08.27.24 Town Council Meeting Presentation Work SessionWelcome to the August 27, 2024,
Prosper Town Council
Work Session
Call to Order/Roll Call
Agenda Item 1.
Receive an update regarding Raymond Community Park. (DB)
Agenda Item 10 - Peak Program Value (PPV) Contract
Amendment #1
•Preconstruction Project Controls – October 2023-Feb 2024 $23,450
•Preconstruction Project Controls – For $2M added funding 3,140
•Additional 4 months of Construction Project Controls 37,800
$64,390
Agenda Item 11 - Dunaway Associates Contract
Amendment #2
•Multi-Use Field Irrigation Design $ 9,000
•Additional Construction Administration (Weekly Meetings) 18,000
•Separate Bid Packages, Additional Bid Alternatives 30,000
•Electrical Easement Preparation 4,000
$61,000
Agenda Item 13 – Raymond Community Park GMP Amendment
Consider and act upon the approval of a budget transfer in the
amount of $2,007,000 to amend Raymond Community Park
GMP 2 to construct an irrigation well, expand the park irrigation
system, and fund additional prioritized bid alternate items. (DB)
Parks & Recreation Request to Approve Bid Alternate Item
Prioritization for Raymond Community Park
CIP Subcommittee Direction
•Approved Town Staff to find
funding independent of
project funds to construct an
irrigation well in the amount
of $1.2M
Finance Committee Approval
•On June 20, approved the reallocation of $1.9M for future trail
projects to the Raymond Community Park project for an irrigation
well ($1.2M) and the purchase of unfunded bid alternate items.
CIP Subcommittee Approval Request
•Prioritize and approve list of remaining bid alternate items that can be
purchased utilizing the additional $700,000.
•Allocation to RCP of an additional $107,000 of unallocated 2020
Bond funds.
Planned Use of Funds
Onsite Well System for Irrigation - $1,201,855
Multipurpose Fields Irrigation System Expansion – TBD
Contract amendments for consultants - $125,390
•Dunaway Associates - $61,000
•Peak Performance Value - $64,390
Remaining Bid Alternate Items – (see list on next slide)
Possible Contingency / Alternate Funding Use
Pedestrian lighting $ 204,000
Restroom @ Tennis & PB 258,000
Park Monument Sign @ First St. 17,000
*Multipurpose Fields Irrigation (new) TBD
Tennis courts (2) 557,000
Shade structures @ Tennis & PB 35,000
Other amenities (site furnishings) 146,000
Playground Pavilion 91,000
Additional Trees / Landscape 114,000
Batting Cages w/ trail & furnishings 239,000
*Dam Repair (new) TBD
These items have already been
approved and prioritized by
Town Council, CIP Sub and
P&R Board
Total cost of both lists
amounts to $1,661,000,
excluding MP irrigation
Next Steps
•Wrap up GMP #1 (parking lot in progress) and move forward with
GMP #2 (reviewing submittals now)
•Assess Dam
•Seeking proposal from Walter P Moore (engineering firm) for a pond /
dam assessment
•Complete design and estimate for multi -use field irrigation system
expansion (was not initially included due to budget shortfalls)
•Updating bid prices that have expired
Executive Session
•Section 551.087 – To discuss and consider economic development incentives and all matters incident and related
thereto.
•Section 551.072 – To discuss and consider the purchase, exchange, lease, or value of real property for municipal
purposes and all matters incident and related thereto.
•Section 551.074 – To discuss and consider personnel matters and all matters incident and related thereto.
•Section 551.089 - Deliberation of security information collected, assembled, or maintained by or for a governmental
entity to prevent, detect, or investigate criminal activity, pursuant to Section 2059.055 of the Texas Government Code,
and all matters incident and related thereto.
•Section 551.071 - To consult with the Town Attorney regarding BFS Real Estate LLC, et al., v. Town of Prosper, et al.,
pending in the 471st Judicial District Court of Collin County, Texas, and all matters incident and related thereto; and
discuss and consider anticipated litigation regarding contractual obligations.
•Section 551.074 - To discuss appointments to the Board of Adjustment/Construction Board of Appeals, Parks &
Recreation Board, Library Board, Prosper Economic Development Corporation Board, Planning & Zoning Commission,
Community Engagement Committee, and the Downtown Advisory Committee, and all matters incident and related
thereto.
•Section 551.071 – Consultation with the Town Attorney to discuss legal issues associated with any agenda item.
The Town Council will reconvene after Executive
Session.
Reconvene into Work Session
Adjourn