09.04.24 CEC Minutes■
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A Place Where Everyone Matters
Call to Order / Roll Call.
The meeting was called to order at 6:02 p.m.
Committee Members Present:
Brent Kirby, Chair
Kristin Meier, Vice -Chair
Kimberly Smith
Andy Franco
Jai Muthu
Stacy Cate
Gretchen Darby
Chris Wardlaw
Committee Members Absent:
Kari Willis
Councilmembers Present:
Jeff Hodges
Marcus Ray
Amy Bartley
MINUTES
Community Engagement Committee
Prosper Town Hall, Executive Conference Room
250 W. First Street, Prosper, Texas
Wednesday, September 4, 2024
Staff Members Present:
Todd Rice, Director of Communications
Myrisa Petty, Community Engagement Coordinator
2. Consider and act upon the minutes of the July 10, 2024, Community Engagement
Committee (CEC) meeting.
Kristin Meier made a motion and Andy Franco seconded the motion to approve the July 10,
2024 and August 7, 2024 CEC minutes. The motion was approved unanimously.
3. Comments from the Public.
There were no comments from the public.
4. Brainstorming Ideas for Life in Prosper. (BK)
a) Update 2024 — 2025 MYAC Application Status
Mrs. Petty updated on the number of applicants with just two more days for submission. Ms.
Smith, Ms. Meier and Ms. Cate all volunteered to be the selecting committee for the
upcoming MYAC class. Mr. Rice informed the committee of the upcoming partnership with
the City of Little Elm for a potential meet and greet event for both of the youth council
programs. The event is planned to be in the Spring. Ms. Cate mentions that MYAC bylaws as
a concern for attendance for the program. The committee discussed their involvement in this
year's class to see what part they would play. Ms. Darby suggested letting the youth council
own it and the committee just be available for questions. Mr. Franco and Ms. Smith both
mentioned that the committee took on more of a mentorship role in the inaugural class.
b) Update on MyProsper App Messaging System
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Ms. Petty gave an update on the new messaging system within the MyProsper app which
includes push notification, email and text notification. The committee was part of a test
message to see what the new messaging system looks like. The Town has already begun
promoting the messaging system utilizing social media. Mr. Wardlaw suggested having a
cadence with the system so it is often enough to be useful but not so often to inconvenience
residents. The committee agreed that at least one notification a month being sent around
dinner time is the best time. The committee will help the town in pushing for opt ins for the
messaging system.
5. Discussion of Downtown Historical Marker Project. (TR)
Mr. Rice has met with the Prosper Historical Society to collect the correct information for
locations for markers. The committee was shown some examples of potential plaques. M r.
Ray and Ms. Bartley suggested utilizing the Downtown logo rather than the town's logo since
it is susceptible to a rebrand in the future. Mr. Rice mentioned the town seal as a potential
option as well. On the plaque, it was suggested to include the point of interest, established
date, and a brief history. The committee leaned more towards the bronze for the coloring of
the plaque to stay traditional. Mr. Wardlaw will take suggestions and present to the
Downtown Committee.
6. Discuss and feedback on Town Events (BK)
a. Upcoming Events
9111 Ceremony & Blood Drive
The event will be held on September 11 t" at the Central Fire Station. A presentation
will be held in honor of those fallen, a mobile memorial and blood drive. Mr. Ray
suggests a change in the time for the event to boost attendance.
Celebrate Prosper
The event will be held on October 5 at Frontier Park. Following the CEC's
recommendations at the June 2024 meeting, Town staff presented the ideas to the
Town Council, who concurred with the recommendations, including the addition of a
New Resident component to Celebrate Prosper and possibly adding vendors, a
"battle -of -the bands," an art show, and possible barbecue cookoff as future
enhancements to the event. Mr. Ray has suggested a slight change to the orange
used in Celebrate Prosper branding so it isn't as similar to neighboring towns. Ms.
Smith proposed opening acts from around town and potentially cultural performances
for future music centric events.
Veterans Day Honor Run
The event will be held on November 9 at Frontier Park. The run has been expanded
to include three distances. Mr. Ray has suggested getting Prosper ISD JROTC and
track teams involved in this years event.
b. Discussion on a Serve Prosper event (TR)
The event would be a collaborative effort to get residents from the town together to do
projects. These projects can range from cleanup efforts to assisting an elderly resident with
tasks. Ms. Bartley suggests a suitable date for the Serve Prosper Event would be after
Spring Break but before May of 2025. To select projects for the day, it was suggested to
reach out to Town Code Enforcement for handiwork for residents who no longer have the
ability to do it themselves. It was also mentioned to reach out to the local non profits for
tasks. Ms. Bartley asks the committee to help with the organization and logistics for the day
with tangible ideas. Mr. Ray said that meal after the service day would be good for all the
volunteers to come together.
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7. Discuss receive updates regarding:
a. Community Engagement Activities
Mr. Rice spoke about North Texas Giving Month and how the Town is pushing to donate
directly to Prosper non -profits. The Town is running the annual Peanut Butter drive for North
Texas Food Bank. Mr. Ray suggests more of a pivot to promoting Prosper nonprofits over
North Texas Food Bank. Mr. Rice also spoke about the plan to have the students selected
for MYAC volunteer for the Kid's Shop at the Christmas Festival.
b. Viewing Videos Produced by Communications Staff
8. Discuss and consider "Now You Know Prosper" Top 3. (BK)
This item was not discussed.
9. Discuss and consider "CEC Top 3" & Save the Date Items (BK).
The Committee recommended the following for the CEC Top 3 this month:
• Mayor's Youth Advisory Council
• National Night Out
• Celebrate Prosper
10. Requests for future agenda items.
• Identifying the hand off process for future CEC Projects
• 2025 Event Discussion
• Mayor's Fitness Challenge Update
• Logistics for Serve Prosper
11. Adjourn.
The meeting was adjourned at 7:44 p.m. on September 4, 2024.
These minutes were approved on October 2, 2024.
APPROVED
Brent Ki it
ATTEST
Todd -[tic¢, Communications Director
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