06.05.24 CEC Minutes■
■
OWN OF
pRbSPER
A Place Where Everyone Matters
Call to Order / Roll Call.
The meeting was called to order at 6:02 p.m.
Committee Members Present:
Brent Kirby, Chair
Stacy Cate
Chris Wardlaw
Kimberly Smith
Andy Franco
Committee Members Absent:
Kristin Meier
Kari Willis
Gretchen Darby
Jai Muthu
Councilmembers Present:
Marcus Ray
Staff Members Present:
Robyn Battle, Executive Director
Dan Baker, Parks & Recreation Director
MINUTES
Community Engagement Committee
Prosper Town Hall, Executive Conference Room
250 W. First Street, Prosper, Texas
Wednesday, June 5, 2024
2. Consider and act upon the minutes of the May 1, 2024, Community Engagement
Committee (CEC) meeting.
Chris Wardlaw made a motion and Andy Franco seconded the motion to approve the
May 1, 2024, CEC meeting minutes. The motion was approved unanimously.
3. Comments from the Public.
There were no comments from the public.
The Committee skipped to Item 5b on the agenda.
5. Discussion and feedback on Town Events. (BK)
b. Upcoming Events
Celebrate Prosper
• New Resident Mixer
Mr. Baker presented proposed changes to the Celebrate Prosper event. Based on CEC
feedback at a previous meeting, staff is proposing to include a New Resident component
to the Celebrate Prosper event, and eliminate the New Resident Mixer as a stand-alone
event going forward. Combining the events will provide an opportunity to further
enhance the existing Celebrate Prosper event while still providing a special experience
for residents that are new to the community. Enhancements to the Celebrate Prosper
event include booking well -know artists to play live music and opening up the event to
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vendors and exhibitors. Non-profit organizations will still be invited to attend. The
upgraded event will a new resident check -in tent where they can meet Town staff and
officials, learn about Town services and programs, meet Town officials, and receive
special promotional items. Due to the size and scale of the event, it may become
necessary to discontinue giving away free food in order to make the event profitable for
food trucks. The Town Council could still give away a free item such as popcorn or ice
cream. Special accommodations will again be made for families of children with special
needs. Future enhancements to the event may include a barbecue cook -off, battle -of -
the -bands and art show.
The Committee concurred with staff's recommendations to include a New Resident
component to the Celebrate Prosper event which would include informative displays,
banners, and signage throughout the event space. They also were in favor of booking
more well-known bands. They liked the idea of a battle -of -the -bands, art show, and
barbecue competition as future enhancements. The Committee favored opening up the
event to a limited number of curated vendors appropriate for the event. They agreed
with staff's proposal to discontinue giving away free hot dogs, hamburgers, and
barbecue sandwiches and replace with a smaller item like popcorn or ice cream, so the
food truck vendors would be more profitable. The Committee suggested that staff
consider a drone show at the end of the event.
5. Discussion and feedback on Town Events. (BK)
a. Recent Events
• Moonlight Movie
National Day of Prayer
Memorial Day Event
• Chrome & Coffee
The Committee had few comments. A suggestion was made to use a LED screen on
artificial turf for the movie. The Town should also utilize the JROTC for other events, in
addition to the Memorial Day event. Staff may need to curate the types of cars at the
Chrome and Coffee event. Holding the event early in the day is a good idea.
4. Brainstorming Ideas for Life in Prosper. (BK)
a. Discuss MYAC Leadership Council appointment.
The Committee continued the discussion from the previous meeting on carrying forward
a few members from the previous MYAC for 2024-2025 to provide some consistency on
the Council and also to give the students who are interested an opportunity to serve for
another year.
The Committee would like to discuss a process for selecting a few students to return for
the following school year. This item will be discussed further at the July meeting.
6. Discuss and receive any updates regarding:
a. Community Engagement Activities
Ms. Battle provided an overview of the Community Engagement activites that have
occurred in the past month, including the completion of the 2024 Citizens Academy and
the graduation of the 2024 Mayor's Youth Advisory Council. An HOA Presidents
Meeting was held on May 30. Guest speakers were Police Chief Doug Kowalski who
talked about the use of technology in fighting crime, and Hulon Webb, Director of
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Engineering Services provided a demonstration of the Town's Capital Improvement
Dashboard on Smartsheet. The Town hosted an art show in partnership with the Visual
Arts of Prosper during the week of May 13-17.
7. Discuss and consider "Now You Know Prosper" Top 3. (BK)
The Committee provided several suggestions last month. They suggested adding a
video about the Mayor's Youth Advisory Council once the application period begins.
8. Discuss and consider "CEC Top 3" & Save the Date. (BK)
The Committee recommended the following for the CEC Top 3 this month:
• Board and Commission Applications - open on July 1
• Pride in the Sky — July 1
• Parks & Recreation Summer Programs
• Library Summer Programs
9. Requests for future agenda items.
MYAC application process for 2024-2025
Facilitated brainstorming discussion on:
1. strategies for soliciting involvement and feedback from residents
2. better informing residents about Town services and development projects
Following the brainstorming session, the CEC will discuss strategies for measuring
success at future meetings.
Ms. Battle shared the following announcements:
CEC members are invited to participate in a photo shoot in July as part of a joint
Town/PEDC marketing campaign to promote Downtown Prosper. The Downtown
Advisory Committee (DTAC) has asked the CEC to help with the Downtown Historical
Markers Project. The members will also be invited to participate in a design charrette to
help design monumentation and signage in Downtown Prosper. The new Community
Engagement Coordinator is scheduled to start work on July 1.
10. Adjourn.
The meeting was adjourned at 8:06 p.m. on June 5, 2024.
These minutes were approved on July 10, 2024.
APPROVED
Brent Kirby, Chair
ATTESTED
4�-
T,6'dd ice, Communications Manager
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