07.11.2018 Town Council Minutes Special2
J15SPER
OWN OF
Prosper is a place where everyone matters.
Call to Order/Roll Call.
The meeting was called to order 6:02 p.m.
Council Members Present:
Mayor Ray Smith
Mayor Pro -Tem Curry Vogelsang, Jr.
Deputy Mayor Pro -Tem Jason Dixon
Councilmember Mike Korbuly
Councilmember Craig Andres
Councilmember Meigs Miller
Council Members Absent:
Councilmember Jeff Hodges
MINUTES
Special Meeting of the
Prosper Town Council
Prosper Municipal Chambers
108 W. Broadway Street
Prosper, TX 75078
Tuesday, July 11, 2018
Staff Members Present:
Harlan Jefferson, Town Manager
Robyn Battle, Town Secretary/P10
Hulon Webb, Executive Director of Development and Community Services
John Webb, Development Services Director
Pete Anaya, Deputy Director of Engineering Services
Leslie Scott, Library Director
Chuck Springer, Executive Director of Administrative Services
Kelly Neal, Finance Director
Leigh Johnson, IT Director
Doug Kowalski, Police Chief
Paul Boothe, Police Detective
Stuart Blasingame, Fire Chief
Kent Bauer, Emergency Management Coordinator
The Town Council will discuss the proposed FY 2018-2019 budget.
Review Major Initiatives from 2018 Strategic Planning Session (HJ)
Town Manager Harlan Jefferson reviewed the status of the Major Initiatives that were
approved by the Town Council at the January 2018 Strategic Planning Session.
■ Review of FY 2018-2019 budget process and calendar (KN)
Finance Director Kelly Neal review the budget calendar for the remainder of the fiscal
year.
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• General Fund Projected Five -Year Financial Plan
Ms. Neal provided an overview of the current and projected General Fund revenues
and expenditures through FY 2022-2023.
• Discussion Items
1. Major Revenue Sources (KN)
Ms. Neal reviewed the Town's major revenue sources, including property tax, sales
tax, water/sewer charges for service, and impact fees. She discussed assessed
property values for the previous seven years, the Town's homestead exemption,
and projected debt service through FY 2022-2023. The Town's goal is to cash
flow projects whenever possible and use debt service fund balance to maintain the
Interest and Sinking (I&S) tax rate at its current level.
The Town adopted a multi-year water and sewer rate increase in conjunction with
the adoption of the FY 2017-2018 budget. Ms. Neal reviewed projected cost and
consumption rates, and recommended the Town continue implementation of the
water and sewer rate increases as planned, with a review of the rate adjustments
prior to the scheduled increase in October 2019.
Development Services Director John Webb presented a recommendation to
increase the residential plan review fee to be consistent with the fee currently
charged for commercial plan review. The Council recommended increasing both
fees to include a non-refundable $300 deposit or 10% of the total permit fee,
whichever is less. The fee increase will be brought for Council consideration at a
future meeting, to be effective on October 1, 2018.
2. Program Efficiencies
IT Director Leigh Johnson reviewed plans to include an Intrusion Detection System
(IDS) and an Intrusion Prevention System (IPS) in the FY 2018-2019 Proposed
Budget to improve security for the Town's computer network system.
Ms. Neal provided an overview of Enterprise Fleet Management, another program
which will be included in the FY 2018-2019 Proposed Budget to provide a more
efficient system for tracking the Town's vehicle information from acquisition to
resale.
Ms. Neal reviewed information about the Town's health insurance plan, with
recommended changes for the FY 2018-2019 plan year. She reviewed projected
costs, as well as recommended changes to the plan.
Chuck Springer, Executive Director of Administrative Services, briefed the Council
on a staff training and development program that will be implemented in the new
fiscal year based on the Lean/Six Sigma model.
3. CIP (HW/KN)
Hulon Webb, Executive Director of Development and Community Services,
reviewed the Town's Capital Improvement Plan for FY 2018-2019. He provided
an overview of the specific projects for streets, traffic signals, and median
improvements. Town staff recommended adding the design of Prosper Trail at
DNT intersection improvements to the CIP. Council also emphasized the need to
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maintain existing gravel roads until they are paved, and to work with Prosper ISD
on the improvement of Teel Parkway. Mr. Webb recommended that staff pursue
the creation of a schematic design for a First Street overpass, which will be brought
forward to Council for discussion at a future meeting.
Park improvements were discussed, and Parks and Recreation Director Dudley
Raymond responded to a question from the Council regarding the use of
neighborhood parks. He stated that neighborhood parks are being used for
practice, however, use is limited because of the lack of lighting and limited parking.
As the population continues to grow he expects the use of neighborhood parks for
practice space to increase.
Hulon Webb continued his review of CIP projects regarding Town facilities.
Responding to a question from the Council, IT Director Leigh Johnson stated that
the Furniture, Fixtures, and Equipment costs (FF&E) for the new Police Station
and Dispatch facility are higher than that of the new Town Hall largely because of
the cost of dispatch consoles and other technology.
Regarding Water, Wastewater, and Drainage projects, Mr. Webb stated that most
of the water projects for the next fiscal year are targeted at extending service to
the west side of Town. The majority of the expenses for Wastewater are related
to the Doe Branch Wastewater Treatment Plant.
4. Park Field Utilization (DR)
Mr. Raymond briefed the Council on field utilization statistics. He stated that the
local sports leagues are aware of Council's desire to reduce out-of-town users on
sports field. He review projected and actual usage by players who reside outside
of Town boundaries. The Parks and Recreation Board will discuss and make a
recommendation on user fees based on residency within Town boundaries. Town
staff will present the recommendation for Council consideration at a future meeting.
5. Grant Opportunities (KB)
Kent Bauer, Emergency Management Coordinator, presented information on the
Town's participation in FEMA's Hazard Mitigation Grant Program (HMGP). Town
staff has identified several projects that would be eligible for grant funding,
including flood mitigation infrastructure projects, additional outdoor warning sirens,
a future community safe room in the new public safety facility, covered parking
shelters for emergency vehicles, and the acquisition of land to eliminate floodplain
areas. The current grant structure is a matching grant that requires the Town to
fund twenty-five percent of the project; however, the State of Texas has introduced
a program that would cover the Town's twenty-five percent, requiring no additional
funding from the Town for the grant projects. Town staff has received support
letters from Congressman Sam Johnson and Representative Scott Sanford, which
are beneficial when applying for grant funding. Staff will submit grant applications
this month, and if awarded, staff will return to Council at a future meeting to request
approval of the grants.
• Summary and wrap up
Town Manager Harlan Jefferson reviewed the next steps in the budget process. The
Certified Appraisal Rolls will be available on or around July 25, the Proposed Budget
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will be submitted on August 14, and the Council will hold two Public Hearings prior to
adopting the budget and tax rate.
3. EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
3a. Section 551.087 —To discuss and consider economic development incentives.
3b. Section 551.072 —To discuss and consider purchase, exchange, lease or value
of real property for municipal purposes and all matters incident and related
thereto.
The Executive Session was not held.
4. Reconvene in Regular Session and take any action necessary as a result of the
Closed Session.
No action was taken on this item.
5. Adjourn.
The meeting was adjourned at 7:47 p.m., on Wednesday, June 11, 2018.
These minuteso�plllcEyPf the 2411, day of July 2018.
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