06.11.24 Town Council Meeting PresentationWelcome to the June 11, 2024,
Prosper Town Council Meeting
Call to Order/Roll Call
Invocation, Pledge of Allegiance, and Pledge to the
Texas Flag
Pledge to the Texas Flag
Honor the Texas flag; I pledge allegiance to thee,
Texas, one state under God, one and indivisible.
Announcements
Presentations
Agenda Item 1.
Recognize the Town's Communication's staff with awards received
from the Texas Association of Municipal Information Officers
(TAMIO). (TR)
Texas Association of Municipal Information Officers
•A professional organization dedicated to advancing
the practice of municipal communications in Texas.
•TAMIO provides a network for public information
officers, communications professionals and other
government employees involved in public relations,
marketing and communications within local
governments.
•Workshops, training sessions and annual conference
•Annual awards for outstanding municipal
communications
•Promotes transparent and effective communication in
local governments
What is TAMIO?
Best Use of a Promotional Item
Prosper Passport
•A promotional item introduced at the New
Resident Mixer to guide and educate residents
about Town services and resources.
•Attendees collect stamps from each department
•Included QR codes for easy access to
additional information, empowering residents to
explore further.
•The Passport has become a staple at New
Resident Mixers, demonstrating its
effectiveness in educating residents about town
services.
TAMIO AWARDS
Best Publication - Report
2023 Prosper Annual Report
•The Town’s first comprehensive Annual Report
including snapshots consisting of 12
departments.
•Compiled and showcased comprehensive
departmental achievements, milestones and
notable projects in a visually appealing booklet
•Increased resident understanding of municipal
finances, projects and analytics fostering trust,
transparency and a well-informed community.
•Premiered at the 2023 State of the Community
and Mayor’s Annual Update events
TAMIO AWARDS
Consent Agenda
Agenda Item 2.
Consider and act upon the minutes from the May 28, 2024, Town
Council Regular meeting. (MLS)
Agenda Item 3.
Consider and act upon an ordinance renaming Cook Lane
between First Street and Prosper Trail to Mike Howard Lane.
(HW)
RENAMED
SEGMENT
Agenda Item 4.
Consider and act upon an ordinance amending Article 4.03,
“Solicitors and Itinerant Merchants; Handbill Distribution,” of
Chapter 4, “Business Regulations,” of the Town’s Code of
Ordinances by updating terms and conditions related to door-to-
door commercial solicitation in the Town. (TW/DK)
Agenda Item 5.
Consider and act upon a resolution authorizing the Town
Manager, and/or his/her designee, to apply for the FY 2025 Motor
Vehicle Crime Prevention Authority SB 224 Catalytic Converter
Grants Grant. (DK)
Agenda Item 6.
Consider and act upon authorizing the Town Manager to execute
a renewal agreement with CivicPlus for website hosting services
for an initial term of one year in the amount of $16,990, with
annual renewals for three additional years in an amount not to
exceed an increase of 5% per year. (RB)
Agenda Item 7.
Consider and act upon authorizing the Town Manager to execute
an Agreement for Professional Services between the Town of
Prosper and Olsson Studio related to design of monumentation in
Downtown Prosper for an amount not to exceed $66,500. (RB)
Proposal Details from Olsson Studios
Phase 1 - Discovery
•Kickoff Meeting with Town staff
•Data collection (GIS data, Utility Infrastructure, Survey Data)
Phase 2 - Design Generation and Engagement
•Three in-person design charrette meetings with DTAC
•Work Products: Monumentation Master Plan, Initial Concept Designs
Proposal Details from Olsson Studios
Phase 3 – Final Concept Design
•Monumentation Plan Presentation
•Deliverables:
•Final Concept Design Master Plan Comprised of:
o Primary Monument
o Secondary Monument
o Gateway Monument
o Wayfinding
o Iconic Art Piece
•Opinion of Probable Costs
•3-D color renderings
Committee May
Choose One
Monument, or a
“Family” of Monuments
Proposal Details from Olsson Studios
Project Schedule: Approximately Four Months
Phase 1-3 Project Fee $62,900
Reimbursable Expenses $3,600
Total $66,500
Proposal Details from Olsson Studios
Phase 4 – Construction Documents –
•Deliverables:
•Demolition Plan
•Hardscape Plan
•Construction Documents including elevations, structural engineering,
lighting, and specifications for selected monuments
Phase 4 Project Fee: $47,000 - $68,000, under separate agreement
Next Steps:
✓DTAC Recommendation on Olsson Studios Proposal, Phases 1-3
•Town Council approval of Agreement
•Schedule Kickoff Meeting with Staff
•Schedule Design Charette with DTAC, Preferably 3 consecutive days
Tentative Schedule (pending Council approval of agreement):
•Meeting 1 - 4 hours – June 24, 3:00-7:00pm
•Meeting 2 - 2 hours – June 25, 3:00-5:00pm
•Meeting 3 - 2 hours – June 26, 5:30-7:30pm
Agenda Item 8.
Consider and act upon approval of a supplemental BuyBoard
Contract Purchase Order with GameTime c/o Cunningham
Recreation to cover cost increases in the amount of $43,511 for
an amount not to exceed $173,625 related to playground
installation at Lakewood Park. (DB)
Agenda Item 9.
Consider and act upon authorizing the Town Manager to execute
a License, Maintenance & Hold Harmless Agreement between
Pettis Real Estate, LLC, and the Town of Prosper relative to
Bryant’s First Addition, Block 1, Lots 12-14. (DH)
Agenda Item 10.
Consider and act upon an ordinance rezone 47.0± acres from
Planned Development-75 to a Planned Development for
Multifamily and Mixed-Use, located at the northwest corner of
Dallas Parkway and Prosper Trail. (ZONE-24-0001) (DH)
Agenda Item 11.
Consider and act upon authorizing the Town Manager to execute
a Development Agreement between Prosper Tollway Avenues 35,
L.P., and the Town of Prosper relative to Prosper Arts District.
(DH)
Agenda Item 12.
Consider and act upon whether to direct staff to submit a written
notice of appeals on behalf of the Town Council to the
Development Services Department, pursuant to Chapter 4,
Section 1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning Ordinance,
regarding action taken by the Planning & Zoning Commission on
Preliminary Site Plans and Site Plans. (DH)
Citizen Comments
Regular Agenda
Pursuant to Section 551.007 of the Texas Government Code,
individuals wishing to address the Council for items listed as public
hearings will be recognized when the public hearing is opened.
Agenda Item 13.
Conduct a public hearing to consider and act upon an ordinance
amending Chapter 3, Sections 1 and 2, of the Town of Prosper
Zoning Ordinance to add Commercial Drone Delivery Hub use,
standards, and definition. (ZONE-24-0010) (DH)
Agenda Item 14.
Discuss and consider Town Council Subcommittee reports. (DFB)
Possibly direct Town Staff to schedule topic(s) for
discussion at a future meeting.
Executive Session
Section 551.087 – To discuss and consider economic development incentives and
all matters incident and related thereto.
Section 551.072 – To discuss and consider the purchase, exchange, lease, or
value of real property for municipal purposes and all matters incident and related
thereto.
Section 551.074 – To discuss and consider personnel matters and all matters
incident and related thereto.
The Town Council will reconvene after Executive
Session.
Reconvene into Regular Session and take any
action necessary as a result of the Closed Session.
Adjourn