05.09.24 Park Board PacketPARKS &
RECREATION
BOARD
MEETING
May 9, 2024
Call to Order / Roll Call
Consider and act upon approval
of the minutes from the
April 11, 2024
Parks & Recreation Board
meeting.
Comments by the Public.
Receive staff updates: Recreation,
Park Development, Park
Operations, and Director.
Recreation
•Heat Policy Guidelines
•How to prepare for hot weather
•How prosper promotes healthy camps
•Specific heat guidelines – Heat Index
•General outdoor safety in the Texas heat
•Sings of heat related illness
Heat index of
95-99
•Mandatory water breaks every 30 minutes
•Unlimited access to drinking water at all times
•Monitor program participants carefully for sings of over-heating and/or
dehydration
Heat index of
100-104
•Mandatory water breaks a minimum of every 30 minutes
•Unlimited access to drinking water at all times
•Monitor program participants carefully for sings of over-heating and/or
dehydration
Heat index of
106-110
•Mandatory water breaks every 30 minutes
•Unlimited access to drinking water at all times
•Outside activities not to exceed 2 hours
Heat index of
111+
•Stop all outdoor activities
Recreation
•Wonders of Weatherford Day Trip
•17 total “Day Trippers”
•Heritage Bus Tours
•Historic courthouse
•Victorian Homes
•Greenwood Cemetery
Recreation
•Active Adult Fair
•Over 20 vendors
•Wednesday, April 10 2024
•Hosted at Prosper UMC
•Over 100 in attendance
Recreation
•PYSC Athletic Field Usage
•Tracking began in 2015
•Addition of synthetic turf fields in 2018
•MP 1&2 and Frontier #6 - 8
•Practice usage data
Recreation
•PYSC Athletic Field Usage
•Tracking began in 2015
•Addition of synthetic turf fields in 2018
•MP 1&2 and Frontier #6 - 8
•Practice usage
Special Events:
Memorial Day Ceremony:
May 27, 2024
10:00 a.m.
Frontier Park Pavilion
Chrome and Coffee:
June 1, 2024
8:00 a.m. – 10:30 a.m.
Town Hall Parking Lot
Park Development:
Lakewood Park
Development
•The parking lot is fully completed.
•The sports courts have been
poured.
•Contractor is preparing sub-grade
and form work for various sections
of walkway and trail.
•The project is on schedule.
View South
Pouring Parking Lot
Park Development:
Raymond
Community Park
•GMP No. 2 package scheduled to go
to Council for consideration on 05/14.
•The baseball fields have been
graded. The multi-use fields are
taking shape.
•Storm drainpipe and water lines will
be installed next.
•Once the parking lot is completed,
let’s schedule a site tour for Park
Board members.
Progress – View Looking North
Park Development:
Frontier Park
Frontier Pkwy
Frontier
Park
•Staff recently installed new
directional signage at 5 locations
within the park.
•These signs will help visitors find
their way around the facility.
Park Planning:
Parks, Recreation, and
Open Space Master Plan
Project Update
•The Survey is out, and we had 1,233
completed responses as of this morning.
•8% of households have participated
(typical is 3-5%)
•Survey is open through May 19.
•The Benchmarking outreach is currently
underway.
•Next Advisory Committee meeting to be
scheduled for a date in June.
•Downtown Prosper - Seasonal
blooms have been added to the
planters in Downtown Prosper.
•Pecan Grove Park - Playground
resurfacing has recently been
added to several parks, including
Pecan Grove Park.
•Frontier Park - Parks Operations
recently entered a contest for
Best Fields of 2024.
•The Ranch - New plants for the
median replacements are being
prepped at the Ranch.
•New QR signs displayed at Frontier
Park.
•Irrigation: A 2-inch ball valve flange
developed a crack, prompting the
addition of a large box for
containment.
•The Parks Operations team
repurposed infield clay for use at the
Raymond Park fields, enhancing the
clay depth. This adjustment aims to
improve playing surface control on the
new fields, particularly from a
maintenance standpoint.
Director:
•Raymond Community Park - GMP #2
•Request for Council Approval - May 28
•Carrying forward a $1.2M Owner’s Contingency
•Bid process utilized a Bid Alternate philosophy allowing
Town to award additional items as the need for contingency
funding lessens.
•Council will select from list of unfunded items to spend
available contingency dollars (approx. $2.5M)
Director:
Contingency Use
•In the event that we have better than expected unforeseen cost impacts, the
project team has value added scope items ready to add to the project.
Staff Recommendations
Pedestrian Lighting $200,000
Tennis Courts $500,000
Restroom @ Tennis / Pickle Ball $250,000
Shade Structure @ Tennis / Pickle Ball $250,000
Total Owner’s Contingency $ 1.2M
Director:
Possible Use of Alternative Funds with Good ROI
•Well System for Irrigation ($1.2 M)
•Anticipated Annual Cost for Municipal Water $250k - $300k
•Well System should pay for itself in 4-5 years through water expense
savings
•Well water has little to no restrictions during times of water conservation
Director:
•Kaylynn Stone Reclassification
•PROSMP Survey – April 17 – May 19
•FY 25 Budget Update
•Next Meeting – June 13 @ 6:00pm
Request for future agenda items.
Adjourn.