07.10.2018 Town Council Minutes2
3.
TOWN OF.
SPE
Prosper is a place where everyone matters.
Call to Order/Roll Call.
The meeting was called to order 6:00 p.m.
Council Members Present:
Mayor Ray Smith
Mayor Pro -Tem Curry Vogelsang, Jr,
Deputy Mayor Pro -Tem Jason Dixon
Councilmember Mike Korbuly
Councilmember Craig Andres
Councilmember Meigs Miller
Council Members Absent:
Councilmember Jeff Hodges
MINUTES
Meeting of the Prosper Town Council
Prosper Municipal Chambers
108 W. Broadway Street
Prosper, TX 75078
Tuesday, July 10, 2018
Staff Members Present:
Harlan Jefferson, Town Manager
Terrence Welch, Town Attorney
Robyn Battle, Town Secretary/P10
Hulon Webb, Executive Director of Development and Community Services
John Webb, Development Services Director
Pete Anaya, Deputy Director of Engineering Services
Alex Glushko, Planning Manager
Dudley Raymond, Parks and Recreation Director
Paul Naughton, Landscape Architect
Chuck Springer, Executive Director of Administrative Services
Kelly Neal, Finance Director
January Cook, Purchasing Agent
Invocation, Pledge of Allegiance and Pledge to the Texas Flag.
Kenny Thacker of Lighthouse Christian Fellowship Church led the invocation. The Pledge
of Allegiance and the Pledge to the Texas Flag were recited.
Announcements of recent and upcoming events.
Councilmember Andres read the following announcements:
July is Parks and Recreation Month, and the Prosper Parks and Recreation Department
encourages residents to enjoy the variety of parks, trails, and recreation programs that the
Town has to offer. Several summer youth camps and adult fitness classes are now open
for registration. Visit www.orosoeroarksandrec.ora for more information.
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July is also Smart Irrigation Month, and the Town of Prosper's Water Education Program
offers several ways to save money and conserve water during the hot summer months.
More information is available on the Town website.
Residents are invited to join the Town Council and Town Staff for two special events
celebrating the Grand Opening of our new Town Hall and Library. A Ribbon Cutting
ceremony will be held at 8:30 a.m. on July 27, and everyone is invited to attend an Open
House on Thursday, August 2, from 4:00-7:00 p.m. Join us for tours of the new facility,
refreshments, and giveaways, and stay to hear a State of the Town address by Mayor Ray
Smith at 6:30 p.m.
4. CONSENT AGENDA:
(Items placed on the Consent Agenda are considered routine in nature and non-
controversial. The Consent Agenda can be acted upon in one motion. Items may
be removed from the Consent Agenda by the request of Council Members or staff.)
4a. Consider and act upon minutes from the following Town Council meetings.
(RB)
• Special Meeting - June 25, 2018
• Regular Meeting - June 26, 2018
4b. Consider and act upon Ordinance No. 18-50 establishing Planned
Development -86 (PD -86), for Brookhollow Centre, on 395.8± acres, generally
located on the north side of US 380 and the west side of Custer Road. (Z18-
0001) (AG)
4c. Consider and act upon Ordinance No. 18-51 establishing Planned
Development -87 (PD -87), for Lakewood, on 236.5± acres, located on the east
side of Coit Road, 3,000± feet north of US 380. (Z18-0001) (AG)
4d. Consider and act upon Ordinance No. 18-52 establishing Planned
Development -88 (PD -88), for the Harlan Properties, Inc. tract, on 45.0± acres,
located on the south side of First Street, 2,000± feet west of Custer Road.
(Z18-0001) (AG)
4e. Consider and act upon Ordinance No. 18-53 establishing Planned
Development -89 (PD -89), for the Grace Academy of North Texas tract, on
22.7± acres, located on the southwest corner of First Street and Custer Road.
(Z18-0001) (AG)
4f. Consider and act upon Ordinance No. 18-54 establishing Planned
Development -90 (PD -90), for Brookhollow North, on 647.7± acres, located
north of US 380, east of Coit Road, west of Custer Road, and north and south
of First Street. (Z18-0001) (AG)
4g. Consider and act upon Ordinance No. 18-55 amending Planned
Development -67 (PD -67), on 78.5± acres, located on the northwest corner of
Preston Road and Richland Boulevard, generally to modify the development
standards (Z18-0003). (AG)
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4h. Consider and act upon ratifying the Town Manager's signature on the
Windsong Ranch Park Facilities Agreement dated November 30, 2015, and
to authorize the Town Manager to approve all future amendments. (DR)
4i. Consider and act upon ratifying the Town Manager's signature on the
Frontier Estates Park Facilities Agreement dated December 19, 2013, and to
authorize the Town Manager to approve all future amendments. (DR)
4j. Consider and act upon ratifying the Town Manager's signature on the Lakes
of Prosper North Park Facilities Agreement dated December 19, 2013, and to
authorize the Town Manager to approve all future amendments. (DR)
4k. Consider and act upon ratifying the Town Manager's signature on the
Lakewood f/k/a Meadowbrook Park Facilities Agreement dated June 9, 2016,
and to authorize the Town Manager to approve all future amendments. (DR)
41. Consider and act upon ratifying the Town Manager's signature on the
Tanner's Mill Park Facilities Agreement dated December 9, 2014, and to
authorize the Town Manager to approve all future amendments. (DR)
4m. Consider and act upon ratifying the Town Manager's signature on The
Village at Prosper Trail, Phase II Park Facilities Agreement dated January 6,
2014, and to authorize the Town Manager to approve all future amendments.
(DR)
4n. Consider and act upon Ordinance No. 18-56 granting to Oncor Electric
Delivery Company LLC, its successors and assigns, an electric power
franchise to use the present and future streets, alleys, highways, public
utility easements, public ways and public property for the Town of Prosper,
Texas, providing for compensation therefor, and providing for the repeal of
all existing franchise ordinances to Oncor Electric Delivery Company LLC,
its successors and assigns. (CS)
Deputy Mayor Pro -Tem Dixon made a motion and Councilmember Korbuly
seconded the motion to approval all items on the Consent Agenda. The motion
was approved by a vote of 6-0.
5. CITIZEN COMMENTS:
The public is invited to address the Council on any topic. However, the Council is
unable to discuss or take action on any topic not listed on this agenda. Please
complete a "Public Meeting Appearance Card" and present it to the Town Secretary
prior to the meeting.
There were no Citizen Comments.
REGULAR AGENDA:
If you wish to address the Council during the regular agenda portion of the meeting,
please fill out a "Public Meeting Appearance Card" and present it to the Town
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Secretary prior to the meeting. Citizens wishing to address the Council for items
listed as public hearings will be recognized by the Mayor. Those wishing to speak
on a non-public hearing related item will be recognized on a case-by-case basis, at
the discretion of the Mayor and Town Council.
PUBLIC HEARINGS:
6. Conduct a Public Hearing, and consider and act upon an ordinance rezoning 2.7±
acres, from Agricultural (A) to Single Family -Estate (SF -E), located on the northeast
corner of Hays Road and Prestonview Drive. (Z18-0005). (AG)
Alex Glushko, Planning Manager, presented this item before the Town Council. The
purpose of the request is to obtain the appropriate zoning to allow the property owner to
divide the existing residential lot into two lots. The current Agricultural zoning requires a
minimum lot area of two acres. The requested zoning will allow the lot to be divided into
two lots that will meet the SF -E minimum lot area of one acre.
Mayor Smith opened the Public Hearing.
Fred Hill, 9083 Prestonview Drive, spoke in opposition to the request. He lives across the
street from the subject property and is opposed to additional development in the area.
Sathappun Subbiah, the applicant, addressed the Council, indicating that he intends to
build and additional home on the property.
With no one else speaking, Mayor Smith closed the Public Hearing.
Mr. Glushko responded to questions from the Council on lot size, driveway location, and
connections to Town water and wastewater facilities.
After discussion, Councilmember Andres made a motion and Councilmember Miller
seconded the motion to approve Ordinance No. 18-57 rezoning 2.7± acres, from
Agricultural to Single Family -Estate, located on the northeast corner of Hays Road and
Prestonview Drive. The motion was approved by a vote of 5-1, with Councilmember
Korbuly casting the opposing vote.
7. Conduct a Public Hearing, and consider and act upon a request to amend the Old
Town Inset Map of the Future Land Use Plan from Old Town Core — Single Family
to Old Town Core — Retail, located on the east side of Coleman Street, between Fifth
Street and north of Seventh Street. (CA18-0001). [Companion Cases Z18-0002 and
MD18-0003] (AG)
Mayor Smith opened Items 7, 8, and 9 concurrently.
8. Conduct a Public Hearing, and consider and act upon a request to rezone 0.7± acre
from Single Family -15 (SF -15) to Downtown Retail (DTR), located on the southeast
corner of Seventh Street and Coleman Street. (Z18-0002). [Companion Cases CAI 8-
0001 and MD18-0003] (AG)
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DEPARTMENT ITEMS:
9. Consider and act upon a request for a Fagade Exception for Cornerstone, located
on the southeast corner of Seventh Street and Coleman Street. (MD18-0003).
[Companion Cases CA18-0001 and Z18-0002] (AG)
The applicant has requested Items 7, 8, and 9 to be tabled indefinitely.
Deputy Mayor Pro -Tem Dixon made a motion and Councilmember Korbuly seconded the
motion to table Items 7, 8 and 9 indefinitely. The motion was approved by a vote of 6-0.
10. Presentation on the Town's use of social media. (RB)
Town Secretary/PIO presented this item before the Town Council. The Town of Prosper
utilizes various social media platforms to share information with community members
about Town issues, programs, and services. The Town currently utilizes a full-time
Communication Specialist to help manage the Town's social media program, develop
marketing materials, take photographs at events, and produce promotional videos on a
variety of topics. Citizen engagement with social media has steadily increased since the
Town began applying resources toward the program.
A monthly analytics report is generated to assist in analyzing content and engagement
from the previous month. Town staff uses this information to understand what types of
content generate the most interest from the public, whether the responses from the public
are positive or negative, and whether the various social media accounts continue to attract
new followers. A Communications Team, which was created in 2016, meets monthly to
discuss and coordinate social media content, and played a significant role in developing
a new Social Media Policy.
Ms. Battle discussed emerging trends in the use and management of social media by the
Town. Town staff will continue to monitor these trends in an effort to provide information
on social media that is accurate, relevant, and timely, and to create a high level of public
confidence with Town residents. No further action was taken.
11. Consider and act upon approving a Facility Manager Services Agreement between
TDlndustries, Inc., and the Town of Prosper Texas, through the National
Cooperative Purchasing Alliance (NCPA); and authorizing the Town Manager to
execute the same. (CS)
Chuck Springer, Executive Director of Administrative Services, presented this item before
the Town Council. Town staff has explored options for outsourcing the facilities
management function in order to accommodate the operational needs of Town Hall. The
proposed agreement with TDlndustries, Inc., specifically addresses custodial services,
pest control services, coffee and vending services, water feature maintenance, and flag
maintenance. Town staff will work with TD on mechanical and systems maintenance that
will be required for building operations.
After discussion, Mayor Pro -Tem Vogelsang made a motion and Councilmember Miller
seconded the motion to approve a Facility Management Services Agreement between
TDlndustries, Inc., and the Town of Prosper Texas, through the National Cooperative
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Purchasing Alliance (NCPA); and authorize the Town Manager to execute the same. The
motion was approved by a vote of 6-0.
12. Discussion regarding new Geographic Information System (GIS) mapping
application. (AG)
Alex Glushko, Planning Manager, presented this item before the Town Council. Mr.
Glushko provided a demonstration of the GIS interactive mapping application that is now
available on the Town website. The application provides public access to information
including aerial imagery, municipal boundaries, land records, transportation, points of
interest, planning and zoning information, and environmental features. No further action
was taken.
13. Discussion regarding a Sponsorship Policy for parks, and areas that the Parks and
Recreation Department oversees. (DR)
Dudley Raymond, Parks and Recreation Director, presented this item before the Town
Council. Town staff has developed a proposed Sponsorship Policy to provide guidance
for the consideration of accepting donations and sponsorships for park property, indoor
facilities, and other areas that fall within the oversight of the Parks and Recreation
Department. Mr. Raymond reviewed the terms of the proposed policy. An ordinance will
be brought forward for Council consideration at a future meeting.
14. Consider and act upon authorizing the Town Manager to execute a Professional
Services Agreement between Halff Associates, Inc., and the Town of Prosper,
Texas, related to the design of the First Street/DNT Intersection Improvements
project. (PA)
Pete Anaya, Deputy Director of Engineering Services, presented this item before the Town
Council. The proposed project will include design services for the expansion of the First
Street intersection with the DNT to its ultimate lane configuration. That configuration
consists of constructing four -lane divided approaches on either side of the DNT with dual
left turn lanes at the intersection. These services include: survey work necessary for
design, data collection, preparation of ROW and easement documents, and modification
of the existing design plans of the Southbound Frontage Road project.
After discussion, Mayor Pro -Tem Vogelsang made a motion and Councilmember Andres
seconded the motion to authorize the Town Manager to execute a Professional Services
Agreement between Halff & Associates, Inc., and the Town of Prosper, Texas, related to
the design of the First Street/DNT Intersection Improvements project. The motion was
approved by a vote of 6-0.
15. Consider and act upon authorizing the Town Manager to execute a Professional
Services Agreement between Lee Engineering, Inc., and the Town of Prosper,
Texas, related to the Preston Road Signal Timing Study. (PA)
Pete Anaya, Deputy Director of Engineering Services, presented this item before the Town
Council. The proposed project will include development and implementation of optimized
signal timing plans along Preston Road. Lee Engineering, Inc., will also prepare a
document identifying the Town of Prosper's standard equipment for traffic signal design
and installation. This document will identify general signal design guidelines and signal
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equipment specifications that will be implemented while preparing signal design plans for
the Town of Prosper.
After discussion, Mayor Pro -Tem Vogelsang made a motion and Councilmember Korbuly
seconded the motion to authorize the Town Manager to execute a Professional Services
Agreement between Lee Engineering, Inc., and the Town of Prosper, Texas, related to the
Preston Road (SH 289) Signal Timing Study. The motion was approved by a vote of 6-0.
16. EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas
Government Code, as authorized by the Texas Open Meetings Act, to deliberate
regarding:
16a. Section 551.087 — To discuss and consider economic development
incentives.
16b. Section 551.072 — To discuss and consider purchase, exchange, lease or
value of real property for municipal purposes and all matters incident and
related thereto.
The Town Council recessed into Executive Session at 7:21 p.m.
17_ Reconvene in Regular Session and take any action necessary as a result of the
Closed Session.
The Town Council members, with the exception of Councilmember Korbuly, reconvened
the Regular Session at 10:36 p.m.
Councilmember Miller made a motion and Mayor Pro -Tem Vogelsang seconded the
motion to authorize the Town Manager to execute an amendment to the Development and
Financing Agreement between the Town and MSW Prosper 380, LP, relative to the timing
and construction of private improvements, and all other matters incident and related
thereto, as discussed in Executive Session. The motion was approved by a vote of 5-0.
18. Possibly direct Town staff to schedule topic(s) for discussion at a future meeting.
Councilmember Korbuly took his place at the Council bench.
• SH 289 Gateway Monument Bid (DR)
Dudley Raymond, Parks and Recreation Director, briefed the Council on the bids
submitted for the Gateway Monument project, which were higher than expected. Town
staff recommended rejecting all bids, re -bidding the project, and pursuing grant funds
to help pay for the project. A recommendation will be presented to the Council at a
future meeting within approximately six to eight months.
Amend Garage Sale Ordinance and Zoning Ordinance in Relation to New Sign
Ordinance. (JW)
Development Services Director John Webb notified the Council that portions of the
garage sale ordinance and Zoning Ordinance will need to be amended as a result of
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the adoption of the new Sign Ordinance. One or more proposed ordinance
amendments will be brought forward for Council consideration at a future meeting.
19. Adjourn.
The meeting was adjourned at 10:48 p.m., on Tuesday, July 10, 2018.
These minutes a' ?(p",gn the 241' day of July 2018.
�:FR
.QJr If srii1 APPROVED:
0 * RaySmith, Mayor
F06 V ; "ft
a
Robyn �attfe, Town Secretary
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