayor’s Fitness Challenge 2023 is on! The newly expanded Challenge will run the full year, beginning with the Spring Season, to encourage wellness as a Prosper lifestyle. Registration is open at prospertx.gov/mayorsfitnesschallenge . Challengers who submit a completed tracking sheet by June 9 will earn a t-shirt and entry into the drawing for the top seasonal prize, Bluetooth Earbuds! Details. Recreation: Summer Camps Park Development: Pecan Grove Park The playground install is fully complete. The pavilion is approx. 90% complete. Trail work is nearing completion, and the bridge construction is at approx. 75%. Overall, the project is at 85% completion. Park Development: Tanners Mill Park Basketball court, park monument sign, and backstops are 100%. Pavilion is 100%. The playground install is 100%. Landscaping is nearing completion. Overall, the project is at 98% completion. Park Development: Star Meadow Park The playground equipment and pavilion are 100%. Sod grass installation and irrigation work is underway this week.. Park Development: Raymond Community Park •Schematic designs were presented to staff on 04/06. Adjustments have been made to the parking lot to save cost on grading work, and to preserve the natural elements on the west side of the park. Park Development: Raymond Community Park •Design Development April – June 2023 •Construction Docs July – October 2023 •Bid Phase November 2023 •Construction Phase TBD Park Operations: •Installed river rock to curb borders at Town Hall. •Trimming all trees around the Town. •All sports have started. Fields are painted once a week. Mowed 3 times a week. •Continuously cleaning up trash at the disc golf area. •Planting all medians. •Inventorying plant materials. •Plant replacements have started. Park Operations: •Downtown Park Community Input •369 Community Responses – highest survey response Town has ever received. •CAPRA Update •Moonlight Movie – Friday, March 31 @ 7:00pm (postponed) Director: Sat., May 6 | 12 p.m. – 4 p.m. | Broadway Street Party in Downtown Prosper! Mariachi band, margaritas, food vendors, fun for kids, and contests. Discoverdowntownprosper.org Director: •Next Meeting – May 11 in Council Chambers •October Meeting Update Director: Request for future agenda items. Adjourn.