07.30.24 Town Council Meeting Presentation Work Session - BudgetWelcome to the July 30, 2024,
Prosper Town Council
Work Session
Call to Order/Roll Call
Agenda Item 1.
Discuss the Preliminary FY 2024-2025 Budget. (CL)
Town Council Strategic Visioning Priorities
ACCELERATION OF INFRASTRUCTURE
•Work with the Capital improvement Subcommittee to identify gaps in the Town’s infrastructure and ensure that it
meets the demands of a growing community
•Utilize all available financial methods (Bonds, Certificates of Obligation, Capital Dedicated Fund, Grants, etc.) to fund
projects.
•Work with the Capital Improvement Subcommittee to plan for a future bond program and/or pay-as-you-go program.
DEVELOPMENT OF DOWNTOWN PROSPER AS A DESTINATION
•Collaborate with the Downtown Business Alliance, Community Engagement Committee, Downtown Committee, and
Prosper EDC to implement the Downtown Master Plan.
•Pursue a mix of public and private developments as catalysts for office, retail, restaurants, entertainment, housing, and
outdoor events.
ENSURE THE TOWN’S COMMERCIAL CORRIDORS ARE READY FOR DEVELOPMENT
•Ensure US 380 and Dallas North Tollway are primed and ready for development.
•Develop long-term strategies for land use, landscaping, lighting, and traffic.
•Leverage partnerships with TxDOT, NTTA and private development.
CONTINUE TO PROVIDE EXCELLENT MUNICIPAL SERVICES
•Strive to be a high-performing organization focused on continuous improvement, best practices, and benchmarking.
•Develop a culture of excellence and provide the financial resources necessary to support these goals.
•Provide a welcoming and respectful environment for residents, visitors, and Town employees.
WORK TOWARDS A GROWING AND DIVERSIFIED TAX BASE
•Collaborate with Prosper EDC and be adaptable to changing market conditions.
•Place an emphasis on corporate, medical, and life-sciences sectors.
•Utilize metrics to create resiliency strategies against market changes.
Fiscal Year New Property Growth from
New Property
Reappraisal Growth for
Reappraisal
Total
Valuation less
Freeze
Total Growth
2020 414,634,110 11.1%49,749,601 1.3%4,209,067,499 12.4%
2021 360,557,369 8.5%31,571,433 0.8%4,601,196,301 9.3%
2022 469,526,490 10.2%366,487,773 8.0%5,437,210,564 18.2%
2023 596,431,779 11.0%582,365,527 10.7%6,616,007,870 21.7%
2024 876,474,004 13.3%842,814,805 12.7%8,335,296,679 26.0%
2025 878,599,323 10.5%408,205,593 4.9%9,622,101,595 15.4%
Historical Property Valuation
Benchmarking Fiscal Year 2023-2024
Entity Homestead
Exemption
Rate
General
Fund
Capital
Dedicated
I&S Total Tax Rate Equivalent Tax
Rate for
Homestead
Freeze
Anna 5.0%0.365930 -0.144787 0.510717 0.485181 No
Celina None 0.315878 -0.296276 0.612154 0.612154 Yes
Coppell 5.0%0.421666 -0.070152 0.491818 0.467227 No
Flower Mound 12.5%0.343173 -0.044127 0.3873 0.338888 No
Frisco 15.0%0.289263 -0.142942 0.432205 0.367374 Yes
Keller 20.0%0.260403 -0.051597 0.312 0.2496 Yes
Little Elm None 0.486416 -0.143484 0.6299 0.6299 Yes
McKinney None 0.286688 -0.140825 0.427513 0.427513 No
Southlake 20%0.264 -0.055 0.319 0.2552 Yes
Average of Comparison 8.61%0.336616 -0.126645 0.463261 0.425893 -
Prosper (Current)15.0%0.230742 0.102 0.177258 0.51 0.4335 Yes
Prosper (Preliminary)17.5%0.22841 0.10 0.176590 0.505 0.416625 Yes
Tax Year 2024; Fiscal Year 2024-2025
General Fund Staffing
Department Title Start Date FTE Recurring One-time
Grant
Revenue Year 2
Town Managers Office Management Analyst 10/1/2024 1 105,000 10,000 - 105,000
Finance Fleet Coordinator 1/1/2025 1 72,003 48,730 - 95,499
Communications Communication Specialist increase to Full-time 10/1/2024 0.5 34,091 - - 34,091
Municipal Court Municipal Court Clerk 1/1/2025 1 47,399 - - 47,399
Police Administrative Assistant-Patrol 4/1/2025 1 13,171 36,515 - 69,419
Police Detective 4/1/2025 1 80,049 115,264 - 150,101
Police Police Officers (COPS Grant)1/1/2025 5 579,298 505,917 333,333 749,943
Police 9-1-1 Communications CAD Supervisor 4/1/2025 1 65,425 5,369 - 127,553
Fire Fire Inspector/Investigator 1/1/2025 1 100,072 102,265 - 128,444
Public Works Signs and Marking Technician 4/1/2025 1 40,716 - - 77,323
Public Works Streets Utility Worker 1/1/2025 1 58,420 - - 76,724
Public Works Facilities Maintenance Technician 1/1/2025 1 51,700 - - 61,692
Parks Irrigation Technician 4/1/2025 1 37,558 51,456 - 72,977
Parks Parks Supervisor 11/1/2024 1 92,738 52,529 - 100,971
Library Library Assistant PT to FT 10/1/2024 0.5 30,286 - - 30,286
Engineering Senior Traffic Engineer 1/1/2025 1 101,028 20,686 - 141,929
Total General Fund 19 1,508,954 904,631 333,333 2,069,351
Other Funds Staffing
Water/Wastewater Fund
Department Title Start Date FTE Recurring One-time
Grant
Revenue Year 2
Public Works Crew Leader 10/1/2024 1 98,141 99,820 - 98,141
Public Works Heavy Equipment Operator 10/1/2024 1 85,270 335 - 85,270
Public Works Utility Worker 10/1/2024 1 75,672 1,800 - 77,472
Total Water/Wastewater Fund 3 259,083 101,955 - 260,883
Stormwater Drainage Fund
Department Title Start Date FTE Recurring One-time
Grant
Revenue Year 2
Public Works Stormwater Crew Leader 10/1/2024 1 168,280 14,502 - 103,830
Total Stormwater Drainage Fund 1 168,280 14,502 - 103,830
Fund Recurring
General Fund - Police-Sworn 232,513
General Fund - Fire-Sworn 228,464
General Fund 311,881
Water/Wastewater 37,601
Total Market Study 810,459
Market Study
•Public Safety Market Methodology
•The average minimum and maximum annual rates of pay at benchmark cities. The
data is anchored at the minimum and maximum annual rates for each respective
rank and file.
•Competitive percentage above market average – 1.75%
•Non-Public Safety Market Methodology
•(Max Average + Min Average)/2 = Midpoint
Non-Discretionary Packages
•Year 3 of ERP implementation $344,538
•Flock Management Software Subscription (Grant) - $160,000
•Collin County, Collin CAD, Denton CAD Service increase - $109,000
•Technology refresh and software license increase - $140,845
•Fire apparatus maintenance - $50,000
•MUTD Transit Service - $6,700
•Taser replacements - $16,148
•Library Collection Expansion - $15,466
•Increase in Training - $36,000
•Special Event OT, Essential equipment for new Parks and Medians - $88,000
•Comprehensive Compensation and Benefits Study-$65,000
•IT Security and Other Enhancements(Grant Applications)-$274,419
•Repairs and Maintenance(Street Signs, Facilities, Playground)-$298,102
•New Parks and Median Maintenance-$362,000
•Special Event Funding Increase - $90,050
•Emergency Defibrillators at Parks - $20,000
•Facility Management Work Order System - $41,600 (one-time)
•Public Safety:
•Radio Replacement (Year 1 of 4)-$91,628
•Online Paramedics School - $41,250
•Public Safety Equipment(Grant) - $79,163
•Reclass to Deputy Chief (4/1/2025) - $80,736
•Public Safety Mental (Grant) and Physical Health - $70,596
Discretionary Packages
New Parks and Median Maintenance
•Increase from 335 to 421 (26%) maintained acres of parkland
•$915,200 in Requests for New Parks and Median Maintenance:
•Utility Increase (Electricity, Water) - $275,000
•Contract Mowing - $475,200
•Supplies (Plants, Seed, Fertilizer)-$165,000
•$362,000 approved increase in Parks Budget
•Remainder of $553,200 absorbed by Parks Budget or included in
Contingency Package
Contingency Package
•Contingent amount of $350,000 budgeted at Town Manager authorization required
•Not all expenditures will be realized
•Items totaling $781,883 included:
•Additional FLOCK Safety program expansion(Grant)
•Information Technology Security Enhancements
•Parks Project Consultant Fees
•Parks Comprehensive Strategic Plan(Grant)
•Additional New Park and Median Maintenance
•Mowing
•Water and Electricity
•Plant replacement
•Unused contingent amount can either roll to fund balance or transfer to CIP Funds
Grant Applications
Department Description Status Expected Award
Notification Total Project Total Funding
Requested Cost Share Total Awarded Non-Local Cost
Share Local Cost Share Notes
Pending Applications Potential Potential
Police FY25 TXDOT-STEP-COMP (Traffic Safety-O.T.)Applied December 2023 Aug-24 $ 15,073.38 $ 11,959.20 80/19 $ - $ 11,959.20 $ 3,114.18 Annual application
Police
PY25 Victim Assistance, General Victim Assistance (Crime
Victim Advocate)Applied February 7, 2024
Sep-24
$ 87,500.00 $ 70,000.00 80/20 $ - $ 70,000.00 $ 17,500.00 Year 2 of 3. Recommended for $70,000 by NCTCOG.
Police
PY2025 Rifle-Resistant Body Armor Grant Program - Patrol Rifle
Plates Applied February 6, 2024
Sep-24
$ 33,019.00 $ 33,019.00 0 $ - $ 33,019.00 $ - Administratively decreased to $14848.44 by the OOG
Fire SAFER FY23 Applied April 9, 2024 Sep-24 $ 4,913,100.00 $ 4,913,100.00 0 $ - $ 4,913,100.00 $ - Approval to apply was given by TM, and item will go to Council if awarded. 3 year award.
Police
FY24 Motor Vehicle Crime Prevention Authority SB224 Catalytic
Converter Grant Second Solicitation Applied May 9, 2024
Jul-24
$ 119,000.00 $ 95,200.00 80/20 $ - $ 95,200.00 $ 23,800.00 Application approved by Council 6/25/2024. Approved by the board, awaiting award letter.
Police
FY25 Motor Vehicle Crime Prevention Authority SB224 Catalytic
Converter Grant Applied June 20, 2024
Jul-24
$ 88,250.00 $ 70,600.00 80/20 $ - $ 70,600.00 $ 17,650.00 Application approved by Council 6/25/2024. Approved by the board, awaiting award letter.
Police FY 25 Motor Vehicle Crime Prevention Authority Taskforce Grant Applied May 28, 2024
Oct-24
$ 358,000.00 $ 286,400.00 80/20 $ - $ 286,400.00 $ 71,600.00
Application approved by Council 6/25/2024. Recommended for funding, board will announce awards
October 16, 2024.
IT
State and Local Cybersecurity Grant Program Assessment &
Evaluation -Water Dept. Operational Technology Infrastructure Applied March 14, 2024
Sep-24
$ 50,000.00 $ 45,000.00 90/10 $ - $ 45,000.00 $ 5,000.00 In budget, will go to Council if awarded. No Resolution required with application.
IT
State and Local Cybersecurity Grant Program Mitigation - Town
Hall Uninterruptable Power Supply Infrastructure Improvements Applied March 14, 2024
Sep-24
$ 25,000.00 $ 22,500.00 90/10 $ - $ 22,500.00 $ 2,500.00 In budget, will go to Council if awarded. No Resolution required with application.
IT
State and Local Cybersecurity Grant Program Governance and
Planning -ToP IT Dept. Strategic Plan Applied March 14, 2024
Sep-24
$ 80,000.00 $ 72,000.00 90/10 $ - $ 72,000.00 $ 8,000.00 In budget, will go to Council if awarded. No Resolution required with application.
IT
State and Local Cybersecurity Grant Program Mitigation - ToP
ZTNA Implementation Project Applied March 14, 2024
Sep-24
$ 35,000.00 $ 31,500.00 90/10 $ - $ 31,500.00 $ 3,500.00 In budget, will go to Council if awarded. No Resolution required with application.
Police
FY24 Law Enforcement Mental Health and Wellness Act
(LEMHWA) Implementation Projects Applied April 15, 2024
FY24/25
$ 100,000.00 $ 100,000.00 0 $ - $ 100,000.00 $ -
In budget, will go to Council if awarded. No Resolution required with application. 2 year award, $50,000 per
year
Police Firehouse Subs Applied July 11, 2024 FY24/25 $ 49,074.06 $ 49,074.06 0 $ - $ 49,074.06 $ - 21 AEDs. If approved, Firehouse will pay vendor directly.
Parks
RAYMOND COMMUNITY TRAIL / BRIDGE COLLIN CO GRANT
REQUEST Applied July 3, 2024
FY24/25
$ 848,122.00 $ 400,000.00 50/50 $ - $ 400,000.00 $ 448,122.00
Approved by Council June 25. Needs Resolution with Application.Cost share is not an exactly 50/50
because we are paying costs of the project that are not covered, but are still allowed to be considered in our
cost share.
Parks PECAN GROVE TRAIL COLLIN CO GRANT REQUEST Applied July 3, 2024
FY24/25
$ 248,798.00 $ 120,000.00 50/50 $ - $ 120,000.00 $ 128,978.00
Approved by Council June 25. Needs Resolution with Application.Cost share is not an exactly 50/50
because we are paying costs of the project that are not covered, but are still allowed to be considered in our
cost share.
Parks
WHITLEY PLACE MEADOW PARK PAVILION COLLIN CO
GRANT REQUEST Applied July 3, 2024
FY24/25
$ 218,130.00 $ 100,000.00 50/50 $ - $ 100,000.00 $ 118,130.00
Approved by Council June 25. Needs Resolution with Application.Cost share is not an exactly 50/50
because we are paying costs of the project that are not covered, but are still allowed to be considered in our
cost share.
TOTAL $ 7,268,066.44 $ 6,420,352.26 $ - $ 6,420,352.26 $ 847,894.18
Awarded for FY25
Parks TXDOT -Green Ribbon Project Awarded 10/2021 $ 1,100,000.00 $ 1,100,000.00 0 $ 1,877,105.00 $ 1,877,105.00 $ -
Awarded FY22. Project pushed to FY25 by TxDOT due to lighting project on 380 from Preston to Mahard.
Will bid Aug/Sep 2024, awaiting TxDOT approval to publish
Police FY23 COPS CHP Awarded 11/2/23 $ 3,004,191.00 $ 1,125,000.00 37.45/62.55 $ 625,000.00 $ 625,000.00 $ 1,043,995.00 Awarded FY24. 9 positions requested. 5 positions awarded. Will start 10/1/25 if approved in FY25 budget
TOTAL $ 4,104,191.00 $ 2,225,000.00 $ 2,502,105.00 $ 2,502,105.00 $ 1,043,995.00
Debt Service Fund
•Add Series 2024 authorized by Council - $36.407 Million
•Redeem Series 2014 - $600,000 ($140,000 savings)
•$152 million available for 2025 Bond Election
•Reduces I&S Rate from 0.177258 to 0.176590
•35% I&S percentage of total Tax Rate (below 40%)
•Outstanding Total Debt of $228,582,000 at end of FY24-25
•2.4% Outstanding Total Debt as a percentage of TAV (below 4%)
•$5,366 Outstanding Total Debt per Capita
Debt Service Fund
Future Considerations
•Managing Revenue, Taxable Assessed Value, and Levy
•Maximizing Future Land Uses
•Homestead Exemption vs. Tax Rate Reduction
•Growing impact of Senior Freeze
•Future Value Increases
•$1.12 billion in Ag Exemption (Productivity Loss)
•$1.06 billion in Homestead Cap Loss
•Review Fees for Service
•Future economy
•Planning for Long-term Operational and Capital Needs
•Next Bond Program
•Future Uses of Capital Dedicated Levy
•Repairs for aging facilities and infrastructure
•Additional responsibilities of reaching 50,000 in population
Population by Age Group
*Data Source: American Community Survey: 5-year estimates
Prosper Population by Age Histogram
•35% - 19 or below
•8% - 65+
•Expect substantial increase in 65+ starting in 10 years
Fiscal Year Count Frozen TAV Revenue
2019-2020 840 335,094,744 1,489,706
2020-2021 988 406,343,272 1,838,163
2021-2022 1,108 490,027,668 2,139,144
2022-2023 1,250 578,031,097 2,514,921
2023-2024 1,380 694,525,568 2,955,456
2024-2025 1,561 854,677,199 3,504,700
Executive Session
•Section 551.087 – To discuss and consider economic development incentives
and all matters incident and related thereto.
•Section 551.072 – To discuss and consider the purchase, exchange, lease, or
value of real property for municipal purposes and all matters incident and
related thereto.
•Section 551.074 – To discuss and consider personnel matters and all matters
incident and related thereto.
•Section 551.071 – Consultation with the Town Attorney to discuss legal issues
associated with any agenda item.
The Town Council will reconvene after Executive
Session.
Reconvene into Work Session
Adjourn