05.17.2018 Library Board MinutesPIIOWN OF
SPER
Prosper is a place where everyone matters.
1. Call to Order / Roll Call.
Minutes
Regular Meeting of the
Library Board
Reynolds Middle School - Community Library
700 N. Coleman Road, Prosper, Texas
Thursday, May 17, 2018, 6:15 p.m.
The meeting was called to order at 6:17 p.m. Board members present: Sharon Alderton, Andy
Cartwright, Mandi Jackson, Lenorah Johnson, Bobbi Parry and Karey Pustejovsky. Absent: Heidi
Bullock.
PISD Liaison: Melissa Surratt was absent.
Staff: Leslie Scott, Library Director.
2. Consider and act upon approval of the minutes from the April 19, 2018, Library Board
meeting.
Motion to approve by Johnson, second by Jackson. Approved 6-0.
3. Comments by the Public.
None.
4. Report on Library Board update.
Alderton informed members that she will be resigning from the Board effective May 18, 2018; she
has accepted a position with the Town serving at the new library and as such is no longer able to
sit on the Board. Members congratulated Alderton and thanked her for her service.
The Town's annual Board appointment process is set to begin shortly; anticipate Council will fill
Place 2 as part of that process. Scott to clarify quorum rules when 6 places are filled.
Next meeting will be June 7, 2018, at 5:00 p.m. at the new library facility, and will consist of a
Board -only tour. July meeting will be cancelled; August 16, 2018, meeting will take place in the
new facility.
5. Report from PISD Librarian Melissa Surratt.
None.
6. Report from the Library Director.
April Monthly Report distributed - membership and circulation continue to steadily grow;
anticipating strong participation in summer program.
Summer program theme is On the Move and will take place in the current facility. Kick off will be
June 2; will coincide with start of the new hours. Program will feature summer reading challenge
where every 100 minutes will earn a vote for the names of the new library pets; can be tracked
Pagel of 3
using Beanstack or paper logs. Tuesdays will feature hands-on visits from guests such as the Fire
Department, Public Works and the Police Department; Thursdays will feature stories/crafts that
mirror the Tuesday themes.
The new library will open July 28; author/illustrator Toni Yuly will lead a special storytime and
craft that morning. The library will be closed for two weeks to facilitate the move. No library
materials will be processed in July.
Staff has hired 11 new staff for library assistant positions including one full-time. New staff
training will commence on June 1, 2018, at the current facility.
All visual design elements for the new facility are at the printer; silhouettes and murals are being
fabricated; sculpture is being installed.
Separate event committee continues with planning invitation -only preview night for special friends
of the library; program will include a silent auction, light refreshments, and short remarks from
Town officials and children's author/illustrator Toni Yuly.
7. Discussion on Follow-up items from April 9, 2018, meeting
The Board continued to discuss ways to reinvigorate the Friends of the Prosper Community Library
organization.
It was agreed that an initial task team should be formed, and should include a liaison from the
Board, the library staff, as well as an interested member of the public.
It was agreed that it would be ideal if this task team organized an initial Friends event 2-3 weeks
following the opening of the new library; aim would be to attract new members and potential
volunteers to serve on the Friends executive and/or its committees. The Friends event would be
publicized at the Library Preview night, as well as at the library opening.
Scott will work with Johnson on an initial review of the Charter and Bylaws of the former Friends
organization. Scott will touch base with previous members of the Friends organization, and discuss
with library staff to identify a liaison for the task team. Jackson volunteered to represent the Board
on the Friends task team.
It was agreed that all Board members should become members of Friends once the organization is
renewed.
8. Determine topics for review/discussion at future meetings.
Continue discussion on refreshing Friends.
9. Informational Items.
Next meeting will be June 7, 2018, at 5:00 p.m. at the new library facility.
10. Adjourn.
Motioned by Alderton. Jackson second. Approved 6-0. Meeting was adjourned at 7:06 p.m.
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