09.10.24 Town Council Meeting Presentation Work SessionWelcome to the September 10, 2024,
Prosper Town Council
Work Session
Call to Order/Roll Call
Agenda Item 1.
Discuss Denton County Fire/EMS Reimbursement Plans. (SB)
Artesia Subdivision – Elm Ridge WCID
▪Artesia Sub-Division Opened in 2006.
▪Contracted with Aubrey Fire Department for Fire Services 2006 to
June 2022.
▪Denton County Sheriffs Office served as law enforcement 2006 to
January 2019 when Denton County WCID created the Elm Ridge
Police Department who services Savannah, Arrowbrooke, and
Artesia subdivisions.
▪August 2021 verbal agreement, October 2021 TC approval
▪October 2021 Fire Plan to TCEQ, approved in late April 2022
▪In November 2021, cardiac arrest incident in Artesia
▪5-year contract with Prosper Fire Rescue for Fire/EMS. Service
started June 2022.
Fire Rescue Services Division
Brad Sebastian,Chief/Fire Marshal
Sheldon Gilbert,Senior Management Analyst
Fire EMS Master Plan Vision and Goals
Vision
•Fire and EMS Services within unincorporated Denton County will be conducted in a
manner that is seamless,integrated,professional and competent
Goals
•Provide countywide planning and analysis to enhance coordination,Integration and
automation of Fire Rescue Services
•Provide County Commissioners Court with Data driven policy analysis to address
growth and Fire/Rescue Services within Denton County
•Serve as a broker of Fire and EMS services within unincorporated Denton County
ensuring the closest unit response of the right resource
•Ensure the appropriate level of public protection is provided and monitored to meet
contractual requirements
The Unincorporated Fire and EMS Response Problem
❑21 Departments currently contracting with Denton County for unincorporated response
➢10 Departments are under or pursuing MUD contracts
➢Cost and service levels vary by department
➢Agencies are not coordinating with County Fire Marshal’s Office
➢A lack of coordination and integration of services between agencies
➢Not always sending the closest or most appropriate resource
➢90 plus second delay with departments not using county dispatch
➢Lack of consistency with county radio channels and operations creating FF and community safety issues
➢Locating too many fire stations in close proximity to each other,increasing cost to developers and taxpayer’s
Current Fire District and Proposed DCERA
•DCERA Population Zones
(Wilderness,Rural,Suburban,MUD)
•Establish emergency response zones October 2025
•5735 Fire/EMS calls in DCERA (2023)
•Annual contract payment
▪Population zones (Wilderness, Rural,Suburban,
MUD and other Special Taxing Districts)
▪Increased reimbursement for unincorporated
response excluding special taxing districts
▪MUD (20%For Two Years)
▪Readiness $10,000 with CAD link
▪Annual Population/CPI Rate Adjustment
▪Five Year or New Station Reset
▪Closest unit integrated response
Tier I:New Response and Reimbursement Methodology
•Integrated response system with proper station location
•County to Contract with Special Taxing Districts (MUD)
for Fire/EMS Services
•Subcontract with appropriate jurisdiction
•County Station and Equipment Ownership
•Subcontract Response/Performance Requirements
•Dispatch participation or CAD Link Mandate
•Regionalized response system
Tier II:DCFRS Subcontracting Fire/EMS Services
•Complete control and coordination over contracted DCERA
Service Levels and unincorporated community protection
•Will be a hybrid;subcontract,previous MUD contract
agencies,and direct serve model .Funded by special taxing
districts (MUD’s)and current Tier I County Fire and EMS
payment funding.
•Avoid 22 potential future subcontracts for service
•Contract for services approved by the Special Taxing District
and the Commissioner Court
•Large scale annexations are unlikely for 30 plus years,long
range responsibility will stay with the County
•Future Annexation of Emergency Response Zones may
result in transferring assets and service areas
•Creating a County response model (DCERA)under control
of Commissioner Court
Tier III:Provide County Direct Service Fire/EMS Response
Next Steps and Timeline
❑Authorize the Fire Marshal to implement Tier I,II and III of the DCERA Master Plan Initiatives and Operational Plan
❑Authorize the establishment of a County Fire/EMS Advisory Team
❑Commissioners Court,County Administration,Fire Marshal’s Office,Budget,Human
•Resources,Emergency Management,Sheriff’s Office,Civil DA’s Office
July 30 Approval
Developer
Meetings
30 Days
Stakeholder
meetings
60 Days
Secure Initial
MUD and ERZ
Contracts
90-365 Days
Big Sky Station
Opening
18 Months
Tabor Ranch
Ponder Farms
Station
3-5 Years
Future Contracts
and Development
3-5 Years
INTERLOCAL COOPERATION AGREEMENT
FIRE PROTECTION SERVICES
COMPENSATION
The COUNTY agrees to pay to the AGENCY for the full performance of services as provided
in this Agreement the sum of $10,000.00, payable upon execution of this Agreement, and further
agrees to pay the sum of $700.00 per fire call in the designated unincorporated areas of the
COUNTY from October 1, 2023, to September 30, 2024. The COUNTY anticipates the
AGENCY to run approximately 105 fire calls for a total funding of $73,500.00 for fire calls.
The total payments by the COUNTY to the AGENCY pursuant to this Agreement are estimated
to be $83,500.00.
INTERLOCAL COOPERATION AGREEMENT
AMBULANCE SERVICE
COMPENSATION
COUNTY agrees to pay to the AGENCY an estimated fee of $19,164.00 (amount rounded to the
nearest dollar) based on a funding formula as follows:
1. A fixed sum based on a population percentage .4601 per capita; said sum computes to
$3,754.75.
2. A fixed sum of $254.7139 per ambulance transport for an estimated maximum amount of
$15,282.83. Said sum is based upon 60 transports made by the AGENCY in fiscal year 2023.
3. A fixed sum based on .17 rural miles in the agreed operating territory; said sum computes to
$126.83.
Denton County Fire/EMS ILA
▪Fire Interlocal Agreement Renews Annually
▪89 Fire Calls for Service: $700/per call
▪Annual Income: $62,300 + $10,000 = $72,300
▪EMS Interlocal Agreement Renews Annually
▪105 EMS Calls for Service: $254/per call
▪Annual Income: $26,670 + $126 = $26,796
Total Revenue: $99,096
Elm Ridge WCID – Artesia Subdivision
▪Fire/EMS Service Date: June 2022
▪5-Year Contract, Currently in 3rd Year
▪1881 Water Meters
▪$17.50 per meter/per month = $32,917.50
▪Started at $15.00 per meter/per month, Increases
$1.25 per meter each June per Contract
▪Renegotiate New Contract in 2026 to start June 2027
▪Annual Income: $395,010
Denton County Fire/EMS ILA
▪Fire Interlocal Agreement Renews Annually
▪89 Fire Calls for Service: $700/per call
▪Annual Income: $62,300 + $10,000 = $72,300
▪EMS Interlocal Agreement Renews Annually
▪105 EMS Calls for Service: $254/per call
▪Annual Income: $26,670 + $126 = $26,796
Total Revenue: $99,096
Denton County Fire/EMS ILA
▪Denton County – Agreed to no reduction for FY26 and
FY27.
▪Denton County now estimating a $9,000 annual
increase for FY26 and FY27.
▪Denton County will renegotiate with Elm Ridge as a
broker for Fire/EMS Services.
▪Denton County will subcontract future years.
▪ Denton County has no future plan to participate in
MUD Districts after FY27
QUESTIONS?
Executive Session
•Section 551.087 – To discuss and consider economic development incentives and all matters
incident and related thereto.
•Section 551.072 – To discuss and consider the purchase, exchange, lease, or value of real
property for municipal purposes and all matters incident and related thereto.
•Section 551.074 – To discuss and consider personnel matters including the review of the
Municipal Judge and all matters incident and related thereto.
•Section 551.074 - To discuss appointments to the Board of Adjustment/Construction Board of
Appeals, Parks & Recreation Board, Library Board, Prosper Economic Development
Corporation Board, Planning & Zoning Commission, Community Engagement Committee, and
the Downtown Advisory Committee, and all matters incident and related thereto.
•Section 551.071 – Consultation with the Town Attorney to discuss legal issues associated with
any agenda item.
The Town Council will reconvene after Executive
Session.
Reconvene into Work Session
Adjourn