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02.08.24 Park Board PacketPARKS & RECREATION BOARD MEETING February 8, 2024 Call to Order / Roll Call Consider and act upon approval of the minutes from the January 11, 2024 Parks & Recreation Board meetings. Comments by the Public. Consider and act upon naming Windsong Park #3 Etheridge Park Consider and act upon approval of the Parks and Recreation Open Space Master Plan Advisory Committee. Consider and act upon approval of the Windsong Community Park Master Plan consultant. Background •Meeting with Tellus Group •Windsong Ranch Development Company •Offered to fund park master plan for Windsong Community Park •Have proposed TBG Partners to design master plan •Would have concept / cost by end of Summer 2024 •Important for upcoming Bond Program •2023 Town Council Strategic Visioning Priorities •#1 – Acceleration of Infrastructure Discuss the addition of Bingo as a new Recreation Program. Discuss the pending Recreation Program Instructor Contracts going before Town Council at the February 13th meeting. Receive staff updates: Recreation, Park Development, Park Operations, and Director. Recreation •Mayor’s Coffee •Wednesday, March 20, 9:00a – 11:00a •Fire Station #2 •Presentation by Mayor Bristol Windsong Neighborhood Park Number Three •This will be the last of the neighborhood parks within the Windsong development. •It’s a heavily wooded site, and we plan to keep all the trees. Amenities will include a loop trail and pavilion, but no playground with this first phase. •Construction started last week. The trail alignment has been staked and tree protection is in place. •Proposed name is “Etheridge Park”. Named after the family that originally owned the land. Park Development: Park Planning: Windsong Community Park Master Plan •The Tellus Group – Windsong Ranch Developer, has offered to pay for the master plan of the 51.4-acre property. •Planned elements will include a full- sized cricket field, a parking lot, pavilion, restroom, inclusive playground, pickleball and tennis courts, and loop trail. • The planning project should be completed before the end of the year. Park Planning: Doe Branch Property Trail Connections •Trail connections are needed along Fishtrap Road and between neighborhoods at the south end of the property. •These two projects had been funded separately. It makes sense to combine them into 1 project for design and construction cost savings and reduced staff time. •Staff will take this to the CIP Subcommittee on 02/12 for approval. •If approved, staff would like to work with the firm Parkhill as our consultant. Park Planning: Erosion Control Projects •CIP funding ($473,000) was approved for erosion control improvements to the pond edge at Frontier Park. A more serious erosion problem exists at the Doe Branch Property at the creek. •Staff recommends splitting the funding and addressing the worst part at Frontier Park pond and fixing the problem at Doe Branch Creek. Future funds can be identified to complete the pond edge. •Staff will be presenting this to the CIP Subcommittee on 02/12, seeking approval to split the funds. Frontier Park Pond Doe Branch Creek Park Planning: Downtown Park Phase I Development •Funding has been identified and approved for phase I design. Due to resident input from the survey, staff recommends the park have fewer programmed elements and provides a more passive recreation experience. •No playground, pickleball or fishing piers. Recommended elements are a loop trail and several benches and picnic tables. •The reduced scope will cut the original estimated cost for park development by 50%, down to approx. $500,000. •If approved to move forward, the design phase is scheduled to begin in late 2024. Park Development: Lakewood Park Development •The water and sanitary sewer line work is sill underway. •Concrete pours for the parking lot are underway and will continue for several more weeks. •Contractor is preparing sub-grade for the fire lane and turn lane. View South Pouring Parking Lot Park Development: Raymond Community Park •The official groundbreaking will be Feb. 22, at 10:00 am, First St. entrance. Parking will be across the street at the church. •Grading work is underway and will be ongoing for months. Next big step will be grading for the parking lots. •The second GMP bid package is scheduled to go out in late February. Grading Work Underway Park Planning: Parks, Recreation, and Open Space Master Plan Update •Dunaway has a fully executed contract and a kick-off meeting happened on Jan 30. •Staff conducted a system-wide tour of parks and facilities earlier today. •Staff is seeking the Board’s approval to finalize Advisory Committee and focus group member selection. Robotic mowers are designed for professional fleet use and the Town recently got to view an extensive demonstration. The Husquarna Automower 550 EPOS is a fully equipped model featuring EPOS guidance with transport paths, AppDrive, and precise area management. With virtual boundaries, crews would be able to define work areas as well as set temporary stay-out zones. This mower handles all types of lawns, navigates narrow passages, and manages slopes up to 45% even in rainy conditions. Staff prepping the ball fields for the upcoming season at Frontier Park, Tucker Park and Folsom Park. Staff continuing to prep medians with the new design which includes new plants, rock and mulch. Director: •Chris Squadra Contract – Raymond Community Park •Assist with CMAR management •Procurement Specialist •Next Meetings - March 14 @ 6:00pm (PISD Spring Break - can look at March 7 or cancel) - April 11 @ 6:00pm Request for future agenda items. Adjourn.