08.07.24 CEC Agenga Packet
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Welcome to the Prosper Community Engagement Committee (CEC) meeting.
Addressing the Community Engagement Committee (CEC):
Those wishing to address the Community Engagement Committee must complete the Public
Comment Form located on the Town website or in the meeting room.
Please submit this form to the Board Chair or a staff person recording the minutes for the
Board/Commission prior to the meeting. When called upon, please state your name and address
for the record.
In compliance with the Texas Open Meetings Act, the Town Council/Board/ Commission may not
deliberate or vote on any matter that does not appear on the agenda. The
Council/Board/Commission, however, may provide statements of fact regarding the topic, reque st
the topic be included as part of a future meeting, and/or refer the topic to Town staff for further
assistance.
Citizens and other visitors attending Community Engagement Committee (CEC) meetings shall
observe the same rules of propriety, decorum, and good conduct applicable to members of the
Committee. Any person making personal, impertinent, profane or slanderous remarks or who
becomes boisterous while addressing the Committee or while attending the meeting shall be
removed from the room, if so directed by the Mayor or presiding officer, and the person shall be
barred from further audience before the Committee during that session of the meeting. Disruption
of a public meeting could constitute a violation of Section 42.05 of the Texas Penal Code.
1. Call to Order / Roll Call.
2. Consider and act upon the minutes of the July 10, 2024, Community Engagement
Committee (CEC) meeting.
3. Comments from the Public.
4. Brainstorming Ideas for Life in Prosper (BK)
a. Update 2024-2025 MYAC Application Status
b. Facilitated brainstorming discussion on:
1. strategies for soliciting involvement and feedback from residents
2. better informing residents about Town services and development
project
5. Discussion on the Downtown Historical Marker Project. (TR)
6. Discussion and Feedback on Town Events (BK)
a. Upcoming Events
AGENDA
Community Engagement Committee (CEC)
Prosper Town Hall, Executive Conference Room
250 W. First Street, Prosper, Texas
Wednesday, August 7, 2024
6:00 PM
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• Freedom Fest
• Celebrate Prosper
• National Night Out
b. Discussion on a Serve Prosper event. (TR)
7. Discuss and receive updates regarding:
a. Community Engagement Activities
b. Viewing Videos Produced by Communications Staff
8. Discuss and consider “Now You Know Prosper” Top 3. (BK)
9. Discuss and consider “CEC Top 3” & Save the Date items. (BK)
10. Requests for future agenda items.
11. Adjourn.
CERTIFICATION
I, the undersigned authority, do hereby certify that this Notice of Meeting was posted at Prosper
Town Hall, located at 250 W. First Street, Prosper, Texas 75078, a place convenient and readily
accessible to the general public at all times, and said Notice was posted by 5:00 p.m., on
Friday, July 5, 2024 and remained so posted at least 72 hours before said meeting was
convened.
_______________________________ _________________________
Michelle Lewis Sirianni, Town Secretary Date Notice Removed
Pursuant to Section 551.071 of the Texas Government Code, the Town Council reserves the right to consult
in closed session with its attorney and to receive legal advice regarding any item listed on this agenda.
NOTICE
Pursuant to Town of Prosper Ordinance No. 13-63, all speakers other than Town of Prosper staff are limited
to three (3) minutes per person, per item, which may be extended for an additional two (2) minutes with
approval of a majority vote of the Town Council.
NOTICE OF ASSISTANCE AT PUBLIC MEETINGS: The Prosper Town Council meetings are wheelchair
accessible. For special services or assistance, please contact the Town Secretary’s Office at (972) 569 -
1011 at least 48 hours prior to the meeting time.
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1. Call to Order / Roll Call.
The meeting was called to order at 6:02 p.m.
Committee Members Present:
Brent Kirby, Chair
Kristin Meier, Vice-Chair
Chris Wardlaw
Kimberly Smith
Andy Franco
Jai Muthu
Committee Members Absent:
Stacy Cate
Kari Willis
Gretchen Darby
Councilmembers Present:
Jeff Hodges
Staff Members Present:
Robyn Battle, Executive Director
Todd Rice, Communications and Media Relations Manager
Myrisa Petty, Community Engagement Coordinator
2. Consider and act upon the minutes of the May 1, 2024, Community Engagement
Committee (CEC) meeting.
Chris Wardlaw made a motion and Kimberly Smith seconded the motion to approve the
June 5, 2024, CEC meeting minutes. The motion was approved unanimously.
3. Comments from the Public.
There were no comments from the public.
4. Brainstorming Ideas for Life in Prosper. (BK)
a) Discuss 2024 – 2025 MYAC Application Process
The committee discussed the topic of adding more spots for students in the 2024-2025
class. Mr. Kirby and Ms. Smith both expressed worry of too much noise with too many
voices. Mr. Wardlaw suggested a balance of events/functions for the students to attend.
Councilman Hodges mentioned there should also be a required number of events to
attend in order to continue/finish the program. Ms. Battle mentioned only 1 or 2 students
came to one meeting before disappearing i n the last class. When it came to legacy
applicants, Mr. Kirby stressed communication of limited spots being available if they
would like to apply again. Mr. Kirby, Ms. Meier, and Ms. Smith all agreed to opening up
applications and communicating with legac y students to reapply if they are interested.
Applications to open when school starts on August 13th for 3 weeks. Ms. Meier
MINUTES
Community Engagement Committee
Prosper Town Hall, Executive Conference Room
250 W. First Street, Prosper, Texas
Wednesday, July 10, 2024
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suggested not advertising to Rock Hill due to the past problem of students not living
within Prosper.
b) Facilitated brainstorming discussion on:
1. Strategies for soliciting involvement and feedback from residents
Ms. Smith led the brainstorming effort and suggested non -app related ideas to be
grouped into themes. Suggestions fell into the following groups: (1) incentivizing/getting
acquainted with the town, (2) business involvement, (3) survey suggestions, (4) taking
town halls to the neighborhoods, (5) town presence at local events, (6) social media, (7)
printed banner and (8) awareness about meetings/better advertising to public about
community engagement meetings. The committee defined involvement as “what gets
residents to interact with the town.” Mr. Kirby suggested no vote for this month and
bringing the themes back to the next meeting to decide which next step the committee
would like to take.
Item 4b2 will be discussed at the next meeting.
5. Discussion of Downtown Historical Marker Project. (RB)
Ms. Battle introduced the Downtown Historical Marker Project and presented a packet of
suggestions made by the historical society. It was asked to please review the packets for
the next meeting. The goal of the project is to promote downtown as a destination and
have the Community Engagement Committee vet the list and give suggestions for what
kind of historical markers to include.
6. Discuss and feedback on Town Events (BK)
a. Recent Events
• Pride in the Sky
Mr. Kirby and Mr. Wardlaw both attended Pride in the Sky. They both mentioned
that the event felt smaller. Mr. Rice mentioned that it was likely due to the event
being on a Monday. It was suggested to have the event closer to, if not on the 4 th
but Cedarbrook reportedly likes to have the event on the same day each year.
b. Upcoming Events
• Freedom Fest
• The event will be held on September 7 in Downtown Prosper on Broadway. The
event is free but will require registration. Tickets will be available starting August
1.Celebrate Prosper
• The event will be held on October 5 at Frontier Park. Following the CEC’s
recommendations at the June 2024 meeting, Town staff presented the ideas to
the Town Council, who concurred with the recommendations, including the
addition of a New Resident component to Celebrate Prosper a nd possibly adding
vendors, a “battle-of-the bands,” an art show, and possible barbecue cookoff as
future enhancements to the event.
7. Discuss receive updates regarding:
a. Community Engagement Activities
Ms. Battle updated on the following:
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• Downtown Advisory Committee working on a monument project. After a 3 day
meeting with design studio they have decided on a family of monuments. The
Olsen Studio is currently refining designs.
• Prosper Chamber of Commerce is launching the first Leadership Prosper.
Applications are currently open for the program.
• Ms. Battle was invited to a monthly breakfast with local non-profits to discuss
upcoming events such as: North TX Giving Day and Peanut Butter Drive .
• The library master plan is currently in focus group status.
8. Discuss and consider “Now You Know Prosper” Top 3 . (BK)
Mr. Rice to bring Now You Know list to next meeting.
9. Discuss and consider “CEC Top 3” & Save the Date Items (BK).
The Committee recommended the following for the CEC Top 3 this month:
• Freedom Fest
• Boards & Commissions Applications
• Mayor’s Fitness Challenge
10. Requests for future agenda items.
The Committee requested discussion of National Night Out, MYAC and viewing of future
videos produced by the Communications staff as agenda items.
11. Adjourn.
The meeting was adjourned at 7:52 p.m. on July 10, 2024.
These minutes were approved on August 7, 2024.
APPROVED
________________________
Brent Kirby, Chair
ATTESTED
________________________
Todd Rice, Communications Manager