07.09.24 Town Council Regular Meeting PacketPage 1 of 3
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Welcome to the Prosper Town Council Meeting.
Citizens may watch the meeting live by using the following link: www.prospertx.gov/livemeetings
Addressing the Town Council:
Those wishing to address the Town Council must complete the Public Comment Request Form
located on the Town's website or in the Council Chambers.
If you are attending in person, please submit this form to the Town Secretary or the person
recording the minutes for the Board/Commission prior to the meeting. When called upon, please
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the day of the meeting in order for your comments to be read into the record. The Town assumes
no responsibility for technical issues beyond our control.
In compliance with the Texas Open Meetings Act, the Town Council/Board/Commission may not
deliberate or vote on any matter that does not appear on the agenda. The
Council/Board/Commission, however, may provide statements of fact regarding the topic, request
the topic be included as part of a future meeting, and/or refer the topic to Town staff for further
assistance.
Citizens and other visitors attending Town Council meetings shall observe the same rules of
propriety, decorum, and good conduct applicable to members of the Town Council. Any person
making personal, impertinent, profane, or slanderous remarks or who becomes boisterous while
addressing the Town Council or while attending the meeting shall be removed from the room, if so
directed by the Mayor or presiding officer, and the person shall be barred from further audience
before the Town Council during that session. Disruption of a public meeting could constitute a
violation of Section 42.05 of the Texas Penal Code.
Call to Order/ Roll Call.
Invocation, Pledge of Allegiance and Pledge to the Texas Flag.
Announcements of recent and upcoming events.
Presentations.
1. Recognize the Town Secretary's Office with the Texas Municipal Clerks Achievement of
Excellence Award. (MLS)
CONSENT AGENDA:
Items placed on the Consent Agenda are considered routine in nature and non-controversial. The
Consent Agenda can be acted upon in one motion. Items may be removed from the Consent
Agenda by the request of Council Members or staff.
Agenda
Prosper Town Council Meeting
Prosper Town Hall, Council Chambers
250 W. First Street, Prosper, Texas
Tuesday, July 09, 2024
6:15 PM
Page 1
Page 2 of 3
2. Consider and act upon the minutes from the June 25, 2025 Town Council Work Session
meeting. (MLS)
3. Consider and act upon the minutes from the June 25, 2024 Town Council Regular
meeting. (MLS)
4. Consider and act upon authorizing the Town Manager to execute an Interlocal
Agreement between the Town of Prosper and the City of Celina related to the median
mowing and maintenance along Frontier Parkway. (DB)
5. Consider and act upon authorizing the Town Manager to approve the purchase of a
striping machine and various signs, markings materials, and supplies from Centerline
Supply, Inc. in the amount of $95,000. (CJ)
6. Consider and act upon authorizing the Town Manager to execute Contract Amendment
No. 2 to the Professional Engineering Services Agreement between Garver, LLC, and
the Town of Prosper, Texas, related to land acquisition services for the Coleman Street
from Gorgeous Road to Prosper Trail and Coleman Street from Prosper Trail to Talon
Lane/Amberly Lane projects for $257,250. (PA)
7. Consider and act upon an ordinance amending Subsection (f) of Section 12.08.023,
"Approved and Prohibited Truck Routes; Exemptions," of Article 12.08, “Truck Routes,”
of Chapter 12, “Traffic,” of the Code of Ordinances. (HW)
CITIZEN COMMENTS
The public is invited to address the Council on any topic. However, the Council is unable to discuss
or take action on any topic not listed on this agenda. Please complete a “Public Comment Request
Form” and present it to the Town Secretary prior to the meeting. Please limit your comments to
three minutes. If multiple individuals wish to speak on a topic, they may yield their three minutes to
one individual appointed to speak on their behalf. All individuals yielding their time must be present
at the meeting, and the appointed individual will be limited to a total of 15 minutes.
REGULAR AGENDA:
Pursuant to Section 551.007 of the Texas Government Code, individuals wishing to address the
Council for items listed as public hearings will be recognized when the public hearing is opened. [If
you wish to address the Council, please fill out a “Public Comment Request Form” and present it to
the Town Secretary, preferably before the meeting begins.]
Items for Individual Consideration:
8. Receive an update on the Freedom Fest and Celebrate Prosper events. (DB)
9. Receive an update regarding the Downtown Advisory Committee. (RB)
10. Discuss and consider Town Council Subcommittee reports. (DFB)
Possibly direct Town staff to schedule topic(s) for discussion at a future meeting.
EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code,
as authorized by the Texas Open Meetings Act, to deliberate regarding:
Section 551.087 – To discuss and consider economic development incentives and all
matters incident and related thereto.
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Section 551.072 – To discuss and consider the purchase, exchange, lease, or value of
real property for municipal purposes and all matters incident and related thereto.
Section 551.074 – To discuss and consider personnel matters and all matters incident
and related thereto.
Section 551.071 - To consult with the Town Attorney regarding legal issues associated
with code enforcement activities and substandard structures, and all matter incident and
related thereto.
Reconvene in Regular Session and take any action necessary as a result of the Closed
Session.
Adjourn.
CERTIFICATION
I, the undersigned authority, do hereby certify that this Notice of Meeting was posted at Prosper
Town Hall, located at 250 W. First Street, Prosper, Texas 75078, a place convenient and readily
accessible to the general public at all times, and said Notice was posted by 5:00 p.m., on
Friday, July 5, 2024, and remained so posted at least 72 hours before said meeting was convened.
________________________________ _________________________
Michelle Lewis Sirianni, Town Secretary Date Notice Removed
Pursuant to Section 551.071 of the Texas Government Code, the Town Council reserves the right to consult
in closed session with its attorney and to receive legal advice regarding any item listed on this agenda.
NOTICE
Pursuant to Town of Prosper Ordinance No. 13-63, all speakers other than Town of Prosper staff are limited
to three (3) minutes per person, per item, which may be extended for an additional two (2) minutes with
approval of a majority vote of the Town Council.
NOTICE OF ASSISTANCE AT PUBLIC MEETINGS: The Prosper Town Council meetings are wheelchair
accessible. For special services or assistance, please contact the Town Secretary’s Office at (972) 569 -1073
at least 48 hours prior to the meeting time.
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Call to Order/ Roll Call.
The meeting was called to order at 5:00 p.m.
Council Members Present:
Mayor David F. Bristol
Mayor Pro-Tem Marcus E. Ray
Deputy Mayor Pro-Tem Amy Bartley
Councilmember Craig Andres
Councilmember Chris Kern
Councilmember Cameron Reeves
Council Members Absent:
Councilmember Jeff Hodges
Staff Members Present:
Mario Canizares, Town Manager
Terry Welch, Town Attorney
Michelle Lewis Sirianni, Town Secretary
Chuck Ewings, Assistant Town Manager
Robyn Battle, Executive Director
David Hoover, Development Services Director
Suzanne Porter, Planning Manager
Hulon Webb, Engineering Director
Chris Landrum, Finance Director
Whitney Rehm, Budget Office & Grants Administrator
Scott Brewer, Interim Human Resources Director
Cindy Slate, Human Resources Manager
Dan Baker, Parks and Recreation Director
Carrie Jones, Public Works Director
Todd Rice, Communications & Media Relations Manager
Stuart Blasingame, Fire Chief
Shaw Eft, Assistant Fire Chief
Doug Kowalski, Police Chief
Items for Individual Consideration
1. Discuss the preliminary 2024-2025 fiscal year Budget. (CL)
Mr. Brewer presented a history of pay plan adjustments, the methodology being
used for the proposed fiscal year salary compensation, and recommendations.
Mr. Landrum presented an overview of the General Fund highlighting the
homestead exemption and tax rate.
The Town Council discussed the methodology for salary compensation, step plans,
performance evaluations, and the cost impact associated with the preliminary
budget.
MINUTES
Prosper Town Council Work Session
Prosper Town Hall – Council Chambers
250 W. First Street, Prosper, Texas
Tuesday, June 25, 2024
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Item 2.
Page 2 of 2
Adjourn.
The meeting was adjourned at 6:06 p.m.
These minutes were approved on the 9th day of July 2024.
APPROVED:
David F. Bristol, Mayor
ATTEST:
Michelle Lewis Sirianni, Town Secretary
Page 5
Item 2.
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Call to Order/ Roll Call.
The meeting was called to order at 6:15 p.m.
Council Members Present:
Mayor David F. Bristol
Mayor Pro-Tem Marcus E. Ray
Deputy Mayor Pro-Tem Amy Bartley
Councilmember Craig Andres
Councilmember Chris Kern
Councilmember Cameron Reeves
Council Members Absent:
Councilmember Jeff Hodges
Staff Members Present:
Mario Canizares, Town Manager
Terry Welch, Town Attorney
Michelle Lewis Sirianni, Town Secretary
Chuck Ewings, Assistant Town Manager
Robyn Battle, Executive Director
Chris Landrum, Finance Director
Whitney Rehm, Budget Office & Grants Administrator
Hulon Webb, Director of Engineering Services
Pete Anaya, Assistant Director of Engineering, CIP
David Hoover, Development Services Director
Dan Baker, Parks and Recreation Director
Carrie Jones, Public Works Director
Todd Rice, Communications and Media Relations Manager
Skyler Sparks, Help Desk Technician
Mary Ann Moon, EDC Director
Stuart Blasingame, Fire Chief
Shaw Eft, Assistant Fire Chief
Doug Kowalski, Police Chief
Invocation, Pledge of Allegiance and Pledge to the Texas Flag.
Father Ayad with Saint Mark's Coptic Orthodox Church led the invocation. The Pledge of
Allegiance and the Pledge to the Texas Flag were recited.
An nouncements of recent and upcoming events.
Councilmember Reeves made the following announcements:
The Prosper Community Library will hold its annual July 4th parade on Monday, July 1 at 10:00
a.m. around Town Hall. The event is open to families of all ages. Come join in on the fun with the
library.
MINUTES
Prosper Town Council Meeting
Prosper Town Hall, Council Chambers
250 W. First Street, Prosper, Texas
Tuesday, June 25, 2024
Page 6
Item 3.
Page 2 of 5
The annual Pride in the Sky Independence Day Celebration held by Cedarbrook Media will take
place on Monday, July 1 at Frontier Park. Festivities begin at 5:00 p.m. and will include live music,
Kid Zones, food, games, and fireworks set to music. Come out for a night of celebration and fun.
Registration is open for the Citizens Fire Academy. Classes will run for 10 weeks, every Thursday
evening from 6:30 to 9:00 p.m. starting Thursday, August 1. Residents may register by visiting
prospertx.gov/citizensfireacademy. The deadline to register is July 11 with limited space available.
A reminder that Town Hall Offices including the Prosper Community Library will be closed on
Thursday, July 4 for the Independence Day Holiday. There will be no delay in trash services;
Services will run as normally scheduled.
Mayor Pro-Tem and Council Members recognized Mayor Bristol’s birthday.
Presentations.
1. Recognize the finalists and the winner of the Downtown Logo Competition. (RB)
Ms. Battle presented the logos from the three finalists and announced the winner of
the competition. The winner’s logo will be used as inspiration for future branding for
the Town’s Downtown.
CONSENT AGENDA:
Items placed on the Consent Agenda are considered routine in nature and non-controversial. The
Consent Agenda can be acted upon in one motion. Items may be removed from the Consent
Agenda at the request of Council Members or staff.
2. Consider and act upon the minutes from the June 11, 2024, Town Council
Regular meeting. (MLS)
3. Consider and act upon the minutes from the June 13, 2024, Town Council and
Prosper Economic Development Corporation Joint Work Session meeting.
(MLS)
4. Consider acceptance of the May 2024 monthly financial report. (CL)
5. Consider approval of revisions to the Town of Prosper Financial Policies
Chapter 12-Vehicle Equipment and Replacement Fund, Chapter 13, Fund
Balance Policy, Chapter 15-Debt Management Policy, Chapter 17- Financial
Management Policies and the creation of a Summary of Financial Policies. (CL)
6. Consider and act upon authorizing the Town Manager to approve the purchase
of ClearGov Budget Suite and Digital Budget Book Software in the amount of
$42,500. (CL)
7. Consider and act upon authorizing the Town Manager to approve the purchase
of meter transmission units (MTUs), data collector units (DCUs) and related
meter parts for use with water meters from Aclara Technologies, LLC, in the
amount of $150,000. (CJ)
8. Consider and act upon authorizing the Town Manager to approve the purchase
of nine (9) Motorola In-Car Video Systems (MVRs) from Motorola Solutions, Inc.
for Police Department Patrol Vehicles for $78,044. (DK)
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Item 3.
Page 3 of 5
9. Consider and act upon Resolution 2024-46 authorizing the Town Manager,
and/or his/her designee, to apply for three 2024 Collin County Project Funding
Assistance Program Grants for the Pecan Grove Trail, Raymond Community
Park Trail, and Whitley Place Pavilion projects, and approve the authorization to
accept the three 2024 Collin County Project Funding Assistance Program
Grants, if awarded. (DB)
10. Consider and act upon authorizing the Town Manager to execute a Professional
Services Agreement between Teague Nall and Perkins, Inc. and the Town of
Prosper, Texas, for design services and preparation of construction documents
for the Downtown Park Project (Project #2319-PK) for $105,700. (DB)
11. Consider and act upon authorizing the Town Manager to execute a Professional
Engineering Services Agreement between Garver, LLC, and the Town of
Prosper, Texas, related to the design of the Coleman Street (First Street –
Gorgeous Road) project for $660,000. (PA)
12. Consider and act upon authorizing the Town Manager to execute a Professional
Engineering Services Agreement between Freese and Nichols, Inc., and the
Town of Prosper, Texas, related to the design of the Custer Road 6MG Ground
Storage Tank project for $599,500. (PA)
Mayor Bristol requested to pull item 4.
Mayor Pro-Tem Ray made a motion to approve items 2, 3, and 5 through 12.
Councilmember Reeves seconded the motion. Motion carried with a 6-0 vote.
Regarding item 4, Mayor Bristol acknowledged where the Town was to date regarding
the financials.
Councilmember Reeves made a motion to approve item 4. Mayor Pro-Tem Ray
seconded the motion. Motion carried with a 6-0 vote.
CITIZEN COMMENTS
No comments were made.
Items for Individual Consideration:
13. Consider and act upon authorizing the Town Manager to execute documents for
the emergency repair of Coit Road north of First Street for $74,163.52. (HW)
Mr. Webb presented the item noting the substantial damage that occurred due to the
heavy rains and the immediate response by Sinacola to repair the road.
Mayor Bristol recognized Brad Missler and Mike Sinacola from Sinacola and
expressed appreciation for their quick turnaround and for getting the road opened back
up in such a timely manner.
Councilmember Kern made a motion to approve item 13 as presented. Deputy Mayor
Pro-Tem Bartley seconded the motion. Motion carried with a 6-0 vote.
14. Consider and act upon Ordinance 2024-47 establishing a Homestead Tax
Exemption. (CL)
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Item 3.
Page 4 of 5
Mr. Landrum presented a history of the Town’s homestead exemption rates and
provided a comparison to benchmark cities. He noted the Finance Subcommittee met
and recommended raising the homestead exemption rate to 17.5%.
Mayor Pro-Tem Ray made a motion to approve Ordinance 2024-47 establishing a
Homestead Tax Exemption of seventeen and a half percent (17.5%). Councilmember
Kern seconded the motion. Motion carried with a 6-0 vote.
15. Discuss and consider Town Council Subcommittee reports. (DFB)
Downtown Advisory Committee: Mayor Pro-Tem Ray noted the Downtown Advisory
Committee has been meeting with consultants and collaborating in a charette for the
possible designs for Downtown Prosper. Councilmember Reeves added his
appreciation for the thought process of all those participating and the quick turnaround
of the proposed drawings.
Finance Subcommittee: Councilmember Kern noted the subcommittee discussed the
Compensation Study, alternate Capital Improvement Projects (CIP), the Homestead
Tax exemption, and financial policies.
Possibly direct Town staff to schedule topic(s) for discussion at a future meeting.
No comments were made.
EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code,
as authorized by the Texas Open Meetings Act, to deliberate regarding:
Section 551.087 – To discuss and consider economic development incentives and all
matters incident and related thereto.
Section 551.072 – To discuss and consider the purchase, exchange, lease, or value
of real property for municipal purposes and all matters incident and related thereto.
Section 551.074 – To discuss and consider personnel matters and all matters incident
and related thereto.
Section 551.071 - To consult with the Town Attorney regarding legal issues associated
with code enforcement activities and substandard structures, and all matters incident
and related thereto.
Section 551.074 - To discuss appointments to the Board of Adjustment/Construction
Board of Appeals, Parks & Recreation Board, Library Board, Prosper Economic
Development Corporation Board, Planning & Zoning Commission, and the Community
Engagement Committee, and all matters incident and related thereto.
The Town Council recessed into Executive Session at 6:46 p.m.
Reconvene in Regular Session and take any action necessary as a result of the Closed
Session.
The Town Council reconvened into Regular Session at 8:06 p.m.
Mayor Pro-Tem Ray made a motion to appoint Don Perry to the Downtown Advisory Committee.
Deputy Mayor Pro-Tem Bartley seconded the motion. Motion carried with a 6-0 vote.
Page 9
Item 3.
Page 5 of 5
Adjourn.
The meeting was adjourned at 8:07 p.m.
These minutes were approved on the 9th day of July 2024.
APPROVED:
David F. Bristol, Mayor
ATTEST:
Michelle Lewis Sirianni, Town Secretary
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Item 3.
Page 1 of 2
To: Mayor and Town Council
From: Dan Baker, Parks and Recreation Director
Through: Mario Canizares, Town Manager
Robyn Battle, Executive Director
Re: Interlocal Agreement with the City of Celina for Median Mowing and
Maintenance along Frontier Parkway Medians
Town Council Meeting – July 9, 2024
Strategic Visioning Priority: 4. Provide Excellent Municipal Services
Agenda Item:
Consider and act upon authorizing the Town Manager to execute an Interlocal Agreement
between the Town of Prosper and the City of Celina related to the median mowing and
maintenance along Frontier Parkway.
Description of Agenda Item:
On May 14, 2024, the Town Council approved the contractor, V&A Landscape and Lawn to provide
median maintenance services in the amount of $60,200. The Interlocal Agreement for
consideration will allow the costs for these services to be shared with the City of Celina. This is a
cooperative procurement process, with the Town of Prosper serving as the lead agency on behalf
of the Town of Prosper and the City of Celina. The Town of Prosper will administer the contract
on behalf of both entities and process payments. The Town of Prosper will invoice the City of
Celina for 50% of the cost of services twice per Fiscal Year.
Budget Impact:
This item has been budgeted and approved through Parks Contract Services, 100-5480-60-02.
This agreement will result in a savings to the Town in the amount of $30,100 via reimbursement
from the City of Celina.
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has approved the attached documents as to form
and legality.
Attached Documents:
1. Interlocal Agreement
PARKS AND RECREATION
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Item 4.
Page 2 of 2
Town Staff Recommendation:
Town Staff recommends the Town Council authorize Town Manager to execute an Interlocal
Agreement between the Town of Prosper and the City of Celina related to the median mowing and
maintenance along Frontier Parkway.
Proposed Motion:
I move to authorize the Town Manager to execute an Interlocal Agreement between the Town of
Prosper and the City of Celina related to the median mowing and maintenance along Frontier
Parkway.
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Item 4.
Frontier Median Interlocal Agreement – Celina and Prosper Pg 1 of 34
INTERLOCAL AGREEMENT BETWEEN THE TOWN OF PROSPER, TEXAS, AND
THE CITY OF CELINA, TEXAS, FOR MEDIAN MOWING AND MAINTENANCE
ALONG FRONTIER PARKWAY
THIS INTERLOCAL AGREEMENT BETWEEN THE TOWN OF PROSPER,
TEXAS, AND THE CITY OF CELINA, TEXAS, FOR MEDIAN MOWING AND
MAINTENANCE ALONG FRONTIER PARKWAY (“Agreement”) is made and entered into
by and among the TOWN OF PROSPER, TEXAS, a home-rule municipal corporation,
hereinafter referred to as "Prosper," and the CITY OF CELINA, TEXAS, a home-rule
municipal corporation, hereinafter referred to as "Celina." Prosper and Celina may from time to
time herein be referred to collectively as "Parties" and individually as a "Party." The effective
date of this Agreement is the date that the last of the Parties has executed the Agreement, after
approval from their respective governing bodies (the “Effective Date”).
WHEREAS, the Interlocal Cooperation Act ("Act"), codified at Chapter 791 of the Texas
Government Code, authorizes units of local government to contract with one or more units of
local government to perform governmental functions and services; and
WHEREAS, pursuant to Section 791.032 of the Act, with the approval of the governing
body of a municipality, a local government may enter into an interlocal agreement with another
municipality to finance the maintenance of streets in the municipality; and
WHEREAS, Prosper and Celina are political subdivisions of the State of Texas and are
engaged in the provision of governmental services for the benefit of their citizens and users; and
WHEREAS, this Agreement is entered into pursuant to the authority, under the provisions
of, and in accordance with, the Act for the performance of governmental functions and services;
specifically, Frontier Parkway Median Mowing and Maintenance (the “Project”), depicted in
Exhibit A, attached hereto and incorporated herein for all purposes; and
WHEREAS, Prosper and Celina have determined that the Project may be completed most
economically by implementing this Agreement; and
WHEREAS, each of the Parties has current funds available to satisfy any fees and costs
required pursuant to this Agreement.
NOW, THEREFORE, in consideration of the covenants and conditions contained in this
Agreement, the Parties agree as follows:
I.
TERM; TERMINATION
This Agreement is effective from the Effective Date for a period of one (1) year; however,
the initial term of this Agreement will automatically be extended for successive one-year periods
thereafter, unless any Party gives written notice to the other Parties to the contrary not less than
ninety (90) days prior to the expiration of the then-current term. Notwithstanding the foregoing,
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Item 4.
Frontier Median Interlocal Agreement – Celina and Prosper Pg 2 of 34
however, this Agreement may be terminated by any Party, with or without cause, and without
penalty or prejudice to any other remedy it may be entitled to at law, or in equity or otherwise under
this Agreement, by giving the other Parties at least ninety (90) days' prior written notice of the
termination date, in which event this Agreement shall terminate as to all Parties as of such
termination date.
II.
ROLES AND RESPONSIBILITIES OF THE PARTIES
2.1. Existing Median and Maintenance
A. Prosper shall maintain the Project, including all median and island areas but excluding
paved areas intended for vehicular travel, in a functional and aesthetically pleasing condition
(collectively, “Existing Median Maintenance”). The Existing Median Maintenance for
landscape elements shall include mowing, edging, blowing and trash pickup.
B. Prosper and Celina have agreed to the proposed maintenance services that will be provided
by one or more private contractors. Prosper executed a contract with such contractor(s) in
accordance with Prosper’s purchasing requirements, Exhibit B, attached hereto and
incorporated by reference. In the event that additional, “on-demand” work is required in
excess of the contract amounts due to seasonal conditions or excess trash, each Party shall
be responsible for its proportionate cost thereof based on pricing submitted pursuant to
Exhibit B. More particularly, pursuant to calculations based on said Exhibit B, Prosper will
be responsible for 50% and Celina 50% of the total costs of the proposed maintenance
services and any additional, “on-demand” work. Prosper will work with Celina prior to
authorizing such “on-demand” work.
C. Celina shall designate a program liaison who will coordinate with Prosper’s designated
liaison(s) appointed to manage the Project.
D. Celina agrees to provide payment of the agreed upon portion of the total costs upon receipt
of a detailed invoice from Prosper including the fixed maintenance cost and any additional
pre-approved “on-demand” work. Payment will be remitted to Prosper on a quarterly basis
with the initial payment beginning 30 days after the date of this executed agreement by both
parties.
III.
CONSIDERATION
The Parties acknowledge and agree that the continuation of this Agreement after the close of any
given fiscal year of a Party shall be subject to approval by each Party's governing body. In the event
that a Party's governing body does not approve the appropriation of funds required to be paid under
this Agreement, this Agreement shall terminate at the end of the fiscal year for which funds were
appropriated, and the Parties shall have no further obligations hereunder, but the Party responsible
for payment shall be obligated to pay all charges incurred by the Party to whom payment must be
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Item 4.
Frontier Median Interlocal Agreement – Celina and Prosper Pg 3 of 34
made through the end of that fiscal year provided that the Party to whom payment must be made is
not in breach of this Agreement.
IV.
RELEASE AND HOLD HARMLESS
TO THE EXTENT ALLOWED BY LAW, AND WITHOUT WAIVING
GOVERNMENTAL OR SOVEREIGN IMMUNITY, EACH PARTY AGREES TO
RELEASE, DEFEND, INDEMNIFY, AND HOLD HARMLESS THE OTHER (AND ITS
OFFICERS, AGENTS, AND EMPLOYEES) FROM AND AGAINST ALL CLAIMS OR
CAUSES OF ACTION FOR INJURIES (INCLUDING DEATH), PROPERTY DAMAGES
(INCLUDING LOSS OF USE), AND ANY OTHER LOSSES, DEMANDS, SUITS,
JUDGMENTS AND COSTS, INCLUDING REASONABLE ATTORNEYS' FEES AND
EXPENSES, IN ANY WAY ARISING OUT OF, RELATED TO, OR RESULTING FROM
ITS PERFORMANCE UNDER THIS AGREEMENT, OR CAUSED BY ITS NEGLIGENT
ACTS OR OMISSIONS (OR THOSE OF ITS RESPECTIVE OFFICERS, AGENTS,
EMPLOYEES, OR ANY OTHER THIRD PARTIES FOR WHOM IT IS LEGALLY
RESPONSIBLE) IN CONNECTION WITH PERFORMING THIS AGREEMENT.
THIS INDEMNIFICATION CLAUSE IS VALID ONLY TO THE EXTENT PERMITTED
BY THE LAWS AND CONSTITUTION OF THE STATE OF TEXAS, PARTICULARLY
SECTION 7 OF ARTICLE XI OF THE TEXAS CONSTITUTION, AND WITH THE
MUTUAL UNDERSTANDING THAT THE PARTIES ARE POLITICAL SUBDIVISIONS
OF THE STATE OF TEXAS AND THAT THIS EXECUTORY INDEMNITY
OBLIGATION CANNOT BE PAID FROM CURRENT REVENUES AND THAT NO TAX
NOR INTEREST AND SINKING FUND HAS BEEN SET, ADOPTED OR ESTABLISHED
FOR THE PAYMENT OF THIS EXECUTORY INDEMNITY OBLIGATION.
V.
INDEPENDENT CONTRACTOR
Each Party covenants and agrees that each Party is an independent contractor of the other Parties
and not an officer, agent, servant or employee of any other Party and that nothing herein shall be
construed as creating a partnership or joint enterprise between or among any Party.
VI.
NOTICE
Any notice provided under this Agreement shall be delivered by mail or personal service to the
Parties named below:
Celina Representative: City of Celina
Attn: Robert Ranc
City Manager
142 N Ohio
Celina, TX 75009
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Item 4.
Frontier Median Interlocal Agreement – Celina and Prosper Pg 4 of 34
Prosper Representative: Town of Prosper
Attn: Mario Canizares
Town Manager
250 W. First Street
Prosper, TX 75078
VII.
AUTHORITY TO SIGN/CITY COUNCIL AUTHORIZATION
The undersigned officers and/or agents of the Parties hereto are the properly authorized
officials and have the necessary authority to execute this Agreement on behalf of the Parties hereto.
• Prosper has executed this Agreement pursuant to duly authorized action of the
Prosper Town Council on __________, 2024.
• Celina has executed this Agreement pursuant to duly authorized action of the
Celina City Council on June 11, 2024.
. Each of the Parties shall provide written documentation evidencing the grant of approval by its
respective governing body.
VIII.
SEVERABILITY
The provisions of this Agreement are severable. If any paragraph, section, subdivision,
sentence, clause, or phrase of this Agreement is for any reason held to be contrary to the law or
contrary to any rule or regulation having the force and effect of the law, such decisions shall not
affect the remaining portions of the Agreement. However, upon the occurrence of such event, any
Party may terminate this agreement by giving the other Parties thirty (30) days written notice.
IX.
VENUE
This Agreement and any of its terms or provisions, as well as the rights and duties of the
Parties hereto, shall be governed by the laws of the State of Texas. The Parties agree that this
Agreement shall be enforceable in Collin County, Texas, and Denton County, Texas, and if legal
action is necessary, venue shall lie in either Collin County, Texas, or Denton County, Texas.
X.
INTERPRETATION OF AGREEMENT
Although this Agreement is drafted by Celina, this is a negotiated document. Should any
part of this Agreement be in dispute, the Parties agree that the Agreement shall not be construed
more favorably for or against any Party.
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Item 4.
Frontier Median Interlocal Agreement – Celina and Prosper Pg 5 of 34
XI.
REMEDIES
No right or remedy granted herein or reserved to the Parties is exclusive of any other right
or remedy granted by law or equity; but each shall be cumulative of every right or remedy given
hereunder. No covenant or condition of this Agreement may be waived without the express written
consent of the Parties. It is further agreed that one (1) or more instances of forbearance by any Party
in the exercise of its respective rights under this Agreement shall in no way constitute a waiver
thereof.
XII.
SUCCESSORS AND ASSIGNS
The Parties each bind themselves, their respective successors, executors, administrators, and
assigns to the other Parties to this Agreement. No Party will assign, sublet, subcontract, or transfer
any interest in this Agreement without the prior written consent of the other Parties. No assignment,
delegation of duties or subcontract under this Agreement will be effective without the written
consent of all Parties.
XIII.
IMMUNITY
It is expressly understood and agreed that, in the execution and performance of this
Agreement, no Party waives, nor shall be deemed hereby to have waived, any immunity or defense
that would otherwise be available to it against claims arising in the exercise of governmental powers
and functions. By entering into this Agreement, the Parties do not create any obligations, express
or implied, other than those set forth herein, and this Agreement shall not create any rights in Parties
not signatories hereto.
XIV.
MULTIPLE COUNTERPARTS
This Agreement may be executed in a number of identical counterparts, each of which shall
be deemed an original for all purposes. An electronic mail and/or facsimile signature will also be
deemed to constitute an original if properly executed and delivered to the other Party.
XV. ENTIRE AGREEMENT
This Agreement embodies the entire agreement between the Parties with respect to the subject
matter hereof and may only be modified in a writing executed by all Parties.
Page 17
Item 4.
IN WITNESS WHEREOF, the Parties have executed this Agreement by signing below:
~;y{ttif:l:t~
Name: Robert Rane
Title: City MaL:'er
Date: (d/{ -~ t(
I
ATTEST:
By: L(}JJ)AQ VOJJ){hL
City Secretary
APPRO Vf~0 FORM AND LEGALITY:
By : ~:3nS:
Name : Julie Fort
Title: City Attorney
Date: {p , Ll. 7J) a_y
Frontier Median lnterlocal Agreement -Celina and Prosper Pg 6 of 34
Page 18
Item 4.
Frontier Median Interlocal Agreement – Celina and Prosper Pg 7 of 34
TOWN OF PROSPER, TEXAS
By: _
Printed Name: Mario Canizares
Title: Town Manager
Date:
ATTEST:
By:
Name: Michelle Lewis Sirianni
Title: Town Secretary
Date:
APPROVED AS TO FORM AND LEGALITY:
By:
Name: Terrence S. Welch
Title: Town Attorney
Date:
Page 19
Item 4.
Frontier Median Interlocal Agreement – Celina and Prosper Pg 8 of 34
Exhibit A
Project
Page 20
Item 4.
Frontier Median Interlocal Agreement – Celina and Prosper Pg 9 of 34
Exhibit B
Contract for Services
Page 21
Item 4.
Frontier Median Interlocal Agreement – Celina and Prosper Pg 10 of 34 Page 22
Item 4.
Frontier Median Interlocal Agreement – Celina and Prosper Pg 11 of 34 Page 23
Item 4.
Frontier Median Interlocal Agreement – Celina and Prosper Pg 12 of 34 Page 24
Item 4.
Frontier Median Interlocal Agreement – Celina and Prosper Pg 13 of 34 Page 25
Item 4.
Frontier Median Interlocal Agreement – Celina and Prosper Pg 14 of 34 Page 26
Item 4.
Frontier Median Interlocal Agreement – Celina and Prosper Pg 15 of 34 Page 27
Item 4.
Frontier Median Interlocal Agreement – Celina and Prosper Pg 16 of 34 Page 28
Item 4.
Frontier Median Interlocal Agreement – Celina and Prosper Pg 17 of 34 Page 29
Item 4.
Frontier Median Interlocal Agreement – Celina and Prosper Pg 18 of 34 Page 30
Item 4.
Frontier Median Interlocal Agreement – Celina and Prosper Pg 19 of 34 Page 31
Item 4.
Frontier Median Interlocal Agreement – Celina and Prosper Pg 20 of 34 Page 32
Item 4.
Frontier Median Interlocal Agreement – Celina and Prosper Pg 21 of 34 Page 33
Item 4.
Frontier Median Interlocal Agreement – Celina and Prosper Pg 22 of 34 Page 34
Item 4.
Frontier Median Interlocal Agreement – Celina and Prosper Pg 23 of 34 Page 35
Item 4.
Frontier Median Interlocal Agreement – Celina and Prosper Pg 24 of 34 Page 36
Item 4.
Frontier Median Interlocal Agreement – Celina and Prosper Pg 25 of 34 Page 37
Item 4.
Frontier Median Interlocal Agreement – Celina and Prosper Pg 26 of 34 Page 38
Item 4.
Frontier Median Interlocal Agreement – Celina and Prosper Pg 27 of 34 Page 39
Item 4.
Frontier Median Interlocal Agreement – Celina and Prosper Pg 28 of 34 Page 40
Item 4.
Frontier Median Interlocal Agreement – Celina and Prosper Pg 29 of 34 Page 41
Item 4.
Frontier Median Interlocal Agreement – Celina and Prosper Pg 30 of 34 Page 42
Item 4.
Frontier Median Interlocal Agreement – Celina and Prosper Pg 31 of 34 Page 43
Item 4.
Frontier Median Interlocal Agreement – Celina and Prosper Pg 32 of 34 Page 44
Item 4.
Frontier Median Interlocal Agreement – Celina and Prosper Pg 33 of 34 Page 45
Item 4.
Frontier Median Interlocal Agreement – Celina and Prosper Pg 34 of 34
Page 46
Item 4.
Page 1 of 2
To: Mayor and Town Council
From: Carrie Jones, Public Works Director
Through: Mario Canizares, Town Manager
Chuck Ewings, Assistant Town Manager
Re: Authorize Purchase of Striping Machine
Town Council Meeting – July 9, 2024
Strategic Visioning Priority: 4. Provide Excellent Municipal Services
Agenda Item:
Consider and act upon authorizing the Town Manager to approve the purchase of a striping
machine and various signs, markings materials, and supplies from Centerline Supply, Inc. in the
amount of $95,000.
Description of Agenda Item:
The Town utilizes Centerline Supply, Inc. to purchase various equipment, materials and supplies
to be used in the day-to-day operations of the signs and signals division within Public Works. This
material and equipment includes, but is not limited to, pre-fabricated signs, paint, stencils and sign
posts.
In addition to the various materials and supplies, staff is requesting to purchase a new striping
machine. The current striping machine is approximately 8 years old and in disrepair. The new
striping machine will have dual spray heads that can spray simultaneously, saving time, material
and traffic congestion in the project areas. The striping machine that has been quoted will meet
all MUTCD requirements to place striping on various roadways.
Centerline Supply, Inc. is approved through the purchasing cooperative BuyBoard (contract #703-
23). If approved, this will ensure the availability of materials and supplies through the remainder
of the fiscal year as well as the purchase of an upgraded striping machine.
Budget Impact:
The total cost for these items throughout the fiscal year is $95,000 and is budgeted in the existing
streets budget.
Attached Documents:
1. Striping Machine Quote
Town Staff Recommendation:
Town staff recommends Town Council authorize the purchase of a striping machine and various
signs, markings materials, and supplies from Centerline Supply, Inc. in the amount of $95,000.
PUBLIC WORKS
Page 47
Item 5.
Page 2 of 2
Proposed Motion:
I move to authorize the purchase of a striping machine and various signs, markings materials, and
supplies from Centerline Supply, Inc. in the amount of $95,000.
Page 48
Item 5.
Quote Page 1
Centerline Supply, Inc.
530 Jesse Street
Grand Prairie, TX 75051
United States
P: (800) 321-1751
Quote Number:QTE0035115
Quote Date:06/11/24
Prepared By:cmurchison
Sales Rep:TNICHOLS
PROSPER, TOWN OF
PO BOX 307
PROSPER TX 75078
BILL TO:
PROSPER, TOWN OF
CPU @ GP
PROSPER TX 75078
SHIP TO:
Notes:BUYBOARD CONTRACT # 703-23
(972) 346-2640
Customer P.O.Ship VIA Terms Shipping Terms
ALEX CPU NET30 CPU
Item Number Ordered Unit Price Extended Price
51 17H-453 1 EA $11,537.00 $11,537.00
50C [E] STRIPING MACHINE-LINELAZER V 3900 2 GUNS - 2 GUN AUTOMATIC
51 262-005 1 EA $8,563.15 $8,563.15
50C [E] LINEDRIVER-HEAVY DUTY MODEL
Quotations are valid for 30 days from the date of quotation.
Signature: _________________________
Printed Name: ________________________
Net Order:$20,100.15
Discount %10%
Less Discount:$2,010.02
Freight:$0.00
Sales Tax:$0.00
Order Total:$18,090.13
WE NOW OFFER CUSTOM VINYL DECALS, FLEET GRAPHICS, WINDOW PRINT FILMS, AND MORE!
1.5% FINANCE CHARGE FOR INVOICES OVER 30 DAYS. Terms & Conditions Apply.
CENTERLINE SUPPLY, INC. - TOLL FREE (800) 321-1751 - SALES@CLSUSA.COM
Page 49
Item 5.
Page 1 of 2
To: Mayor and Town Council
From: Pete Anaya, P.E., Assistant Director of Engineering – Capital Projects
Through: Mario Canizares, Town Manager
Chuck Ewings, Assistant Town Manager
Hulon T. Webb, Jr., P.E., Director of Engineering Services
Re: Contract Amendment No. 2
Coleman Street – Gorgeous Road to Talon Lane
Town Council Meeting – July 9, 2024
Strategic Visioning Priority: 1. Acceleration of Infrastructure
Agenda Item:
Consider and act upon authorizing the Town Manager to execute Contract Amendment No. 2 to
the Professional Engineering Services Agreement between Garver, LLC, and the Town of
Prosper, Texas, related to land acquisition services for the Coleman Street from Gorgeous Road
to Prosper Trail and Coleman Street from Prosper Trail to Talon Lane/Amberly Lane projects for
$257,250.
Description of Agenda Item:
At the February 22, 2022, Town Council meeting, the Town Council approved a Professional
Engineering Services Agreement with Garver, LLC, in the amount of $861,420.50 for the design
of the Coleman Street from Gorgeous Road to Prosper Trail and Coleman Street from Prosper
Trail to Talon Lane/Amberly Lane projects (2141-ST & 2142-ST).
Contract Amendment No. 1 was approved on May 29, 2024, in the amount of $13,440 to add the
eastbound right turn lane at the intersection of Prosper Trail and Coleman Street into the 2141-
ST & 2142-ST project. This additional scope item will improve the functionality of the ultimate
intersection.
Contract Amendment No. 2 for $257,250 will add land acquisition services to the Garver, LLC,
professional engineering services agreement. These land acquisition services include appraisal /
property valuation, title / title abstracts, negotiation / acquisition offers, relocation services, closing
services, and support for Town condemnation process (if necessary to acquire). By combining
these previously separate services under the same contract, this additional scope should improve
the efficiency of the overall land acquisition process, which requires a significant commitment of
time and resources.
ENGINEERING
SERVICES
Page 50
Item 6.
Page 2 of 2
Budget Impact:
The cost for Contract Amendment No. 2 is $257,250, and is budgeted in Account No. 750-5405-
10-00-2141-ST.
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has approved the standard Contract Amendment
as to form and legality.
Attached Documents:
1. Contract Amendment No. 2
2. Location Map
Town Staff Recommendation:
Town Staff recommends that the Town Council authorize the Town Manager to execute Contract
Amendment No. 2 to the Professional Engineering Services Agreement between Garver, LLC,
and the Town of Prosper, Texas, related to land acquisition services for the Coleman Street from
Gorgeous Road to Prosper Trail and Coleman Street from Prosper Trail to Talon Lane/Amberly
Lane projects for $257,250.
Proposed Motion:
I move to authorize the Town Manager to execute Contract Amendment No. 2 to the Professional
Engineering Services Agreement between Garver, LLC, and the Town of Prosper, Texas, related
to land acquisition services for the Coleman Street from Gorgeous Road to Prosper Trail and
Coleman Street from Prosper Trail to Talon Lane/Amberly Lane projects for $257,250.
Page 51
Item 6.
CONTRACT AMENDMENT #1 Version 10/20 PAGE 1 OF 4 CONTRACT AMENDMENT #2 BETWEEN THE TOWN OF PROSPER, TEXAS, AND GARVER, LLC FOR THE COLEMAN STREET RECONSTRUCTION AND WIDENING PROJECT PRJ # 2141-ST COLEMAN STREET RECONSTRUCTION AND WIDENING – FROM GORGEOUS ROAD TO PROSPER TRAIL PRJ # 2142-ST COLEMAN STREET WIDENING – FROM PROSPER TRAIL TO TALON LANE/AMBERLY LANE This Contract Amendment for Professional Engineering Services, hereinafter called “Amendment,” is entered into by the Town of Prosper, Texas, a municipal corporation, duly authorized to act by the Town Council of said Town, hereinafter called “Town,” and GARVER, LLC, a company authorized to do business in Texas, acting through a duly authorized officer, hereinafter called “Consultant,” relative to Consultant providing professional engineering services to Town. Town and Consultant when mentioned collectively shall be referred to as the “Parties.” W I T N E S S E T H: WHEREAS, the Town previously engaged the services of the Consultant to Coleman Street Reconstruction and Widening – from Gorgeous Road to Prosper Trail (PRJ# 2141-ST) and Coleman Street Widening – from Prosper Trail to Talon Lane/Amberly Lane (PRJ# 2142-ST), hereinafter called “Project”; and WHEREAS, the Parties previously entered into an professional services agreement regarding the Project on or about February 22nd, 2022, in the amount of Eight Hundred Sixty One Thousand Four Hundred Twenty Dollars and Fifty Cents ($861,420.50), Contract Amendment No. 1 for an additional Thirteen Thousand Four Hundred Forty Dollars ($13,440.00) and approved on or about May 29, 2024 for a total contract amount of Eight Hundred Seventy Four Thousand Eight Hundred Sixty Dollars and Fifty Cents ($874,860.50), hereinafter called the “Original Agreement”; and WHEREAS, the Parties now desire to amend the Original Agreement to increase the scope of services and compensation provided to: 1. Provide right-of-way acquisition and relocation services in conjunction with the widening of Coleman Street in conjunction with the Town of Prosper. (See Attachment A) For the mutual promises and benefits herein described, Town and Consultant agree to amend the Original Agreement as follows: 1. Additional Services to be Performed by Consultant. The Parties agree that Consultant shall perform such additional services as are set forth and described in Exhibit A2 – Scope of Services and incorporated herein as if written word for word. All references in the Original Agreement to “Exhibit A” are hereby amended to state “Exhibits A, A1, and A2.” 2. Additional Compensation of Consultant. Town agrees to pay to Consultant for the satisfactory completion of all services included in this Amendment a total additional fee of Two Hundred Fifty Seven Thousand Two Hundred Fifty Dollars ($257,250.00) for the additional services as set forth and described in Exhibit B2 – Compensation Schedule and incorporated herein as if written word for word. All references in the Original Agreement to “Exhibit B” are hereby amended to state “Exhibits B, B1, and B2.” 3. Revised Compensation for Consultant's Services. Paragraph 4 of the Original Agreement is hereby amended to increase Consultant's total compensation by deleting “Eight Hundred Seventy Four Thousand Eight Hundred Sixty Dollars and Fifty Cents ($874,860.50)” and replacing it with: One Million One Hundred Page 52
Item 6.
CONTRACT AMENDMENT #1 Version 10/20 PAGE 2 OF 4 Thirty Two Thousand One Hundred Ten Dollars and Fifty Cents ($1,132,110.50).” 4. Original Agreement. All other provisions and terms of the Original Agreement shall remain in full force and effect and this Amendment to the Original Agreement shall in no way release, affect, or impair any other provision or responsibility contained in the Original Agreement. IN WITNESS WHEREOF, the Parties, having read and understood this Amendment, have executed such in duplicate copies, each of which shall have full dignity and force as an original, on the _______ day of June, 2024. GARVER, LLC By: Signature Printed Name Title Date TOWN OF PROSPER, TEXAS By: Signature Mario Canizares Printed Name Town Manager Title Date Page 53
Item 6.
CONTRACT AMENDMENT #1 Version 10/20 PAGE 3 OF 4 EXHIBIT A2 SCOPE OF SERVICES CONTRACT AMENDMENT #2 BETWEEN THE TOWN OF PROSPER, TEXAS, AND GARVER, LLC FOR THE COLEMAN STREET RECONSTRUCTION AND WIDENING PROJECT PRJ # 2141-ST COLEMAN STREET RECONSTRUCTION AND WIDENING – FROM GORGEOUS ROAD TO PROSPER TRAIL PRJ # 2142-ST COLEMAN STREET WIDENING – FROM PROSPER TRAIL TO TALON LANE/AMBERLY LANE I. PROJECT DESCRIPTION 1. Provide right-of-way acquisition and relocation services in conjunction with the widening of Coleman Street in conjunction with the Town of Prosper. (See Attachment A) II. TASK SUMMARY Task 9 –ROW Acquisition and Relocation Services. Property Acquisition Services, LLC to provide services as outlined in Attachment A. Task 9 – ROW Coordination. Coordination as needed between Garver, LLC and Property Acquisition Services, LLC III. DELIVERABLES Task 9 – ROW Acquisition and Relocation Services Refer to Attachment A. Task 9 – ROW Coordination N/A. Page 54
Item 6.
CONTRACT AMENDMENT #1 Version 10/20 PAGE 4 OF 4 EXHIBIT B2
COMPENSATION SCHEDULE
CONTRACT AMENDMENT #2
BETWEEN THE TOWN OF PROSPER, TEXAS, AND GARVER, LLC
FOR THE COLEMAN STREET RECONSTRUCTION AND WIDENING PROJECT
PRJ # 2141-ST COLEMAN STREET RECONSTRUCTION AND WIDENING – FROM GORGEOUS ROAD TO
PROSPER TRAIL
PRJ # 2142-ST COLEMAN STREET WIDENING – FROM PROSPER TRAIL TO TALON LANE/AMBERLY LANE I. COMPENSATION SCHEDULETask Completion
Schedule Compensation
Schedule Notice-to-Proceed June 2024 Task 9 –ROW Acquisition and Relocation Services June 2025 $245,000 Task 9 – ROW Coordination June 2025 $12,250 Total Compensation $257,250 II. COMPENSATION SUMMARY
Basic Services (Lump Sum) Amount None $0,000 Total Basic Services: $0,000 Special Services (Hourly Not-to-Exceed) Amount Task 9 –ROW Acquisition and Relocation Services $245,000 Task 9 – ROW Coordination $12,250 Total Special Services: $257,250 Direct Expenses Amount None $0,000 Total Direct Expenses: $0,000
Page 55
Item 6.
1 Right-of-Way And Acquisition Services Proposal For Garver Coleman Street Widening Project Town of Prosper Property Acquisition Services, LLC 12770 Coit Road, Suite 830 Dallas, TX 75251 972-490-3700 office 972-490-3719 fax Page 56
Item 6.
2 May 24, 2024 Mr. Jake Bennett, P.E., CFM Garver 3010 Gaylord Parkway, Suite 190 Frisco, Texas 75034 Re: Proposal to provide right-of-way acquisition and relocation services in conjunction with the widening of Coleman Street in conjunction with the Town of Prosper. Dear Mr. Bennett: Property Acquisition Services, LLC. (PAS) hereby submits this proposal per your request for the purpose of providing right-of-way acquisition and relocation services to the Town of Prosper under the terms of a Professional Services Agreement. In conjunction with the Coleman Street fee/easement acquisition, PAS submits the following pricing: PER PARCEL FEE ACQUISITION w/ TCE/Drainage/Street Easement Acquisition of 24 parcels @ $5,500.00/parcel $132,000.00 • Scope of Service Section 4, 6 & 8 Relocation Services: 1 parcels @ $6,000.00/parcel $ 6,000.00 • Scope of Service Section 7 TITLE/APPRAISAL PER PARCEL FEE Title Service Costs of 24 parcels @ $1,000.00/parcel $ 24,000.00 (Initial Title commitments and curing title) • Scope of Services Section 2 Appraisal Services of 24 parcels @ $2,500.00i/parcel $ 60,000.00 • Scope of Services Section 3 HOURLY BILLING Condemnation/Eminent Support: 100 hours @ Hourly Rate $ 8,000.00 • Section 5 Project Management: 100 hours @ Hourly Rate $ 15,000.00 Section 1 & 9 Total Cost of Acquisition $ 245,000.00 Page 57
Item 6.
3 Additional Services Not included in the proposal: 1. Closing costs that will be comprised of the Abstract Fee, Escrow Fee, Recording Fee and the Policy Premium will be invoiced on the settlement statement from the title company and included in the funding request for each parcel. These fees are all based of the amount of the closing and will vary per parcel. 2. If we are not successful in acquiring by deed and condemnation proceedings are necessary any expert witness/testimony, attorney fees, filing fees or any updated appraisal fees will be additional and invoiced separately. 3. If any parcels require relocation benefits to be paid to owners/tenants these funds will be requested separately from the acquisition payments of the project. All parcels will be billed as follows: Acquisition Fee Billing Initial Offer 50% per parcel price Submission of signed Deed/ Easement or Final Offer Letter 40% per parcel price Closing Package or Submission of Condemnation Package 10% per parcel price Relocation Fee Billing Delivery of 90 Day Notice 50% per parcel price Submission of First Payment Submission 40% per parcel price Closing of File 10% per parcel price Appraisal Delivery of approved Appraisal 100% per parcel price Title Services Obtain Title Commitment 50% per parcel price Title Policy in the Town of Prospers Name 50% per parcel price Hourly Billing Sr. Project Manager………………………………………………....$150.00/hr Right of Way Agent…………………………………………….…..$115.00/hr Eminent Domain Specialist…………………………………….…….$80.00/hr Clerical…………………………………………………………….…$60.00/hr Thank you for allowing PAS the opportunity to submit this proposal to assist you with your right of way needs. Please contact us at (972) 490-3700 if we can answer any questions or be of further assistance. Sincerely, Thomas Walden Page 58
Item 6.
4 SCOPE OF SERVICES 1. Pre-Negotiation a. Contact Property Owners 1.Verify the owner’s information and obtain preliminary information. b. Informal Notice to Owners 1.Mail information letter and Bill of Rights to all property owners. 2. Title/Title Abstract 1.Open Title Commitment/Limited Title Certificate 2.Send metes and bounds to Title Company, or research property owner information on the County Appraisal District. b. Receive & Review Title Commitment/Limited Title Certificate 1.Make copies of commitments and all documents and create a file system. 2.Review ownership, Schedule B, and Schedule C items. c. Submit Title Commitment/Limited Title Certificate to Client and appraiser. d. Agents will work to cure title concerns listed on Schedule C of the title commitment to allow for closing at a local title company. 3. Appraisal/Property Valuation a. Order Appraisal 1.Send metes and bounds and parcel sketches to appraiser to begin the appraisal process. Appraiser will send out certified contact letter and begin the appraisal process. Appraiser will afford all owners the right to meet on site during inspection. ROW agents will accompany the appraiser at initial meetings during site inspections. b. Review Appraisal and Send to Client 1.Preliminary review of appraisal and enter information into project database. c. Client Approval of appraisal/property valuation 4. Negotiation a. Written Offer 1.Review the ROW-A-10 and appraisal, prepare offer and present offer along with appraisal, acquisition booklet and 90-day notice. b. Negotiations, Contact , and Reports 1.Meet with property owners over the days to discuss concerns, review information supplied by owners and review the right of way maps and schematics if necessary. 2.Prepare negotiator logs and maintain files on the acquisition process and progress, documenting all pertinent information. Page 59
Item 6.
5 c. Receive Counter Offer 1.Review contents of counter for correct information; prepare Client forms for counter offer outlining Town’s offer and property owner’s request. d. Submit Counter Offer to Client for review 1.Send packet to Client requesting review of the counter offer information. 2.Client will review the information provided, including a recommendation from the provider, to determine the result of the counter offer. e. Receive and Send out Counter Denial Letter 1.Once the counter has been denied from Client, prepare the denial of counter offer letter, along with final offer letter and deliver to owner. f. Final Offer 1.During the 14 days of waiting for the final offer to expire, start gathering information needed to proceed to condemnation. 5. Condemnation a. Assist the Town of Prosper’s attorney as requested 6. Funding a. Request Updated Title b. Submit signed document and required information to Client for submission of check request for the deed parcel. 1.Cure all title and encumbrances affecting title to property. c. Attend closing on behalf of the Client at a title company or conduct a field closing. 7. Relocation a. Perform initial interview with owner/tenants to research the needs for each business affected by the acquisition b. Explain Relocation Benefits Package and Coordinate Move 1.Meet with the owner/tenants and discuss the benefits they are eligible to receive. c. 90-Day Notice to Displacee 1.Prepare 90 Day Notice and send to owner/tenants affected by the whole acquisition along with the relocation booklet. d. Issue 30-day notice 1.Once the property is acquired, it is the relocation agent’s responsibility to notify the owner/tenant on the parcel. 2.The agent will prepare and send a 30-day notice to vacate the displacement property to each of the owner/tenants. 3.The relocation agent will also confirm that the owner/tenant has also been issued a 30-day notice, through the acquisition department. 4.Once the 30-day has been issued the owner/tenant will start finalizing their plans for moving and the agent will be responsible for monitoring each individual owner/tenant move. Page 60
Item 6.
6 e. Moving and Monitoring the Move 1.Obtained moving estimates on moving the personality of each owner/tenant. 2.Monitor each move under the circumstance which the owner/tenant chooses to move, whether it is Actual Cost move or Negotiated Self Move. 3.Receive and verify Reestablishment expenses for each of the owner/tenants. Submit the expenses for reimbursement. f. Submit Vacate Form to Client 1.Verify vacancy and send the proper form to client on each of the owner/tenants and the owner when they have each individually vacated the parcel. g. Process Moving Reimbursement 1.Agent will process the paperwork necessary to reimburse the owner/tenants for any moving and reestablishment benefits they are entitled to. 2.Once the checks are received from the Client, a separate agent not affiliated with this parcel will deliver the check to the displacee and get a receipt signed for delivery of the check. h. Deliver the check receipt to Client 1.Submit closing package to the Client. 8. Closing Service a. Compile all documents and submit closing package to the Client 1.Review all files, compile all documentation and present the final file to the Client. 9. Project Management a. Create a cost analysis for proposed right of way parcels based on the CAD tax rolls 1.Compile data and create a spreadsheet to establish a cost basis for the proposed right of way. b. Build database to track project c. Create working files for each parcel d. Attend status meetings i Appraisal fee is based on an average of different property types. The appraiser has agreed to hold the fees the same for all parcels if awarded the project. Page 61
Item 6.
LOCATION MAP
Coleman Street
Gorgeous Road to Prosper Trail / Prosper Trail to Talon Lane
Prosper High
School
Reynolds Middle
School
Prosper Trail Prosper Trail
Gorgeous Road
Talon Lane Coleman Street Page 62
Item 6.
Page 1 of 2
To: Mayor and Town Council
From: Hulon T. Webb, Jr., P.E., Director of Engineering Services
Through: Mario Canizares, Town Manager
Chuck Ewings, Assistant Town Manager
Re: Ordinance Amending Truck Routes
Town Council Meeting – July 9, 2024
Strategic Visioning Priority: 4. Provide Excellent Municipal Services
Agenda Item:
Consider and act upon an ordinance amending Subsection (f) of Section 12.08.023, "Approved and
Prohibited Truck Routes; Exemptions,." of Article 12.08, “Truck Routes,” of Chapter 12, “Traffic,” of
the Code of Ordinances.
Description of Agenda Item:
On November 28, 2023, the Town Council approved an ordinance amending the truck routes and
updating the list of street segments where commercial through truck traffic was prohibited. It has
recently been discovered that a street segment is missing from the list. That street segment is Coit
Road from US 380 to Frontier Parkway (FM 1461) and was included as a prohibited truck route in
the original ordinance adopted in 2015.
While not part of the proposed ordinance, the map attached to this agenda item is the same map
that was included in the November 28, 2023, agenda item which shows the intended street segments
revised for both the designated truck routes (in green), and all prohibited truck routes (in red). Coit
Road from US 380 to Frontier Parkway (FM 1461) is shown in red.
The intent of the attached ordinance is to add Coit Road from US 380 to Frontier Parkway (FM 1461)
back onto the list of prohibited truck routes as included in the original 2015 ordinance and mistakenly
omitted in the 2023 update.
Budget Impact:
There is no cost associated with this item.
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has approved the attached ordinance as to form and
legality.
ENGINEERING
SERVICES
Page 63
Item 7.
Page 2 of 2
Attachments:
1. Ordinance
2. Trucks Prohibited Route Map
Town Staff Recommendation:
Town Staff recommends that the Town Council approve an ordinance amending Subsection (f) of
Section 12.08.023, "Approved and Prohibited Truck Routes; Exemptions,." of Article 12.08, “Truck
Routes,” of Chapter 12, “Traffic,” of the Code of Ordinances.
Proposed Motion:
I move to approve an ordinance amending Subsection (f) of Section 12.08.023, "Approved and
Prohibited Truck Routes; Exemptions,." of Article 12.08, “Truck Routes,” of Chapter 12, “Traffic,” of
the Code of Ordinances.
Page 64
Item 7.
TOWN OF PROSPER, TEXAS ORDINANCE NO. 2024-__
AN ORDINANCE OF THE TOWN OF PROSPER, TEXAS, AMENDING
SUBSECTION (F) OF SECTION 12.08.003, “APPROVED AND PROHIBITED
TRUCK ROUTES; EXEMPTIONS,” OF ARTICLE 12.08, “TRUCK ROUTES,”
OF CHAPTER 12, “TRAFFIC,” OF THE CODE OF ORDINANCES OF THE
TOWN OF PROSPER, TEXAS, BY ADDING COIT ROAD TO THE LISTING
OF STREETS AND ROADWAYS LISTED THEREIN; MAKING FINDINGS;
PROVIDING FOR A PENALTY FOR THE VIOLATION OF THIS ORDINANCE;
PROVIDING FOR REPEALING, SAVINGS AND SEVERABILITY CLAUSES;
PROVIDING FOR AN EFFECTIVE DATE OF THIS ORDINANCE AND
PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF.
WHEREAS, the Town of Prosper, Texas (“Town”), is a home-rule municipal corporation
duly organized under the laws of the State of Texas; and
WHEREAS, the Town previously has expressed serious concerns about the safety of its
residents and the traveling public due to the truck and other commercial vehicle traffic on certain
street segments within the Town, and wishes to provide additional safety for its residents and the
traveling public; and
WHEREAS, on or about November 28, 2023, the Town adopted Ordinance No. 2023-79,
which provided, in subsection (f) of Section 12.08.003, a listing of streets and roadways , or
portions thereof, where commercial motor vehicles were prohibited; and
WHEREAS, Coit Road was inadvertently excluded from the listing of streets and roadways
contained in Subsection (f) of Section 12.08.003, and it is the intent of this Ordinance to include
Coit Road in said listing in Subsection (f) of Section 12.08.003.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, THAT:
SECTION 1
The findings set forth above are incorporated into the body of this Ordinance as if fully set
forth herein.
SECTION 2
Existing Subsection (f) of Section 12.08.003, “Unlawful Acts/Exemptions,” of Article 12.08,
“Truck Routes,” of Chapter 12, “Traffic,” of the Code of Ordinances of the Town of Prosper, Texas,
is hereby amended to read as follows:
“Sec. 12.08.003 Approved and Prohibited Truck Routes/Exemptions
* * *
(f) It shall be unlawful to operate a commercial motor vehicle on the following roads or streets
located in the Town:
Page 65
Item 7.
Ordinance No. 2024-__, Page 2
Street Segments
Street Name Limits
Prosper Trail Teel Parkway to Custer Road (FM 2478)
Coit Road University Drive (US 380) to Frontier Parkway (FM 1461)
First Street Gee Road to Custer Road (FM 2478)
Prairie Drive Teel Parkway to Mahard Parkway
Gee Road University Drive (US 380) to FM 1385
Windsong Parkway University Drive (US 380) to First Street
Teel Parkway University Drive (US 380) to Parvin Road
Legacy Drive University Drive (US 380) to Frontier Parkway (FM 1461)
Coleman Street Lovers Lane to Preston Road (SH 289)
Lovers Lane Richland Boulevard to Coleman Street
La Cima Boulevard University Drive (US 380) to First Street
”
SECTION 3
All provisions of any ordinance in conflict with this Ordinance are hereby repealed to the
extent they are in conflict; but such repeal shall not abate any pending prosecution for violation of
the repealed ordinance, nor shall the repeal prevent a prosecution from being commenced for
any violation if occurring prior to the repeal of the ordinance. Any remaining portion of conflicting
ordinances shall remain in full force and effect.
SECTION 4
If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason,
held to be unconstitutional or invalid by a court of competent jurisdiction, such decision shall not
affect the validity of the remaining portions of this Ordinance. The Town of Prosper hereby
declares that it would have passed this Ordinance, and each section, subsection, clause or phrase
thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses,
and phrases be declared unconstitutional.
SECTION 5
Any person, firm or corporation violating any of the provisions or terms of this Ordinance
shall be deemed guilty of a misdemeanor and, upon conviction, shall be punished by fine not to
exceed the sum of five hundred dollars ($500.00) for each offense.
SECTION 6
This Ordinance shall become effective after its passage and publication, as required by
law.
DULY PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, ON THIS 9TH DAY OF JULY, 2024.
Page 66
Item 7.
Ordinance No. 2024-__, Page 3
APPROVED:
___________________________________
David F. Bristol, Mayor
ATTEST:
____________________________________
Michelle Lewis Sirianni, Town Secretary
APPROVED AS TO FORM AND LEGALITY:
_____________________________________
Terrence S. Welch, Town Attorney
Page 67
Item 7.
0 1 20.5
Miles¯
DISCLAIMER: Any reliance on this map or information is AT YOUR OWN RISK. Prosper assumes no liability
for any errors, omissions, or inaccuracies in the map or information regardless of the cause of such or for
any decision made, action taken, or action not taken in reliance upon any maps or information provided
herein. Prosper makes no warranty, representation, or guarantee of any kind regarding any maps or
information provided herein or the sources of such maps or information and DISCLAIMS ALL
REPRESENTATIONS AND WARRANTIES, EXPRESSED AND IMPLIED, including the implied warranties of
merchantability and fitness for a particular purpose.
Truck Route
No Truck RouteProsper Source: Data and GIS
November 2023
Updated Trucks Prohibited Routes
Page 68
Item 7.
Page 1 of 1
To: Mayor and Town Council
From: Dan Baker, Parks and Recreation Director
Through: Mario Canizares, Town Manager
Robyn Battle, Executive Director
Re: Freedom Fest and Celebrate Prosper Event Updates
Town Council Meeting – July 9, 2024
Strategic Visioning Priority: 4. Provide Excellent Municipal Services
Agenda Item:
Receive an update on the Freedom Fest and Celebrate Prosper events.
Description of Agenda Item:
Town Staff are incorporating changes to the 2024 Celebrate Prosper and Freedom Fest events.
Of note is the incorporation of the Town’s New Resident Mixer to the Celebrate Prosper event and
a venue change for Freedom Fest.
Freedom Fest is being contracted and produced by Coffey Global on September 7, 2024. The
venue is changing this year and event will be held on Broadway in Downtown. The event will be
comprised of two opening bands and Coffey Anderson as the headliner. Sponsorship
opportunities are available for this year’s event and dollars raised will go towards offsetting event
expenses.
Celebrate Prosper is being produced by the Town and will take place in Frontier Park on October
5, 2024. The headlining act will be the Josh Weathers Band. The New Resident Mixer will be a
component of this year’s event. Families with children with special needs will be invited to attend
the event early and participate in the event’s activities before the event is opened to the public.
The Community Engagement Committee and the Parks and Recreation Board have been notified
and have approved the proposed changes.
Budget Impact:
Funding for both events is appropriate and available in account 100-5600-60-03.
Town Staff Recommendation:
Town staff recommends the Town Council provide feedback on the proposed changes to the
upcoming events.
PARKS AND RECREATION
Page 69
Item 8.
Page 70
Item 8.
Freedom Fest Update
New Venue
•Event Site on Broadway in Downtown
•Stage to be located at Broadway @ Main playing to the west
Tickets
•Gen Admission Tickets are free -use ticketing system to reserve tickets and
track attendance (maximum 5 per person)
•Reduced pricing for VIP ($200 / ea in 2023) –waiting on Coffey Global
proposal
•On sale August 1st
•Maximum attendance of 2000 per Public Safety’s recommendations
Page 71
Item 8.
Freedom Fest Update
Food and Beverage
•Proposing Downtown businesses to provide alcoholic beverages
•Proposing Downtown businesses to provide food
•Food trucks will also be onsite
Shuttle Service from Reynolds Middle School
Town will provide Police, Fire, Site Operations (Parks), Traffic Control (Public
Works), and Health Department food permitting
Page 72
Item 8.
Goals for Celebrate Prosper
•Continue to evolve
•Become Prosper’s flagship
event
•Be Prosper-centric
•Increase sponsorship
•Appeal to a larger audience
•Be a place where everyone
matters
Page 73
Item 8.
Keep and Enhance
•Opportunities for Families with
Children with Special Needs
•Local Non-Profit Exhibits
•Music / Entertainment
•Increased community interaction
through additional volunteer
opportunities
Page 74
Item 8.
Proposed Additions -Immediate
Incorporate the New Resident Mixer
•The New Resident Mixer would happen annually at this event
•Town department representatives in attendance
•Elevated experience (department info, food truck coupons, Town swag, etc.)
•Over past 12 months, cost has been approximately $100 / attendee
Page 75
Item 8.
Proposed Changes -Future
Upgrade Entertainment / Music
•Book known / up and coming acts
•Battle of the Bands for local acts
•Include ‘for-profit’ vendors & exhibitors
Do away with free barbecue / hot dogs / hamburgers
•Offer complimentary item (snow cones, ice cream)
for Council / Resident interaction
•Offer Food Trucks –more food varieties (increasing
demand from public)
•Current offering not scalable / sustainable
Page 76
Item 8.
Proposed Additions -Future
Collaboration with Chamber of Commerce
•BBQ Competition / meal experience
fund raiser
•Showcase new businesses
Multicultural Component
•Art / Entertainment / Food
Collaboration with Visual Arts Prosper
•Local Artist Show
Extend Event Hours
Page 77
Item 8.
Proposed Additions -Future
Additions would be gradual
Take advantage of opportunities as
they arise and make sense to
incorporate
Page 78
Item 8.
Page 1 of 1
To: Mayor and Town Council
From: Robyn Battle, Executive Director
Through: Mario Canizares, Town Manager
Re: Downtown Advisory Committee (DTAC) Update
Town Council Meeting – July 9, 2024
Strategic Visioning Priority: 2. Development of Downtown as Destination
Agenda Item:
Receive an update regarding the Downtown Advisory Committee.
Description of Agenda Item:
The Downtown Advisory Committee (DTAC) was appointed by the Town Council as an ad hoc
advisory committee for the purpose of assisting with the implementation of the Downtown Master
Plan. The DTAC has been meeting biweekly since November 2023. The Town Council and the
Prosper Economic Development Corporation together have allocated $1,436,000 in FY 2023-
2024 for improvements in Downtown Prosper. Over the past seven months, the DTAC has made
significant progress on allocating the designated funds, with over $1.1 million already spent or
committed to projects in Downtown. Town staff will review the progress the committee has made
on the Downtown improvement projects and discuss potential future projects for the DTAC.
Attached Documents:
1. Downtown Improvements Project List
2. Slide Presentation
Town Staff Recommendation:
Town Staff recommends the Town Council provide feedback on the DTAC projects and next steps
for the committee.
COMMUNITY SERVICES
Page 79
Item 9.
= Complete
Town of Prosper Contribution $500,000 = DTAC Approved, In Progress
Prosper EDC Contribution $500,000 = Not Pursuing At This Time
Additional Capital Dedicated Funds $436,000 = Awaiting Cost Estimate
Total:$1,436,000
Projects for Consideration - Working
Copy Cost
Timeline for
Completion
Staff
Assigned Notes Priority Level
Lighting
Tree Lights, Wrapped, Year-Round, Broadway $20,000 Spring 2024 Dan Baker
Estimate is for year-round tree lighting
on 67 trees on Broadway and Main;
lights are removed twice per year for
maintenance Complete
Electricity (install outlets on poles along Main)$500 Spring 2024 Dan Baker
Public Works will complete this
project in-house Complete
Electricity (connect power to tree wells along Main;
wrapped tree lights along Main $128,200 Summer 2024 Dan Baker
Estimate for materials and labor to
provide electricity, outlets, tree grates
and uplighting to tree wells on Main
Street. In Progress
Additional lighting along walkway from TH to
Broadway $1,000 Spring 2024 Robert Cook
Pursuing options & cost estimates for
increased lighting In Progress
Lighting of Silos $225,000 Chuck Ewings
$225,000 for uplighting; additional
options to be presented at a future
meeting
Silo prep & paint (3)$240,000 Chuck Ewings
Silos are structurally sound; estimate
for prep and paint is $80,000 each
Recommendations for Downtown Improvements
Downtown Advisory Committee (DTAC)
Last Update: 7/3/2024 Page 80
Item 9.
Infrastructure
Archway Structures (Design) - Broadway (4 at
Broadway and Main; one each at at Broadway and
Coleman, Broadway and Crockett, Broadway and
McKinley; 2 additional at First and Main and First and
McKinley $134,500
Design - Summer 2024;
Construction - Summer
2025 Robyn Battle
5 Submittals were scored by staff;
Presentations by top 3 firms will take
place April 15. Olsson chosen as top
firm. Estsimated design cost is
$150,000; negotiations with Olsson
are in progress.In Progress
Archway Structures (Construction) - Broadway (4 at
Broadway and Main; one each at at Broadway and
Coleman, Broadway and Crockett, Broadway and
McKinley; 2 additional at First and Main and First and
McKinley $1,500,000
Design - Summer 2024;
Construction - Summer
2025 Robyn Battle
Five submittals were received for the
Statement of Qualifications (SOQ) for
Design. Staff will score submittals
and bring back top 3 for presentations
to DTAC in April.
Repaint Light & Sign Poles - Brown to Black $21,796 Chuck Ewings Project is nearing completion Complete
Trash Receptacles $5,915 February 2024 Dan Baker
Eight trash receptacles have been
installed on Broadway. The
remaining 2 will be installed after
Blackhawk Brewery sidewalk
construction is complete.Complete
Downtown Open Space - Location TBD $204,000 Summer 2024
Dan Baker/Kurt
Beilharz/Mario
Canizares
Outdoor space to include trees,
shaded area, seating, artificial turf In Progress
Benches $18,500 Spring 2024 Dan Baker
10 Benches have been delivered, 8
have been installed; waiting on west
Broadway businesses to finish
construction to install 2 remaining.
DTAC requested additional benches
on south side of Broadway and to
replace benches on walkway.In Progress
Last Update: 7/3/2024 Page 81
Item 9.
Parking Strategies
Paving on lot and alley behind EDC $428,918 Fall 2024 Chuck Ewings
Design in progress; cost will likely
increase with alley improvement In Progress
Lighted bollards (10) from Town Hall Parking lot to
Broadway; hard-wired; plus 2 light poles $69,500 Fall 2024 Chuck Ewings
10 bollards in Town Hall parking lot; 2
light poles along walkway from north
lot to Broadway In Progress
Additional Disabled Parking - 2 spaces in north lot of
Town Hall $0 February 2024 Chuck Ewings
Public Works will install in early March
February concurrently with restriping
Town Hall parking lot Complete
Pursue parking agreement with downtown business
owners Spring 2024
Melissa
Randle/Chuck
Ewings/Robyn
Battle
Not pursuing at this time. Met with
owner of Dawson & Claire. They are
using all of their parking so a shared
parking agreement is not feasible at
this time Long-Term Priority
Valet Service to Public Works Site Not pursuing at this time Long-Term Priority
Public Wi-Fi
Wi-Fi Infrastructure Leigh Johnson
Not pursuing at this time. Year 1 cost
is $72,000-$119,000; Total 5-year
cost is $297,000-$444,000 Long-term priority
Signage and Wayfinding
Parking Banners around Town Hall lot - Design &
Installation (7)$560 January 2024 Robyn Battle Banners were installed January 2024 Complete
Wayfinding Signage - Design & Installation $5,000 Fall 2024 Robyn Batte
Estimate based on five (5) 18" x 24"
aluminum signs ($710 each) and
eight (8) 12" x 18" aluminum signs
($175 each); Locations TBD
Historical markers at key Downtown landmarks $5,000 Fall 2024 Robyn Battle
PHS presented recommendations at
May 20 meeting; DTAC tabled to June
3
Decorative concrete walkway from Town Hall to
Broadway, with crosswalk striping at alley Fall 2024
Town staff has contacted a vendor for
an estimate.
Crosswalk and/or signage at Broadway and Coleman Chuck Ewings
Pedestrian safety crossing from
Downtown to neighborhoods and
businesses east of Coleman
Last Update: 7/3/2024 Page 82
Item 9.
Speakers/Audio Equipment for Music
Outdoor Wireless Sound System $85,000 Robyn Battle
Estimate based on similar projects;
Town staff is developing RFP
Brand Guide
Logo Design $0 Spring 2024
Robyn
Battle/Gavin
Hernandez
DTAC chose 4 finalists; Town staff
worked with students to refine
designs; revisions presented on May
20; DTAC tabled to June 3 In Progress
Brand Guide $6,000 Summer 2024 Robyn Battle
Will pursue consulting firm following
completion of student project and/or
Archway Design project
Total Cost of All Projects $3,099,389
Total Funds Committed To Date $1,118,389
Remaining Budget $317,611
Last Update: 7/3/2024 Page 83
Item 9.
Projects to be Funded From Other Sources Cost
Timeline for
Completion Staff Assigned Notes Priority Level
Street Sweeping, Trash Removal Service Dan Baker
Submit budget request for FY 2024-
2025 Budget
Trees (New/Replacement) - Broadway and Main Dan Baker
Cost estimates in progress; pursue
grant funding, or submit budget
request for FY 2024-2025
Restripe Town Hall parking lot Chuck Ewings Cost estimate in progress Complete
Tree Well Grates (Repair/Replace) - Broadway and
Main
Chuck
Ewings/Dan
Baker Cost estimates in progress
Parking Pole Signs around Town Hall lot - Design &
Installation (3)$2,724 Installed Feb 1, 2024 Robyn Battle
PW will fund 3 black decorative poles
with 24"x30" pole signs Complete
Last Update: 7/3/2024 Page 84
Item 9.
Agenda Item 9.
Receive an update regarding the Downtown Advisory Committee.
(RB)
Page 85
Item 9.
DTAC Directive: Assist with the implementation of the Downtown
Master Plan
•$1,436,000 in Town and PEDC funding for Downtown
improvement projects
Downtown Advisory Committee
•Ad Hoc Committee
•8 Residents, 3 Council Liaisons
•Meets 1st and 3rd Mondays
Page 86
Item 9.
DTAC Alignment with Downtown Master Plan
Page 87
Item 9.
Alignment with Downtown Master Plan:
•Organizational – DTAC serves as part of the organizational
framework for successful plan implementation
Page 88
Item 9.
Alignment with Downtown Master Plan:
•Physical – DTAC has already made several recommendations
and completed projects using Town & EDC funds.
Page 89
Item 9.
Alignment with Downtown Master Plan:
•Financial – the Town and EDC together have allocated $1.436
million toward downtown improvements, and charged the DTAC
with making recommendations for these funds
Page 90
Item 9.
Alignment with Downtown Master Plan:
•Market – the DTAC spearheaded the Downtown Logo
Competition to create a unique brand for downtown. The
monumentation project will help establish downtown as a
destination.
Page 91
Item 9.
Downtown Improvement Projects
Page 92
Item 9.
Completed
•Year-Round Wrapped Tree Lights
on Broadway
•Electrical outlets on light poles
along Main Street
Page 93
Item 9.
Completed
•Repaint Light and
Sign Poles
Page 94
Item 9.
Completed
•Trash Receptacles
•Benches, initial
installation
Page 95
Item 9.
Completed
•Additional disabled parking
•Public Parking Banners
and Pole Signs
Page 96
Item 9.
Completed
•Downtown Logo Competition
Page 97
Item 9.
In Progress
•Downtown Monumentation
Page 98
Item 9.
In Progress
•Paving on lot and alley
behind PEDC
Page 99
Item 9.
In Progress
•Lighted Bollards in Town
Hall parking lot and
walkway
•Outdoor wireless sound
system
•Additional Benches
Page 100
Item 9.
Pending/Under Consideration
•Lighting of Silos
•Downtown Plaza/Open Space
•Historical Markers project with Prosper Historical Society
•Wayfinding signage
•Refinish concrete walkway from Town Hall to Broadway
•Marketing and Brand Guide
Page 101
Item 9.
Next Steps for Town Council Consideration
•Continue as Ad-Hoc or Standing Committee
•Expand scope to other areas of Downtown Master Plan
•Additional funding for FY 2024-2025
Page 102
Item 9.