05.14.24 Town Council Meeting PresentationWelcome to the May 14, 2024,
Prosper Town Council Meeting
Call to Order/Roll Call
Invocation, Pledge of Allegiance, and Pledge to the
Texas Flag
Pledge to the Texas Flag
Honor the Texas flag; I pledge allegiance to thee,
Texas, one state under God, one and indivisible.
Announcements
Presentations
Agenda Item 1.
Recognition of the 2024 Town of Prosper Citizens Academy. (TR)
Agenda Item 2.
Proclamation recognizing National Police Week and Peace
Officers' Memorial Day. (MLS)
Agenda Item 3.
Proclamation recognizing May 19-25, 2024, as Public Works
Week. (MLS)
Agenda Item 4.
Proclamation recognizing the month of May 2024, as Building
Safety Month. (MLS)
Consent Agenda
Agenda Item 5.
Consider and act upon the minutes from the April 30, 2024, Town
Council Work Session meeting. (MLS)
Agenda Item 6.
Consider and act upon the minutes from the April 30, 2024, Town
Council Regular meeting. (MLS)
Agenda Item 7.
Consider and act upon the minutes from the May 1, 2024, Town
Council and Planning and Zoning Commission Joint Work
Session. (MLS)
Agenda Item 8.
Consider and act upon the minutes from the May 7, 2024, Town
Council Special meeting. (MLS)
Agenda Item 9.
Consider and act upon a resolution designating various individuals
as authorized representatives for the Town’s LOGIC account. (CL)
Agenda Item 10.
Consider and act upon a resolution approving the Town of Prosper
Investment Policy and Investment Strategy and approving the list
of qualified brokers/dealers and financial institutions that are
authorized to engage in investment transactions with the Town of
Prosper. (CL)
Agenda Item 11.
Consider and act upon a resolution authorizing the Town
Manager, and/or his/her designee, to apply for the FY 2025 Motor
Vehicle Crime Prevention Authority Taskforce Grant Program.
(WR)
Agenda Item 12.
Consider and act upon an ordinance dissolving the Prosper
Management District No. 1 pursuant to Section 3886.251 of the
Texas Special District Local Laws Code. (CE)
Agenda Item 13.
Consider and act upon authorizing the Town Manager to execute
documents for an emergency repair of a water supply pump by
Global Pump Solutions for $78,192.00. (CE)
Agenda Item 14.
Consider and act upon whether to direct staff to submit a written
notice of appeals on behalf of the Town Council to the
Development Services Department, pursuant to Chapter 4,
Section 1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning Ordinance,
regarding action taken by the Planning & Zoning Commission on
Preliminary Site Plans and Site Plans. (DH)
Citizen Comments
Regular Agenda
Pursuant to Section 551.007 of the Texas Government Code,
individuals wishing to address the Council for items listed as public
hearings will be recognized when the public hearing is opened.
Agenda Item 15.
Consider and act upon authorizing the Town Manager to
execute an agreement between the Town of Prosper and V&A
Landscape and Lawn to provide turfgrass mowing maintenance
at various Town-owned locations for an estimated annual
amount of $355,500.00, with the option of four (4) one-year
renewals. (DB)
Bid Award
•Use of the Best Value Bid award process
•Cost (30%), Meet Needs (15%), Equipment (15%), Staffing (20%), Work
History/References (20%)
•Police Dept, all Fire Dept locations (3), several Town parks, trail, and
median locations
•V&A Landscape and Lawn scored the highest (second lowest bid)
•Currently has multiple Town contracts
•Currently meeting the standards of the Town
•Have seen a cost increase of approximately 12% from the 2019 contract
comparing like areas
Low Bidder
•$204,336.00
•Failed to fully complete the bid package with all requested
information (staff experience and equipment inventory)
•Staff assessed quality of work firsthand in adjacent community
•Questionable / inconsistent pricing across bid submittal
•Not profitable – anticipate future change order and/or default
•Poor quality – wrong equipment, not taking the appropriate amount of time
to complete work
•Does not meet the standards of the Town
Existing / Pending Town Mowing and Landscape Contracts
Staff recommends approval of the contract for the various Town-owned locations in
the amount of $355,500.00, with the option of four (4) one-year renewals.
Agenda Item 16.
Consider and act upon authorizing the Town Manager to
execute an agreement between the Town of Prosper and V&A
Landscape and Lawn to provide median mowing maintenance
along Frontier Parkway median locations for an estimated
annual amount of $60,200.00, with the option of four (4) one-
year renewals. (DB)
Bid Award Process
•Use of the Best Value Bid award process
•Cost (30%), Meet Needs (15%), Equipment (15%), Staffing (20%), Work
History/References (20%)
•V&A Landscape and Lawn scored the highest (second lowest bid)
•Currently has multiple Town contracts
•Currently meeting the standards of the Town
•Shared cost with City of Celina
Low Bidder
•$51,100.00
•Score was impacted by:
•Concerns regarding equipment type and fleet numbers
•Limited staff resources
•Reference calls not returned
Existing / Pending Town Mowing and Landscape Contracts
Staff recommends approval of the contract for the maintenance along Frontier
Parkway in the amount of $60,200.00, with the option of four (4) one-year
renewals.
Agenda Item 17.
Discuss and consider Town Council Subcommittee reports. (DFB)
Possibly direct Town Staff to schedule topic(s) for
discussion at a future meeting.
Executive Session
Section 551.087 – To discuss and consider economic development incentives and
all matters incident and related thereto.
Section 551.072 – To discuss and consider the purchase, exchange, lease, or
value of real property for municipal purposes and all matters incident and related
thereto.
Section 551.074 – To discuss and consider personnel matters and all matters
incident and related thereto.
Section 551.071 - To consult with the Town Attorney regarding pending and/or
anticipated litigation, and all matters incident and related thereto.
The Town Council will reconvene after Executive
Session.
Reconvene into Regular Session and take any
action necessary as a result of the Closed Session.
Adjourn