05.14.24 Town Council Regular Meeting PacketPage 1 of 4
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Welcome to the Prosper Town Council Meeting.
Citizens may watch the meeting live by using the following link: www.prospertx.gov/livemeetings
Addressing the Town Council:
Those wishing to address the Town Council must complete the Public Comment Request Form
located on the Town's website or in the Council Chambers.
If you are attending in person, please submit this form to the Town Secretary or the person
recording the minutes for the Board/Commission prior to the meeting. When called upon, please
come to the podium, and state your name and address for the record.
If you are watching online, please submit this form to the Town Secretary prior to 4:00 p.m. on
the day of the meeting in order for your comments to be read into the record. The Town assumes
no responsibility for technical issues beyond our control.
In compliance with the Texas Open Meetings Act, the Town Council/Board/Commission may not
deliberate or vote on any matter that does not appear on the agenda. The
Council/Board/Commission, however, may provide statements of fact regarding the topic, request
the topic be included as part of a future meeting, and/or refer the topic to Town staff for further
assistance.
Citizens and other visitors attending Town Council meetings shall observe the same rules of
propriety, decorum, and good conduct applicable to members of the Town Council. Any person
making personal, impertinent, profane or slanderous remarks or who becomes boisterous while
addressing the Town Council or while attending the meeting shall be removed from the room, if so
directed by the Mayor or presiding officer, and the person shall be barred from further audience
before the Town Council during that session. Disruption of a public meeting could constitute a
violation of Section 42.05 of the Texas Penal Code.
Call to Order/ Roll Call.
Invocation, Pledge of Allegiance and Pledge to the Texas Flag.
Announcements of recent and upcoming events.
Presentations.
1. Recognition of the 2024 Town of Prosper Citizens Academy. (TR)
2. Proclamation recognizing National Police Week and Peace Officers' Memorial Day.
(MLS)
3. Proclamation recognizing May 19-25, 2024, as Public Works Week. (MLS)
4. Proclamation recognizing the month of May 2024, as Building Safety Month. (MLS)
Agenda
Prosper Town Council Meeting
Prosper Town Hall, Council Chambers
250 W. First Street, Prosper, Texas
Tuesday, May 14, 2024
6:15 PM
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Page 2 of 4
CONSENT AGENDA:
Items placed on the Consent Agenda are considered routine in nature and non-controversial. The
Consent Agenda can be acted upon in one motion. Items may be removed from the Consent
Agenda by the request of Council Members or staff.
5. Consider and act upon the minutes from the April 30, 2024, Town Council Work Session
meeting. (MLS)
6. Consider and act upon the minutes from the April 30, 2024, Town Council Regular
meeting. (MLS)
7. Consider and act upon the minutes from the May 1, 2024, Town Council and Planning
and Zoning Commission Joint Work Session. (MLS)
8. Consider and act upon the minutes from the May 7, 2024, Town Council Special
meeting. (MLS)
9. Consider and act upon a resolution designating various individuals as authorized
representatives for the Town’s LOGIC account. (CL)
10. Consider and act upon a resolution approving the Town of Prosper Investment Policy
and Investment Strategy and approving the list of qualified brokers/dealers and financial
institutions that are authorized to engage in investment transactions with the Town of
Prosper. (CL)
11. Consider and act upon a resolution authorizing the Town Manager, and/or his/her
designee, to apply for the FY 2025 Motor Vehicle Crime Prevention Authority Taskforce
Grant Program. (WR)
12. Consider and act upon an ordinance dissolving the Prosper Management District No. 1
pursuant to Section 3886.251 of the Texas Special District Local Laws Code. (CE)
13. Consider and act upon authorizing the Town Manager to execute documents for an
emergency repair of a water supply pump by Global Pump Solutions for $78,192.00.
(CE)
14. Consider and act upon whether to direct staff to submit a written notice of appeals on
behalf of the Town Council to the Development Services Department, pursuant to
Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning Ordinance, regarding
action taken by the Planning & Zoning Commission on Preliminary Site Plans and Site
Plans. (DH)
CITIZEN COMMENTS
The public is invited to address the Council on any topic. However, the Council is unable to discuss
or take action on any topic not listed on this agenda. Please complete a “Public Comment Request
Form” and present it to the Town Secretary prior to the meeting. Please limit your comments to
three minutes. If multiple individuals wish to speak on a topic, they may yield their three minutes to
one individual appointed to speak on their behalf. All individuals yielding their time must be present
at the meeting, and the appointed individual will be limited to a total of 15 minutes.
REGULAR AGENDA:
Pursuant to Section 551.007 of the Texas Government Code, individuals wishing to address t he
Council for items listed as public hearings will be recognized when the public hearing is opened. [If
you wish to address the Council, please fill out a “Public Comment Request Form” and present it to
the Town Secretary, preferably before the meeting begins.]
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Items for Individual Consideration:
15. Consider and act upon authorizing the Town Manager to execute an agreement between
the Town of Prosper and V&A Landscape and Lawn to provide turfgrass mowing
maintenance at various Town-owned locations for an estimated annual amount of
$355,500.00, with the option of four (4) one-year renewals. (DB)
16. Consider and act upon authorizing the Town Manager to execute an agreement between
the Town of Prosper and V&A Landscape and Lawn to provide median mowing
maintenance along Frontier Parkway median locations for an estimated annual amount
of $60,200.00, with the option of four (4) one-year renewals. (DB)
17. Discuss and consider Town Council Subcommittee reports. (DFB)
Possibly direct Town staff to schedule topic(s) for discussion at a future meeting.
EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code,
as authorized by the Texas Open Meetings Act, to deliberate regarding:
Section 551.087 – To discuss and consider economic development incentives and all
matters incident and related thereto.
Section 551.072 – To discuss and consider the purchase, exchange, lease, or value of
real property for municipal purposes and all matters incident and related thereto.
Section 551.074 – To discuss and consider personnel matters and all matters incident
and related thereto.
Section 551.071 - To consult with the Town Attorney regarding pending and/or
anticipated litigation, and all matters incident and related thereto.
Reconvene in Regular Session and take any action necessary as a result of the Closed
Session.
Adjourn.
CERTIFICATION
I, the undersigned authority, do hereby certify that this Notice of Meeting was posted at Prosper
Town Hall, located at 250 W. First Street, Prosper, Texas 75078, a place convenient and readily
accessible to the general public at all times, and said Notice was posted by 5:00 p.m., on
Friday, May 10, 2024, and remained so posted at least 72 hours before said meeting was convened.
________________________________ _________________________
Michelle Lewis Sirianni, Town Secretary Date Notice Removed
Pursuant to Section 551.071 of the Texas Government Code, the Town Council reserves the right to consult
in closed session with its attorney and to receive legal advice regarding any item listed on this agenda.
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NOTICE
Pursuant to Town of Prosper Ordinance No. 13-63, all speakers other than Town of Prosper staff are limited
to three (3) minutes per person, per item, which may be extended for an additional two (2) minutes with
approval of a majority vote of the Town Council.
NOTICE OF ASSISTANCE AT PUBLIC MEETINGS: The Prosper Town Council meetings are wheelchair
accessible. For special services or assistance, please contact the Town Secretary’s Office at (972) 569 -1011
at least 48 hours prior to the meeting time.
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Call to Order/ Roll Call.
The meeting was called to order at 5:00 p.m.
Council Members Present:
Mayor David F. Bristol
Deputy Mayor Pro-Tem Marcus E. Ray
Councilmember Amy Bartley
Councilmember Chris Kern
Councilmember Jeff Hodges
Councilmember Charles Cotten
Council Members Absent:
Mayor Pro-Tem Craig Andres
Staff Members Present:
Mario Canizares, Town Manager
Terry Welch, Town Attorney
Bob Scott, Deputy Town Manager
Chuck Ewings, Assistant Town Manager
Robyn Battle, Executive Director
David Hoover, Development Services Director
Suzanne Porter, Planning Manager
Hulon Webb, Engineering Director
Chris Landrum, Finance Director
Leigh Johnson, IT Director
Scott Brewer, Interim Human Resources Director
Todd Rice, Communications & Media Relations Manager
Items for Individual Consideration
1. Discussion to seek direction on items on the Town Council request list. (MC)
Mr. Canizares briefed the Town Council on the items and is seeking direction and
feedback on how to proceed.
The Town Council reviewed and discussed the items and provided direction to staff.
2. Discussion regarding internal controls and business continuity. (BS)
Mr. Scott provided a brief overview of how the staff has been addressing internal
controls through the review of policies, in-house training, developing department-
wide calendars with deadlines and workflow needs, and focusing on succession
planning.
MINUTES
Prosper Town Council Work Session
Prosper Town Hall – Council Chambers
250 W. First Street, Prosper, Texas
Tuesday, April 30, 2024
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Item 5.
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EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code,
as authorized by the Texas Open Meetings Act, to deliberate regarding:
Section 551.087 – To discuss and consider economic development incentives and all
matters incident and related thereto.
Section 551.072 – To discuss and consider the purchase, exchange, lease, or value of
real property for municipal purposes and all matters incident and related thereto.
Section 551.074 – To discuss and consider personnel matters and all matters incident and
related thereto.
Section 551.071 – Consultation with the Town Attorney to discuss legal issues associated
with any agenda item.
The Town Council recessed into Executive Session at 5:43 p.m.
Reconvene into Work Session
The Town Council reconvened into Regular Session at 5:57 p.m.
Adjourn.
The meeting was adjourned at 5:58 p.m.
These minutes were approved on the 14th day of May 2024.
APPROVED:
David F. Bristol, Mayor
ATTEST:
Michelle Lewis Sirianni, Town Secretary
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Item 5.
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Call to Order/ Roll Call.
The meeting was called to order at 6:15 p.m.
Council Members Present:
Mayor David F. Bristol
Mayor Pro-Tem Craig Andres
Deputy Mayor Pro-Tem Marcus E. Ray
Councilmember Amy Bartley
Councilmember Chris Kern
Councilmember Jeff Hodges
Councilmember Charles Cotten
Staff Members Present:
Mario Canizares, Town Manager
Terry Welch, Town Attorney
Michelle Lewis Sirianni, Town Secretary
Bob Scott, Deputy Town Manager
Chuck Ewings, Assistant Town Manager
Robyn Battle, Executive Director
Leslie Scott, Director of Library Services
Chris Landrum, Finance Director
Whitney Rehm, Budget Office & Grants Administrator
Hulon Webb, Director of Engineering Services
Pete Anaya, Assistant Director of Engineering, CIP
David Hoover, Development Services Director
Suzanne Porter, Planning Manager
Dan Baker, Parks and Recreation Director
Todd Rice, Communications and Media Relations Manager
Jessika Hotchkin, Help Desk Technician
Aidan Daily, Police Crime Analyst
Doug Kowalski, Police Chief
Invocation, Pledge of Allegiance and Pledge to the Texas Flag.
Mike Martin with Hope Fellowship Church led the invocation. The Pledge of Allegiance and the
Pledge to the Texas Flag were recited.
An nouncements of recent and upcoming events.
Councilmember Kern made the following announcements:
Registration is now open for the upcoming Prosper Citizens Fire Academy. Join us and dive
deeper into the world of your local Fire Department. Classes will run for 10 weeks, every Thursday
evening from 6:30 to 9:00 p.m., starting August 1. Space is limited, and registration closes on July
11! Visit prospertx.gov/citizensfireacademy to register and for additional information.
The Town of Prosper is updating our Parks, Recreation, and Open Space Master Plan this year,
and we need your input! Your ideas will guide decisions on everything from park development to
recreational programming for all ages. The survey will be open through May 19, so don't miss out
MINUTES
Prosper Town Council Meeting
Prosper Town Hall, Council Chambers
250 W. First Street, Prosper, Texas
Tuesday, April 30, 2024
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Item 6.
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on your chance to make a difference. Respondents will be entered for a drawing to win one of
several gift cards! It's short, easy, and best of all, your feedback will help shape the future of our
community. Visit prospertx.gov/parksmasterplan to complete the survey.
Join us in observing the National Day of Prayer on Thursday, May 2. The gathering begins at
11:30 a.m. on the south side of Town Hall with prayer and worship service beginning at noon.
Join us on Friday, May 3 at the Prosper Community Library for an exciting opportunity to dive into
the world of Public Works and discover the incredible tools and vehicles they use. Festivities kick
off at 10:30 a.m. All ages are welcome.
Join us on Saturday, May 4 for Movie Night featuring the movie Star Wars: The Rise of Skywalker
from 6:30 p.m. to 10:30 p.m. The movie will begin at 7:30 p.m. Remember to bring your blanket
and chairs. This community event is offered at no charge. For more information, visit the Special
Events page under the Parks and Recreation Department or email events@prospertx.gov.
Councilmember Hodges stated Election Day is Saturday, May 4, and encouraged citizens to get
out and vote for the PISD.
Presentations.
1. Proclamation recognizing May 2, 2024, as National Day of Prayer. (MLS)
Mayor Bristol read and presented a Proclamation to Dr. John Herring.
CONSENT AGENDA:
Items placed on the Consent Agenda are considered routine in nature and non-controversial. The
Consent Agenda can be acted upon in one motion. Items may be removed from the Consent
Agenda at the request of Council Members or staff.
2. Consider and act upon the minutes from the April 13, 2024, Town Council Work
Session meeting. (MLS)
3. Consider and act upon the minutes from the April 16, 2024, Town Council
Regular meeting. (MLS)
4. Consider acceptance of the March 2024 monthly financial report. (CL)
5. Receive the Quarterly Investment Report for March 31, 2024. (CL)
6. Consider and act upon Resolution 2024-31 authorizing the Town Manager,
and/or his/her designee, to apply for the FY 2024 Motor Vehicle Crime
Prevention Authority SB 224 Catalytic Converter Grants Second Solicitation
Grant. (WR)
7. Consider and act upon approving an update to the Library Policies. (LS)
8. Consider and act upon authorizing the Town Manager to approve an agreement
with URETEK USA for repairs to the northbound lanes of Dallas Parkway from
US Highway 380 to First Street for $603,000.00. (CE)
9. Consider and act upon authorizing the Town Manager to approve an agreement
with Green World Care to provide mowing services for certain rights-of-way and
public works facilities for $19,044.00, with the option of four (4) one-year
renewals. (CE)
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Item 6.
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10. Consider and act upon authorizing the Town Manager to approve a Proposal for
Electrical Services between Trinity Lighting and Electrical Services and the
Town of Prosper, Texas, to run electrical service to the Main Street tree wells for
tree lighting for an amount not to exceed $128,200.00. (DB)
11. Consider and act upon authorizing the Town Manager to execute Contract
Amendment No. 2 to the Professional Engineering Services Agreement,
between Freese and Nichols, Inc., and the Town of Prosper, Texas, related to the
design of the Lower Pressure Plane (LPP) Pump Station and LPP Water Line
Phase 2 project for $277,950.00. (PA)
12. Consider and act upon approving Change Order No. 2 for CSP No. 2022-05-B,
EDA Award No. 08-79-05522 to Archer Western Construction, related to
construction services for the Lower Pressure Plane (LPP) Pump Station and
Water Line Phase 2 project for $93,758.99; and authorizing the Town Manager to
execute Change Order No. 2 for same. (PA)
13. Consider and act upon authorizing the Town Manager to enter into an agreement
with Mels Electric, LLC, related to relocating existing traffic signal conduits at
DNT / First Street & Prosper Trail Intersections project for $173,449.00; and
authorizing the Town Manager to execute documents for same. (PA)
14. Consider and act upon a request for a Site Plan a Big Box, Gas Pumps, and a
Car Wash on Frontier Retail Center, Block A, Lot 6, on 16.9± acres, located on
the south side of Frontier Parkway and 250± feet east of Dallas Parkway.
(DEVAPP-23-0182) (DH)
15. Consider and act upon a request for a Façade Plan for a Big Box, Gas Pumps,
and a Car Wash on Frontier Retail Center, Block A, Lot 6, on 16.9± acres, located
on the south side of Frontier Parkway and 250± feet east of Dallas Parkway.
(DEVAPP-23-0180) (DH)
16. Consider and act upon a request for a Façade Plan for Multifamily Buildings and
a Leasing Office on Gates of Prosper, Phase 2, Block D, Lot 3, on 16.0± acres,
located on the northwest corner of Bravo Way and Richland Boulevard.
(DEVAPP-23-0212) (DH)
17. Consider and act upon Ordinance 2024-32 to rezone 0.3± acres from Single
Family-15 (SF-15) to Planned Development-127 (PD-127) on Prosper Central
Addition, Block 1, Lot 1, located on the northeast corner of Coleman Street and
Sixth Street. (ZONE-23-0029) (DH)
18. Consider and act upon whether to direct staff to submit a written notice of
appeals on behalf of the Town Council to the Development Services Department,
pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning
Ordinance, regarding action taken by the Planning & Zoning Commission on
Preliminary Site Plans and Site Plans. (DH)
Deputy Mayor Pro-Tem Ray requested to pull items 12 and 13.
Mayor Pro-Tem Andres made a motion to approve items 2 through 11, and 14 through
18. Councilmember Cotten seconded the motion. Motion carried unanimously.
Regarding item 12, Deputy Mayor Pro-Tem Ray encouraged trying to plan for such
items in advance with engineering plans.
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Item 6.
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Regarding item 13, Deputy Mayor Pro-Tem Ray questioned if there would have been
a way to avoid the relocation since they knew the lights would be there.
Mr. Anaya indicated they continually work with NTTA and coordinate with the Town’s
projects as best they can.
Deputy Mayor Pro-Tem Ray made a motion to approve items 12 and 13.
Councilmember Cotten seconded the motion. Motion carried unanimously.
CITIZEN COMMENTS
No comments were made.
Items for Individual Consideration:
Mayor Bristol moved up item 20.
20. Consider and act upon authorizing the Town Manager to execute a Proposal for
Services with 720 Design for the preparation of a Library Master Plan for
$98,375.00. (LS)
Ms. Scott stated the Master Plan will provide a foundation for future expansion and
growth of the Library. An overview of the scope was provided, which includes a needs
assessment, information gathering through focus groups, leadership interviews, and
an online community survey. The estimated timeframe to complete is six to nine
months with completion by December 2024.
Deputy Mayor Pro-Tem Ray made a motion to approve authorizing the Town Manager
to execute a Proposal for Services with 720 Design for the preparation of a Library
Master Plan for $98,375.00. Councilmember Cotten seconded the motion. Motion
carried unanimously.
19. Consider and act upon authorizing the Town Manager to execute the First
Amendment to the Roadway Construction Reimbursement Agreement between
MSW Prosper 380 II, LP, and the Town of Prosper, Texas, related to the
construction of roadways within the Town’s Tax Increment Reinvestment Zone
No. 2 (TIRZ No. 2). (HW)
Mr. Webb stated since the last Town Council meeting, staff has met with the entity and
the agreement has been revised to address the concerns of the Town Council. Mr.
Webb stated that revisions include that the developer agrees to pay late penalties of
$1,000.00 per day until the roadways are substantially complete, all improvements
referenced in the agreement shall be finally accepted by the Town on or before August
30, 2024, and if not, the developer agrees to late penalties of $1,000.00 per day until
all improvements are accepted by the Town, and any late penalties accessed by the
developer shall be deducted from any eligible reimbursements to the developer from
the funds of the TIRZ No. 2. Staff is recommending approval.
Councilmember Bartley made a motion to approve authorizing the Town Manager to
execute the First Amendment to the Roadway Construction Reimbursement
Agreement between MSW Prosper 380 II, LP, and the Town of Prosper, Texas, related
to the construction of roadways within the Town’s Tax Increment Reinvestment Zone
No. 2 (TIRZ No. 2). Councilmember Cotten seconded the motion. Motion carried
unanimously.
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Item 6.
Page 5 of 6
21. Discuss and consider Town Council Subcommittee reports. (DFB)
Finance Subcommittee: Deputy Mayor Pro-Tem Ray stated the committee reviewed
the Town’s Investment Policy and collateral mechanisms.
CIP Subcommittee: Councilmember Cotten stated they reviewed street
projects/improvements, signage for crosswalks, a traffic signal at Gee Road and
Acacia, and the design of Coleman. Councilmember Bartley commented on the CIP
Park projects, and they discussed the allocating and prioritizing of any contingency
funds for items that were excluded from Raymond Community Park.
Possibly direct Town staff to schedule topic(s) for discussion at a future meeting.
Mayor Bristol requested to have the Economic Development Corporation (EDC) brief the Town
Council on their real estate acquisition program that may take the form of a joint session or an
agenda item.
EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code,
as authorized by the Texas Open Meetings Act, to deliberate regarding:
Section 551.087 – To discuss and consider economic development incentives and all
matters incident and related thereto.
Section 551.072 – To discuss and consider the purchase, exchange, lease, or value
of real property for municipal purposes and all matters incident and related thereto.
Section 551.074 – To discuss and consider personnel matters and all matters incident
and related thereto.
Section 551.074 - To discuss appointments to the Board of Adjustment/Construction
Board of Appeals, Parks & Recreation Board, Library Board, Prosper Economic
Development Corporation Board, Planning & Zoning Commission, and the Community
Engagement Committee, and all matters incident and related thereto.
Section 551.071 - To consult with the Town Attorney regarding legal issues associated
with Article 1.09 and Article 8.03 of the Town's Code of Ordinances, and Chapter 214
of the Texas Local Government Code, and all matters incident and related thereto.
Section 551.071 - Consultation with the Town Attorney regarding legal issues
associated with an ordinance regarding solicitation to motor vehicle occupants, and
motor vehicle weight limits, and all matters incident and related thereto.
The Town Council recessed into Executive Session at 6:45 p.m.
Reconvene in Regular Session and take any action necessary as a result of the Closed
Session.
The Town Council reconvened into Regular Session at 8:16 p.m.
Deputy Mayor Pro-Tem Ray made a motion to remove the incumbent in Place 1 of the Prosper
Economic Development Corporation and to declare the seat vacant. Councilmember Cotten
seconded the motion. Motion carried with a vote of 5-0. Mayor Bristol abstained from the vote and
Mayor Pro-Tem Andres was not present during the vote.
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Item 6.
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Adjourn.
The meeting was adjourned at 8:17 p.m.
These minutes were approved on the 14th day of May 2024.
APPROVED:
David F. Bristol, Mayor
ATTEST:
Michelle Lewis Sirianni, Town Secretary
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Item 6.
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Call to Order/ Roll Call.
The meeting was called to order at 4:00 p.m.
Council Members Present:
Mayor David F. Bristol
Mayor Pro-Tem Craig Andres
Deputy Mayor Pro-Tem Marcus E. Ray
Councilmember Amy Bartley
Councilmember Chris Kern
Councilmember Jeff Hodges
Councilmember Charles Cotten
Planning and Zoning Commission Members Present:
Chairman Brandon Daniel
Commissioner Sekou Harris
Commissioner John Hamilton
Commissioner Cameron Reeves
Commissioner Josh Carson
Commissioner Glen Blanscet
Planning and Zoning Commission Members Absent:
Commissioner Damon Jackson
Staff Members Present:
Mario Canizares, Town Manager
Terry Welch, Town Attorney
Chuck Ewings, Assistant Town Manager
David Hoover, Development Services Director
Suzanne Porter, Planning Manager
Hulon Webb, Engineering Director
Leigh Johnson, IT Director
Mary Ann Moon, EDC Director
Dakari Hill, Senior Planner
Items for Individual Consideration
1. Discussion regarding mixed-use and multi-family developments within the
Town of Prosper. (MC)
Mr. Canizares introduced the item. The P&Z Commission requested a joint work
session to discuss and seek direction and feedback from the Town Council.
The Town Council and Planning and Zoning Commission discussed mixed-use
developments and components thereof, desired location(s) for multi-family, triggers,
quality and standards, permitted uses, and phasing of a development.
MINUTES
Prosper Town Council Work Session
Prosper Town Hall – Council Chambers
250 W. First Street, Prosper, Texas
Wednesday, May 1, 2024
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Item 7.
Page 2 of 2
Adjourn.
The meeting was adjourned at 5:41 p.m.
These minutes were approved on the 14th day of May 2024.
APPROVED:
David F. Bristol, Mayor
ATTEST:
Michelle Lewis Sirianni, Town Secretary
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Item 7.
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Call to Order/ Roll Call.
The meeting was called to order at 4:46 p.m.
Council Members Present:
Mayor David F. Bristol
Councilmember Amy Bartley
Councilmember Chris Kern
Councilmember Jeff Hodges
Councilmember Charles Cotten
Council Members Absent:
Mayor Pro-Tem Craig Andres
Deputy Mayor Pro-Tem Marcus E. Ray
Staff Members Present:
Mario Canizares, Town Manager
Bob Scott, Deputy Town Manager
Chuck Ewings, Assistant Town Manager
Robyn Battle, Executive Director
David Hoover, Development Services Director
Suzanne Porter, Planning Manager
Chris Landrum, Finance Director
Leigh Johnson, IT Director
Dan Baker, Parks and Recreation Director
Leslie Scott, Library Services Director
Mary Ann Moon, Economic Development Director
Scott Brewer, Interim Human Resources Director
Todd Rice, Communications & Media Relations Manager
Doug Kowalski, Police Chief
Stuart Blasingame, Fire Chief
EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code,
as authorized by the Texas Open Meetings Act, to deliberate regarding:
Section 551.087 – To discuss and consider economic development incentives and all
matters incident and related thereto.
Section 551.072 – To discuss and consider the purchase, exchange, lease, or value of
real property for municipal purposes and all matters incident and related thereto.
Section 551.074 – To discuss and consider personnel matters and all matters incident and
related thereto.
Section 551.074 – To deliberate the appointment of Mayor Pro-Tem and Deputy Mayor
Pro-Tem.
MINUTES
Prosper Town Council Special Meeting
Prosper Town Hall – Council Chambers
250 W. First Street, Prosper, Texas
Tuesday, May 7, 2024
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Item 8.
Page 2 of 2
Section 551.074 – To deliberate the appointments to the Town Council Subcommittees.
The Town Council recessed into Executive Session at 4:47 p.m.
Reconvene into Work Session
The Town Council reconvened into Regular Session at 5:06 p.m.
Councilmember Bartley made a motion to appoint to the Town Council Subcommittees as follows:
Technology/VERF Subcommittee: Craig Andres and Chris Kern.
Finance Subcommittee: Chris Kern, Marcus Ray, and Mayor Bristol.
Community Engagement Committee: Marcus Ray, Amy Bartley, and Jeff Hodges.
Legislative Subcommittee: Mayor Bristol, Craig Andres, and Cameron Reeves.
Capital Improvements Subcommittee: Amy Bartley, Jeff Hodges, and Cameron Reeves.
Downtown Advisory Committee: Chris Kern, Marcus Ray, and Cameron Reeves.
Broadband Subcommittee: Dissolved
In addition, to appoint Councilmember Ray as Mayor Pro-Tem and Councilmember Bartley as
Deputy Mayor Pro-Tem.
Councilmember Kern seconded the motion. Motion carried with a 5-0 vote.
Adjourn.
The meeting was adjourned at 5:08 p.m.
These minutes were approved on the 14th day of May 2024.
APPROVED:
David F. Bristol, Mayor
ATTEST:
Michelle Lewis Sirianni, Town Secretary
Page 16
Item 8.
Page 1 of 1
To: Mayor and Town Council
From: Chris Landrum, Finance Director
Through: Mario Canizares, Town Manager
Bob Scott, Deputy Town Manager
Re: Resolution Designating Various Individuals as Authorized
Representatives (CL)
Town Council Meeting – May 14, 2024
Strategic Visioning Priority: 4. Provide Excellent Municipal Services
Agenda Item:
Consider and act upon a resolution designating various individuals as authorized representatives
for the Town’s LOGIC account. (CL)
Description of Agenda Item:
The Town is currently active with TexSTAR and LOGIC local government investment pools. Both
pools are administered by Hilltop Securities and JPMorgan Chase. Due to a system update on
the banking side, clients are required to maintain mirrored profiles at TexSTAR and LOGIC. The
attached resolution will mirror what is currently in TexSTAR.
Budget Impact:
There is no budgetary impact affiliated with this item.
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has approved the attached documents as to form
and legality.
Attached Documents:
1. Prosper Resolution
2. LOGIC Amending Resolution 1
3. LOGIC Amending Resolution 2
Town Staff Recommendation:
Town staff recommends Town Council approve the resolution designating various individuals as
authorized representatives for the Town’s LOGIC account.
Proposed Motion:
I move to approve a resolution designating various individuals as authorized representatives for
the Town’s LOGIC account.
FINANCE
Page 17
Item 9.
TOWN OF PROSPER, TEXAS RESOLUTION NO. 2024-__
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF PROSPER,
TEXAS, AUTHORIZING VARIOUS INDIVIDUALS AS SIGNATORIES ON
SPECIFIC ACCOUNTS AND CERTAIN INVESTMENT MATTERS; REPEALING
RESOLUTION NO. 2023-22, ADOPTED ON OR ABOUT FEBRUARY 28, 2023;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, periodically the Town updates the list of specific individuals authorized to
perform certain financial transactions on the Town’s behalf; and
WHEREAS, it is the intent of the Town Council of the Town of Prosper, Texas, to authorize
the following individuals to be signatories and take all appropriate and necessary actions relative
to the following Town accounts.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, THAT:
SECTION 1
Town-approved signatories for current and possible future Independent Bank accounts
and those of any other depository of the Town are hereby authorized to include the Town
Manager, Deputy Town Manager, Assistant Town Manager, Executive Director, Finance Director
and Assistant Finance Director. Presently the incumbents for each position hereby authorized
are Mario Canizares, Robert B. Scott, Charles R. Ewings, Robyn D. Battle, John C. Landrum and
Ryan Patterson respectively.
SECTION 2
The Town-approved signatories authorized to perform wire and ACH transfers
include the Town Manager, Deputy Town Manager, Assistant Town Manager, Executive Director,
Finance Director and Assistant Finance Director. Presently the incumbents for each position
hereby authorized are Mario Canizares, Robert B. Scott, Charles R. Ewings, Robyn D. Battle,
John C. Landrum and Ryan Patterson respectively.
SECTION 3
The Town-approved signatories authorized to make financial transactions for TexPool,
TexSTAR, and LOGIC local government investment pools, to include the Town Manager, Deputy
Town Manager, Assistant Town Manager, Executive Director, Finance Director and Assistant
Finance Director. Presently the incumbents for each position hereby authorized are Mario
Canizares, Robert B. Scott, Charles R. Ewings, Robyn D. Battle, John C. Landrum and Ryan
Patterson respectively.
SECTION 4
The Town-approved signatories authorized to make financial transactions for current and
possible future investment accounts to include the Town Manager, Deputy Town Manager,
Assistant Town Manager, Executive Director, Finance Director and Assistant Finance Director.
Presently the incumbents for each position hereby authorized are Mario Canizares, Robert B.
Scott, Charles R. Ewings, Robyn D. Battle, John C. Landrum and Ryan Patterson respectively.
Page 18
Item 9.
Resolution No. 2024-__, Page 2
SECTION 5
Resolution No. 2023-22 approved on or about February 28, 2023, is hereby repealed in
its entirety.
SECTION 6
This Resolution shall be effective from and after its passage by the Town Council.
DULY PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, ON THIS 14TH DAY OF MAY, 2024.
___________________________________
David F. Bristol, Mayor
ATTEST:
____________________________________
Michelle Lewis Sirianni, Town Secretary
APPROVED AS TO FORM AND LEGALITY:
____________________________________
Terrence S. Welch, Town Attorney
Page 19
Item 9.
Amending Resolution 4/28/2016
RESOLUTION CHANGING AUTHORIZED REPRESENTATIVES FOR LOCAL
GOVERNMENT INVESTMENT COOPERATIVE
WHEREAS, _____________________________________________________________
(the “Government Entity”) by authority of that certain Local Government Investment Cooperative
Resolution _____________ (the “Resolution”) entered into that certain Interlocal Agreement, as amended
pursuant to its terms and subsequently designated Participation Agreement and Trust Instrument (the
“Agreement”) and has become a participant in the public funds investment pool created thereunder known
as Local Government Investment Cooperative (“LOGIC”);
WHEREAS, the Resolution designated on one or more “Authorized Representatives” within
the meaning of the Agreement;
WHEREAS, the Government Entity now wishes to update and designate the following
persons as the “Authorized Representatives” within the meaning of the Agreement;
NOW, THEREFORE, BE IT RESOLVED:
The following officers, officials or employees of the Government Entity are hereby
designated as “Authorized Representatives” within the meaning of the Agreement, with full power and
authority to: deposit money to and withdraw money from the Government Entity’s LOGIC account or
accounts from time to time in accordance with the Agreement and the Information Statement describing the
Agreement and to take all other actions deemed necessary or appropriate for the investment of funds of the
Government Entity in LOGIC:
1. Name: __________________________________Title:_________________________________
Signature: _______________________________Phone: ______________________________
Email:_______________________________
2. Name: __________________________________Title:_________________________________
Signature: _______________________________Phone: ______________________________
Email:_______________________________
3. Name: __________________________________Title:_________________________________
Signature: _______________________________Phone: ______________________________
Email:_______________________________
4. Name: _________________________________Title:_________________________________
Signature: _______________________________Phone: ______________________________
Email:_______________________________
Town of Prosper, TX
Robert B. Scott Deputy Town Manager
972-569-1062
bscott@prospertx.gov
Mario Canizares Town Manager
972-569-1010
mcanizares@prospertx.gov
Robyn D. Battle Executive Director
972-569-1011
rbattle@prospertx.gov
Charles R. Ewings Assistant Town Manager
972-569-1163
cewings@prospertx.gov
Page 20
Item 9.
Amending Resolution 4/28/2016
{REQUIRED} PRIMARY CONTACT: List the name of the Authorized Representative listed above that
will be designated as the Primary Contact and will receive all LOGIC correspondence including transaction
confirmations and monthly statements
Name:_______________________________________________________________________
{OPTIONAL} INQUIRY ONLY CONTACT: In addition, the following additional Participant
representative (not listed above) is designated as an Inquiry Only Representative authorized to obtain
account information:
Name: __________________________________Title:_________________________________
Signature: _______________________________Phone: ______________________________
Email:_______________________________
Applicant may designate other authorized representatives by written instrument signed by an existing
Applicant Authorized Representative or Applicant’s chief executive officer.
The foregoing supersedes and replaces the Government Entity’s previous designation of officers, officials
or employees of the Government Entity as Authorized Representatives under the Agreement pursuant to
paragraph 4 of the Resolution. Except as hereby modified, the Resolution shall remain in full force and
effect.
PASSED AND APPROVED this _____ day of _________________, 20_____.
__________________________________________________
(NAME OF ENTITY/APPLICANT)
SIGNED BY: ___________________________________________
(Signature of official)
__________________________________________________
(Printed name and title)
ATTESTED BY: _________________________________________
(Signature of official)
___________________________________________________
(Printed name and title)
OFFICIAL SEAL OF PARTICIPANT (REQUIRED)
bscott@prospertx.gov
Lynn Regan Accounting Manager
972-569-1109
Lregan@prospertx.gov
Town of Prosper
David F. Bristol, Mayor
Michelle Lewis Sirianni, Town Secretary
Page 21
Item 9.
Amending Resolution 4/28/2016
RESOLUTION CHANGING AUTHORIZED REPRESENTATIVES FOR LOCAL
GOVERNMENT INVESTMENT COOPERATIVE
WHEREAS, _____________________________________________________________
(the “Government Entity”) by authority of that certain Local Government Investment Cooperative
Resolution _____________ (the “Resolution”) entered into that certain Interlocal Agreement, as amended
pursuant to its terms and subsequently designated Participation Agreement and Trust Instrument (the
“Agreement”) and has become a participant in the public funds investment pool created thereunder known
as Local Government Investment Cooperative (“LOGIC”);
WHEREAS, the Resolution designated on one or more “Authorized Representatives” within
the meaning of the Agreement;
WHEREAS, the Government Entity now wishes to update and designate the following
persons as the “Authorized Representatives” within the meaning of the Agreement;
NOW, THEREFORE, BE IT RESOLVED:
The following officers, officials or employees of the Government Entity are hereby
designated as “Authorized Representatives” within the meaning of the Agreement, with full power and
authority to: deposit money to and withdraw money from the Government Entity’s LOGIC account or
accounts from time to time in accordance with the Agreement and the Information Statement describing the
Agreement and to take all other actions deemed necessary or appropriate for the investment of funds of the
Government Entity in LOGIC:
1. Name: __________________________________Title:_________________________________
Signature: _______________________________Phone: ______________________________
Email:_______________________________
2. Name: __________________________________Title:_________________________________
Signature: _______________________________Phone: ______________________________
Email:_______________________________
3. Name: __________________________________Title:_________________________________
Signature: _______________________________Phone: ______________________________
Email:_______________________________
4. Name: _________________________________Title:_________________________________
Signature: _______________________________Phone: ______________________________
Email:_______________________________
Town of Prosper, TX
John C. Landrum Finance Director
972-569-1008
CLandrum@prospertx.gov
Ryan Patterson Assistant Finance Director
972-569-1119
rpatterson@prospertx.gov
Page 22
Item 9.
Amending Resolution 4/28/2016
{REQUIRED} PRIMARY CONTACT: List the name of the Authorized Representative listed above that
will be designated as the Primary Contact and will receive all LOGIC correspondence including transaction
confirmations and monthly statements
Name:_______________________________________________________________________
{OPTIONAL} INQUIRY ONLY CONTACT: In addition, the following additional Participant
representative (not listed above) is designated as an Inquiry Only Representative authorized to obtain
account information:
Name: __________________________________Title:_________________________________
Signature: _______________________________Phone: ______________________________
Email:_______________________________
Applicant may designate other authorized representatives by written instrument signed by an existing
Applicant Authorized Representative or Applicant’s chief executive officer.
The foregoing supersedes and replaces the Government Entity’s previous designation of officers, officials
or employees of the Government Entity as Authorized Representatives under the Agreement pursuant to
paragraph 4 of the Resolution. Except as hereby modified, the Resolution shall remain in full force and
effect.
PASSED AND APPROVED this _____ day of _________________, 20_____.
__________________________________________________
(NAME OF ENTITY/APPLICANT)
SIGNED BY: ___________________________________________
(Signature of official)
__________________________________________________
(Printed name and title)
ATTESTED BY: _________________________________________
(Signature of official)
___________________________________________________
(Printed name and title)
OFFICIAL SEAL OF PARTICIPANT (REQUIRED)
bscott@prospertx.gov
Town of Prosper
David F. Bristol, Mayor
Michelle Lewis Sirianni, Town Secretary
Page 23
Item 9.
Page 1 of 2
To: Mayor and Town Council
From: Chris Landrum, Finance Director
Through: Mario Canizares, Town Manager
Robert B. Scott, Deputy Town Manager
Re: Resolution Town Investment Policy
Town Council Meeting – May 14, 2024
Strategic Visioning Priority: 4. Provide Excellent Municipal Services
Agenda Item:
Consider and act upon a resolution approving the Town of Prosper Investment Policy and
Investment Strategy and approving the list of qualified brokers/dealers and financial institutions
that are authorized to engage in investment transactions with the Town of Prosper.
Description of Agenda Item:
In March 2006, the Prosper Town Council adopted an Investment Policy for the Town and PEDC.
This policy was last reviewed, revised, or adopted in November 2023. The proposed policy will
streamline and clarify the investment policy and strategy for the Town. The most notable change
to the policy in the current period is to separate the Town and PEDC policies. Other notable
changes include adding an internal controls section, setting maximum maturity at 3 years,
maximum WAM at two years, adding the need for cash flow forecasting as a basis for decision-
making, and broker/dealer requirements. Due to the restructuring and reformatting of the policy,
we have included a summary of the policy changes as an additional attachment. The attached
redline version highlights all proposed changes.
Under the Public Funds Investment Act, investment officers must attend at least eight hours of
instruction relating to the treasurer's or officer's responsibilities not less than once in a two-year
period. Currently, the Town Manager, Deputy Town Manager, Finance Director, and Assistant
Finance Director are designated for the Town.
Budget Impact:
There is no budgetary impact affiliated with this item.
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has approved the attached documents as to form
and legality.
FINANCE
Page 24
Item 10.
Page 2 of 2
Attached Documents:
1. Resolution for Investment Policy
2. Investment Policy redline version
3. Investment Policy clean version
4. Summary of Investment Policy updates
Town Staff Recommendation:
Town Staff recommends approval of a resolution approving the Town of Prosper Investment Policy
and Investment Strategy.
Proposed Motion:
I move to approve a resolution approving the Town of Prosper Investment Policy and Investment
Strategy.
Page 25
Item 10.
TOWN OF PROSPER, TEXAS RESOLUTION NO. 2024-34
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF PROSPER,
TEXAS, REVIEWING, UPDATING AND ADOPTING THE TOWN OF PROSPER
INVESTMENT POLICY AND INVESTMENT STRATEGY; MAKING FINDINGS;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Texas Public Funds Investment Act (“the Act”), contained in Chapter 2256
of the Texas Government Code, as amended, provides in Section 2256.005(e) thereof that the
governing body of an investing entity shall review its investment policy and investment strategies
not less than annually; and
WHEREAS, said section of the Act further provides that the governing body shall adopt a
written instrument by rule, order, ordinance, or resolution stating that it has reviewed the
investment policy and investment strategies; and
WHEREAS, the Act requires the written instrument so adopted shall record any changes
made to either the investment policy or the investment strategies.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, THAT:
SECTION 1
The Prosper Town Council hereby confirms that it has reviewed the Town of Prosper
Investment Policy and Investment Strategy and adopts the Investment Policy dated May 14, 2024,
with changes incorporated and recorded, attached hereto as Exhibit “A”.
SECTION 2
This Resolution shall take effect from and after the date of its passage.
DULY PASSED, APPROVED, AND ADOPTED BY THE TOWN COUNCIL OF THE
TOWN OF PROSPER, TEXAS, ON THIS 14th DAY OF MAY 2024.
APPROVED:
___________________________________
David F. Bristol, Mayor
ATTEST:
_________________________________
Michelle Lewis Sirianni, Town Secretary
Page 26
Item 10.
Resolution No. 2024-34, Page 2
APPROVED AS TO FORM AND LEGALITY:
_________________________________
Terrence S. Welch, Town Attorney
Page 27
Item 10.
Resolution No. 20232024-XX, Page 3
TOWN OF PROSPER, TEXAS
and
PROSPER ECONOMIC DEVELOPMENT CORPORATION
INVESTMENT POLICY
November 14, 2023
Exhibit “A”
Style Definition: Heading 1
Page 28
Item 10.
Resolution No. 20232024-XX, Page 4
Page 29
Item 10.
Resolution No. 20232024-XX, Page 5
INVESTMENT POLICY
TABLE OF CONTENTS
PREFACE 5
I. INVESTMENT POLICY PURPOSE 6
II. INVESTMENT OBJECTIVES 7
III. AUTHORIZED INVESTMENTS 8
IV. COLLATERAL 9
V. INTERNAL CONTROLS 10
VI. COUNTER-PARTIES 121
VII. DELEGATION OF RESPONSIBILTY 13
VIII. REPORTING 15
IX. INVESTMENT STRATEGY STATEMENT 16
X. POLICY ADOPTION 177
APPENDIX A – GLOSSARY OF TERMS 18
APPENDIX B – AUTHORIZED BROKER/DEALER LIST 23
APPENDIX C – RESOLUTION FOR ADOPTION OF 24
INVESTMENT POLICY
APPENDIX DC – PUBLIC FUNDS INVESTMENT ACT 24
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Page 30
Item 10.
Resolution No. 20232024-XX, Page 6
PREFACE
It is the policy of the Town of Prosper (“PROSPER”) that the administration of its funds and the
investment of those funds shall be handled as its highest public trust. The Town of Prosper and the
Prosper Economic Development Corporation are separately chartered, governed, and operated entities.
Each ENTITY adheres to its own governing documents and the Public Funds Investment Act. Each
ENTITY additionally seeks to (Texas Government C ode Chapter 2256 , the “A CT”) to safely and
effectively manage the funds under its control. To achieve those requirements, the governing body
Town Council of each ENTITY annually reviews and has legally adopteds this Investment Policy.
The receipt of yielda market rate of return will be secondary to the requirements for safety and liquidity.
The earnings from investments will be used in a manner that best serves the interests of the TownCity.
Throughout this Investment Policy, the two entities shall be singularly referred to as “ENTITY”
and collectively referred to as “PROSPER.”
It is the policy of PROSPER that, giving due regard to the safety and risk of investments, all
available funds shall be invested in conformance with the Town Charter and Ordinances , State and
Federal Regulations, applicable Bond Resolution requirements, and the adopted Investment Policy and
Investment/ and adopted Investment Strategy. The purpose of this Policy is to set specific Town
investment policy and strategy guidelines within the investment parameters for the investment of public
funds in Texas found in the ACT. The Public Funds Collateral Act (Chapter 2257, Texas Government
Code) specifies collateral requirements for all public Texas depository funds and is incorporated herein.
Effective cash management is recognized as essential to good fiscal management. Cash management
is the process of managing funds to ensure necessary cash availability and provide reasonable yield on
investments. PROSPER shall strive for a complete cash management program which includes timely
collection of accounts receivable, vendor payments in accordance with invoice terms, and prudent
investment of assets. The receipt of yield will be secondary to the requirements for safety and liquidity.
A comprehensive and effective cash management system will be pursued to optimize investment
interest earnings as viable and material revenue to all PROSPER funds. PROSPER’s portfolio
shall be designed and managed in a manner responsive to the public trust and consistent with all
Federal regulations, State of Texas statutes and other legal requirements, including the Town
Charter, Town Ordinances, Articles of Incorporation, and this Policy.
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Page 31
Item 10.
Resolution No. 20232024-XX, Page 7
I. INVESMENT POLICYPURPOSE
A. Formal Adoption
This Investment Policy isshall be reviewed and authorized adopted annually by PROSPER
the Town Council in accordance with Chapter 2256, Texas Government Code, the Public
Funds Investment ACTt, herein referred to as “PFIA”.
B. Scope
This Investment Policy applies to all of the investment activities of PROSPER. These
funds are accounted for in the Town’s Annual Comprehensive Financial Report
(ACFR) and include:
• General Fund
• Debt Service Funds
• Special Revenue Funds
• Capital Project Funds
• Enterprise Funds
• Internal Service Funds, and
• Any new fund created by PROSPER
This Policy establishes guidelines for:
1. Who can invest PROSPER funds,
2. How PROSPER funds will be invested, and
3. When and how a periodic review of investments will be made.
In addition to this Policy, bond funds (as defined by the Internal Revenue Service) shall
be managed in accordance with their issuing documentation and all applicable State
and Federal Law.
B.
This Investment Policy applies to all of the investment activities of PROSPER. These
funds are accounted for in the Town’s Annual Comprehensive Financial Report (ACFR)
and include:
• General Fund
• Debt Service Funds
• Special Revenue Funds
• Capital Project Funds
• Enterprise Funds
• Internal Service Funds
• Economic Development Corporation Funds, and
• Any new fund created by the TownPROSPER
This Policy establishes guidelines for:
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Page 32
Item 10.
Resolution No. 20232024-XX, Page 8
1. Who can invest PROSPER funds,
2. How PROSPER funds will be invested, and
3. When and how a periodic review of investments will be made.
In addition to this Policy, bond funds (as defined by the Internal Revenue Service) shall be
managed in accordance with their issuing documentation and all applicable State and
Federal Law.
All investments made with PROSPER funds prior to the adoption of this Investment
Policy shall be held or liquidated as determined to be in the best interest of the financial
well being of PROSPER. PROSPER will also monitor changes in the credit ratings of its
investments quarterly using a number of resources including rating agencies,
broker/dealers or financial publications. PROSPER shall take all prudent measures that
are consistent with its investment policy to liquidate an investment that does not have
the minimum rating.
C. Policy Review and Amendment
This Policy shall be reviewed a n d a d o p t e d b y r e s o l u t i o n annually by the
Town Council. The resolution shall recorded any changes made to the Investment Policy.
D. Investment Strategy
In conjunction with the annual Policy review, the Town Council shall
a n n u a l l y review and adopt thea separate written Investment Strategy for each of
PROSPER’s fund types. PROSPER may consolidate cash balances from multiple funds
for investment purposes to maximize investment earnings while recognizing the unique
characteristics of these funds. Investment income will be allocated to the various funds
based on their respective participation and in accordance with generally accepted
accounting principles.
The Investment Strategy, found in Section IXV of this Policy, must describes the
investment objectives for each particular fund type according to the following priorities:
1. Investment suitability,
2. Preservation and safety of principal,
3. Liquidity,
4. Marketability prior to maturity of each investment,
5. Diversification, and
6. Yield.
II. INVESTMENT OBJECTIVES
It is the policy of PROSPER that all funds shall be managed and invested with four primary
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Page 33
Item 10.
Resolution No. 20232024-XX, Page 9
objectives, listed in order of their priority: safety, liquidity, diversification, and yield.
Investments are to be chosen in a manner which promotes diversity to spread risks. The
maximum weighted average maturity (WAM) of the overall portfolio may not exceed onwtwo
years.
All participants in the investment process will seek to act responsibly as custodians of the
public trust. Investment officials will avoid any transactions that might impair public
confidence in the Town’s ability to govern effectively. The Town Council recognizes that in a
diversified portfolio, occasional measured losses due to market volatility are inevitable, and
must be considered within the context of the overall portfolio’s investment return, provided
that the adequate diversification has been implemented and the terms of this policy have
been followed.
A. Safety of Principal
The primary objective of all investment activity is the preservation of capital and the
safety of principal in the overall portfolio. Each investment transaction shall seek to
ensure first that capital losses are avoided, whether they are from securityies defaults,
safekeeping or erosion of the market value. Investment in high credit quality securities
and decisions based on anticipated cash flow needs are the primary factors in providing
safety.
PROSPER shall seek to control the risk of loss due to failuredefault of a security issuer
or grantor. Such risk shall be controlled bby investing only in the safest highest credit
quality types of securities as defined in the Policy; by collateralization as required by law
and policy; and through portfolio diversification by maturity and type.
B. Maintenance of Adequate Liquidity
The investment portfolio will remain sufficiently liquid to meet the cash flow
requirements that might be reasonably anticipated. Liquidity shall be achieved by
matching investment maturities with forecasted cash flow requirements; investing in
securities with active secondary markets; and maintaining appropriate portfolio
diversification.
C. Diversification Public Trust
The portfolio shall be diversified by institution, market sector and maturity within cash
flow needs to spread risk.
All participants in the investment process will seek to act responsibly as custodians of the
public trust. Investment officials will avoid any transactions that might impair public
confidence in the Town’s ability to govern effectively. The governing body recognizes that
in a diversified portfolio, occasional measured losses due to market volatility are
inevitable, and must be considered within the context of the overall portfolio’s investment
return, provided that the adequate diversification has been implemented and the terms
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Page 34
Item 10.
Resolution No. 20232024-XX, Page 10
of this policy have been followed.
D. Yield
The investment portfolio shall be designed with the objective of attaining a reasonable
market rate of return yield throughout budgetary and economic cycles, taking into
account the investment risk constraints and liquidity needs. Return on investment Yield
is of secondary importance compared to the safety and liquidity objectives described
above. All Core investments are limited to high credit quality, relatively low risk
securities in anticipation of earning a fair return relative to the risk being assumed.
The benchmark for the consolidated portfolio shall be the one-year US Treasury Bill for
the comparable period designated for its comparability to the expected investments,
liquidity needs, and average cash flow patterns.
III. AUTHORIZED INVESTMENTSINVESTMENT POLICIES
A. Authorized Investments
Assets of PROSPER may be invested only in the following investment types as further defined
by the ACT. Investments described below are authorized by PFIA as eligible securities for
PROSPER.
In the event an authorized investment loses its required minimum credit rating, all
prudent measures will be taken to liquidate said investment. Additionally, PROSPER is
not required to liquidate investments that were authorized at the time of purchase in the
event that subsequent legislation renders certain securities as no longer authorized for
purchase by the Town. PROSPER’s funds governed by this Policy may be invested in:
1. Obligations of Governmental Entities (Section 2256.009). Except for the items
listed in 1.e. below, the following are authorized investments for obligations of
governmental agencies:
a. Obligations, including letters of credit, of the United States or its agencies and
instrumentalities, including the Federal Home Loan Banks;
b. Direct obligations of the State of Texas or its agencies and instrumentalities;
c. Other obligations, the principal and interest of which are unconditionally
guaranteed or insured by, or backed by the full faith and credit of, the State of
Texas or the United States or their respective agencies and instrumentalities,
including obligations that are fully guaranteed or insured by the Federal Deposit
Insurance Corporation or by the explicit full faith and credit of the United
States;
d. Obligations of states, agencies, counties, cities, and other political subdivisions of
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Item 10.
Resolution No. 20232024-XX, Page 11
any State having been rated as to investment quality by a nationally recognized
investment rating firm and having received a rating of not less than “A” or its
equivalent;
e. The following are not authorized investments for PROSPER:
1. Obligations whose payments represent the coupon payments on the
outstanding principal balance of the underlying mortgage-backed security
collateral and pays no principal (Interest Only);
2. Obligations whose payments represent the principal stream of cash flow from
the underlying mortgage-backed security collateral and bear no interest
(Principal Only);
3. Collateralized mortgage obligations that have a stated final maturity date of
greater than 10 years; and
4. Collateralized mortgage obligations the interest rate of which is determined
by an index that adjusts opposite to the changes in a market index (Inverse
Floater).
1. Obligations of the US Government, its agencies and instrumentalities, excluding
mortgage-backed securities, with a stated maximum maturity of three years.
2. General debt obligations of any US state or political subdivision rated A++ or better with
a stated maximum maturity of three years.
3. Fully insured or collateralized certificates of deposit from banks in Texas with a
maximum maturity of three years, insured by the Federal Deposit Insurance Corporation
(FDIC), or its successor, or collateralized in accordance with this Policy to include spread
products within these banks.
4. Share certificates from credit unions in Texas insured by the National Credit Union Share
Insurance Fund with a maximum stated maturity of two years.
5. Fully insured or collateralized demand deposits in any bank in Texas insured by the
FDIC or its successor or collateralized in accordance with this Policy to include spread
products within these banks.
6. FDIC insured brokered certificate of deposit securities from a bank in any US state,
delivered versus payment to the Town’s safekeeping/custody account and not to exceed
one year to stated final maturity.
2. Financial Institution Deposits (Section 2256.010).
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Page 36
Item 10.
Resolution No. 20232024-XX, Page 12
a. Certificates of deposit, share certificates, or other forms of deposit provided
the deposit is issued by a depository institution that has its main office or a
branch office in Texas that is:
1. Guaranteed or insured by the Federal Deposit Insurance Corporation or its
successor or the National Credit Union Share Insurance Fund or its
successor; or
2. Secured by obligations that are described by 1. (Obligations of
Governmental Entities) above, which are intended to include all direct
Federal agency or instrumentality issued mortgage backed securities, but
excluding those mortgage-backed securities of the nature described in
1.e. above, that have a market value of not less than the uninsured
amount of the deposit; or
Secured in any other manner and amount provided by the law for deposits of PROSPER.
7. AAA-rated, SEC registered, money market Mmutual funds striving to maintain a $1 net
asset value (NAV).
8. AAA-rated Texas local government investment pools which strive to maintain a $1 net
asset value (NAV) operated in accordance with the ACT and authorized by resolution of
the Town Council.
9. A1/P1 commercial paper with a maximum stated maturity of 270 days.
3.10. Fully collateralized repurchase agreements as defined by the ACT with a defined
termination date, executed with a primary dealer under an industry standard master
repurchase agreement, and collateralized in accordance with this Policy.
a. A no-load money market mutual fund is an authorized investment under this
subchapter if the mutual fund:
1. Is registered with and regulated by the Securities and Exchange
Commission;
2. Provides PROSPER with a prospectus and other information required by
the Securities Exchange Act of 1934 (15 U.S.C. Section 78a et seq.) or the
Investment Company Act of 1940 (15 U.S.C. Section 80a-1 et seq.); and
3. Includes in its investment objectives the maintenance of a stable net asset
value of $1.0000 for each share.
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Page 37
Item 10.
Resolution No. 20232024-XX, Page 13
IV. COLLATERALIZATIONollateralization
A. Time and Demand Deposits – Pledged Collateral
All bank time and demand deposits shall be collateralized above FDIC coverage by secured,
pledged collateral. To anticipate market changes and provide the required level of security
for all funds, collateral will be maintained and monitored by the pledging depository at a
market value of 102% of the total principal and accrued interest on deposit. The institution
shall monitor and maintain the margins on a daily basis.
Collateral pledged to secure deposits shall be held by an independent financial institution
outside the holding company of the depository. The collateral agreement with the
depository shall be approved by resolution of the Bank Board or Bank Loan Committee
for compliance with FIRREA. The custodian or bank shall provide a monthly report of
collateral directly to the City.
Substitution rights may be granted but new collateral must be pledged before existing
collateral is released. All collateral shall be subject to inspection and audit by the City or
its independent auditors.
B. Collateral Owned Under a Repurchase Agreement
Collateral securing a repurchase agreement is owned by the Town. It shall be held by an
independent third-party financial institution approved by PROSPER under the terms of an
executed Bond Market Master Agreement. Collateral with a market value of 102% of
principal and interest is required at all times and is the responsibility of the counter-party.
C. Authorized Collateral
Only the following securities are authorized as collateral for time and demand deposits:
1. A. FDIC insurance coverage.
1.
2. Obligations of the United States, its agencies or instrumentalities, or evidence of
indebtedness of the United States guaranteed as to principal and interest including
MBS and CMO which pass the bank test.
3. C. Obligations of any US state or of a county, City or other political
subdivision of any US state having been rated as investment grade (investment rating no
less than “A” or its equivalent) by two nationally recognized rating agencies.
4. D. Irrevocable letter of credit from a FHLB regional bank.
Collateral for repurchase agreements may also include cash.
Preference will be given to pledged collateral securities.
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Page 38
Item 10.
Resolution No. 20232024-XX, Page 14
IV.V. INTERNAL CONTROLSnternal Protection of PrincipalControls
The Investment Officer(s) are responsible for establishing and maintaining internal controls to
reasonably assure that assets are protected from loss, theft, or misuse. The concept of
reasonable assurance recognizes that the cost of a control should not exceed the benefit likely
to be derived.
Internal controls shall address the following at a minimum:
-• Control of collusion,
-• Separation of transaction authority from accounting and record keeping,
-• Safekeeping/custody of owned and pledged collateral.
-• Clear delegation of authority,
-• Written confirmation and recording of all transactions, and
-• Review, maintenance and monitoring of security procedures both manual and
automated.
Annually the Investment Officer(s) shall perform and internal compliance audit to assure
compliance with requirements of this policy and the ACT. Annually the Town’s auditor shall
review the quarterly investment reports.
1. Delivery versus Payment. The purchase of individual securities shall be executed
solely on a “Delivery versus Payment” (DVP) basis and cleared into through
PROSPER’s designated Ssafekeeping Agent/custody account. Funds shall not be
released until PROSPER has received, through the Safekeeping its agent, the securities
purchased.
2. Competitive Quotes. All security transactions require at least three competitive quotes
(bid or offer) to assure competitive market value. Securities purchased “at issue price”
must be compared to other similar offerings to determine competitive value. Investment
bids/offers may be solicited orally, in writing, electronically, or any combination of these
methods.
3. Monitoring of Credit Ratings. On no less than a monthly basis, the credit rating on all
investments which require a credit rating shall be verified by the Investment Officer(s). If
the security falls below the minimum rating required by Policy the Investment Officer
shall notify the Finance Director of the loss of rating, conditions affecting the rating and
possible loss of principal including liquidation options available. PROSPER will monitor
changes in the credit ratings including rating agencies, broker/dealers, or financial
publications. PROSPER shall take all prudent measures that are consistent with its
investment policy to liquidate an investment that does not have the minimum rating.In
the event an authorized investment loses its required minimum credit rating, all
prudent measures will be taken to liquidate said investment. Additionally,
PROSPER is not required to liquidate investments that were authorized at the time
of purchase in the event that subsequent legislation renders certain securities as no
longer authorized for purchase by the Town.
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Page 39
Item 10.
Resolution No. 20232024-XX, Page 15
4. Monitoring of Authorized Investments. Should an investment become unauthorized in
the ACT or by this policy, the existing investment need not be liquidated, Atat maturity or
sale however the funds must be reinvested in then authorized investments.
5. 5, Monitoring FDIC Status. On no less than a weekly basis the FDIC status and bank
status of all brokered certificates of deposit must be verified. If any bank has been
acquired or merged with another bank from which brokered certificates of deposit are held
in the portfolio, all affected brokered certificates of deposit shall be immediately
liquidated to retain the required FDIC insurance level.
6. Prior Held Investments. All investments made with PROSPER funds prior to the
adoption of this Investment Policy may be held or liquidated in accordance with the ACT and
in the best interest of PROSPER’s financial p o s i t i o n .
1.7.Diversification by Investment Type. Diversification by investment type shall be
maintained by ensuring multiple an active and efficient secondary markets in the portfolio
thereby investments and by controlling the market and opportunity credit risks associated
with an overconcentration in one specific investment type or issuer.
Bond proceeds may be invested in a single security or investment if PROSPER
determines that such an investment is necessary to comply with Federal arbitrage
restrictions or to facilitate arbitrage record keeping and calculation.
2.8.Diversification by Investment Maturity. In order to minimize risk of loss due to
interest rate fluctuations, investment maturities will not exceed the anticipated cash
flow requirements of the funds. Generally, PROSPER will not directly invest in
securities maturing more than fivethree years from the date of purchase.
Maturity guidelines by fund type are discussed in Section IV, Investment Strategy Statement.
3. Ensuring Liquidity
9. LEnsuring Liquidity. Liquidity shall be achieved by anticipating cash flow requirements,
by investing in securities with active secondary markets and by investing in eligible
financial institution deposit accounts, money market mutual funds, and local government
investment pools.
A security may be liquidated to meet unanticipated cash requirements, to redeploy cash
into other investments expected to outperform current holdings, or otherwise to adjust the
portfolio.
Cash Flow Forecasting.
10. Cash flow analysis is designed to protect and sustain the cash flow requirements of the
Town. The Investment Officer(s) will analyze needs and maintain a cash flow plan to
monitor and forecast high-level cash positions for investment purposes.
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Page 40
Item 10.
Resolution No. 20232024-XX, Page 16
VI. COUNTER-PARTIESounter-parties
1. Broker/Dealers
The Town Council shall, at least annually, review and adopt a list of broker/dealers
authorized to engage in investment transactions with PROSPER. Transactions may be
executed only with authorized broker/dealers. In order to be considered, firms that desire
to transact business will be required to provide information regarding their
creditworthiness, experience, market sector involvement, and reputation.
Authorized firms may include primary and regional dealers and brokers and qualified
depositories as established by Chapter 105 of the Local Government Code.
A list of no less than five broker/dealers shall be maintained. Before investments are
made all broker/dealers must supply the following at a minimum:
• Current year and annual financial statements
• Financial Industry Regulatory Association (FINRA) certification and the FINRA
Central Depository Registration number (CRD)
• Proof of Texas States Securities registration
• Completion of a brief questionnaire detailing contacts
•
A written copy of the current Investment Policy shall be provided to all authorized
broker/dealers and pools. Local government investment pools shall certify to a review of
the policy in accordance with the ACT.
1.2.Depositoriesy Agreements
Consistent with the requirements of State Law, PROSPER requires all bank deposits to be
federally FDIC insured or collateralized in accordance with this policywith eligible
securities. At least every five years PROSPER will designate one banking institution
through a competitive process, as its central banking services provider. Additional banks
may be used for time and demand deposits under the same conditions.
Any Ffinancial institutions providing depository services which require
collateral serving as PROSPER’s Depositories will be required to shall sign a
Ddepository Aagreement under the terms of FIRREA (Financial Institutions
Resource, Recovery and Enforcement Act). with PROSPER and PROSPER’s
safekeeping agent. The c o n d i t i o n s o f s u c h a n a g r e e m e n t
safekeeping portion of the Agreement shall define PROSPER’s rights to the collateral in
case of default, bankruptcy, or closing to and shall establish a perfected security interest.
FIRREA conditions require that in compliance with Federal and State regulations,
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Page 41
Item 10.
Resolution No. 20232024-XX, Page 17
including:
a. The Agreement must be in writing;
b.a. The Agreement must be executed by the Depository and PROSPER
contemporaneously with the acquisition of the asset;
c.b. The Agreement must be approved by the Board of Directors or theits Bank Loan
Committee designated committee of the Depository andwith a copy of the
meeting minutes r e s o l u t i o n must be delivered to PROSPER;
c. The Agreement must be part of the Depository’s “official record” continuously
since its execution.
d. The Agreement must be executed by the Depository and PROSPER
contemporaneously with the acquisition of the asset without listing the collateral
securitiescollateral securities.;
d.
a. Allowable Collateral
Eligible securities for collateralization of PROSPER deposits are defined by
Chapter 2257, Texas Government Code, the Public Funds Collateral Act, as
amended and meet the constraints of this Section III. A. 2.
b. Collateral Levels
The market value of pledged collateral must at all times be equal to or greater than
105% of the principal and accrued interest for PROSPER balances, less the
applicable level of FDIC insurance.
Letters of Credit shall at all times be equal to or greater than 100% of the total
value of the deposits and accrued interest for PROSPER balances, less the
applicable level of FDIC insurance. Non-renewable Letters of Credit shall expire
not less than two business days after the anticipated deposit withdrawal.
c. Monitoring Collateral Adequacy
PROSPER shall require monthly reports of pledged securities marked to market
using quotes by a recognized market pricing service quoted on the valuation
date from all financial institutions with which PROSPER has collateralized
deposits. Additionally, a monthly collateral report shall be provided by the
custodian for verification of the pledged securities. The Investment Officers will
monitor adequacy of collateralization levels to verify market values and total
collateral positions.
d. Additional Collateral
If the collateral pledged for a deposit falls below adequate levels, as defined
above in Section 4.b., the institution holding the deposit will be notified by the
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Page 42
Item 10.
Resolution No. 20232024-XX, Page 18
Investment Officers and will be required to pledge additional securities no later
than the end of the next succeeding business day.
e. Security Substitution
Collateralized deposits often require substitution of securities. Any financial
institution requesting substitution must contact an Investment Officer for
approval and settlement. The substituted security’s value will be calculated and
substitution approved if the substitution maintains a pledged value equal to or
greater than the required security level. An Investment Officer must provide
written notification of the decision to the bank or the safekeeping agent holding the
security prior to any security release. Substitution is allowable for all
transactions, but should be limited, if possible, to minimize potential
administrative problems and transfer expense. The Investment Officers may
limit substitution and assess appropriate fees if substitution becomes excessive or
abusive.
2.3.Safekeeping Agent/Custodian
PROSPER shall contract with a independent bank or banks for the safekeeping/custody of
securities either owned by PROSPER as a part of its investment portfolio or as a part of
its depository agreements. All securities (pledged or owned) shall be delivered delivery
versus payment. The safekeeping agent/custodian shall be independent from the trade.
a. Safekeeping of Deposit Collateral
All marketable security collateral securing bank deposits must be held by a third-
party custodian eligible under the Public Funds Collateral Act, and acceptable to
PROSPER, or by a Federal Reserve Bank.
3.4.Non-discretionay Investment Advisers
Any investment adviser contracted by the Town will act on a non-discretionary basis so that
all final transaction decisions are made by the Town Investment Officer(s). Non-
discretionary investment advisers under contract to the Town shall adhere to the
spirit, philosophy and specific terms of this Policy. and shall invest within the same
“Standard of Care” as defined in Section E. 3. Below. Securities Dealers shall avoid
recommending or suggesting transactions outside that “Standard of Care.”
The selection of Investment Advisers will be performed by the Investment Officers. The
Investment Officers will establish criteria to evaluate Investment Advisers including:
• Adherence to PROSPER’s policies and strategies,
• Investment performance within accepted risk constraints,
• Responsiveness to PROSPER’s request for services,
• Availability of information and open communication,
• Understanding of the inherent fiduciary responsibility of public funds, and
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Page 43
Item 10.
Resolution No. 20232024-XX, Page 19
• Similarity in philosophy and strategy with PROSPER’s objectives.
Selected Investment Advisers must be registered under the Investment Advisers Act of
1940 or with the State Securities Board. An initial contract with an Investment Adviser
may not be for a term longer than two years and any contract, renewal or extension must
be approved by Town Council.
V. Delegation of Responsibility Selection of Authorized Securities Dealers
VI.
VII. The ENTITY’s governing body shall, at least annually, review, revise, and adopt a list
of qualified broker/dealers (Appendix B) that are authorized to engage in investment
transactions with the ENTITY.
VIII.
IX. Eligibility
X.
XI. Authorized firms may include primary dealers or regional dealers that qualify under
Securities & Exchange Commission Rule 15C3-1 (Uniform Net Capital Rule), and
qualified depositories.
XII.
XIII. Competitive Environment
XIV.
XV. It is the policy of PROSPER to require a competitive environment for all investment
activities. Individual investment quotes will be solicited orally, in writing, electronically,
or any combination of these methods.
XVI.VII. DELIGATION OF RESPONSIBILITY
1. Policy Certification
All local government investment pools and discretionary investment management
firms (business organizations) offering to engage in an investment transaction with
PROSPER will be required to acknowledge in writing that the firm has received
and reviewed PROSPER’s Investment Policy. This Certification also
acknowledges that the business organization has implemented reasonable
procedures and controls in an effort to preclude investment transactions conducted
between PROSPER and the organization that are not authorized by PROSPER’s
investment policy, except to the extent that this authorization is dependent on an
analysis of the makeup of PROSPER’s entire portfolio, requires an interpretation
of subjective investment standards, or relates to investment transactions of
PROSPER that are not made through accounts or other contractual arrangements
over which the business organization has accepted discretionary investment
authority, as required by PFIA.
1. Investment Officer(s)
The Town Manager or designee, Deputy Town Manager, Finance Director, and Assistant
Finance Director will be designated as are the “Investment Officers” of the Town of
Prosper by resolution of the Town Council. The PEDC Treasurer, Deputy Town
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Item 10.
Resolution No. 20232024-XX, Page 20
Manager, and the Finance Director are the “Investment Officers” of the PEDC. The
Investment Officers are responsible for investment decisions and
investment activities , reporting, a nd cre a ting /maintaining the
portfolio(s) in accordance with this P o licy . Officers are authorized
to deposit, withdraw, invest, transfer, execute documentation, and otherwise manage
PROSPER’s funds according to this Policy.
The Investment Officers may utilize finance staff may authorize one or more Investment
Officers to deposit, withdraw or transfer funds out of or into an investment pool or
money market mutual fund in order to meet daily operating needs of PROSPER in
compliance with established Internal Ccontrols and procedures.
All Officers shall attend at least ten (10) hours of investment training, from sources
approved by the Town Council by resolution, within twelve (12) months of designation as
an Investment Officer and shall attend eight (8) hours of investment training every two
successive fiscal years. Training under this section must include education in
investment controls, security risks, strategy risks, market risks, diversification of
investment portfolio and compliance with PFIA.
The designated Investment Officers shall act as custodians of the public trust
avoiding any transactions which might involve a conflict of interest, the appearance of a
conflict of interest, or any activity which might otherwise discourage public confidence.
Investment Officers shall refrain from personal business activity that could conflict with
proper execution of the investment program, or which could impair their ability to
make impartial investment decisions.
Additionally, i n a c c o r d a n c e w i t h t h e A C T u n d e r c e r t a i n
c o n d i t i o n s , all Investment Officers shall file with the Texas Ethics Commission and
the ENTITY’s governing body Town Council a statement disclosing any personal
business relationship with a business organization seeking to sell investments to
PROSPER or any with which they maintain a relationship within the second degree by
affinity or consanguinity to an individual/firm seeking to sell investments to PROSPER.
Disclosure to the Ethics Commission is required only if For
purposes of this subsection, an the Investment Officer has a personal business
relationship with business organization ifin which:
-• The Investment Officer owns 10 percent or more of the voting stock or shares of the
business organization or owns $5,000 or more of the fair market value of the business
organization;
-• Funds received by the Investment Officer from the business organization exceed 10
percent of the Investment Officer’s gross income for the previous year; or
-• The Investment Officer has acquired from the business organization during the
previous year investments with a book value of $2,500 or more for the personal
account of the Investment Officer.
2. Town Council Responsibilities
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Item 10.
Resolution No. 20232024-XX, Page 21
The Town Council holds the ultimate fiduciary responsibility for the portfolio under the
ACT. It will designate investment officer(s), receive and review quarterly investment
reports, approve and provide for investment officer training, annually approve
broker/dealers, and annually review and adopt the Investment Policy and Investment
Strategy.
2.3.Prudence and Standard of Caret Investment Management
The designated Investment Officer(s) shall perform their duties in accordance with the
adopted Investment Policy and internal procedures. In determining whether an Investment
Officer has exercised prudence with respect to an investment decision, the investment of
all funds over which the Investment Officer(s) hads) had responsibility, rather than the
prudence of a single investment shall be considered.
Investment Officers acting in good faith and in accordance with these policies and
procedures shall be relieved of personal liability.
3. Standard of Care
The standard of care used by PROSPER shall be that as defined in PFIA, Section
2256.006. It states:by the ACT stating:
“Investments shall be made with judgment and care, under prevailing circumstances,
that a person of prudence, discretion and intelligence would exercise in the management
of the person’s own affairs, not for speculation, but for investment, considering the probable
safety of capital and the probable income to be derived.”
4. Standards of Ethics
VIII. REPORTING
VIII, Investment Establishment of Internal Controls
PROSPER’s Investment Officers will maintain a system of internal controls over the
investment activities of PROSPER.
Reporting
The Investment Officer(s) shall prepare and submit a signed quarterly investment report to the
Town Council in accordance with the ACT providing detail information on each investment
and bank position and summary information to permit an informed outside reader to evaluate
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Item 10.
Resolution No. 20232024-XX, Page 22
the performance and risk in the portfolio. Every designated Investment Officer shall sign the
report.
Investment performance will be monitored and evaluated by the Investment Officers. The
weighted average yield to maturity will be the standard for calculating portfolio rate of return.
The Investment Officers will provide a quarterly comprehensive report signed by all
Investment Officers to the ENTITY’s governing body. This investment report shall include:
a. Describe in detail the investment position of PROSPERA full description of each individual
security and bank/pool position held at the end of the reporting period including amortized
book and market values at the beginning and end of the period,
b. Contain a sSummary statement,information prepared in compliance with generally
accepted accounting principles, of each pooled fund group that states the:
1. beginning book and market value offor the reporting period;
2. ending book and market value for the reporting period; and
3. fully accrued interest and amortized earnings for the reporting period;
c. Classification of each separately invested asset by the type of asset (market sector);
c. State the book value and market value of each separately invested asset at the end of the
reporting period by the type of asset and fund type invested;
d. State tThe maturity date (and call date, if applicable) of each separately invested asset that has a
maturity or call date;
e. State tThe account or fund or pooled group fund for which each individual investment
was acquired;
e.f. The weighted average yield and weighted average maturity of the total portfolio; and
f.g. State theA compliance statement that the report is prepared in compliance of the investment
portfolio with PROSPER’s Investment Policy, sStrategy, and the ACTPFIA.
Market values shall be calculated from market values obtained from independent sources.
In defining market value, sources independent of the investment provider will
determine valuations and cConsideration will be given to GASB Statement No. 31 and
reporting for GASB 31, 40 and 72 shall be completed on a timely basis.
In conjunction with its annual financial audit, the Investment Officer(s) shalls)
shall perform a compliance audit to the Policy and the ACT. of the
management controls on investments and adherence to PROSPER’s Investment Policy.
If PROSPER invests in other than money market mutual funds, investment pools or
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Item 10.
Resolution No. 20232024-XX, Page 23
accounts offered by its depository bank in the form of certificates of deposits, or money
market accounts or similar accounts, tThe q u a r t e r l y i n v e s t m e n t reports
prepared by the Investment Officers shall be formally reviewed at least annually by an
independent auditor, and the result of the review shall be reported to the Town Council by
that auditor.
g.a.Training under this section must include education in investment controls, security
risks, strategy risks, market risks, diversification of investment portfolio and compliance
with PFIA.
XVII.IX. INVESTMENT STRATEGY STATEMENTS
The investment portfolio shall be designed with the objective of attaining a reasonable market
yield at all times, taking into account the investment risk constraints and liquidity needs of the
Town. Return on investment Yield is of lesser importance compared to the Town’s safety and
liquidity objectives described in Section II. The Town shall pursue a pro-active but conservative
portfolio management strategy. This may be accomplished by creating a laddered maturity
structure with some maturity extension for yield enhancement.
PROSPER may maintain one commingled portfolio for investment purposes which incorporates
the specific uses and unique characteristics of the funds in the portfolio.
The maximum maturity of any investment shall be three (3) years and the maximum weighted
average maturity of the total portfolio will not exceed two (2) one (1) years calculated using the
stated final maturity of each security.
In order tTo minimize risk of loss due to interest rate fluctuations, investment maturities will
not exceed the anticipated cash flow requirements of the fund. Basic investment guidelines
by fund-type are as follows:
A. General, Enterprise, or Operating-type Funds
Operating funds shall have as their primary objective to assureance that anticipated cash
outflows are matched with the adequate investment liquidity. These funds require the
greatest short -term liquidity and laddered strategy of all fund types . The
secondary objective is to create a portfolio structure that will experience minimal volatility
during changing economic cycles. Investments will be of high credit quality for
safety, available liquidity and marketability. Managing the weighted average
maturity of the portfolio to less than two years and restricting the maximum allowable
maturity to fivthreee years will minimize the price volatility of the portfolio.
Liquidity - General, Enterprise, or Operating-type Funds require the greatest short-term
liquidity of any of the fund-types. FFinancial institution deposit accounts, short-term
investment pools and money market mutual funds will provide daily liquidity and may be
utilized as a competitive yield alternative to fixed maturity investments.
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Item 10.
Resolution No. 20232024-XX, Page 24
B. Capital Project Funds and Special Purpose Funds
Capital project funds and special purpose funds shall have as their primary objective to
assureance that anticipated cash outflows are matched with adequate investment
liquidity. The portfolios shall be invested based on cash flow estimates. Most capital
projects programs have reasonably predictable draw down schedules. Therefore,
investment maturities should generally follow the anticipated planned cash flow
requirements.
All investments will be of high credit quality to limit with no perceived default risk.
Market price fluctuations will occur. However, by managing Capital Projects Funds to
not exceed the anticipated expenditure schedule, the market risk of the overall portfolio
will be minimized. No stated final investment maturity shall exceed the shorter of the
anticipated expenditure schedule.
Funds invested for capital projects may be from bond proceeds that are subject to arbitrage
rebate regulations.
C. Debt Service Funds
Debt service funds shall have as their primary objective the assurance of investment
liquidity adequate to cover theeach debt service obligation on the required payment
date. Investments purchased shall not have a stated final maturity date which exceeds
the debt service payment date and successive debt service dates will be fully funded before
any extensions are made. By .
Suitability - Any investment eligible in the Investment Policy is suitable for Debt Service
Funds.
Safety of Principal - All investments shall be of high quality with no perceived default risk.
Market price fluctuations will occur. However, by mmanaging Debt Service Funds to not
exceed the debt service payment schedule the market risk of the overall portfolio will be
minimized.
a. Liquidity - Debt Service Funds have predictable payment schedules. Therefore,
investment maturities should not exceed the anticipated cash flow requirements.
Financial institution deposit accounts, short term investments pools and money
market mutual funds may provide a competitive yield alternative for short-term
fixed maturity investments. A singular repurchase agreement may be utilized if
disbursements are allowed in the amount necessary to satisfy any debt service
payment. This investment structure is commonly referred to as a flexible
repurchase agreement.
b. Marketability - Securities with active and efficient secondary markets are not
necessary as the event of an unanticipated cash flow requirement is not probable.
c. Diversification - Market conditions influence the attractiveness of fully extending
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Item 10.
Resolution No. 20232024-XX, Page 25
maturity to the next “unfunded” payment date. Generally, if investment rates are
anticipated to decrease over time, the Town is best served by locking in most
investments. If the interest rates are potentially rising, then investing in shorter and
larger amounts may provide advantage. At no time shall the debt service schedule
be exceeded in an attempt to bolster yield.
d. Yield - Attaining a competitive market yield for comparable security-types and
portfolio restrictions is the desired objective. The yield of an equally weighted,
rolling three-month Treasury-Bill portfolio shall be the minimum yield objective.
X. POLICY ADOPTIONolicy Adoption
The Town’s Investment Policy shall be reviewed and adopted by resolution of the Town
Council no less than annually. Any changes made to the Policy must be noted in the adopting
resolution.
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Item 10.
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Appendix “A”
Glossary of Cash Management Terms
Accretion – Common investment accounting entry in which tThe book value of securities purchased
at a discount are gradually written up on a straight-line basis toward maturity to the par value (100).
The accretion reflects earnings to the portfolio.process has the effect of recording the discount as
income over time.
Accrued Interest – Interest earned, but not yet paid, on an investment based on the interest percentage.
Accrued interest must be purchased from prior owners of a security if applicable.
Active Management/Investing – (also called active investing) refers to- A portfolio
management strategy i n w h i c h where the manager makes specific investments are made
on the basis of with the goal to market timing time the investment based on a n d market
conditions and designed to increase yield, monitor the volatility (or risk), and allow for parameters
for liquidity. This m e t h o d d e p e n d s will be performed by partially on projectined cash
flows to determine liquidity needs and actively monitoringed market conditions for advantageous
risk/return options.
Agency – See See Federal Agency. An agency supported by the US Government.
Amortization – Common iInvestment accounting entry in which the book value of securities
purchased at a premium are gradually written down on a straight-line basis to equal par at tmaturityhe
par value. The amortization represents an expense to the portfolioprocess has the effect of recording the
premium as a reduction to income over time.
Arbitrage – Dealing simultaneously in two markets to take advantage of temporary price
distortions at minimal risk. Also related to IRS regulations governing tax-exempt debt proceeds.
Basis Point – A unit of measurement used in the valuation of fixed-income securities equal to
1/100 of 1 percent of yield; e.g., “1/4” of 1 percent is equal to 25 basis points.
Benchmark – An iIndex used to compare risk and performance to a managed portfolio.
Bid – The indicated price at which a buyer is willing to purchase a security or commodity. The Town
selling the security would ask for a bid.
Book Value – The original acquisition cost of an investment plus or minus the accrued accretion
or amortization over time.
Broker – In institutional markets, aA financial firm that brings securities buyers and sellers together in
return for a fee. All trades in the institutional markets are priced as a net yield and do not include single
trasnctiontransaction fees.. The term “broker” is often used interchangeably with “dealer” to
refer to a seller of investment securities.
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Item 10.
Resolution No. 20232024-XX, Page 27
Callable Bond – A bond issue in which all or part of its outstanding principal amount may be
redeemed before maturity by the issuer under specified conditions.
Cash Settlement – A transaction which calls for delivery and payment of securities on the same
day that the transaction is initiated.
Collateralization – Process by which a borrower pledges securities, property, or other obligations
for the purpose of securing the repayment of a loan, deposit and/or security.
Collateralized Mortgage Obligation (CMO) – A derivative mortgage-backed security (MBS)
created from pools of home mortgage loans. A single pass-through MBS is divided into multiple
classes, each class containing unique risk profiles and security characteristics. A number of CMO
classes are expressly prohibited by Texas State law.
Commercial Paper – An unsecured short-term promissory note issued by corporations, with
maturities ranging from 1 to 270 days. Commercial paper must carry a minimum rating of A1/P1 in
order to be eligible under the Texas Public Funds Investment Act. Commercial paper with maturities
from 271 to 365 are ‘private placement’ and need not be backed by any credit or commodity.
Constant Maturity Treasury (CMT) – A calculated average released by the Federal Reserve of all
Treasury yields along a specific maturity point. This calculation is frequently used as a
benchmark for conservative government portfolios.
Coupon Rate – The annual rate of accrued interest received by an investor from the issuer of on certain
types of fixed-income securities. Also known as the “interest rate.”
Credit Risk – The risk to an investor that an issuer will default in the payment of interest and/or
principal on a security.
Derivative – Financial instruments whose value is derived from the movement of an underlying
index or security. Any security which is derived from a ‘bullet’ security without conditions. A
derivative security is created from, or whose value depends upon, one or more underlying assets or
indices of asset values.
Dealer – A dealer, as opposed to a broker, may set act as a principal in all securities transactions,
buying and selling for their own account. The dealer may also act as a broker only matching a
buyer and seller. Often times, the terms “broker” and “dealer” are used interchangeably to refer
to a seller of investments securities.
Delivery Versus Payment (DVP) – A type of securities transaction in which payment for a security
is not made until the purchaser pays for securities at the time of delivery either to the purchaser or
his/her security clearance/ to the independent safekeeping agent or custodian.
Derivative Security – Financial instrument created from, or whose value depends upon, one or
more underlying assets or indices of asset values.
Discount – The amount by which the par value of a security exceeds the price paid for the security.
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Item 10.
Resolution No. 20232024-XX, Page 28
Diversification – A process of investing assets among a range of investment types by sector, maturity,
and quality rating to spread risk.
Dollar Weighted Average Maturity (WAM) – The average maturity of all the investments that
comprise a portfolio weighted by the dollar book value of each investment.
Fair Market Rate – A documented and verifiable rate of interest which approximates the average
rate which could have been earned on similar investments at the time of the transaction.
Federal Agency – A sub-division of the Federal Government with implicit credit from the US.
Federal Deposit Insurance Corporation (FDIC) – A federal agency that insures bank deposits,
currently up to $250,000 per account. Texas Public Funds deposits that exceed this amount must
be properly collateralized.
Financial Industry Regulatory Authority (FINRA) – - the successor to the National Association
of Securities Dealers, Inc. (NASD). FINRA is aA self regulatoryself -regulatory private
corporation that focuses on regulatory oversight of all securities firms that do business with the
public; professional training, testing and licensing of registered persons; arbitration and mediation;
market regulation by contract for the New York Stock Exchange, the NASDAQ Stock Market, Inc.,
the American Stock Exchange LLC, and the International Securities Exchange.
FIRREA – The Financial Institution Resource, Recovery and Enforcement Act used by the FDIC to
determine asset ownership in the event of an institution’s default.
Interest Rate – See “Coupon Rate.”
Internal Controls – An internal control structure designed to ensure that the assets of the entity are
protected from loss, theft, or misuse. The internal control structure is designed to provide
reasonable assurance that these objectives are met.
Interlocal Cooperation Act – State lLaw permitting joint participation by local governments
providing one or more government functions within the State. This law [Section 891.001 et seq. of
the Texas Government Code (the “Act”)] has allowed for the creation of investment pools in Texas.
Investment Advisers Act of 1940 – Law which requires all Investment Advisers to be registered
with the SEC or State-specific regulatory agency in order to protect the public from fraud. Specific
requirements must be met.
Investment Policy – A concise and clear statement of the objectives and parameters formulated by
an investor or investment manager for a specific portfolio of investment securities. The Texas Public
Funds Investment Act requires that public entities have a written and annually approved investment
policy.
Liquidity – An investment that can be easily and quickly converted to cash. Investment pools,
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Item 10.
Resolution No. 20232024-XX, Page 29
financial institution deposits and money market funds, which allow for same day withdrawal of cash,
are considered extremely liquid.
Local Government Investment Pool – An entity created under the Interlocal Cooperation Act to
invest public funds jointly on behalf of the entities that participate in the pool. An investment by
local governments in which their money is pooled as a method for managing local funds.
Liquidity – A liquid investment is one that can be easily and quickly converted to cash without
substantial loss of value. Investment pools, financial institution deposits and money market funds,
which allow for same day withdrawal of cash, are considered extremely liquid.
Local Government Investment Pool (LGIP) – An investment by local governments in which
their money is pooled as a method for managing local funds.
Market Risk -– The risk that the value of an investment will rise or decline as a result of changes
in market conditions.
Market Value – An investment’s par amount multiplied by its market price.
Maturity – The date on which payment of a financial obligation is due. The final stated maturity is
the date on which the issuer must retire a debt and pay the face value to the debtholder.
Money Market Mutual Fund – Mutual funds that invest in accordance with SEC regulations and
guidelines requiring a net asset value of $1 to protect that liquidity.
Mortgage-Backed Security (MBS) – Security backed by a pool of mortgages.
Net Asset Value (NAV) – The value of a mutual fund or investment pool at the end of the business
day. NAV is calculated by adding the market value of all investments in a fund or pool, deducting
expenses, and dividing by the number of shares in the fund or pool.
Offer – An indicated price at which market participants are willing to sell a security. Also referred to
as the “Ask Price.” The Town looking to buy securities would ask for offers to buy securitiesan offer.
Par Value – Face value or principal value of a bond., typically $1 ,000 per bond. A security’s par
value is multiplied by its coupon rate to determine coupon payment amount.
Passive Management – Management of a portfolio which involves buildings a ladder of securities to meet
expected liabilities. Often based on the creation of a portfolio allocation that is the same as a a specific
index to generate a return that is the same as the chosen index instead of outperforming i The goal is
stability not yield enhancement.
Premium – The amount by which the price paid for a security exceeds the security’s par value.
Primary Government Securities Dealer (Primary Dealer) – Large D esignated government
securities dealers regulated by the SEC who are required to submit daily reports of market
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Item 10.
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activity and monthly financial statements to the New York Federal Reserve Bank. Primary
Dealers are required to continually “make a market” in Treasury securities, buying or selling
when asked, thereby creating a liquid secondary market for US debt obligations.
Principal – The face value or par value of a debt instrument. Also may refer to the amount of
capital invested in a given investment.
Prudent Person Investor Rule – Refers to an An investment principle in the Public Funds
Investment Act outlining the emphasizing the fiduciary responsibilities of Investment
Officersinvestor as an investor and not a speculator. The Standard of Care set by the ACT.
Repurchase Agreement (repo or RP) – An agreement of one party to sell securities at a specified
price to a second party and a simultaneous agreement of the first party to repurchase the securities at
a specified price or at a specified later date.
Reverse Repurchase Agreement (Reverse Repo) – An agreement of one party to purchase
securities at a specified price from a second party and a simultaneous agreement by the first party to
resell the securities at a specified price to the second party on demand or at a specified date.
Safekeeping/Custody – Holding of assets (e.g., securities) by a financial institution on behalf of a
client. Custody involves a higher level of fiduciary responsibility.
Total Return – The sum of all investment income plus changes in the market value of the portfolio.
For mutual funds, return on an investment is composed of share price appreciation plus any
realized dividends or capital gains. This is calculated by taking the following components during a
certain time period: (Price Appreciation) + (Dividends Paid) + (Capital Gains) = (Total Return).
Treasury Bills – Short term U.S. government non-interest bearing, debt securities with maturities of
one year or shorter which carry the full faith and credit of the US.. T -Bills are always sold at a
discount and pay interest only at maturity. The accretion (earnings) interest is equal to the
face value minus the purchase pricebook value over time.
Treasury Notes – Intermediate U.S. government debt securities with maturities of one to 130 years.
Treasury notes, or T-notes, are generally issued in terms of 2, 3, 5, 7, 10 and 130 years,. The longest
currently being issued is called the “T-Bond.” They have a fixed coupon rate and pay interest every
six months until they mature.
Volatility – A degree of fluctuation in the price or valuation of securities. A key measure of risk.
Yield – The current rate of return on an investment generally expressed as an annual percentage.
Yield-to-Call (YTC) – The rate of return an investor earns from a bond assuming the bond is
redeemed (called) prior to its nominal maturity date.
Yield Curve – A graphic representation that depicts the yields on the current Treasury
issues in the market the relationship at a given point in time between yields and maturity
for bonds that are identical in every way except maturity. A normal yield curve may be alternatively
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referred to as an upwardly sloping positive yield curve.
Yield-to-Maturity – The rate of return yield generated by an investment held to maturity when
both interest payments and the investor’s purchase price discount or premium are included in the
calculation of return.
Zero-coupon Securities – Security that is issued at a discount and makes no periodic interest
payments. The rate of return consists of a gradual accretion of the principal of the security and is
payable at par upon maturity.
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Appendix “B”
Town of Prosper Authorized Broker/Dealer List
Adopted 05/14/24xx/xx/xx
FHN Financial
Great Pacific Securities
Hilltop Securities, Inc.
MMulti-Bank Securities, Inc.
RBC Capital Markets
Oppenheimer & Co., Inc.
SAMCO Capital Markets
Stifel Nicolas & Co.
Wells Fargo Securities
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Resolution No. 20232024-XX, Page 33
Appendix “C”
Texas Government Code Chapter 2256. Public Funds Investment Act, the “ACT”
The most up to date version of the Public Funds Investment Act may be found online at:
https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2256.htm Formatted: Normal, Indent: Left: 0.5"
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TOWN OF PROSPER, TEXAS
INVESTMENT POLICY
Exhibit “A”
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INVESTMENT POLICY
TABLE OF CONTENTS
PREFACE 5
I. INVESTMENT POLICY 6
II. INVESTMENT OBJECTIVES 7
III. AUTHORIZED INVESTMENTS 8
IV. COLLATERAL 9
V. INTERNAL CONTROLS 10
VI. COUNTER-PARTIES 12
VII. DELEGATION OF RESPONSIBILITY 13
VIII. REPORTING 15
IX. INVESTMENT STRATEGY STATEMENT 16
X. POLICY ADOPTION 17
APPENDIX A – GLOSSARY OF TERMS 18
APPENDIX B – AUTHORIZED BROKER/DEALER LIST 23
APPENDIX C – PUBLIC FUNDS INVESTMENT ACT 24
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PREFACE
It is the policy of the Town of Prosper (“PROSPER”) that the administration of its funds and the
investment of those funds shall be handled as its highest public trust. The Town of Prosper adheres to
its own governing documents and the Public Funds Investment Act (Texas Government Code
Chapter 2256 , the “A CT”) to safely and effectively manage the funds under its control. To achieve
those requirements, the Town Council annually reviews and adopts this Investment Policy.
The receipt of yield will be secondary to the requirements for safety and liquidity. The earnings from
investments will be used in a manner that best serves the interests of the Town.
It is the policy of PROSPER that, giving due regard to the safety and risk of investments, all
available funds shall be invested in conformance with the Town Charter and Ordinances , State and
Federal Regulations, Bond Resolution requirements, and the adopted Investment Policy and Investment
Strategy. The purpose of this Policy is to set specific Town investment policy and strategy guidelines
within the investment parameters for the investment of public funds in Texas found in the ACT. The
Public Funds Collateral Act (Chapter 2257, Texas Government Code) specifies collateral requirements
for all public Texas depository funds and is incorporated herein.
Effective cash management is recognized as essential to good fiscal management. Cash management
is the process of managing funds to ensure necessary cash availability and provide reasonable yield on
investments. PROSPER shall strive for a complete cash management program which includes timely
collection of accounts receivable, vendor payments in accordance with invoice terms, and prudent
investment of assets.
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I. INVESMENT POLICY
A. Formal Adoption
This Investment Policy shall be reviewed and adopted annually by the Town Council in
accordance with the ACT.
B. Scope
This Investment Policy applies to all of the investment activities of PROSPER. These
funds are accounted for in the Town’s Annual Comprehensive Financial Report (ACFR)
and include:
General Fund
Debt Service Funds
Special Revenue Funds
Capital Project Funds
Enterprise Funds
Internal Service Funds, and
Any new fund created by PROSPER
This Policy establishes guidelines for:
1. Who can invest PROSPER funds,
2. How PROSPER funds will be invested, and
3. When and how a periodic review of investments will be made.
In addition to this Policy, bond funds (as defined by the Internal Revenue Service) shall
be managed in accordance with their issuing documentation and all applicable State and
Federal Law.
C. Policy Review and Amendment
This Policy shall be reviewed and adopted by resolution annually by the Town Council.
The resolution shall record any changes made to the Policy.
D. Investment Strategy
In conjunction with the annual Policy review, the Town Council shall annually review and
adopt a separate written Investment Strategy for each of PROSPER’s fund types.
PROSPER may consolidate cash balances from multiple funds for investment purposes to
maximize investment earnings while recognizing the unique characteristics of these funds.
Investment income will be allocated to the various funds based on their respective
participation and in accordance with generally accepted accounting principles.
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The Investment Strategy, found in Section IX of this Policy, describes the investment
objectives for each particular fund type according to the following priorities:
1. Investment suitability,
2. Preservation and safety of principal,
3. Liquidity,
4. Marketability prior to maturity of each investment,
5. Diversification, and
6. Yield.
II. INVESTMENT OBJECTIVES
It is the policy of PROSPER that all funds shall be managed and invested with four primary
objectives, listed in order of their priority: safety, liquidity, diversification, and yield.
Investments are to be chosen in a manner which promotes diversity to spread risks. The
maximum weighted average maturity (WAM) of the overall portfolio may not exceed two
years.
All participants in the investment process will seek to act responsibly as custodians of the
public trust. Investment officials will avoid any transactions that might impair public
confidence in the Town’s ability to govern effectively. The Town Council recognizes that in
a diversified portfolio, occasional measured losses due to market volatility are inevitable, and
must be considered within the context of the overall portfolio’s investment return, provided
that the adequate diversification has been implemented and the terms of this policy have been
followed.
A. Safety of Principal
The primary objective of all investment activity is the preservation of capital and the safety
of principal. Each investment transaction shall seek to ensure first that capital losses are
avoided, whether they are from securit y defaults, safekeeping or erosion of the market
value. Investment in high credit quality securities and decisions based on anticipated cash
flow needs are the primary factors in providing safety.
PROSPER shall seek to control the risk of loss due to default of a security issuer by
investing only in the highest credit quality securities; by collateral ization as required by
law and policy; and portfolio diversification.
B. Liquidity
The investment portfolio will remain sufficiently liquid to meet the cash flow
requirements that might be reasonably anticipated. Liquidity shall be achieved by
matching investment maturities with forecasted cash flow requirements; investing in
securities with active secondary markets, and maintaining appropriate portfolio
diversification.
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C. Diversification
The portfolio shall be diversified by institution, market sector and maturity within cash
flow needs to spread risk.
D. Yield
The investment portfolio shall be designed with the objective of attaining a reasonable
market yield throughout budgetary and economic cycles, taking into account the
investment risk constraints and liquidity needs. Yield is of secondary importance
compared to safety and liquidity objectives. All investments are limited to high credit
quality, low risk securities in anticipation of earning a fair return relative to the risk being
assumed.
The benchmark for the consolidated portfolio shall be the one -year US Treasury Bill for
the comparable period designated for its comparability to the expected investments,
liquidity needs, and average cash flow patterns.
III. AUTHORIZED INVESTMENTS
Assets of PROSPER may be invested only in the following investment types as further defined
by the ACT.
1. Obligations of the US Government, its agencies and instrumentalities, excluding mortgage-
backed securities, with a stated maximum maturity of three years.
2. General debt obligations of any US state or political subdivision rated A+ or better with a
stated maximum maturity of three years.
3. Fully insured or collateralized certificates of deposit from banks in Texas with a maximum
maturity of three years, insured by the Federal Deposit Insurance Corporation (FDIC), or
its successor, or collateralized in accordance with this Policy to include spread products
within these banks.
4. Share certificates from credit unions in Texas insured by the National Credit Union Share
Insurance Fund with a maximum stated maturity of two years.
5. Fully insured or collateralized demand deposits in any bank in Texas insured by the FDIC
or its successor or collateralized in accordance with this Policy to include spread products
within these banks.
6. FDIC insured brokered certificate of deposit securities from a bank in any US state,
delivered versus payment to the Town’s safekeeping/custody account and not to exceed
one year to stated final maturity.
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7. AAA-rated, SEC registered, money market mutual funds striving to maintain a $1 net asset
value (NAV).
8. AAA-rated Texas local government investment pools which strive to maintain a $1 net asset
value (NAV) operated in accordance with the ACT and authorized by resolution of the Town
Council.
9. A1/P1 commercial paper with a maximum stated maturity of 270 days.
10. Fully collateralized repurchase agreements as defined by the ACT with a defined
termination date, executed with a primary dealer under an industry standard master
repurchase agreement, and collateralized in accordance with this Policy.
IV. COLLATERALIZATION
A. Time and Demand Deposits – Pledged Collateral
All bank time and demand deposits shall be collateralized above FDIC coverage by secured,
pledged collateral. To anticipate market changes and provide the required level of security
for all funds, collateral will be maintained and monitored by the pledging depository at a
market value of 102% of the total principal and accrued interest on deposit. The institution
shall monitor and maintain the margins on a daily basis.
Collateral pledged to secure deposits shall be held by an independent financial institution
outside the holding company of the depository. The collateral agreement with the
depository shall be approved by resolution of the Bank Board or Bank Loan Committee for
compliance with FIRREA. The custodian or bank shall provide a monthly report of
collateral directly to the City.
Substitution rights may be granted but new collateral must be pledged before existing
collateral is released. All collateral shall be subject to inspection and audit by the City or
its independent auditors.
B. Collateral Owned Under a Repurchase Agreement
Collateral securing a repurchase agreement is owned by the Town. It shall be held by an
independent third-party financial institution approved by PROSPER under the terms of an
executed Bond Market Master Agreement. Collateral with a market value of 102% of
principal and interest is required at all times and is the responsibility of the counter-party.
C. Authorized Collateral
Only the following securities are authorized as collateral for time and demand deposits:
1. FDIC insurance coverage.
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2. Obligations of the United States, its agencies or instrumentalities, or evidence of
indebtedness of the United States guaranteed as to principal and interest including MBS
and CMO which pass the bank test.
3. Obligations of any US state or of a county, City or other political subdivision of any US
state having been rated as investment grade (investment rating no less than “A” or its
equivalent) by two nationally recognized rating agencies.
4. Irrevocable letter of credit from a FHLB regional bank.
Collateral for repurchase agreements may also include cash. Preference will be given to
pledged collateral securities.
V. INTERNAL CONTROLS
The Investment Officer(s) are responsible for establishing and maintaining internal controls to
reasonably assure that assets are protected from loss, theft, or misuse. The concept of reasonable
assurance recognizes that the cost of a control should not exceed the benefit likely to be derived.
Internal controls shall address the following at a minimum:
Control of collusion,
Separation of transaction authority from accounting and record keeping,
Safekeeping/custody of owned and pledged collateral.
Clear delegation of authority,
Written confirmation and recording of all transactions, and
Review, maintenance and monitoring of security procedures both manual and
automated.
Annually the Investment Officer(s) shall perform an internal compliance audit to assure
compliance with requirements of this policy and the ACT. Annually the Town’s auditor shall
review the quarterly investment reports.
1. Delivery versus Payment. The purchase of individual securities shall be executed solely
on a “Delivery versus Payment” (DVP) basis and cleared into PROSPER’s designated
safekeeping/custody account. Funds shall not be released until PROSPER has received,
through its agent, the securities purchased.
2. Competitive Quotes. All security transactions require at least three competitive quotes (bid
or offer) to assure competitive market value. Securities purchased “at issue price” must be
compared to other similar offerings to determine competitive value. Investment bids/offers
may be solicited orally, in writing, electronically, or any combination of these methods.
3. Monitoring of Credit Ratings. On no less than a monthly basis, the credit rating on all
investments which require a credit rating shall be verified by the Investment Officer(s). If
the security falls below the minimum rating required by Policy the Investment Officer shall
notify the Finance Director of the loss of rating, conditions affecting the rating and possible
loss of principal including liquidation options available. PROSPER will monitor changes
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in the credit ratings including rating agencies, broker/dealers, or financial publications.
PROSPER shall take all prudent measures that are consistent with its investment policy to
liquidate an investment that does not have the minimum rating.
4. Monitoring of Authorized Investments. Should an investment become unauthorized in
the ACT or by this policy, the existing investment need not be liquidated, at maturity or sale
however the funds must be reinvested in then authorized investments.
5. Monitoring FDIC Status. On no less than a weekly basis the FDIC status and bank status
of all brokered certificates of deposit must be verified. If any bank has been acquired or
merged with another bank from which brokered certificates of deposit are held in the
portfolio, all affected brokered certificates of deposit shall be immediately liquidated to
retain the required FDIC insurance level.
6. Prior Held Investments. All investments made with PROSPER funds prior to the adoption
of this Investment Policy may be held or liquidated in accordance with the ACT and in the
best interest of PROSPER’s financial position.
7. Diversification by Investment Type. Diversification by investment type shall be
maintained ensuring multiple active and efficient secondary markets in the portfolio thereby
controlling the market and credit risks associated with an overconcentration in one specific
investment type or issuer.
Bond proceeds may be invested in a single security or investment if PROSPER determines
that such an investment is necessary to comply with Federal arbitrage restrictions or to
facilitate arbitrage record keeping and calculation.
8. Diversification by Investment Maturity. In order to minimize risk of loss due to
interest rate fluctuations, investment maturities will not exceed the anticipated cash
flow requirements of the funds. Generally, PROSPER will not directly invest in
securities maturing more than three years from the date of purchase.
9. Ensuring Liquidity. Liquidity shall be achieved by anticipating cash flow requirements, by
investing in securities with active secondary markets and by investing in eligible financial
institution deposit accounts, money market mutual funds, and local government investment
pools.
A security may be liquidated to meet unanticipated cash requirements, to redeploy cash
into other investments expected to outperform current holdings, or otherwise to adjust the
portfolio.
10. Cash Flow Forecasting. Cash flow analysis is designed to protect and sustain the cash
flow requirements of the Town. The Investment Officer(s) will analyze needs and maintain
a cash flow plan to monitor and forecast high-level cash positions for investment purposes.
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VI. COUNTER-PARTIES
1. Broker/Dealers
The Town Council shall, at least annually, review and adopt a list of broker/dealers
authorized to engage in investment transactions with PROSPER. Transactions may be
executed only with authorized broker/dealers. In order to be considered, firms that desire
to transact business will be required to provide information regarding their creditworthiness,
experience, market sector involvement, and reputation.
Authorized firms may include primary and regional dealers and brokers and qualified
depositories as established by Chapter 105 of the Local Government Code.
A list of no less than five broker/dealers shall be maintained. Before investments are made
all broker/dealers must supply the following at a minimum:
Current year and annual financial statements
Financial Industry Regulatory Association (FINRA) certification and the FINRA
Central Depository Registration number (CRD)
Proof of Texas States Securities registration
Completion of a brief questionnaire detailing contacts
A written copy of the current Investment Policy shall be provided to all authorized
broker/dealers and pools. Local government investment pools shall certify to a review of
the policy in accordance with the ACT.
2. Depositories
Consistent with the requirements of State Law, PROSPER requires all bank deposits to be
federally FDIC insured or collateralized in accordance with this policy. At least every five
years PROSPER will designate one banking institution through a competitive process, as
its central banking services provider. Additional banks may be used for time and demand
deposits under the same conditions.
Any financial institution providing depository services which require collateral shall sign
a depository agreement under the terms of FIRREA (Financial Institutions Resource,
Recovery and Enforcement Act). The conditions of such an agreement shall define
PROSPER’s rights in case of default, bankruptcy, or closing to establish a perfected
security interest. FIRREA conditions require that:
a. The Agreement must be in writing;
b. The Agreement must be approved by the Board of Directors or its Bank Loan
Committee with a copy of the resolution delivered to PROSPER;
c. The Agreement must be part of the Depository’s “official record” continuously
since its execution.
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d. The Agreement must be executed by the Depository and PROSPER
contemporaneously with the acquisition of the asset without listing the collateral
securities.
3. Safekeeping Agent/Custodian
PROSPER shall contract with a independent bank or banks for the safekeeping/custody of
securities owned by PROSPER. All securities (pledged or owned) shall be delivered
delivery versus payment. The safekeeping agent/custodian shall be independent from the
trade.
4. Investment Advisers
Any investment adviser contracted by the Town will act on a non-discretionary basis so
that all final transaction decisions are made by the Town Investment Officer (s). Non-
discretionary investment advisers under contract to the Town shall adhere to the spirit,
philosophy and specific terms of this Policy.
The selection of Investment Advisers will be performed by the Investment Officers. The
Investment Officers will establish criteria to evaluate Investment Advisers including:
Adherence to PROSPER’s policies and strategies,
Investment performance within accepted risk constraints,
Responsiveness to PROSPER’s request for services,
Availability of information and open communication,
Understanding of the inherent fiduciary responsibility of public funds, and
Similarity in philosophy and strategy with PROSPER’s objectives.
Selected Investment Advisers must be registered under the Investment Advisers Act of
1940. An initial contract with an Investment Adviser may not be for a term longer than two
years and any contract, renewal or extension must be approved by Town Council.
VII. DELIGATION OF RESPONSIBILITY
1. Investment Officer(s)
The Town Manager or designee, Deputy Town Manager, Finance Director, and Assistant
Finance Director will be designated as “Investment Officers” of the Town of Prosper by
resolution of the Town Council. The Investment Officers are responsible for investment
decisions and investment activities, reporting, and creating/maintaining the portfolio(s) in
accordance with this Policy. Officers are authorized to deposit, withdraw, invest, transfer,
execute documentation, and otherwise manage PROSPER’s funds according to this Policy.
The Investment Officers may utilize finance staff to deposit, withdraw or transfer funds out
of or into an investment pool or money market mutual fund in order to meet daily operating
needs of PROSPER in compliance with established controls and procedures.
All Officers shall attend at least ten (10) hours of investment training, from sources approved
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by the Town Council by resolution, within twelve (12) months of designation as an
Investment Officer and shall attend eight (8) hours of investment training every two
successive fiscal years. Training under this section must include education in investment
controls, security risks, strategy risks, market risks, diversification of investment portfolio
and compliance with PFIA.
The designated Investment Officers shall act as custodians of the public trust avoiding any
transactions which might involve a conflict of interest, the appearance of a conflict of
interest, or any activity which might otherwise discourage public confidence. Investment
Officers shall refrain from personal business activity that could conflict with proper
execution of the investment program, or which could impair their ability to make impartial
investment decisions.
Additionally, in accordance with the ACT under certain conditions, Investment Officers
shall file with the Texas Ethics Commission and the Town Council a statement disclosing
any personal business relationship with a business organization seeking to sell investments
to PROSPER with which they maintain a relationship within the second degree by affinity
or consanguinity to an individual/firm seeking to sell investments to PROSPER. Disclosure
to the Ethics Commission is required only if the Investment Officer has a personal business
relationship with business organization in which:
The Investment Officer owns 10 percent or more of the voting stock or shares of the
business organization or owns $5,000 or more of the fair market value of the business
organization;
Funds received by the Investment Officer from the business organization exceed 10
percent of the Investment Officer’s gross income for the previous year; or
The Investment Officer has acquired from the business organization during the previous
year investments with a book value of $2,500 or more for the personal account of the
Investment Officer.
2. Town Council Responsibilities
The Town Council holds the ultimate fiduciary responsibility for the portfolio under the
ACT. It will designate investment officer(s), receive and review quarterly investment
reports, approve and provide for investment officer training, annually approve
broker/dealers, and annually review and adopt the Investment Policy and Investment
Strategy.
3. Prudence and Standard of Care
The designated Investment Officer(s) shall perform their duties in accordance with the
Investment Policy and internal procedures. In determining whether an Investment Officer
has exercised prudence with respect to an investment decision, the investment of all funds
over which the Investment Officer(s) had responsibility, rather than the prudence of a
single investment shall be considered.
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Investment Officers acting in good faith and in accordance with these policies and
procedures shall be relieved of personal liability.
The standard of care used by PROSPER shall be that as defined by the ACT stating:
“Investments shall be made with judgment and care, under prevailing circumstances, that
a person of prudence, discretion and intelligence would exercise in the management of the
person’s own affairs, not for speculation, but for investment, considering the probable
safety of capital and the probable income to be derived.”
VIII. REPORTING
The Investment Officer(s) shall prepare and submit a signed quarterly investment report to the
Town Council in accordance with the ACT providing detail information on each investment
and bank position and summary information to permit an informed outside reader to evaluate
the performance and risk in the portfolio. Every designated Investment Officer shall sign the
report.
This investment report shall include:
a. A full description of each individual security and bank/pool position held at the end of the
reporting period including amortized book and market values at the beginning and end of
the period,
b. Summary information prepared in compliance with generally accepted accounting
principles, of each pooled fund group that states the:
1. beginning book and market value for the reporting period;
2. ending book and market value for the reporting period; and
3. fully accrued interest and amortized earnings for the reporting period;
c. Classification of each separately invested asset by the type of asset (market sector);
d. The maturity date (and call date, if applicable) of each separately invested asset that has a
maturity or call date;
e. The account or fund or pooled group fund for which each individual investment was
acquired;
f. The weighted average yield and weighted average maturity of the total portfolio; and
g. A compliance statement that the report is prepared in compliance with PROSPER’s
Investment Policy, Strategy, and the ACT.
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Market values shall be calculated from market values obtained from independent sources.
Consideration will be given to GASB Statement No. 31 and reporting for GASB 31, 40
and 72 shall be completed on a timely basis.
In conjunction with its annual financial audit, the Investment Officer(s) shall perform a
compliance audit to the Policy and the ACT. The quarterly investment reports shall be
formally reviewed at least annually by an independent auditor, and the result of the review
shall be reported to the Town Council by that auditor.
IX. INVESTMENT STRATEGY STATEMENT
The investment portfolio shall be designed with the objective of attaining a reasonable market
yield at all times, taking into account the investment risk constraints and liquidity needs of the
Town. Yield is of lesser importance compared to the Town’s safety and liquidity objectives.
The Town shall pursue a pro-active but conservative portfolio management strategy. This may
be accomplished by creating a laddered maturity structure with some maturity extension for
yield enhancement.
PROSPER may maintain one commingled portfolio for investment purposes which
incorporates the specific uses and unique characteristics of the funds in the portfolio.
The maximum maturity of any investment shall be three (3) years and the maximum weighted
average maturity of the total portfolio will not exceed two (2) years calculated using the stated
final maturity of each security.
To minimize risk of loss due to interest rate fluctuations, investment maturities will not exceed
the anticipated cash flow requirements of the fund. Basic investment guidelines by fund-type
are as follows:
A. General, Enterprise, or Operating Funds
Operating funds shall have as their primary objective assurance that anticipated cash
outflows are matched with the adequate investment liquidity. These funds require the
greatest short-term liquidity and laddered strategy of all fund types. The secondary objective
is to create a portfolio structure that will experience minimal volatility during changing
economic cycles. Investments will be of high credit quality for safety, available liquidity
and marketability. Managing the weighted average maturity of the portfolio to less than two
years and restricting the maximum allowable maturity to three years will minimize the price
volatility of the portfolio.
Financial institution deposit accounts, short-term investment pools and money market
mutual funds will provide daily liquidity and may be utilized as a competitive yield
alternative to fixed maturity investments.
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B. Capital Project Funds and Special Purpose Funds
Capital project funds and special purpose funds shall have as their primary objective
assurance that anticipated cash outflows are matched with investment liquidity. The
portfolios shall be invested based on cash flow estimates. Most capital projects programs
have reasonably predictable draw down schedules. Therefore, investment maturities
should generally follow the anticipated planned cash flow requirements.
All investments will be of high credit quality to limit default risk. Market price fluctuations
will occur. However, by managing Capital Projects Funds to not exceed the anticipated
expenditure schedule, the market risk of the overall portfolio will be minimized. No stated
final investment maturity shall exceed the shorter of the anticipated expenditure schedule.
Funds invested for capital projects may be from bond proceeds that are subject to arbitrage
rebate regulations.
C. Debt Service Funds
Debt service funds shall have as their primary objective the assurance of investment
liquidity adequate to cover each debt service obligation on the required payment date.
Investments purchased shall not have a stated final maturity date which exceeds the debt
service payment date and successive debt service dates will be fully funded before any
extensions are made. By managing Debt Service Funds to not exceed the debt service
payment schedule the market risk of the overall portfolio will be minimized.
X. POLICY ADOPTION
The Town’s Investment Policy shall be reviewed and adopted by resolution of the Town
Council no less than annually. Any changes made to the Policy must be noted in the adopting
resolution.
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Appendix “A”
Glossary of Cash Management Terms
Accretion –The book value of securities purchased at a discount are written up on a straight-line
basis toward maturity to the par value (100). The accretion reflects earnings to the portfolio.
Accrued Interest – Interest earned, but not yet paid, on an investment based on the interest
percentage. Accrued interest must be purchased from prior owners of a security if applicable.
Active Management/Investing- A portfolio management strategy in which investments are made
on the basis of market timing and market conditions and designed to increase yield, This method
depends partially on projected cash flows and actively monitored market conditions for advantageous
risk/return options.
Agency –See Federal Agency. An agency supported by the US Government.
Amortization –Investment accounting entry in which the book value of securities purchased at a
premium are written down on a straight-line basis to equal par at maturity. The amortization
represents an expense to the portfolio.
Arbitrage – Dealing simultaneously in two markets to take advantage of temporary price distortions
at minimal risk. Also related to IRS regulations governing tax-exempt debt proceeds.
Basis Point – A unit of measurement used in the valuation of fixed-income securities equal to 1/100
of 1 percent of yield; e.g., “1/4” of 1 percent is equal to 25 basis points.
Benchmark – An index used to compare risk and performance to a managed portfolio.
Bid – The indicated price at which a buyer is willing to purchase a security or commodity. The Town
selling the security would ask for a bid.
Book Value – The original acquisition cost of an investment plus or minus the accrued accretion or
amortization over time.
Broker – In institutional markets, a financial firm that brings securities buyers and sellers together .
All trades in the institutional markets are priced as a net yield and do not include single transaction
fees.
Callable Bond – A bond issue in which all or part of its outstanding principal amount may be
redeemed before maturity by the issuer under specified conditions.
Cash Settlement – A transaction which calls for delivery and payment of securities on the same day
that the transaction is initiated.
Collateralization – Process by which a borrower pledges securities, property, or other obligations
for the purpose of securing the repayment of a loan, deposit and/or security.
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Collateralized Mortgage Obligation (CMO) – A derivative mortgage-backed security (MBS)
created from pools of home mortgage loans. A single pass-through MBS is divided into multiple
classes, each class containing unique risk profiles and security characteristics. A number of CMO
classes are expressly prohibited by Texas State law.
Commercial Paper – An unsecured short-term promissory note issued by corporations, with
maturities ranging from 1 to 270 days. Commercial paper must carry a minimum rating of A1/P1 in
order to be eligible under the Texas Public Funds Investment Act. Commercial paper with maturities
from 271 to 365 are ‘private placement’ and need not be backed by any credit or commodity.
Constant Maturity Treasury (CMT) – A calculated average released by the Federal Reserve of all
Treasury yields along a specific maturity point. This calculation is frequently used as a benchmark
for conservative government portfolios.
Coupon Rate – The annual rate of accrued interest received by an investor on certain types of fixed-
income securities. Also known as the “interest rate.”
Credit Risk – The risk to an investor that an issuer will default in the payment of interest and/or
principal on a security.
Derivative – Financial instruments whose value is derived from the movement of an underlying
index or security. Any security which is derived from a ‘bullet’ security without conditions. A
derivative security is created from, or whose value depends upon, one or more underlying assets or
indices of asset values.
Dealer – A dealer, as opposed to a broker, may act as a principal in all securities transactions, buying
and selling for their own account. The dealer may also act as a broker only matching a buyer and
seller.
Delivery Versus Payment (DVP) – A type of securities transaction in which payment for a security
is not made until delivery to the independent safekeeping agent or custodian.
Discount – The amount by which the par value of a security exceeds the price paid for the security.
Diversification – A process of investing assets among a range of investment types by sector,
maturity, and quality rating to spread risk.
Dollar Weighted Average Maturity (WAM) – The average maturity of all the investments that
comprise a portfolio weighted by the book value of each investment.
Fair Market Rate – A documented and verifiable rate of interest which approximates the average
rate which could have been earned on similar investments at the time of the transaction.
Federal Agency – A sub-division of the Federal Government with implicit credit from the US.
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Federal Deposit Insurance Corporation (FDIC) – A federal agency that insures bank deposits,
currently up to $250,000 per account. Texas Public Funds deposits that exceed this amount must be
properly collateralized.
Financial Industry Regulatory Authority (FINRA) – A self-regulatory private corporation that
focuses on regulatory oversight of all securities firms; professional training, testing and licensing of
registered persons; arbitration and mediation; market regulation by contract for the New York Stock
Exchange, the NASDAQ Stock Market, Inc., the American Stock Exchange LLC, and the
International Securities Exchange.
FIRREA – The Financial Institution Resource, Recovery and Enforcement Act used by the FDIC to
determine asset ownership in the event of an institution’s default.
Interest Rate – See “Coupon Rate.”
Internal Controls – An internal structure designed to ensure that the assets of the entity are protected
from loss, theft, or misuse. The internal control structure is designed to provide reasonable assurance
that these objectives are met.
Interlocal Cooperation Act – State law permitting joint participation by local governments
providing one or more government functions within the State. This law [Section 891.001 et seq. of
the Texas Government Code ] has allowed for the creation of investment pools in Texas.
Investment Advisers Act of 1940 – Law which requires all Investment Advisers to be registered
with the SEC in order to protect the public from fraud. Specific requirements must be met.
Investment Policy – A concise and clear statement of the objectives and parameters formulated by
an investor for a specific portfolio of investment securities. The Texas Public Funds Investment Act
requires that public entities have a written and annually approved investment policy.
Liquidity – An investment that can be easily and quickly converted to cash. Investment pools,
financial institution deposits and money market funds, which allow for same day withdrawal of cash,
are considered extremely liquid.
Local Government Investment Pool – An entity created under the Interlocal Cooperation Act to
invest public funds jointly on behalf of the entities that participate in the pool. An investment by
local governments in which their money is pooled as a method for managing local funds.
Market Risk – The risk that the value of an investment will rise or decline as a result of changes in
market conditions.
Market Value – An investment’s par amount multiplied by its market price.
Maturity – The date on which payment of a financial obligation is due. The final stated maturity is
the date on which the issuer must retire a debt and pay the face value to the debtholder.
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Money Market Mutual Fund – Mutual funds that invest in accordance with SEC regulations and
guidelines requiring a net asset value of $1 to protect that liquidity.
Mortgage-Backed Security (MBS) – Security backed by a pool of mortgages.
Net Asset Value (NAV) – The value of a mutual fund or investment pool at the end of the business
day. NAV is calculated by adding the market value of all investments in a fund or pool, deducting
expenses, and dividing by the number of shares in the fund or pool.
Offer – An indicated price at which market participants are willing to sell a security. Also referred
to as the “Ask Price.” The Town would ask for offers to buy securities.
Par Value – Face value or principal value of a bond. A security’s par value is multiplied by its
coupon rate to determine coupon payment amount.
Passive Management – Management of a portfolio which involves building a ladder of securities to
meet expected liabilities. Often based on a specific index, the goal is stability not yield enhancement.
Premium – The amount by which the price paid for a security exceeds the security’s par value.
Primary Government Securities Dealer (Primary Dealer) – Designated government securities
dealers regulated by the SEC who are required to submit daily reports of market activity and monthly
financial statements to the New York Federal Reserve Bank. Primary Dealers are required to
continually “make a market” in Treasury securities, buying or selling when asked, thereby creating
a liquid secondary market for US debt obligations.
Principal – The face value or par value of a debt instrument. Also may refer to the amount of capital
invested in a given investment.
Prudent Person Rule –An investment principle emphasizing the fiduciary responsibilities of
investor as an investor and not a speculator. The Standard of Care set by the ACT.
Repurchase Agreement (repo or RP) – An agreement of one party to sell securities at a specified
price to a second party and a simultaneous agreement of the first party to repurchase the securities at
a specified price or at a specified later date.
Reverse Repurchase Agreement (Reverse Repo) – An agreement of one party to purchase
securities at a specified price from a second party and a simultaneous agreement by the first party to
resell the securities at a specified price to the second party on demand or at a specified date.
Safekeeping/Custody – Holding of assets (e.g., securities) by a financial institution on behalf of a
client. Custody involves a higher level of fiduciary responsibility.
Total Return – The sum of all investment income plus changes in the market value of the portfolio.
For mutual funds, return on an investment is composed of share price appreciation plus any realized
dividends or capital gains. This is calculated by taking the following components during a certain
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Resolution No. 2024-34, Page 22
time period: (Price Appreciation) + (Dividends Paid) + (Capital Gains) = (Total Return).
Treasury Bills – Short term U.S. government non-interest bearing, debt securities with maturities of
one year or shorter which carry the full faith and credit of the US. T-Bills are always sold at a discount
and pay at maturity. The accretion (earnings) is equal to the face value minus the book value over
time.
Treasury Notes – Intermediate U.S. government debt securities with maturities of one to 30 years.
Treasury notes, or T-notes, are generally issued in terms of 2, 3, 5, 7, 10 and 30 years. The longest
currently being issued is called the “T-Bond.” They have a fixed coupon rate and pay interest every
six months until they mature.
Volatility – A degree of fluctuation in the price or valuation of securities. A key measure of risk.
Yield – The current rate of return on an investment generally expressed as an annual percentage.
Yield-to-Call (YTC) – The rate of return an investor earns from a bond assuming the bond is
redeemed (called) prior to its nominal maturity date.
Yield Curve – A graphic representation that depicts the yields on the current Treasury issues in the
market at a given point in time. A normal yield curve may be alternatively referred to as an upwardly
sloping yield curve.
Yield-to-Maturity – The yield generated by an investment held to maturity when both interest
payments and the investor’s purchase price discount or premium are included in the calculation of
return.
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Resolution No. 2024-34, Page 23
Appendix “B”
Town of Prosper Authorized Broker/Dealer List
Adopted 05/14/24
FHN Financial
Great Pacific Securities
Multi-Bank Securities, Inc.
RBC Capital Markets
SAMCO Capital Markets
Stifel Nicolas & Co.
Wells Fargo Securities
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Resolution No. 2024-34, Page 24
Appendix “C”
Texas Government Code Chapter 2256. Public Funds Investment Act, the “ACT”
The most up to date version of the Public Funds Investment Act may be found online at:
https://statutes.capitol.texas.gov/Docs/GV/htm/GV.2256.htm
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Item 10.
PROSPER POLICY CHANGES RECOMMENDED
Overall
1. Separation of Town and PEDC policies
Compliance
1. Added annual adoption of strategies required by law.
2. Added internal control section incorporating scattered items in existing policy by adding
DVP, competitive bidding, added to requirement for monitoring credit ratings.
3. Added the training requirements for investment officers per law.
4. Clarified that disclosure to TX Ethics Commission is only on certain levels per statute.
5. Added Town Council responsibilities.
Strategy
1. Sets maximum WAM at 2 years.
2. Sets maximum maturity at 3 years.
3. Changed public trust from an objective to general statement and added diversification as
objective.
4. Replaced ‘rate of return’ with ‘yield’ throughout to indicate non-trading strategy to
indicate a pro-active but conservative, buy-and-hold strategy.
5. Set risk benchmark for entire portfolio at 1 year.
6. Separated US securities and muni securities (A rating) in authorized investment list for
clarity.
7. Added insured/collateralized deposits at any TX bank to authorized investment list.
8. Required money market mutual funds be $1 NAV and AAA rated.
9. Defined pools as only those with $1 NAV as well as AAA-rated.
10. Added A1/P1 commercial paper to 270 days.
11. Added the need for cash flow forecasting as the basis for decision-making.
a. Added that CIP funds are to be based on cash flow.
b. Added that on debt service funds the strategy would include that each
succeeding debt must be totally funded before extension.
12. Added pro-active and ladder policy – allowed for commingling of funds for investment
purposes.
Streamline
1. Added cite references to PFIA and PFCA for clarification and reference.
2. Added that prior owned securities need not be liquidated if becoming un-authorized per
PFIA.
3. Added to TX depository requirements.
4. Added custody option to safekeeping.
5. Clarified definition of brokered CD securities and requirements for monitoring FDIC
coverage for these securities.
6. Added all new collateral policy terms including authorized collateral, margin of 102%,
FIRREA requirement and addressed substitution, differentiated collateral for banks and
under repo.
7. Added section on broker/dealers requirements.
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To: Mayor and Town Council
From: Whitney Rehm, Budget Officer & Grants Administrator
Through: Mario Canizares, Town Manager
Doug Kowalski, Chief of Police
Re: FY 2025 MVCPA Taskforce Grant Program Grant Application
Town Council Meeting – May 14, 2024
Strategic Visioning Priority: 4. Provide Excellent Municipal Services
Agenda Item:
Consider and act upon a resolution authorizing the Town Manager, and/or his/her designee, to
apply for the FY 2025 Motor Vehicle Crime Prevention Authority Taskforce Grant Program.
Description of Agenda Item:
The Motor Vehicle Crime Prevention Authority (MVCPA) authorized the issuance of the Fiscal
Year 2025 Request for Applications (RFA) for the Motor Vehicle Task Force Grants. MVCPA is
authorized in statute to provide grants to local law enforcement to combat motor vehicle theft,
burglary from a motor vehicle and/or fraud-related motor vehicle crime.
To help motor vehicle theft and other vehicle crimes in the Town of Prosper, the Police Department
is asking for approval to request 2 Detective positions at an estimated cost of $507,000, 2 DFRs
(Drone Flight Ready) at $150,000.00, and 64 Flock Cameras at $208,000, for a total ask of
$865,000.
These equipment requests will complement, as well as expand, our existing Flock Safety Program
footprint and allow our officers to solve crimes expeditiously. The Detective Positions will work in
a task force environment led by Prosper Police Department and work with several agencies to
combat motor vehicle theft and other crimes.
This grant is funded up to 80 percent if selected by the Motor Vehicle Crime Prevention
Authority. The Town of Prosper will be responsible for initially funding the equipment and positions
out of the General Fund, and the MVCPA will reimburse the Town of Prosper quarterly, subject to
compliance with standard and special conditions as contained in the Statement of Grant Award
(SGA), at the agreed rate for all allowable, reasonable, and necessary program costs incurred.
Budget Impact:
The total funds requested will be approximately $865,000.00 and will be funded from the Police
Department’s General Fund accounts.
POLICE DEPARTMENT
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Item 11.
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Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has approved the attached documents as to form
and legality.
Attached Documents:
1. Resolution
2. Solicitation
3. Quotes
Town Staff Recommendation:
Town staff recommends the Town Council approve a resolution authorizing the Town Manager,
and/or his/her designee, to apply for the FY 2025 Motor Vehicle Crime Prevention Authority
Taskforce Grant Program and approve the authorization to accept the FY 2025 Motor Vehicle
Crime Prevention Authority Taskforce Grant Program, if awarded. A future budget amendment will
be requested to account for the grant income and to allocate funding for this project.
Proposed Motion:
I move to accept a resolution authorizing the Town Manager, and/or his/her designee, to apply for
the FY 2025 Motor Vehicle Crime Prevention Authority Taskforce Grant Program and approve the
authorization to accept the FY 2025 Motor Vehicle Crime Prevention Authority Taskforce Grant
Program, if awarded.
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Item 11.
TOWN OF PROSPER, TEXAS RESOLUTION NO. 2024-XX
A RESOLUTION OF THE TOWN COUNCIL OF THE TOWN OF PROSPER,
TEXAS, AUTHORIZING THE TOWN TO SUBMIT A GRANT APPLICATION TO
THE MOTOR VEHICLE CRIME PREVENTION AUTHORITY FOR THE FY 2025
TASKFORCE GRANT PROGRAM; MAKING FINDINGS; AND PROVIDING AN
EFFECTIVE DATE.
WHEREAS, the Town of Prosper finds it in the best interests of the citizens of the Town
of Prosper (“Town”) that the Town submit a grant application for the FY25 Taskforce Grant
Program to be funded by the Motor Vehicle Crime Prevention Authority Taskforce Grant Program
for the 2025 fiscal year; and
WHEREAS, under the provisions of the Texas Transportation Code Chapter 1006 and
Texas Administrative Code Title 43; Part 3; Chapter 57, entities are eligible to receive grants from
the Motor Vehicle Crime Prevention Authority to provide financial support to law enforcement
taskforces and agencies for economic motor vehicle theft and fraud-related motor vehicle crime
enforcement teams; and
WHEREAS, this grant program will assist this jurisdiction to combat motor vehicle theft,
motor vehicle burglary and fraud-related motor vehicle crime; and
WHEREAS, the Town agrees to provide applicable matching funds for said project as
required by the Motor Vehicle Crime Prevention Authority grant application; and
WHEREAS, the Town agrees that in the event of the loss or misuse of the grant funds,
the Town agrees and assures that the funds will be returned to the Motor Vehicle Crime
Prevention Authority in full; and
WHEREAS, the Town designates the Budget Officer & Grants Administrator as the
Authorized Official to apply for, accept, reject, alter, or terminate the grant application for the Motor
Vehicle Crime Prevention Authority Grant Program and all other necessary documents to accept
said grant on behalf of the Town; and
WHEREAS, the Town designates that Jon Kundak, Detective, is designated as the
Program Director and Marcus Northcutt, Senior Accountant, is designated as the Financial Officer
for this grant.
NOW, THEREFORE, BE IT RESOLVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, THAT:
SECTION 1
The findings set forth above are incorporated into the body of this Resolution as if fully set
forth herein.
SECTION 2
The Town Council of the Town of Prosper does hereby approve the submission of the
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Item 11.
Resolution No. 2024-XX, Page 2
grant application for the Motor Vehicle Crime Prevention Authority FY 2025 Taskforce Grant
Program.
SECTION 3
This Resolution shall be effective from and after its passage by the Town Council.
DULY PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, ON THIS THE ___ DAY OF _________________, 2024.
___________________________________
David F. Bristol, Mayor
ATTEST:
____________________________________
Michelle Lewis Sirianni, Town Secretary
APPROVED AS TO FORM AND LEGALITY:
____________________________________
Terrence S. Welch, Town Attorney
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Item 11.
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Motor Vehicle Crime Prevention Authority
Fiscal Year 2025 Request for Applications – Taskforce Grants
April 12, 2024
Notice of Request for Applications
The Motor Vehicle Crime Prevention Authority (MVCPA) authorized the issuance of the Fiscal Year 2025 Request
for Applications (RFA) MVCPA is authorized in statute to provide grants to local law enforcement to combat
motor vehicle theft, burglary from a motor vehicle and/or fraud-related motor vehicle crime. Eligible applicants
may request funds for program operation by submission of an application consistent with the information,
including the requirements and conditions stated in this RFA. This RFA is posted in the Texas Register as required
by law for at least thirty (30) days prior to the due date for Applications.
All applications submitted will be for FY2025. If previously awarded an FY2024 grant the MVCPA may provide
a FY2025 grant subject to availability of funding and grantees’ positive program performance. The MVCPA will
use the same FY2024 application and budget values as originally submitted for the additional period. Any
ongoing program (scope) changes or budget changes will be submitted by grantees through the grant
adjustment process after the creation of the second-year grants.
Due Date
Grant Applications from eligible applicants must be completely submitted on-line at
https://MVCPA.tamu.edu on or before 5:00 PM, May 28, 2024. First time applicants must establish an
account and perform account setup steps prior to an application being able to be submitted.
The required Resolution and any optional supporting documents must be scanned and submitted as
attachments to the application at https://MVCPA.tamu.edu on or before 5:00 PM, May 28, 2024.
Applicable Authority and Rules
Motor Vehicle Crime Prevention Authority grant programs are governed by the following statutes, rules,
standards and guidelines:
• Texas Transportation Code Chapter 1006
• Texas Administrative Code (TAC): Title 43; Part 3; Chapter 57
• Texas Grant Management Standards (TxGMS) as promulgated by the Texas Comptroller of Public
Accounts
• The current Motor Vehicle Crime Prevention Authority Grant Administrative Manual and any subsequent
adopted grantee instruction manuals
• This Request for Applications issued on April 12, 2024
Eligible Applicants
Only Texas law enforcement agencies through their city or county are eligible to apply for Motor Vehicle Crime
Taskforce Grants.
Applicants meeting the eligibility requirements may submit a new grant subject to the priority established by
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the MVCPA in the FY25 RFA.
New Grant –Available only to law enforcement agencies. These are annual grants that require a minimum
cash match of 20% for the program described in the application. New applicants shall email MVCPA at
GrantsMVCPA@txdmv.gov from an official governmental agency email account to request an account and
access be established.
Grant Type
Reimbursement – This is a total program budget reimbursement grant. Applicants that are awarded grants
will expend local (agency) funds and then will be reimbursed quarterly, subject to compliance with standard
and special conditions as contained in the Statement of Grant Award (SGA), at the agreed rate for all
allowable, reasonable, and necessary program costs incurred.
Grant Term
The FY2025 grant cycle is a one (1) year funding cycle to begin on September 1, 2024, and end August 31,
2025. For those grantees you previously were awarded a FY2024 grant, s ubject to availability of funding and
grantees’ positive program performance the MVCPA may provide an FY2025 grant using the same on-line
application systems and budget values as originally submitted. No obligations or expenses may be incurred or
made outside of the grant period(s).
Method of Application
Grant Applications from eligible applicants shall be completely submitted on-line at https://MVCPA.tamu.edu
on or before 5:00 PM, May 28, 2024. All forms will be completed on-line. The Resolution and all supporting
documents must be submitted as attachments.
Resolution Required
A Resolution (Order or Ordinance) by the applicant governing body is required to make application for these
funds. The Resolution shall provide that the governing body applies for the funds for the purpose provided in
statute (Texas Transportation Code, Chapter 1006) to return the grant funds in the event of loss or misuse
and designate the officials that the governing body chooses as its agents to make uniform assurances and
administer the grant if awarded.
Only the governing body submitting an application needs to adopt and submit a Resolution. Participating
jurisdictions in multi-agency taskforces shall agree and commit to the grant through interagency agreements
as provided under Texas Local Government Code Chapter 362, Texas Government Code Chapter 791 and
TxGMS.
In the event a governing body has delegated the application authority to a city manager, chief of police,
sheriff or other official then applicants must submit on-line a copy of the delegation order (documentation)
along with the Resolution signed by the official. A sample Resolution is attached as Appendix A.
Program Category
To be eligible for consideration for funding, a taskforce grant application must be designed to support one or
more of the following MVCPA program categories (43 TAC §57.14):
Law Enforcement, Detection, and Apprehension - provide financial support to law enforcement agencies for
economic motor vehicle theft and fraud-related motor vehicle crime enforcement teams (referred to as
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taskforces). Taskforces will develop organized methods to combat motor vehicle theft, burglary of a motor
vehicle and fraud-related motor vehicle crime through the enforcement of law. This may include recovery of
vehicles, clearance of cases, arrest of law violators, and disruption of organized motor vehicle crime. This
category includes development of uniform programs to prevent stolen motor vehicles from entering into
Mexico or being removed from Texas through outbound seaports.
Prosecution/Adjudication/Conviction - provide financial support for taskforces to work with prosecutors and
the judiciary to implement programs designed to reduce the incidence of motor vehicle theft, burglary of a
motor vehicle and fraud-related motor vehicle crime.
Prevention, Anti-Theft Devices and Automobile Registration - provide financial support for taskforces to work
with organizations and communities to reduce the incidence of motor vehicle theft, burglary of a motor vehicle
and/or fraud-related motor vehicle crime. The application shall demonstrate how the financial support will
assist automobile owners to reduce motor vehicle theft, burglary of a motor vehicle and fraud-related motor
vehicle crime.
Reduction of the Sale of Stolen Vehicles or Parts - provide financial support for taskforces to work with
businesses, organizations, and communities to reduce the sale of stolen vehicles or parts. Applicants will
develop organized methods to combat the sale of stolen vehicles and parts using any of the following: vehicle
identification number (VIN) inspection; inspections of motor vehicle part and component distribution
enterprises; parts labeling and etching methods; and means to detect the fraudulent selling of stolen parts.
Educational Programs and Marketing – provide financial support for taskforces to work with individuals,
businesses, organizations, and communities to assist automobile owners in preventing motor vehicle theft,
burglary of a motor vehicle and fraud-related motor vehicle crime. Develop and provide specialized training
or education program(s) to: the public on motor vehicle crime prevention, law enforcement on interdiction
and prosecution, and government officials on fraud-related motor vehicle crime prevention, including title and
registration fraud.
Priority Funding
The MVCPA enabling statute provides that the “the authority shall allocate grant funds primarily based on the
number of motor vehicles stolen in, or the motor vehicle burglary or theft rate across, and the number of
fraud-related motor vehicle crimes committed in the state rather than based on geograph ic distribution.” (TTC
Section 1006.151, (c). In addition, the following grant features will be given priority consideration in evaluating
new grant applications:
Continuing Funded Programs in Compliance with MVCPA Grant Conditions – Applications that provide for the
continuation of existing programs that currently meet the program and fiscal reporting conditions of the
MVCPA. Applicants must provide ongoing need and evidence of their progress and impactful performance
toward combatting motor vehicle theft, burglary of a motor vehicle and/or fraud-related motor vehicle crime.
The applicant must describe the experience and qualifications of investigators used in the program and how
utilization of current grant inventory and resources for continued operation of these specialized investigative
grant programs are useful for the state and local governments.
Programs to Combat Organized Economic Crime – Applications for economic motor vehicle theft and fraud-
related motor vehicle crime enforcement teams that introduce, increase, or expand efforts to combat
organized crime.
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Border and Port Security – Applications that provide specific initiatives to identify and prevent stolen vehicles
from crossing the border using automatic license plate readers, training of local state and federal personnel in
the identification of stolen vehicles, and bridge and port inspections.
Use of Technology – Applications that incorporate automatic license plate reader programs, surveillance
equipment and other uses of technology to increase the number of stolen vehicles recovered and the
number of persons arrested for motor vehicle crimes.
Theft of Parts from a Motor Vehicle – Applications that incorporate a reasonable, objective plan to combat
and prevent the theft of catalytic converters.
Dedicated Prosecutors – Applications that incorporate a dedicated prosecutor to increase the priority of
motor vehicle crime case prosecutions and decrease the number of repeat offenders through successful
prosecution efforts.
Supporting Documents
Documents that provide evidence of local support or commitment from other officials or agencies for the
application may be submitted following the same instructions as the Resolution. Interagency agreements
shall be submitted prior to payments being authorized if an award is made. MVCPA recommends that
interagency agreements be completed after award determinations are made to ensure correct amounts are
reflected in those agreements. All interagency agreements must meet the conditions and elements required
in the TxGMS.
Supplanting Prohibited
Grant funds provided by the Authority under this RFA shall not be used to supplant federal, state or local
funds that otherwise would be available for the same purposes (Texas Administrative Code Title 43, §57.9).
Supplanting means the replacement of other funds with MVCPA grant funds. This shall include using existing
resources already available to a program activity as cash match.
Cash Match Requirement
All applications for programs must provide at least a twenty (20%) percent cash match (Texas Administrative
Code Title 43 §57.36). Multijurisdictional agencies must provide details for the method of cash match in
intergovernmental agreements (Texas Government Code, Chapter 791). Cash match must meet the
requirements provided in TxGMS.
Formulas to calculate cash match:
1. Total MVCPA grant funds requested multiplied by percent of match required = Total Amount of Cash
Match Required
2. Total Program Cost minus Total Cash Match Required = Total Authority Grant Request
NICB in Lieu of Cash – Applicants may enter into formal agreements with the National Insurance Crime Bureau
(NICB) to work on grant funded activities. The amount of salary and other direct costs related to the work on
grant activity provided by the NICB may be counted and reported as in lieu of cash match. Time certifications
are required to be made by the employee for these positions as required by TXGMS Applicants must meet the
obligation expressed as cash match in the event NICB cannot meet its obligation.
In-Kind Match
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Only include in-kind if necessary for the local jurisdiction. In-kind contributions shall not be considered cash
match. In-kind match may be used to: 1) reflect the total level of jurisdictions’ effort/costs to combat motor
vehicle crime; 2) reflect how the grant program fits into jurisdictions’ operation; 3) effectively operate a
single program with multiple funding streams; and/or 4) contributions from the applicant or third parties
that are for grant funded activity. Costs in detail line items shall not be split between in-kind match and cash
match or grant funding. For example, the entire salary of an officer shall be placed in one expense type
rather than split between grant/cash match costs and in-kind.
Reporting and Webinar Attendance Requirements
Applicants that are awarded grants will be required to provide:
Quarterly Progress Reports - The MVCPA requires submission of quarterly progress reports to
demonstrate progress toward meeting goals and activities provided in the grant application. These
include: 1) Monthly progress toward statutorily required performance measures; 2) Monthly progress
recorded on the Goals, Strategies and Activities report; and 3) Quarterly Summary and Success section.
Grantees designated as Border/Port Security grants are required to complete additional sections
required by the Texas Legislature.
Quarterly Financial Reports – Reports of actual expenses are provided to request funds. All expenditures
must be in accordance with local policies and procedures and grant requirements. Grantees shall review all
expenditures, ensure all applicable regulations are followed, and maintain documentation that is accurate
and complete. All expenses must be supported by appropriate documentation.
Webinar Attendance: One grant representative from the applicant agency will attend a monthly session via
teleconference or webinar that includes information on MVCPA grant administration.
One law enforcement officer is required to attend the information sharing and networking sessions on law
enforcement issues and other MVCPA issues critical to the successful operation of an MVCPA taskforce.
Funding Requirements and Conditions
a) State Funds Availability – All awards by the MVCPA are subject to availability of state funds.
b) Right of Refusal –The Authority reserves the right to reject any or all of the applications submitted.
c) Awards – Publishing the RFA does not legally obligate the Authority to fund any programs.
d) Partial Funding – The Authority may choose to offer funds for all, or any portion of a program
submitted in an application.
e) Substitution –The Authority may offer alternative funding sources, special conditions, or alternative
program elements in response to submitted Applications.
f) Application Required –Registration for on-line access is required. The MVCPA is not responsible for
applicants that cannot complete the registration and application process on-time.
g) No Alternative Application Submission - Paper applications and requests for funding are not accepted
in lieu of the on-line grant application process.
h) Review Criteria–Authority staff and designated MVCPA Board member(s) will review each grant
using subjective and objective tools and comparative analysis. The weight given to each section or
combination of sections is at the sole discretion of the Authority.
i) Questions and Clarification –During the review period, the applicant may be contacted by
Authority staff to ask questions or to seek clarification regarding information provided in the
application. Failure to promptly respond will not disqualify an applicant, but information that is
submitted after the review period may not be considered.
j) Final Selection –The Authority may select and award programs that best meet the statutory
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purposes and that reflect its current priorities. No appeal may be made from the Authority’s
decisions.
k) Changes in Application –If an applicant proposes changes to be made in the program type or
participation of jurisdictions after an award is determined, then the Authority will review the
changes and may make modifications (including the amount) or cancel the award as deemed
appropriate to the Authority.
l) Delayed Start –An applicant that is awarded a grant and that does not begin operations within
45 days of the beginning of the grant term is considered terminated.
m) Application instructions – the MVCPA provides additional details and instructions in the on-line
application system that are incorporated by reference as part of this RFA and must be followed
during the application and award process.
n) Program Income – is defined in the TxGMS. Current grantees carrying forward program income
from prior years will follow the new rules established by the Texas Comptroller and MVCPA
Grant Administrative Manual. Budgeted use of Program Income should be specified in the
grant budget detail, narrative, and source of income table for FY25
o) TCOLE Certifications Required –All law enforcement agencies regulated by Chapter 1701,
Occupations Code must certify that they are in compliance with the Texas Commission on Law
Enforcement standards or provide a certification from the Texas Commission on Law
Enforcement that states that the requesting agency is in the process of achieving compliance
with said rules.
Selection Process:
Eligible applications will be reviewed. Grant award decisions by MVCPA are final and not subject to
judicial review. Grants will be awarded on or before September 1, 2024.
Applications that do not meet the stated requirements of this RFA and that are not eligible for review
will be notified ten (10) working days after the due date.
Application Workshop
Potential applicants are requested to attend the on-line “Motor Vehicle Crime Prevention Authority Grant
Application Workshop” which has been scheduled for: May 8, 2024, from 9 AM to 11 AM. Join by using the
following links:
THIS MEETING WILL BE HELD REMOTELY VIA
________________________________________________________________________________
Microsoft Teams Need help?
Join the meeting now
Meeting ID: 229 784 377 498
Passcode: K4pNom
Dial-in by phone
+1 737-787-8456,,929327163# United States, Austin
Find a local number
Phone conference ID: 929 327 163#
For organizers: Meeting options |
Page 91
Item 11.
Page 7 of 8
MVCPA Application Checklist
Each Applicant must:
1) Complete the on-line Application on or before 5:00 PM,
May 28, 2024;
2) Complete the Resolution with the city or county and
attach with other supporting documents on or before 5:00
PM, May 28, 2024
The informational session will provide details on the grant Application process including grant eligibility
requirements, completing the various Application sections, and the grant cycle timeline. At least one
representative of the potential grant applicant should be present at this workshop.
Contact Person
William Diggs, MVCPA Director,
Texas Motor Vehicle Crime Prevention Authority
4000 Jackson Avenue
Austin, Texas 78731
(512) 465-1485
GrantsMVCPA@txdmv.gov
Issued in Austin, Texas on April 12, 2024
William Diggs, MVCPA Director
Page 92
Item 11.
Page 8 of 8
Appendix A
Updated Sample Motor Vehicle Crime Prevention Authority Resolution
Applicants must use the language below to meet the minimum legal elements to execute an agreement with
the MVCPA through the grant application process. Cities and counties not want ing to use the sample below
must address all the legal elements contained herein.
2025 Blank City/ County Resolution or Order or Ordinance
Motor Vehicle Crime Prevention Authority
2025 BLANK Resolution
Taskforce Grant Program
WHEREAS, under the provisions of the Texas Transportation Code Chapter 1006 and Texas Administrative
Code Title 43; Part 3; Chapter 57, entities are eligible to receive grants from the Motor Vehicle Crime
Prevention Authority to provide financial support to law enforcement agencies for economic motor vehicle
theft and fraud-related motor vehicle crime enforcement teams; and
WHEREAS, this grant program will assist this jurisdiction to combat motor vehicle theft, motor vehicle burglary
and fraud-related motor vehicle crime; and
WHEREAS, BLANK has agreed that in the event of loss or misuse of the grant funds, BLANK assures that the
grant funds will be returned in full to the Motor Vehicle Crime Prevention Authority.
NOW THEREFORE, BE IT RESOLVED and ordered that TITLE, is designated as the Authorized Official to apply
for, accept, decline, modify, or cancel the grant application for the Motor Vehicle Crime Prevention Authority
Grant Program and all other necessary documents to accept said grant; and
BE IT FURTHER RESOLVED that TITLE, is designated as the Program Director and TITLE, is designated as the
Financial Officer for this grant.
Adopted this ______day of ________________, 2024.
________________________________________
NAME
TITLE: County Judge /Mayor/ City Manager
Page 93
Item 11.
Flock Safety + TX - Prosper PD
______________
Flock Group Inc.
1170 Howell Mill Rd, Suite 210
Atlanta, GA 30318
______________
MAIN CONTACT:
James Allen
james.allen@flocksafety.com
(972) 561-6737
Created Date: 04/12/2024
Expiration Date: 04/05/2024
Quote Number: Q-71250
PO Number:
Page 94
Item 11.
Budgetary Quote
This document is for informational purposes only. Pricing is subject to change.
Bill To: 101 S Main St Prosper, Texas 75078 Ship To: 101 S Main St Prosper, Texas 75078
Billing Company Name: TX - Prosper PD Subscription Term: 12 Months
Billing Contact Name: Payment Terms: Net 30
Billing Email Address: Retention Period: 30 Days
Billing Phone: Billing Frequency: Annual Plan - First Year Invoiced at
Signing.
Hardware and Software Products
Annual recurring amounts over subscription term
Item Cost Quantity Total
Flock Safety Platform $68,000.00
Flock Safety Flock OS
FlockOS ™ 911 Included 1 Included
Flock Safety LPR Products
Flock Safety Falcon ® Included 16 Included
Professional Services and One Time Purchases
Item Cost Quantity Total
One Time Fees
Flock Safety Professional Services
Professional Services - Standard
Implementation Fee $650.00 16 $10,400.00
Subtotal Year 1: $78,400.00
Annual Recurring Subtotal: $68,000.00
Estimated Tax: $0.00
Contract Total: $78,400.00
Taxes shown above are provided as an estimate. Actual taxes are the responsibility of the Customer. This is not an invoice – this document is a non-binding proposal
for informational purposes only. Pricing is subject to change.
Page 95
Item 11.
Billing Schedule Amount (USD)
Year 1
At Contract Signing $78,400.00
Annual Recurring after Year 1 $68,000.00
Contract Total $78,400.00
*Tax not included
Page 96
Item 11.
Product and Services Description
Flock Safety Platform Items Product Description
Flock Safety Falcon ® An infrastructure-free license plate reader camera that utilizes Vehicle Fingerprint® technology to capture vehicular attributes.
One-Time Fees Service Description
Installation on existing
infrastructure
One-time Professional Services engagement. Includes site & safety assessment, camera setup & testing, and shipping & handling
in accordance with the Flock Safety Advanced Implementation Service Brief.
Professional Services -
Standard Implementation Fee
One-time Professional Services engagement. Includes site and safety assessment, camera setup and testing, and shipping and
handling in accordance with the Flock Safety Standard Implementation Service Brief.
Professional Services -
Advanced Implementation Fee
One-time Professional Services engagement. Includes site & safety assessment, camera setup & testing, and shipping & handling
in accordance with the Flock Safety Advanced Implementation Service Brief.
FlockOS Features & Description
FlockOS Features Description
Page 97
Item 11.
Flock Safety + TX - Prosper PD
______________
Flock Group Inc.
1170 Howell Mill Rd, Suite 210
Atlanta, GA 30318
______________
MAIN CONTACT:
James Allen
james.allen@flocksafety.com
(972) 561-6737
Created Date: 03/01/2024
Expiration Date: 03/31/2024
Quote Number: Q-70578
PO Number:
Page 98
Item 11.
Budgetary Quote
This document is for informational purposes only. Pricing is subject to change.
Bill To: 101 S Main St Prosper, Texas 75078 Ship To: 101 S Main St Prosper, Texas 75078
Billing Company Name: TX - Prosper PD Subscription Term: 12 Months
Billing Contact Name: Payment Terms: Net 30
Billing Email Address: Retention Period: 30 Days
Billing Phone: Billing Frequency: Annual Plan - First Year Invoiced at Signing.
Hardware and Software Products
Annual recurring amounts over subscription term
Item Cost Quantity Total
Flock Safety Platform $0.00
Professional Services and One Time Purchases
Item Cost Quantity Total
One Time Fees
Flock Safety Professional Services
Custom Recurring Subscription $20,000.00 1 $20,000.00
Custom Recurring Subscription $21,000.00 1 $21,000.00
Subtotal Year 1: $41,000.00
Annual Recurring Subtotal: $0.00
Estimated Tax: $0.00
Contract Total: $41,000.00
Taxes shown above are provided as an estimate. Actual taxes are the responsibility of the Customer. This is not an invoice – this document is a non-binding proposal
for informational purposes only. Pricing is subject to change.
Page 99
Item 11.
Billing Schedule Amount (USD)
Year 1
At Contract Signing $41,000.00
Annual Recurring after Year 1 $0.00
Contract Total $41,000.00
*Tax not included
Page 100
Item 11.
Product and Services Description
Flock Safety Platform Items Product Description
One-Time Fees Service Description
Installation on existing
infrastructure
One-time Professional Services engagement. Includes site & safety assessment, camera setup & testing, and shipping & handling
in accordance with the Flock Safety Advanced Implementation Service Brief.
Professional Services -
Standard Implementation Fee
One-time Professional Services engagement. Includes site and safety assessment, camera setup and testing, and shipping and
handling in accordance with the Flock Safety Standard Implementation Service Brief.
Professional Services -
Advanced Implementation Fee
One-time Professional Services engagement. Includes site & safety assessment, camera setup & testing, and shipping & handling
in accordance with the Flock Safety Advanced Implementation Service Brief.
FlockOS Features & Description
Package: Community
FlockOS Features Description
Page 101
Item 11.
Flock Safety + TX - Prosper PD
______________
Flock Group Inc.
1170 Howell Mill Rd, Suite 210
Atlanta, GA 30318
______________
MAIN CONTACT:
James Allen
james.allen@flocksafety.com
(972) 561-6737
Created Date: 03/01/2024
Expiration Date: 03/31/2024
Quote Number: Q-70549
PO Number:
Page 102
Item 11.
Budgetary Quote
This document is for informational purposes only. Pricing is subject to change.
Bill To: 101 S Main St Prosper, Texas 75078 Ship To: 101 S Main St Prosper, Texas 75078
Billing Company Name: TX - Prosper PD Subscription Term: 12 Months
Billing Contact Name: Payment Terms: Net 30
Billing Email Address: Retention Period: 30 Days
Billing Phone: Billing Frequency: Annual Plan - First Year Invoiced at Signing.
Hardware and Software Products
Annual recurring amounts over subscription term
Item Cost Quantity Total
Flock Safety Platform $0.00
Professional Services and One Time Purchases
Item Cost Quantity Total
One Time Fees
Flock Safety Professional Services
Custom Recurring Subscription $75,000.00 1 $75,000.00
Subtotal Year 1: $75,000.00
Annual Recurring Subtotal: $0.00
Estimated Tax: $0.00
Contract Total: $75,000.00
Taxes shown above are provided as an estimate. Actual taxes are the responsibility of the Customer. This is not an invoice – this document is a non-binding proposal
for informational purposes only. Pricing is subject to change.
Page 103
Item 11.
Billing Schedule Amount (USD)
Year 1
At Contract Signing $75,000.00
Annual Recurring after Year 1 $0.00
Contract Total $75,000.00
*Tax not included
Page 104
Item 11.
Product and Services Description
Flock Safety Platform Items Product Description
One-Time Fees Service Description
Installation on existing
infrastructure
One-time Professional Services engagement. Includes site & safety assessment, camera setup & testing, and shipping & handling
in accordance with the Flock Safety Advanced Implementation Service Brief.
Professional Services -
Standard Implementation Fee
One-time Professional Services engagement. Includes site and safety assessment, camera setup and testing, and shipping and
handling in accordance with the Flock Safety Standard Implementation Service Brief.
Professional Services -
Advanced Implementation Fee
One-time Professional Services engagement. Includes site & safety assessment, camera setup & testing, and shipping & handling
in accordance with the Flock Safety Advanced Implementation Service Brief.
FlockOS Features & Description
Package: Community
FlockOS Features Description
Page 105
Item 11.
Flock Safety + TX - Prosper PD
______________
Flock Group Inc.
1170 Howell Mill Rd, Suite 210
Atlanta, GA 30318
______________
MAIN CONTACT:
James Allen
james.allen@flocksafety.com
(972) 561-6737
Created Date: 03/06/2024
Expiration Date: 02/25/2024
Quote Number: Q-63254
PO Number:
Page 106
Item 11.
Budgetary Quote
This document is for informational purposes only. Pricing is subject to change.
Bill To: 101 S Main St Prosper, Texas 75078 Ship To: 101 S Main St Prosper, Texas 75078
Billing Company Name: TX - Prosper PD Subscription Term: 24 Months
Billing Contact Name: Payment Terms: Net 30
Billing Email Address: Retention Period: 30 Days
Billing Phone: Billing Frequency: Annual Plan - First Year Invoiced at Signing.
Hardware and Software Products
Annual recurring amounts over subscription term
Item Cost Quantity Total
Flock Safety Platform $3,600.00
Flock Safety Video Products
Flock Safety Wing ™ VMS Included 150 Included
Professional Services and One Time Purchases
Item Cost Quantity Total
One Time Fees
Subtotal Year 1: $3,600.00
Annual Recurring Subtotal: $3,600.00
Discounts: $1,800.00
Estimated Tax: $0.00
Contract Total: $7,200.00
Taxes shown above are provided as an estimate. Actual taxes are the responsibility of the Customer. This is not an invoice – this document is a non-binding proposal
for informational purposes only. Pricing is subject to change.
Page 107
Item 11.
Billing Schedule Amount (USD)
Year 1
At Contract Signing $3,600.00
Annual Recurring after Year 1 $3,600.00
Contract Total $7,200.00
*Tax not included
Discounts Applied Amount (USD)
Flock Safety Platform $1,800.00
Flock Safety Add-ons $0.00
Flock Safety Professional Services $0.00
Page 108
Item 11.
Product and Services Description
Flock Safety Platform Items Product Description
One-Time Fees Service Description
Installation on existing
infrastructure
One-time Professional Services engagement. Includes site & safety assessment, camera setup & testing, and shipping & handling
in accordance with the Flock Safety Advanced Implementation Service Brief.
Professional Services -
Standard Implementation Fee
One-time Professional Services engagement. Includes site and safety assessment, camera setup and testing, and shipping and
handling in accordance with the Flock Safety Standard Implementation Service Brief.
Professional Services -
Advanced Implementation Fee
One-time Professional Services engagement. Includes site & safety assessment, camera setup & testing, and shipping & handling
in accordance with the Flock Safety Advanced Implementation Service Brief.
FlockOS Features & Description
Package: Community
FlockOS Features Description
Page 109
Item 11.
Flock Safety + TX - Prosper PD
______________
Flock Group Inc.
1170 Howell Mill Rd, Suite 210
Atlanta, GA 30318
______________
MAIN CONTACT:
James Allen
james.allen@flocksafety.com
(972) 561-6737
Created Date: 03/01/2024
Expiration Date: 03/13/2024
Quote Number: Q-66400
PO Number:
Page 110
Item 11.
Budgetary Quote
This document is for informational purposes only. Pricing is subject to change.
Bill To: 101 S Main St Prosper, Texas 75078 Ship To: 101 S Main St Prosper, Texas 75078
Billing Company Name: TX - Prosper PD Subscription Term: 12 Months
Billing Contact Name: Payment Terms: Net 30
Billing Email Address: Retention Period: 30 Days
Billing Phone: Billing Frequency: Annual Plan - First Year Invoiced at Signing.
Hardware and Software Products
Annual recurring amounts over subscription term
Item Cost Quantity Total
Flock Safety Platform $0.00
Professional Services and One Time Purchases
Item Cost Quantity Total
One Time Fees
Flock Safety Professional Services
Custom Recurring Subscription $500.00 48 $24,000.00
Subtotal Year 1: $24,000.00
Annual Recurring Subtotal: $0.00
Estimated Tax: $0.00
Contract Total: $24,000.00
Taxes shown above are provided as an estimate. Actual taxes are the responsibility of the Customer. This is not an invoice – this document is a non-binding proposal
for informational purposes only. Pricing is subject to change.
Page 111
Item 11.
Billing Schedule Amount (USD)
Year 1
At Contract Signing $24,000.00
Annual Recurring after Year 1 $0.00
Contract Total $24,000.00
*Tax not included
Page 112
Item 11.
Product and Services Description
Flock Safety Platform Items Product Description
One-Time Fees Service Description
Installation on existing
infrastructure
One-time Professional Services engagement. Includes site & safety assessment, camera setup & testing, and shipping & handling
in accordance with the Flock Safety Advanced Implementation Service Brief.
Professional Services -
Standard Implementation Fee
One-time Professional Services engagement. Includes site and safety assessment, camera setup and testing, and shipping and
handling in accordance with the Flock Safety Standard Implementation Service Brief.
Professional Services -
Advanced Implementation Fee
One-time Professional Services engagement. Includes site & safety assessment, camera setup & testing, and shipping & handling
in accordance with the Flock Safety Advanced Implementation Service Brief.
FlockOS Features & Description
Package: Community
FlockOS Features Description
Page 113
Item 11.
Page 1 of 2
To: Mayor and Town Council
From: Chuck Ewings, Assistant Town Manager
Through: Mario Canizares, Town Manager
Re: Ordinance Dissolving Prosper Management District No. 1
Town Council Meeting – May 14, 2024
Strategic Visioning Priority: 4. Provide Excellent Municipal Services
Agenda Item:
Consider and act upon an ordinance dissolving the Prosper Management District No. 1 pursuant
to Section 3886.251 of the Texas Special District Local Laws Code.
Description of Agenda Item:
During the development of Windsong Ranch, the developer requested the creation of a Municipal
Management District (MMD) to support the construction of infrastructure to serve the development.
In 2009, the legislature authorized the creation of Prosper Management District No. 1.
Ultimately, the MMD was not utilized to fund infrastructure. The Town and the Windsong
developers primarily utilized development agreements for the reimbursement of impact fees for
major infrastructure projects. Currently, there are no debt obligations and no plans to utilize this
special district to finance public improvements.
The Windsong developer has requested to be released from the obligations of the management
district and staff recommends doing so by dissolving the district.
Budget Impact:
There is no budgetary impact affiliated with this item.
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has approved the attached documents as to form
and legality.
Attached Documents:
1. Proposed Ordinance
2. Legislation Creating District
3. Boundary Map
Town Staff Recommendation:
Town Staff recommends approving an ordinance dissolving the Prosper Management District No.
1 pursuant to Section 3886.251 of the Texas Special District Local Laws Code.
ADMINISTRATION
Page 114
Item 12.
Page 2 of 2
Proposed Motion:
I move to approve/deny an ordinance dissolving Prosper Management District No. 1 pursuant to
Section 3886.251 of the Texas Special District Local Laws Code.
Page 115
Item 12.
TOWN OF PROSPER, TEXAS ORDINANCE NO. 2024-___
AN ORDINANCE OF THE TOWN COUNCIL OF THE TOWN OF PROSPER,
TEXAS, DISSOLVING PROSPER MANAGEMENT DISTRICT NO. 1,
PURSUANT TO SECTION 3886.251 OF THE TEXAS SPECIAL DISTRICT
LOCAL LAWS CODE; MAKING FINDINGS; PROVIDING FOR REPEALING,
SAVINGS AND SEVERABILITY CLAUSES; PROVIDING FOR AN EFFECTIVE
DATE; AND PROVIDING FOR THE PUBLICATION OF THE CAPTION HEREOF.
WHEREAS, the Town of Prosper, Texas (“Town”), is a home-rule municipal corporation
duly organized under the laws of the State of Texas; and
WHEREAS, on or about June 19, 2009, Governor Rick Perry signed House Bill 4752, as
passed by the 81st Legislature, Regular Session, of the State of Texas; and
WHEREAS, House Bill 4752 authorized the creation of Prosper Management District No.
1, a management district created under Sections 52 and 52-a, Article III, and Section 59, Article
XVI, of the Texas Constitution, to be effective September 1, 2009; and
WHEREAS, House Bill 4752, now codified in Chapter 3886 of the Texas Special District
Local Laws Code (“Code”), provides under Section 3886.251 of said Code that the Prosper
Management District No. 1 may be dissolved by the Town by ordinance as long as the District’s
outstanding indebtedness or contractual obligations that are payable from ad valorem taxes have
been repaid or discharged; and
WHEREAS, the Prosper Management District No. 1 has not executed any project
development agreements with the Town, as contemplated by Section 3886.104 of the Code; has
issued no debt; has no contractual obligations of any nature; has assessed no ad valorem taxes;
and has undertaken no actions authorized by Chapter 3886 of the Code relative to the purposes
outlined in said Chapter; and
WHEREAS, the Town Council has determined it is in the best interests of the Town and
its residents that Prosper Management District No. 1 be dissolved.
NOW, THEREFORE, BE IT ORDAINED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, THAT:
SECTION 1
The findings set forth above are incorporated into the body of this Ordinance as if fully set
forth herein.
SECTION 2
From and after the effective date of this Ordinance, Prosper Management District No. 1 is
hereby dissolved, and the Town Secretary is hereby directed to file a copy of this Ordinance in
the real property records of Denton County, Texas.
Page 116
Item 12.
Ordinance No. 2024-__-Page 2
SECTION 3
All provisions of any ordinance in conflict with this Ordinance are hereby repealed to the
extent they are in conflict. Any remaining portion of conflicting ordinances shall remain in full force
and effect.
SECTION 4
If any section, subsection, clause, phrase or provision of this Ordinance, or the application
thereof to any person or circumstance, shall to any extent be held by a court of competent
jurisdiction to be invalid, void or unconstitutional, the remaining sections, subsections, clauses,
phrases and provisions of this Ordinance, or the application thereof to any person or
circumstance, shall remain in full force and effect and shall in no way be affected, impaired or
invalidated.
SECTION 5
This Ordinance shall take effect and be in full force from and after its passage and
publication, as provided by the Revised Civil Statutes of the State of Texas and the Home Rule
Charter of the Town of Prosper, Texas.
DULY PASSED AND APPROVED BY THE TOWN COUNCIL OF THE TOWN OF
PROSPER, TEXAS, ON THIS THE ___ DAY OF _______________, 2024.
APPROVED:
___________________________________
David F. Bristol, Mayor
ATTEST:
_____________________________________
Michelle Lewis Sirianni, Town Secretary
APPROVED AS TO FORM AND LEGALITY:
_____________________________________
Terrence S. Welch, Town Attorney
Page 117
Item 12.
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Page 147
Item 12.
Page 1 of 1
To: Mayor and Town Council
From: Chuck Ewings, Assistant Town Manager
Through: Mario Canizares, Town Manager
Re: Authorize Agreement with Global Pump Solutions for the Repair of
Water Pump
Town Council Meeting – May 14, 2024
Strategic Visioning Priority: 4. Provide Excellent Municipal Services
Agenda Item:
Consider and act upon authorizing the Town Manager to execute documents for an emergency
repair of a water supply pump by Global Pump Solutions for $78,192.00.
Description of Agenda Item:
The Custer Pump Station has six high-volume water pumps that supply three elevated storage
tanks serving Prosper water customers. One of the pumps has failed and needs significant repairs
that are estimated to take six weeks to complete. The Town Manager has authorized the purchase
order for Global Pump Solutions to begin the repairs to bring the pump station to full capacity prior
to the increase in water demand with warmer and dryer weather this summer.
Budget Impact:
The cost of the repair is $78,192.00 and will be charged to account 200-6140-50-02.
Attached Documents:
1. Estimate
Town Staff Recommendation:
Town Staff recommends authorizing the Town Manager to execute documents for an emergency
repair of a water supply pump by Global Pump Solutions for $78,192.00.
Proposed Motion:
I move to approve authorizing the Town Manager to execute documents for an emergency repair
of a water supply pump by Global Pump Solutions for $78,192.00.
PUBLIC WORKS
Page 148
Item 13.
Global Pum p Solutions
4541JD Mouser Pkwy
Alvarado TX 76009
Page 1 of 2
Global Pump Solutions LLC
4541 J D M ouser Pk w y
Alv arado, TX 76009 US
(972) 449-5770
ac count ing@gps pum ps .c om
ww w .globalpum ps olut ions .net
Es t imat e
ADDRESS
City of Pros per
601 W. Fifth Street
Prosper, TX 75078
ESTIMATE 4365
DATE 04/29/2024
EXPIRATION DATE 05/25/2024
CO NTACT
James
PROJECT NAME
Prosper VT
DATE DESCRIPTION QTY
Labor Teardown and inspect Fairbanks VT
Provide GPS inspection report of findings upon customers request.
Rebuild with new National Pump column / bowl assembly.
Adapt new lower end to existing pump head.
Sandblast pump head and recoat.
45
Field Labor Load VT and motor from pump station.
Reinstall rebuilt pump and motor.
Test run with customer for proper operation.
16
National Vertical
Turbine
K20LC-03;12-TPL;NONE;NONE
DSVT: FAIRBANKS REPLACEMENT
4860gpm @ 250ft
4-6weeks
1
Machining
Services
Adapter collar from column assembly to pump head.1
Motors Rewind and recondition Motor.
High pot motor surge test when complete.
1
Misc --oils, solevants, paint, misc.1
Pric ing does not include shipping unles s explicitly stated. Terms are
NET 15 unles s otherwise negotiated.
Note: Unforeseen problems not listed in scope of work will be
addres sed at the time of project. Additional charges may be added if
project goes bey ond time frame or scope of work.
G lobal Pump Solutions BUYBOARD#672-22
SUBTOTAL 78,192.00
TAX 0.00
TOTAL $78,192.00
Page 149
Item 13.
Global Pum p Solutions
4541JD Mouser Pkwy
Alvarado TX 76009
Page 2 of 2
Acc epted By
Acc epted Date
Page 150
Item 13.
Page 1 of 1
To: Mayor and Town Council
From: David Hoover, AICP, Director of Development Services
Through: Mario Canizares, Town Manager
Chuck Ewings, Assistant Town Manager
Re: Notice of Appeals
Town Council Meeting – May 14, 2024
Strategic Visioning Priority: 3. Commercial Corridors are ready for Development
Agenda Item:
Consider and act upon whether to direct staff to submit a written notice of appeals on behalf of the
Town Council to the Development Services Department, pursuant to Chapter 4, Section 1.5(C)(7)
and 1.6(B)(7) of the Town’s Zoning Ordinance, regarding action taken by the Planning & Zoning
Commission on Preliminary Site Plans and Site Plans.
Description of Agenda Item:
Attached are the Preliminary Site Plans and Site Plans that were acted on by the Planning &
Zoning Commission on May 7, 2024. Per the Zoning Ordinance, the Town Council can direct staff
to submit a written notice of appeal on behalf of the Town Council to the Development Services
Department for any Preliminary Site Plans and Site Plans acted on by the Planning & Zoning
Commission.
Budget Impact:
There is no budgetary impact affiliated with this item.
Attached Documents:
1. DEVAPP-23-0030 – MAV Addition, Block A, Lot 4 (Approved 6-0)
2. DEVAPP-23-0102 – MSW Proper 380 Addition, Block A, Lots 1 & 3 (Approved 6-0)
3. DEVAPP-23-0198 – Gates of Prosper, Phase 1, Block B, Lot 2 (Approved 6-0)
4. DEVAPP-24-0016 – SCI Prosper Trails Addition, Block A, Lots 1-2 (Approved 6-0)
Town Staff Recommendation:
Town Staff recommends the Town Council take no action on this item.
Proposed Motion:
N/A
PLANNING
Page 151
Item 14.
LOT 1, BLOCK AMAV ADDITIONINS. NO. 2021-40,O.P.R.D.C.T.LOT 2, BLOCK AMAV ADDITIONINS. NO. 2021-40,O.P.R.D.C.T.LOT 3, BLOCK AMAV ADDITIONINS. NO. 2021-40,O.P.R.D.C.T.LOT 1, BLOCK AC.O.C. METRO ADDITIONINS. NO. 2019-483,O.P.R.D.C.T.EX. 20' SANITARYSEWER EASEMENTINS. NO. 2020-36279,O.P.R.C.C.T.LOT 2, BLOCK AC.O.C. METRO ADDITIONINS. NO. 2019-336,O.P.R.D.C.T.OWNER:CHURCH OFCELEBRATION METROINS. NO. 2016-79355,O.P.R.D.C.T.OWNER:CHURCH OFCELEBRATION METROINS. NO. 2016-79355,O.P.R.D.C.T.OWNER:BLUE STAR ALLEN LAND, L.P.INS. NO. 2011-60030,O.P.R.D.C.T.OWNER:PROSPERPROFESSIONAL CENTREINS. NO. 2019-83405,O.P.R.D.C.T.OWNER:BEAN AVENUEASSOCIATESINS. NO. 2022-91812,O.P.R.D.C.T.OWNER:SDKS PROPERTYHOLDINGS, LLCINS. NO. 2022-125376,O.P.R.D.C.T.EX. 20' SANITARYSEWER EASEMENTINS. NO. 2021-40,O.P.R.C.C.T.EX. FIRELANE, MUTUAL ACCESS,UTILITY & DRAINAGE ESMT.INS. NO. 2021-40, O.P.R.C.C.T.4' WIRE FENCEGASGASWWWWWWWWWWWWWWW5AT&TCiCi730" RCPFL EL=588.88'7497507317307257247237227217147137127117104034045/8" CIRFWINDROSE5/8" CIRFWINDROSE5/8" IRF5/8" IRF5/8" CIRFWINDROSE5/8" IRF5/8" IRFSVGMKSVTTSVWWLOT 4, BLOCK AMAV ADDITIONINS. NO. 2021-40,O.P.R.D.C.T.OWNER:FISHTRAP PROPERTIES, LLCINS. NO. 2021-44099,O.P.R.D.C.T.(NO ADDRESSAT TIME OFSURVEY)5' LANDSCAPE SETBACK5' LANDSCAPE STRIP5' LANDSCAPE SETBACK5' LANDSCAPE SETBACK30' LANDSCAPE SETBACK30' LANDSCAPE SETBACK5'
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'EXISTING LIGHT POLE(TYP.)EXISTINGPROPERTYLINE (TYP.)DUMPSTER WITH ENCLOSURE TOMATCH BUILDING EXTERIORFULL ACCESSDRIVEWAYFULL ACCESS DRIVEWAYPR. TRANSFORMER ONCONCRETE PADPR. RETAINING WALLWITH GUARDRAILPR. LANDSCAPEISLAND (TYP.)PR. LANDSCAPE ISLANDPR. F.L.D.U. EASEMENT (TYP.)PR. RETAINING WALLWITH GUARDRAILPR. CANOPY26' CLEARANCE TOBOTTOM OF CANOPYPR. GREASE TRAPFIRE RISER ROOM (SEEARCHITECTURALPLANS FOR DETAILS)EXISTING FIREHYDRANT (TYP.)EX. FIRE HYDRANT (TYP.)PR. REMOTE FDCAND BOLLARDSPR. 2"WATERMETERPR. 1.5"IRRIGATIONMETERRIP RAPW1= 17'W2=40'L=19'D50=0.5'S23° 23' 43.00"E41.940S82° 43' 00.00"W166.200N89° 37' 14.00"W170.461N00° 22' 46.00"E172.467N01° 02' 46.00"E335.000N89° 32' 46.00"E386.800S00° 39' 23.00"W350.620S35° 07' 38.00"W124.030R
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'R30'R56'10'10'10'10'PR. ROUTE FROM FIRELANE TO RISER ROOMMINIMUM 10'X10' EASEMENT FORALL PROPOSED FIRE HYDRANTS(TYP.)PR. SWALE10' UTIL.ESMT.PR. SWALEPR. F.L.D.U. EASEMENT (TYP.)PR. F.L.D.U. EASEMENT (TYP.)STORM INLET (TYP.)TAPERED CURB (TYP.)PARKING STRIPING (TYP.)ACCESSIBLE CURB RAMP (TYP.)ACCESSIBLE CURB RAMP (TYP.)FIRE LANE STRIPING (TYP.)ACCESSIBLE PARKING (TYP.)BOLLARD ACCESSIBLE SIGNAGE (TYP.)INTERNATIONAL SYMBOL OFACCESSIBILITY PARKINGSPACE MARKING (TYP.)ACCESSIBLE CURB RAMP (TYP.)PR. FIRE HYDRANT (TYP.)25'15'
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9'20'20'10'20'26.78'5'9'2' OVERHANG2' OVERHANGCURB INLETCURB INLETFEMA 100-YR FLOODPLAINBOUNDARY (WSEL 683.60PER APPROVED FLOODSTUDY)FEMA 100-YR FLOODPLAINBOUNDARY (WSEL 683.60PER APPROVED FLOODSTUDY)FEMA 100-YR FLOODPLAINBOUNDARY (WSEL 683.60PER APPROVED FLOODSTUDY)PR. 15' DRAINAGEEASEMENTDRAINAGE ANDFLOODWAYEASEMENTDRAINAGE ANDFLOODWAYEASEMENTDRAINAGE ANDFLOODWAYEASEMENTTITLE:DATE:JURISDICTION:DRAWING BY:PROJECT MANAGER:SHEET NUMBER:COMMENTS:SEAL:PROJECT:CONTACT: DATEREVISIONSENGINEER:JOB/FILE NUMBER:1 UNITED VOLLEYBALL CENTER
LOT 4 - FIRST STREET
PROSPER, DENTON COUNTY, TX 75078
02/23/2024JSEJMRTOWN OF PROSPERNOT RELEASED FOR CONSTRUCTION1196.002K:?1196-TSC?1196.002B1 UNITED VOLLEYBALL CENTER?CIVILBGS?CAD?CDS?SITE PLAN.DWG
o | 214.939.7123f | 770.368.1944w | www.foresitegroup.netForesite Group, LLC4925 Greenville AvenueSuite 480Dallas, TX 75206TBPE Firm No. F-12878D/B/A Foresite Consulting Group of Texas, LLC.MR. AARON CASEY2020 DIPLOMAT DR.DALLAS, TX 75234TUBBESING SOLUTIONS DEVAPP-23-0030SITE PLANbefore you digbelowKnow what'sCallR01" = 30'SCALE IN FEET30153060GENERAL NOTES:1)ALL PROPOSED DIMENSIONS USED TO SHOW THE GEOMETRIC LAYOUT OF THEPROPOSED PARKING LOT ARE SHOWN AT THE FACE OF CURB. ALL PROPOSED DIMENSIONSUSED TO SHOW THE GEOMETRIC LAYOUT OF THE PROPOSED BUILDING LOCATION ARE GIVENAT THE OUTSIDE FACE OF THE BUILDING CORNERS. ALL CURB RADII ARE GIVEN AT THE FACEOF CURB.2)CONTRACTOR MUST NOTIFY ENGINEER OF ANY DISCREPANCIES BETWEEN THE EXISTINGCONDITIONS IN THE FIELD AND THE SURVEY SHOWN ON THE PLANS BEFORE PROCEEDINGWITH ANY NEW CONSTRUCTION.3)CONTRACTOR IS RESPONSIBLE FOR CORRECT HORIZONTAL AND VERTICAL ALIGNMENTOF ALL TIES BETWEEN PROPOSED AND EXISTING PAVEMENTS, CURB AND GUTTER,SIDEWALKS, WALLS, AND UTILITIES.SITE NOTES:1)TRACT IS ZONED: PD-113 (PLANNED DEVELOPMENT).2)SEE ARCHITECTURAL PLANS FOR BUILDING FLOOR PLAN DIMENSIONS, DOOR LOCATIONS,SITE LIGHTING PLAN, AND OTHER ARCHITECTURAL DETAILS.3)NO CERTIFICATE OF OCCUPANCY WILL BE ISSUED UNTIL ALL SITE IMPROVEMENTS HAVEBEEN COMPLETED ON THE SITE.4)HIGH INTENSITY LIGHTING FACILITIES MUST BE SO ARRANGED THAT THE SOURCE OF ANYLIGHT IS CONCEALED FROM THE PUBLIC VIEW AND DOES NOT INTERFERE WITH TRAFFIC. (SEEPHOTOMETRICS PLAN IN ARCH. PLANS).5)ALL BUFFERS, TREE SAVE AREAS, AND UNDISTURBED AREAS MUST BE CLEARLYIDENTIFIED BY FLAGGING AND/OR FENCING PRIOR TO COMMENCEMENT OF ANY LANDDISTURBANCE.6)NO OUTSIDE STORAGE IS PROPOSED. THIS INCLUDES SUPPLIES, VEHICLE, EQUIPMENT,PRODUCTS, ETC.7)SIGNS (LOCATION, NUMBER, AND SIZE) ARE NOT APPROVED UNDER THIS DEVELOPMENTPERMIT. A SEPARATE PERMIT IS REQUIRED FOR ON-SITE SIGNAGE.8)ALL PAVEMENT MARKING WITHIN THE TOWN OF PROSPER RIGHT-OF-WAY MUST BE INACCORDANCE WITH THE TOWN OF PROSPER SPECIFICATIONS.9)ALL CONSTRUCTION RELATED PERMITS DURING THE CONSTRUCTION PHASE OF THISPROJECT ARE THE RESPONSIBILITY OF THE OWNER, HOWEVER A CONTRACTOR/DEVELOPERCAN DO PERMITTING WITH AGENT AUTHORIZATION.10)CONSTRUCTION TRAILERS ARE TO BE PERMITTED THROUGH THE BUILDING INSPECTIONDIVISION OF BUILDING DEPARTMENT.11)ALL EROSION, SEDIMENT CONTROL AND TREE PROTECTION MEASURES MUST BEINSTALLED PRIOR TO ANY GRADING.12)THE TOWN OF PROSPER ACCEPTS NO RESPONSIBILITY FOR THE AMERICANS WITHDISABILITIES ACT (ADA), EXCEPT FOR NOTIFICATION REQUIREMENT. THE OWNER/DEVELOPERIS SOLELY RESPONSIBLE FOR COMPLIANCE FOR SAID ACT.13)ENGINEER CONTACT: MR. JOHN RHODES, (770) 368-1399.14)CONTRACTOR MUST COORDINATE WITH THE CITY/COUNTY JURISDICTION, WATER ANDSEWER JURISDICTION, AND DEPARTMENT OF TRANSPORTATION INSPECTORS REGARDINGALL CERTIFICATE OF OCCUPANCY REQUIREMENTS AND COORDINATE WITH THE ENGINEERAPPROXIMATELY 8 WEEKS PRIOR TO ANTICIPATED CERTIFICATE OF OCCUPANCY DATEREGARDING ANY ITEMS REQUIRING APPROVAL OR CERTIFICATIONS BY THE ENGINEER.TOWN OF PROSPER SITE PLAN NOTES:1)DUMPSTERS AND TRASH COMPACTORS SHALL BE SCREENED IN ACCORDANCE WITH THEZONING ORDINANCE.2)OPEN STORAGE, WHERE PERMITTED, SHALL BE SCREENED IN ACCORDANCE WITH THEZONING ORDINANCE.3)OUTDOOR LIGHTING SHALL COMPLY WITH THE LIGHTING AND GLARE STANDARDSCONTAINED WITHIN THE ZONING ORDINANCE AND SUBDIVISION ORDINANCE.4)LANDSCAPING SHALL CONFORM TO LANDSCAPE PLANS APPROVED BY THE TOWN.5)ALL ELEVATIONS SHALL COMPLY WITH THE STANDARDS CONTAINED WITHIN THE ZONINGORDINANCE.6)BUILDINGS OF 5,000 SQUARE FEET OR GREATER SHALL BE 100% FIRE SPRINKLED.ALTERNATIVE FIRE PROTECTION MEASURES MAY BE APPROVED BY THE FIRE DEPARTMENT.7)OCCUPANT NOTIFICATION PER THIS SECTION AND 907.5 SHALL BE REQUIRED FOR ALLNEW CONSTRUCTION, OR EXISTING CONSTRUCTION COMPLYING WITH THE INTERNATIONALBUILDING CODE, FOR RENOVATIONS TO EXISTING BUILDINGS, TENANT SPACES, CHANGES INOCCUPANCY, REPLACEMENT, OR MODIFICATION OF THE EXISTING FIRE ALARM SYSTEM, ORAS REQUIRED BY THE FIRE CODE OFFICIAL, FOR ALL BUILDINGS OR SPACES PROVIDED WITHAN APPROVED AUTOMATIC SPRINKLER SYSTEM.8)FIRE LANES SHALL BE DESIGNED AND CONSTRUCTED PER TOWN STANDARDS OR ASDIRECTED BY THE FIRE DEPARTMENT.9)TWO POINTS OF ACCESS SHALL BE ALWAYS MAINTAINED FOR THE PROPERTY.10)SPEED BUMPS/HUMPS ARE NOT PERMITTED WITHIN A FIRE LANE.11)FIRE LANES SHALL BE PROVIDED WITHIN 150 FEET OF ALL EXTERIOR WALLS OF ANYBUILDING FOR HOSE LAY REQUIREMENTS.12)THE FIRE LANE SHALL BE A MINIMUM OF 24 FEET WIDE.13)BUILDINGS MORE THAN 30 FEET IN HEIGHT ARE REQUIRED TO HAVE A MINIMUM OF A26-FOOT WIDE FIRE LANE IN THE IMMEDIATE VICINITY FOR FIREFIGHTING OPERATIONS OF THEBUILDING. ONE OF THE 26-FOOT-WIDE FIRE LANES SHALL BE LOCATED A MINIMUM OF 15 FEETFROM THE BUILDING AND NO MORE THAN 30 FEET.14)THE INSIDE TURNING RADIUS OF THE 24-FOOT FIRE LANE SHALL BE A MINIMUM OF 30FEET.15)THE INSIDE TURNING RADIUS OF THE 26-FOOT FIRE LANE SHALL BE A MINIMUM OF 30FEET.16)DEAD-END FIRE LANES ARE ONLY PERMITTED WITH APPROVED HAMMERHEADS.17)FIRE HYDRANTS SHALL BE PROVIDED AT THE ENTRANCES AND INTERSECTIONS.LANDSCAPE AROUND THE FIRE HYDRANT SHALL BE NO HIGHER THAN 12 INCHES AT THEMATURE HEIGHT.18)AS PROPERTIES DEVELOP, FIRE HYDRANTS SHALL BE LOCATED AT ALL INTERSECTINGSTREETS AND THE MAXIMUM SPACING SHALL BE EVERY 300 FEET (300') FOR ALLDEVELOPMENTS, AND FACILITIES OTHER THAN R3. R-3 DEVELOPMENTS SHALL BE EVERY 500FEET (500'). DISTANCES BETWEEN HYDRANTS SHALL BE MEASURED ALONG THE ROUTE THATFIRE HOSE IS LAID BY A FIRE APPARATUS FROM HYDRANT-TO-HYDRANT, NOT AS THE "CROWFLIES."19)FIRE DEPARTMENT CONNECTION (FDC) FOR THE FIRE SPRINKLER SYSTEM SHALL BELOCATED WITHIN 50 FEET OF A FIRE HYDRANT AND 50 FEET OF A FIRE LANE. 5" STORZ,30-DEGREE DOWNWARD TURN WITH LOCKING CAP.20)FIRE HYDRANTS SHALL BE LOCATED 2 FOOT (2') TO 6 FOOT (6') BACK FROM THE CURB ORFIRE LANE AND SHALL NOT BE LOCATED IN THE BULB OF A CUL-DE-SAC.21)THERE SHALL BE A MINIMUM OF TWO (2) FIRE HYDRANTS SERVING EACH PROPERTYWITHIN THE PRESCRIBED DISTANCES LISTED ABOVE. A MINIMUM OF ONE FIRE HYDRANTSHALL BE LOCATED ON EACH LOT.22)A MINIMUM 10-FOOT UNOBSTRUCTED WIDTH SHALL BE PROVIDED AROUND A BUILDINGFOR ADEQUATE FIRE DEPARTMENT ACCESS. A CONTINUOUS ROW OF PARKING ANDLANDSCAPING SHALL BE CONSIDERED A BARRIER.23)THE MAXIMUM DEAD-END CUL-DE-SAC LENGTH SHALL NOT EXCEED SIX HUNDRED FEET(600') AS MEASURED FROM THE CENTERLINE OF THE INTERSECTION STREET TO THE CENTERPOINT OF THE RADIUS.24)ONE-AND TWO-FAMILY DWELLINGS AUTOMATIC FIRE SYSTEMS. AUTOMATIC FIREPROTECTION SYSTEMS PER NFPA 13D OR NFPA 13R SHALL BE PROVIDED IN ALL ONE-ANDTWO-FAMILY DWELLINGS WITH A CONDITIONED FLOOR AREA OF 5,500 SQUARE FEET ORGREATER, DWELLINGS THREE (3) STORIES OR GREATER, OR DWELLINGS WITH ROOF HEIGHTSEXCEEDING THIRTY-FIVE FEET (35') FROM GRADE.25)HANDICAPPED PARKING AREAS AND BUILDING ACCESSIBILITY SHALL CONFORM TO THEAMERICANS WITH DISABILITIES ACT (ADA) AND WITH THE REQUIREMENTS OF THE CURRENT,ADOPTED BUILDING CODE.26)ALL SIGNAGE IS SUBJECT TO BUILDING OFFICIAL APPROVAL.27)ALL FENCES AND RETAINING WALLS SHALL BE SHOWN ON THE SITE PLAN AND ARESUBJECT TO BUILDING OFFICIAL APPROVAL.28)ALL EXTERIOR BUILDING MATERIALS ARE SUBJECT TO BUILDING OFFICIAL APPROVAL ANDSHALL CONFORM TO THE APPROVED FACADE PLAN.29)SIDEWALKS OF NOT LESS THAN SIX (6) FEET IN WIDTH ALONG THOROUGHFARES ANDCOLLECTORS AND FIVE (5) FEET IN WIDTH ALONG RESIDENTIAL STREETS AND BARRIER-FREERAMPS AT ALL CURB CROSSINGS SHALL BE PROVIDED PER TOWN STANDARDS.30)APPROVAL OF THE SITE PLAN IS NOT FINAL UNTIL ALL ENGINEERING PLANS AREAPPROVED BY THE ENGINEERING SERVICES DEPARTMENT.31)SITE PLAN APPROVAL IS REQUIRED BEFORE THE GRADING RELEASE.32)ALL NEW ELECTRICAL LINES SHALL BE INSTALLED AND/OR RELOCATED UNDERGROUND.33)ALL MECHANICAL EQUIPMENT SHALL BE SCREENED FROM PUBLIC VIEW PER THE ZONINGORDINANCE.34)ALL LANDSCAPE EASEMENTS MUST BE EXCLUSIVE OF ANY OTHER TYPE OF EASEMENT.35)IMPACT FEES WILL BE ASSESSED PER THE LAND USE CLASSIFICATION(S) IDENTIFIED ONTHE SITE DATA SUMMARY TABLE; HOWEVER, CHANGES TO THE PROPOSED LAND USE AT THETIME OF CO AND/OR FINISH-OUT PERMIT MAY RESULT IN ADDITIONAL IMPACT FEES AND/ORPARKING REQUIREMENTS.36)THE APPROVAL OF A SITE PLAN SHALL BE EFFECTIVE FOR EIGHTEEN (18) MONTHS FROMTHE DATE OF APPROVAL BY THE PLANNING & ZONING COMMISSION, AT THE END OF WHICHTIME THE APPLICANT MUST HAVE SUBMITTED AND RECEIVED THE APPROVAL OFENGINEERING PLANS AND BUILDING PERMITS. IF THE ENGINEERING PLANS AND BUILDINGPERMITS ARE NOT APPROVED, THE SITE PLAN APPROVAL, TOGETHER WITH ANY PRELIMINARYSITE PLAN FOR THE PROPERTY, IS NULL AND VOID.37)THE TOWN CURRENTLY CONTRACTS WITH REPUBLIC SERVICES FOR WASTE DISPOSALSERVICES. THEY MAY BE CONTACTED AT 972.870.9424.38)THE FOLLOWING THREE (3) FLOODPLAIN AMENITIES ARE BEING PROPOSED:A.BUILDING ORIENTATION SUCH THAT THE ENTIRE SIDE OF THE BUILDING ADJACENT TOTHE FLOOD PLAIN IS NOT THE BACK OF THE BUILDING.B.A 30 FOOT LANDSCAPE EDGE ADJACENT TO THE FLOODPLAIN OF THE MAJOR CREEKWITH A DOUBLE ROW OF THREE (3) INCH CALIPER TREES PLANTED ON 30 FOOT CENTERS.C.BUILDING TO HAVE THE SAME BUILDING MATERIALS AND ARCHITECTURAL ELEMENTS ONALL FOUR SIDES.LEGENDPROPERTY LINEPARKING COUNTFIRE LANE STRIPINGTRAFFIC SIGNPAINTED TRAFFIC ARROWSCONTROL POINT LOCATIONRETAINING WALLFIRE LANE AREA#FIRE LANESITE DATAZONING:PLANNED DEVELOPMENT-113 (OFFICE)PROPOSED USE:COMMERCIAL AMUSEMENT, INDOORTOTAL SITE AREA:4.34 AC.DISTURBED AREA:3.95 AC.PERVIOUS SURFACE AREA:1.09 AC.IMPERVIOUS SURFACE AREA:3.25 AC.OPEN SPACE AREA REQUIRED:7.00% (13,236.37 SF)OPEN SPACE AREA PROVIDED:9.11% (17,227.53 SF)LANDSCAPE BUFFER -NORTH:30 FTSOUTH:5 FTEAST:30 FTWEST:5 FTSOUTHEAST:5 FTBUILDING SETBACK -SOUTH:30 FTEAST/WEST:40/10 FTNORTH:40 FTBUILDING AREA:57,345 S.F. (1ST FL) + 16,300 S.F. (MEZZANINE) =73,645 S.F. TOTALFLOOR AREA RATIO MAXIMUM:0.5:1FLOOR AREA RATIO PROPOSED:0.389:1LOT COVERAGE MAXIMUM:30%LOT COVERAGE PROPOSED:29.8%BUILDING HEIGHT PROPOSED:40 FT (1 STORY + MEZZANINE)PARKING RATIO REQUIRED -1 SPACE / 3 GUESTS ATMAXIMUM DESIGNEDCAPACITYPARKING REQUIRED:145 SPACES (BASED ON435 MAX. OCCUPANCY)PARKING PROVIDED:145 SPACESACCESSIBLE PARKING REQUIRED:5 SPACESACCESSIBLE PARKING PROVIDED:5 SPACESCONTROL POINT TABLEPOINT300301302303304305306307308309310311DESCRIPTION5/8" CIRS "S&A CONTROL"X CUT SETNORTHING7,135,965.107,135,786.517,135,769.437,135,763.557,135,765.237,136,114.127,136,117.237,136,276.517,136,132.177,135,734.177,135,740.277,135,680.94EASTING2,474,913.222,475,110.942,475,001.842,474,864.162,474,742.422,475,104.412,474,969.192,474,985.322,474,862.222,475,035.752,474,744.322,474,987.71ELEV.595.19'597.05'599.09'599.90'600.22'579.18'587.99'582.35'587.18'599.52'600.31'601.98'5/8" CIRS "S&A CONTROL"5/8" CIRS "S&A CONTROL"5/8" CIRS "S&A CONTROL"5/8" CIRS "S&A CONTROL"5/8" CIRS "S&A CONTROL"5/8" CIRS "S&A CONTROL"5/8" CIRS "S&A CONTROL"5/8" CIRS "S&A CONTROL"X CUT SETX CUT SETVICINITY MAPNOT TO SCALESITEW FIRST STCLEARWATER DR.HARPER RDHARPER RDWESTMINISTER DRELM PARK DRWALWORTH DREASTMINISTER DRSHADOW RIDGE DRLOT 4 - FIRST STREETPROSPER, DENTON COUNTY, TX 75078MAV ADDITION, BLOCK A, LOT 4APPLICANT/OWNERFISHTRAP PROPERTIES, LLCTUBBESING SOLUTIONS2020 DIPLOMAT DR.DALLAS, TX 75234(972) 354-2681CONTACT: AARON CASEYPage 152Item 14.
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APPROXIMATE LOCATION OF
UNDERGROUND GAS LINE
AS MARKED BY OTHERS
XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGAS4633.48821" HACKBERRY
5632.96718" HACKBERRY
6623.6933" OAK
7623.4563" OAK
8623.3983" OAK
11624.8903" OAK
12625.1353" OAK
13625.1743" OAK
14625.2773" OAK
15625.6993" OAK
16625.6863" OAK
17625.7973" OAK
18625.9083" OAK
19626.1693" OAK
20626.2003" OAK
21626.4973" OAK
22626.5573" OAK
23627.3703" OAK
24627.7353" OAK
25627.4893" OAK
26628.1333" OAK
27628.0943" OAK
28628.3633" OAK
29628.6773" OAK
30628.7293" OAK
31628.5123" OAK
32629.2053" OAK
37624.379WATER VALVE
38624.640WATER VALVE
D 41624.927STORM DRAIN MANHOLE
G 43626.446GAS TEST STA ATMOSG44626.214UG GAS MARKER ATMOS
45625.432LIGHT POLE
I 46625.959IRR. CONTROL VALVE
I 47625.853IRR. CONTROL VALVEI48625.892IRR. CONTROL VALVE
49625.309LIGHT POLE
50624.784LIGHT POLE
52625.937LIGHT POLE
53626.231WATER VALVE
54626.271WATER VALVE
G 55628.591GAS VALVE HANDLEY INDUSTRIES GAS
I 56628.943IRR. CONTROL VALVE
I 57628.851IRR. CONTROL VALVE
58628.414LIGHT POLE
I 59627.701IRR. CONTROL VALVE
I 63627.775IRR. CONTROL VALVE
64627.114LIGHT POLE
65625.952FIRE HYDRANT
66625.548WATER VALVE
67625.543WATER VALVE
D 69630.776STORM DRAIN MANHOLE
70628.448STORM DRAIN MANHOLE
G 76624.127GAS VALVE BINGHAM TAYLOR GASG 77623.258UG GAS MARKER ATMOS
G 79628.972UG GAS MARKER ATMOS
84630.840BENCH MARK SET
40' R.O.W.
5' GWOOD 2 LLC
INST. NO. 20191001001223540
O.P.R.C.C.T.
40.00'S0°26'47"W267.36'S89°33'13"E 300.00'
N89°40'36"W 300.00'
P.O.B.
N89°40'36"W 679.34'N0°26'47"E200.00'LOT 7, BLOCK D
PROSPER CENTER
INST. NO. 2021609
O.P.R.C.C.T.
ZONING: PD99
LAND USE: RETAILCOMMERCIAL
IRSC
IRSC
G 89629.201UG GAS MARKER ATMOS
G 91632.782UG GAS MARKER ATMOS MAHARD PARKWAY10' ATMOS ENERGY CORPORATION
EASEMENT AND RIGHTOFWAY
INST. NO. 20171020001402920
O.P.R.C.C.T.
5/8" IRFC
"KHA"
S 52°07' W, 2623' TO
SEC OF L. NETHERLY SURVEY
ABSTRACT NO. 962
CALLED 20.000 ACRESMSW PROSPER 380, LPINSTR. NO. 20131226001678930, O.P.R.C.C.T.ZONING: PD99
LAND USE: RETAIL COMMERCIAL
BLOCK A, LOT 1
GST PROSPER
INST NO. 2018257
O.P.R.C.C.T.REMAINDER OFCALLED 30.000 ACRESMSW PROSPER 380, LPINSTR. NO. 20130114000054790O.P.R.C.C.T.50' ENERGY TRANSFERFUEL LP EASEMENTINST. NO. 20060001078O.P.R.C.C.T.40' SANITARY SEWER EASEMENT,
INST. NO. 20150903001126910 AND
20150903001126920, O.P.R.C.C.T.WWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASGASWWWWWWWWWGASGASGASGASD
CALLED 20.0 ACRES
MSW PROSPER 380, LP
INSTR NO. 20131226001678930
RIGHT OF WAY DEDICATION
2.501 ACRES (108,947 SQ. FT.)
DEDICATED TO THE TOWN OF
PROSPER IN FEE SIMPLE
DOC. NO. 2019455, P.R.D.C.T.
VOL. 2019, PG. 773, P.R.C.C.T.
CALLED 60.914 ACRES
SC TW380, LLC
INST. NO. 20190724000876240
O.P.R.C.C.T.
RIGHT OF WAY DEDICATION
0.940 ACRE (40,944 SQ. FT.)
DEDICATED TO THE TOWN OF
PROSPER IN FEE SIMPLE
VOL. 2015, PG. 674
P.R.C.C.T.
5/8" IRFC
"KHA"
BLDG. AREA
±5,000.0 S.F.
BLDG. AREA
±37,589.29.0 S.F.
BLDG. AREA
±42,700.0 S.F.
BLDG. AREA
±15,000.0 S.F.
BLDG. AREA
±5,000.0 S.F.
BLDG. AREA
±5,000.0 S.F.
BLDG. AREA
±30,000.0 S.F.
MEDICAL OFFICE
OFFICE/CONDO
OFFICE/CONDO
OFFICE/CONDO OFFICE/CONDO
BLDG. AREA
±30,000.0 S.F.
2 STORY OFFICE/CONDO
BLDG. AREA
±15,000.0 S.F.
OFFICE/CONDO
2 STORY OFFICE/CONDO
26' FIRELANE
26' FIRELANE
26' FIRELANE
26' FIRELANE26' FIRELANE26' FIRELANE26' FIRELANE
26' FIRELANE
26' FIRELANE26' FIRELANE26' FIRELANE26' FIRELANE26' FIRELANE10 13 13
10
08 08
09 08
08 08
10
13
11 11
10
20
14 14
09
10
06
11
11
ZONING = PD 47
BUILDING 03
ZONING = PD 47
BUILDING 04
10
08
041010
ZONING = PD 47
BUILDING 05
11
13
ZONING = PD 47
BUILDING 06
05
08
14
08
09
10
11 12
ZONING = PD 47
BUILDING 07 ZONING = PD 47
BUILDING 08
ZONING = PD 47
BUILDING 09
10
10
11 11 12
ZONING = PD 47
BUILDING 10
ZONING = PD 47
BUILDING 11
09
14
10
10 11
22
15
17
04
22
11
10
05
10
MEDICAL OFFICE
08
26' FIRELANE
26' FIRELANE1010
26' FIRELANE
11
10
26' FIRELANE
26' FIRELANE
09
09
10
08
09
09 09 09
11 10
13 1212
09
07
08
08
13
13
11
PRAIRIE DRIVE
ZONING: PD47
LAND USE: OFFICE/SERVICE (VACANT)
BLOCK A, LOT 3
MSW PROSPER 380 ADDITION
INST. NO. 2023837
O.P.R.C.C.T.
BLOCK A, LOT 3
MSW PEOSPER 380 ADDITION
INST. NO. 2023837
O.P.R.C.C.T.
ZONING: A
LAND USE: AGRICULTURAL
ZONING: PD47
LAND USE: OFFICE/SERVICE
BLOCK A, LOT 2
MASW PROSPER 380 ADDITION
INST NO. 2023839
O.P.R.C.C.T.
LOT 7, BLOCK D
PROSPER CENTER
INST. NO. 2021609
O.P.R.C.C.T.
ZONING: PD99
LAND USE: RETAILCOMMERCIAL
LOT 9, BLOCK D
PROSPER CENTER
INST. NO. 2021609
O.P.R.C.C.T.
ZONING: PD101
LAND USE: OFFICE/SERVICE
LOT 6, BLOCK D
PROSPER CENTER
INST. NO. 2021609
O.P.R.C.C.T.
BLOCK A, LOT 1
TXHR ADDITION
INST. NO. 201788
O.P.R.C.C.T.
ZONING: PD47/S11
LAND USE: OFFICE/SERVICE
S
XXXXXXXXXXXXXXXXXXXXXX4633.48821" HACKBERRY
5632.96718" HACKBERRY
6623.6933" OAK
7623.4563" OAK
8623.3983" OAK
11624.8903" OAK
12625.1353" OAK
13625.1743" OAK
14625.2773" OAK
15625.6993" OAK
16625.6863" OAK
17625.7973" OAK
18625.9083" OAK
19626.1693" OAK
20626.2003" OAK
21626.4973" OAK
22626.5573" OAK
23627.3703" OAK
24627.7353" OAK
25627.4893" OAK
26628.1333" OAK
27628.0943" OAK
28628.3633" OAK
29628.6773" OAK
30628.7293" OAK
31628.5123" OAK
32629.2053" OAK
37624.379WATER VALVE
38624.640WATER VALVE
D 41624.927STORM DRAIN MANHOLE
G 43626.446GAS TEST STA ATMOSG44626.214UG GAS MARKER ATMOS
45625.432LIGHT POLE
I 46625.959IRR. CONTROL VALVE
I 47625.853IRR. CONTROL VALVEI48625.892IRR. CONTROL VALVE
49625.309LIGHT POLE
50624.784LIGHT POLE
52625.937LIGHT POLE
53626.231WATER VALVE
54626.271WATER VALVE
G 55628.591GAS VALVE HANDLEY INDUSTRIES GAS
I 56628.943IRR. CONTROL VALVE
I 57628.851IRR. CONTROL VALVE
58628.414LIGHT POLE
I 59627.701IRR. CONTROL VALVE
I 63627.775IRR. CONTROL VALVE
64627.114LIGHT POLE
65625.952FIRE HYDRANT
66625.548WATER VALVE
67625.543WATER VALVE
D 69630.776STORM DRAIN MANHOLE
70628.448STORM DRAIN MANHOLE
G 76624.127GAS VALVE BINGHAM TAYLOR GASG 77623.258UG GAS MARKER ATMOS
G 79628.972UG GAS MARKER ATMOS
84630.840BENCH MARK SET
40' R.O.W.
40.00'S0°26'47"W267.36'S89°33'13"E 300.00'
N89°40'36"W 300.00'
P.O.B.N0°26'47"E200.00'IRSC
IRSC
G 89629.201UG GAS MARKER ATMOS
G 91632.782UG GAS MARKER ATMOS
5/8" IRFC
"KHA"
S 52°07' W, 2623' TO
SEC OF L. NETHERLY SURVEY
ABSTRACT NO. 962
CALLED 20.000 ACRESMSW PROSPER 380, LPINSTR. NO. 20131226001678930, O.P.R.C.C.T.50' ENERGY TRANSFERFUEL LP EASEMENTINST. NO. 20060001078O.P.R.C.C.T.40' SANITARY SEWER EASEMENT,
INST. NO. 20150903001126910 AND
20150903001126920, O.P.R.C.C.T.
W
W W W W W W W WW D
40' SANITARY
SEWER EASEMENT
INST. NO.
20190206000124290
O.P.R.C.C.T.
S
XXXXXXXXXXXXXXXXXXXXXX4633.48821" HACKBERRY
5632.96718" HACKBERRY
6623.6933" OAK
7623.4563" OAK
8623.3983" OAK
11624.8903" OAK
12625.1353" OAK
13625.1743" OAK
14625.2773" OAK
15625.6993" OAK
16625.6863" OAK
17625.7973" OAK
18625.9083" OAK
19626.1693" OAK
20626.2003" OAK
21626.4973" OAK
22626.5573" OAK
23627.3703" OAK
24627.7353" OAK
25627.4893" OAK
26628.1333" OAK
27628.0943" OAK
28628.3633" OAK
29628.6773" OAK
30628.7293" OAK
31628.5123" OAK
32629.2053" OAK
37624.379WATER VALVE
38624.640WATER VALVE
D 41624.927STORM DRAIN MANHOLE
G 43626.446GAS TEST STA ATMOSG44626.214UG GAS MARKER ATMOS
45625.432LIGHT POLE
I 46625.959IRR. CONTROL VALVE
I 47625.853IRR. CONTROL VALVEI48625.892IRR. CONTROL VALVE
49625.309LIGHT POLE
50624.784LIGHT POLE
52625.937LIGHT POLE
53626.231WATER VALVE
54626.271WATER VALVE
G 55628.591GAS VALVE HANDLEY INDUSTRIES GAS
I 56628.943IRR. CONTROL VALVE
I 57628.851IRR. CONTROL VALVE
58628.414LIGHT POLE
I 59627.701IRR. CONTROL VALVE
I 63627.775IRR. CONTROL VALVE
64627.114LIGHT POLE
65625.952FIRE HYDRANT
66625.548WATER VALVE
67625.543WATER VALVE
D 69630.776STORM DRAIN MANHOLE
70628.448STORM DRAIN MANHOLE
G 76624.127GAS VALVE BINGHAM TAYLOR GASG 77623.258UG GAS MARKER ATMOS
G 79628.972UG GAS MARKER ATMOS
84630.840BENCH MARK SET
40' R.O.W.
40.00'S0°26'47"W267.36'S89°33'13"E 300.00'N0°26'47"E268.00'N89°40'36"W 300.00'
P.O.B.N0°26'47"E200.00'IRSC IRSC
IRSC
IRSC
G 89629.201UG GAS MARKER ATMOS
G 91632.782UG GAS MARKER ATMOS
5/8" IRFC
"KHA"
S 52°07' W, 2623' TO
SEC OF L. NETHERLY SURVEY
ABSTRACT NO. 962
CALLED 20.000 ACRESMSW PROSPER 380, LPINSTR. NO. 20131226001678930, O.P.R.C.C.T.50' ENERGY TRANSFERFUEL LP EASEMENTINST. NO. 20060001078O.P.R.C.C.T.40' SANITARY SEWER EASEMENT,
INST. NO. 20150903001126910 AND
20150903001126920, O.P.R.C.C.T.
W
W W W W W W W WW D
40' SANITARY
SEWER EASEMENT
INST. NO.
20190206000124290
O.P.R.C.C.T.
FDC
FDC
FDCFDCFDCFDC
FDCFDC FDCFDCXXXXXXXXXXXXXXXXXXXXXXXXXXWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWXXXXXXXXXXXXXXXXXXXXXXXXXXWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWWDRAWING NAME
Drawn By : UE
Checked By : UE
Issue Date :
Scale :
Job No.: GS 00221215
CONSULTANTS
REVISIONS
No.Date Action
PROJECT NAMESEAL
Civil Engineer
Name:GS Engineering Group, LLC
Usama El Shamy, PE
TX FIRM CERTIFICATION No.:F17713
Address:2300 McDermott Dr.
STE 200361
Plano, TX 75025
Phone:9723258006
email:elshamyu@gmail.com
website:www.gsenggroup.com
NOT VALID WITHOUT SEALTHIS DRAWING IS THE PROPERTY OF GS ENGINEERING GROUP, LLC. IT MAY NOT BE REPRODUCED IN WHOLE OR PART OR USED FOR THE REPRODUCTION OF ANY ARTICLE WITHOUT THE EXPRESS PERMISSION OF THE ENGINEER.MAHARD PARKWAYPROSPER, TEXASFACILITY # HGI PROSPER 5896511/14/20232 ADDRESSED 11/3/23
TOWN COMMENTS
12/19/20233 ADDRESSED 12/13/23
TOWN COMMENTS
1/4/20244 ADDRESSED 1/2/24
TOWN COMMENTS
PRELIMINARY SITE
PLAN
MAHARD PARKWAY
TOWN OF PROSPER, TEXAS
PEACH TREE GROUP
OF INVESTMENT INC
1043 ELK MOUND DRIVE
FRISCO, TX 75033
PHONE: 620 253 0286
EMAIL: parmarws@gmail.com
FACILITY # HGI PROSPER 58965
OWNER/DEVELOPER:ENGINEER:
PRELIMINARY SITE PLAN
GS Engineering Group, LLC
Usama El Shamy, PE
TX FIRM CERTIFICATION No.:F17713
Address:2300 McDermott Dr.
STE 200361
Plano, TX 75025
Phone:9723258006
email:elshamyu@gmail.com
website:www.gsenggroup.com
BLOCK A, LOT 1 AND LOT 3
MSW PROSPER 380 ADDITION
CASE NO. DEVAPP230102
1/4/2024
9/6/20231 ADDRESSED 7/7/23
TOWN COMMENTS
TOWN OF PROSPER GENERAL SITE PLAN NOTES
NORTH5/2/20245 ADDRESSED 4/30/24
TOWN COMMENTS
MSW PROSPER
380 ADDITION
320 W MAIN STREET
FRISCO, TX 75033
PHONE: 9722211199
EMAIL: kteleki@matthewssouthwest.com
OWNER/DEVELOPER:
Page 153
Item 14.
RampRampRampRamp
RampChick Fil ASignBikeRackDRIVETHRU71
5
715714
714
714
714
714 714713713713713713713713713713713713712 712712712712712712712712712712711711710710709709708707707706706705705
Height
BarSliding Door30' LandscapeEasementPlat No.20180710010003150South Preston Road (TX Highway 289)Variable Width Public Right of Way
15' BLDG SETBACK5' LANDSCAPE SETBACK15' BLDG SETBACK5' LANDSCAPE SETBACKBlock B, Lot 1 Gatesof Prosper 380 &289 LP Plat10835-4-5 PIN:2739145Block B, Lot 4 Gatesof Prosper 380 &289 LP Plat10835-1-6 PIN:2739149Block B, Lot 3 Gatesof Prosper 380 &289 LP Plat10835-4-5 PIN:2739148Block B, Lot 3 Gatesof Prosper 380 &289 LP Plat10835-4-5 PIN:2739148708EXISTING ONE STORY BUILDING1091 S PRESTON ROADPROSPER, TX 7507823.5'± HIGHEx. Mtl EdgeEx. Mtl Edge5' LANDSCAPE SETBACKS
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10' Electric EasementInst. No. 2017051200061002010' Telephone EasementInst. No. 2017051700063038015' Utility
Easement
Inst. No.
20180710010003150
10' UtilityEasementInst. No.2018071001000315030' Fire Lane, Access,Utility & Drainage EasementVol. 2016, Pg. 4492.5' SanitarySewer EasementVol. 2016, Pg. 44930' Fire Lane, Access,
Utility & Drainage Easement
Vol. 2016, Pg. 449
Fire Lane Easement
Inst. No.
20180710010003150 30' LandscapeEasementPlat No.2018071001000315011.0'1
4
.
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.
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'
2.0'
10.0'10.0'C1.0OVERALL SITE PLANKnow what'sbelow.before you dig.CallR1" =0GRAPHIC SCALE20'-0"2010204080PROPOSED AREAOF WORK[DRIVE-THRU EXPANSION, SEE SHEETSC2.0 & C2.1 FOR ENLARGEMENT PLANS]05/03/24VICINITY MAPSCALE: 1" = 2000'±NORTHPROJECT SITESO
U
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US HIGHWAY 380US HIGHWAY 380LA
C
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B
LVD
.COUNTRY ROADFIRST STREETCOUNTRY ROADS COLEMAN ST.LOVERSLANERICHLANDBLVD.TOWN OF PROSPER STANDARD NOTESA.ALL DEVELOPMENT STANDARDS SHALL FOLLOW TOWN STANDARDS.B.LANDSCAPING SHALL CONFORM TO LANDSCAPE PLANS APPROVED BYTHE TOWN OF PROSPER.C.ALL DEVELOPMENT STANDARDS SHALL FOLLOW FIRE REQUIREMENTS PERTHE TOWN OF PROSPER.D.HANDICAPPED PARKING AREAS AND BUILDING ACCESSIBILITY SHALLCONFORM TO THE AMERICANS WITH DISABILITIES ACT (ADA) AND WITHTHE REQUIREMENTS OF THE CURRENT, ADOPTED BUILDING CODE.E.ALL SIGNAGE IS SUBJECT TO BUILDING OFFICIAL APPROVAL.F.IMPACT FEES WILL BE ASSESSED IN ACCORDANCE WITH THE LAND USECLASSIFICATION(S) IDENTIFIED ON THE SITE DATA SUMMARY TABLE;HOWEVER, CHANGES TO THE PROPOSED LAND USE AT THE TIME OF COAND/OR FINISH-OUT PERMIT MAY RESULT IN ADDITIONAL IMPACT FEESAND/OR PARKING REQUIREMENTS.G.THE APPROVAL OF A PRELIMINARY SITE PLAN SHALL BE EFFECTIVE FOR APERIOD OF TWO (2) YEARS FROM THE DATE THAT THE PRELIMINARY SITEPLAN IS APPROVED BY THE PLANNING & ZONING COMMISSION, AT THEEND OF WHICH TIME THE APPLICANT MUST HAVE SUBMITTED ANDRECEIVED THE APPROVAL OF A SITE PLAN BY THE PLANNING & ZONINGCOMMISSION. IF A SITE PLAN IS NOT APPROVED WITHIN SUCH TWO (2)YEAR PERIOD, THE PRELIMINARY SITE PLAN APPROVAL IS NULL AND VOID.IF SITE PLAN APPROVAL IS ONLY FOR A PORTION OF THE PROPERTY, THEAPPROVAL OF THE PRELIMINARY SITE PLAN FOR THE REMAININGPROPERTY SHALL BE NULL AND VOID.H.OPEN SPACE REQUIREMENTS SHALL FOLLOW THE ZONING ORDINANCE,PER TRACT. OPEN SPACE SHALL NOT INCLUDE VEHICULAR PAVING,REQUIRED PARKING LOT LANDSCAPE ISLANDS, BUILDING FOOTPRINT,UTILITY YARDS, REQUIRED LANDSCAPE SETBACKS, SIDEWALKS, ANDDETENTION POND.I.SEE SHEET C2.0 FOR CONSTRUCTION PLAN AND SHEET C2.1 FORMATERIALS PLAN.PERMIT09/29/2023Information contained on this drawing and in all digital filesproduced for above named project may not be reproduced inany manner without express written or verbal consent fromauthorized project representatives.CONSULTANT PROJECT #PRINTED FORDATESHEETSHEET NUMBEREJ | KSDRAWN BYNO.DATEDESCRIPTIONSITE MODIFICATIONSREVISION SCHEDULEA038931234BCDEABCDE1234FSR#CHICK-FIL-A
1091 S. PRESTON RD.
PROSPER, TX 75078 Chick-fil-A5200 Buffington RoadAtlanta, Georgia 30349101.18962.00------BUILDING TYPE / SIZE:RELEASE:-----------Little 2024c615 South College Street, Suite 1600Charlotte, NC 28202T: 704.525.6350w w w . l i t t l e o n l i n e . c o mThis drawing and the design shown are theproperty of Little Diversified ArchitecturalConsulting. The reproduction, copying or otheruse of this drawing without their written consentis prohibited and any infringement will be subjectto legal action.LEGENDPROPOSED CONCRETE VEHICULAR PAVEMENTPROPOSED CONCRETE SIDEWALKPROPOSED BYPASS LANE STRIPINGPROPOSED RETAINING WALLPROPOSED SAFETY RAILINGEX. FIRE HYDRANT EX. FIRE DEPT. CONNECTIONEX. WATER VALVEEX. WATER METEREX. GAS VALVEEX SEWER LINEEX. SEWER MANHOLEEX. CLEAN OUTEX. CATCH BASINEX. STORM DRAIN MANHOLEEX. CURB INLET EX. TRANSFORMEREX. TELEPHONE PEDESTAL EX. CABLE BOXEX. LIGHT POLE EX. POWER POLEEX. OVERHEAD UTILITY LINE EX. FENCEPOINT OF BEGINNING POINT OF COMMENCEMENTMEASURED RECORDIRON PIN FOUNDIRON PIN SETCALCULATED POINTCAUTION!!!THE LOCATIONS AND ELEVATIONS OF EXISTING UNDERGROUND UTILITIES AS SHOWNON THIS DRAWING ARE ONLY APPROXIMATE. NO GUARANTEE IS EITHER EXPRESS ORIMPLIED AS TO THE COMPLETENESS OF ACCURACY THEREOF. THE CONTRACTOR SHALLBE EXCLUSIVELY RESPONSIBLE FOR DETERMINING THE EXACT UTILITY LOCATIONS ANDELEVATIONS PRIOR TO THE START OF CONSTRUCTION.GENERAL LAYOUT NOTESA.ALL TRAFFIC CONTROL SIGNAGE, DEVICES, AND STRIPING TO CONFORM TO THE MANUAL ON UNIFORMTRAFFIC CONTROL DEVICES (M.U.T.C.D.).B.ALL PAVING CUTS SHALL BE MADE BY SAW CUTS.C.EXISTING ELEVATIONS SHALL BE FIELD VERIFIED AND MATCHED.D.CONTRACTOR TO COORDINATE ANY CHANGES IN FIELD CONDITIONS THAT MAY REVISE THE DESIGN WITHDESIGNER OF RECORD PRIOR TO PROCEEDING.E.ALL DIMENSIONS ARE TO FACE OF CURB OR TO FINISHED FACE OF BUILDING UNLESS NOTED OTHERWISE.F.ALL RADII ON CURBS SHALL BE 5'-0" UNLESS NOTED OTHERWISE.G.ALL ACCESSIBLE PARKING SPACES SHALL DISPLAY APPROVED RESERVED PARKING SPACE SIGNAGE ASPRESCRIBED BY THE AMERICANS WITH DISABILITIES ACT (ADA), M.U.T.C.D., AND ANY ADDITIONAL STATEAND/OR LOCAL REQUIREMENTS. HEIGHT FROM FINISHED GRADE TO BOTTOM OF SIGN IN ANY LOCATIONSHALL BE 84" MINIMUM.H.ALL WORK WITHIN THE RIGHT OF WAY OF ALL ROADS AND HIGHWAYS SHALL BE IN ACCORDANCE WITH THESTANDARDS AND SPECIFICATIONS OF THE APPROPRIATE STATE AND/OR LOCAL JURISDICTION. CONTRACTORSHALL SECURE ALL NECESSARY DRIVEWAY AND ENCROACHMENT PERMITS PRIOR TO CONSTRUCTION. IFNECESSARY, CONTRACTOR SHALL PROVIDE TRAFFIC CONTROL DURING CONSTRUCTION WITHIN THE RIGHTOF WAY, PER WORK AREA TRAFFIC CONTROL HANDBOOK (W.A.T.C.H.) STANDARDS.I.A MINIMUM OF 18" IS TO BE MAINTAINED BETWEEN ALL PAVED SURFACES AND TOPS OF FOOTINGS.9.0
'TYP.18.5'TYP.9.0'
TYP.18.0'TYP.9.0'TYP.SITE INFORMATION BLOCK:LEGAL DESCRIPTION: GATES OR PROSPER PHASE 1, BLOCK B, LOT 2TOWN PROJECT NO.: DEVAPP-23-0198PLAN PREPARATION DATE: 05/03/2024PROPERTY OWNER380 & 289 L.P.1 COWBOYS WAYFRISCO, TX 75034TIM SMITH(214) 740-4486APPLICANTCHICK-FIL-A5200 BUFFINGTON ROADATLANTA, GA 30349JOHN ROMANELLO(336) 406-9128ENGINEER | APPLICANTLITTLE615 SOUTH COLLEGE STREET,SUITE 1600CHARLOTTE, NC 28202 KRISTEN SPEARS, PLA(703) 908-4527SITE PLANGATES OF PROSPER PHASE 1BLOCK B, LOT 2DEVAPP-23-0198Being 1.5 Acres Out Of TheBEN RENISON SURVEY, ABSTRACT NO. 755TOWN OF PROSPER, COLLIN COUNTY, TEXASMAY 3, 202421REVISIONS REQUESTED:DRIVE THRU LANE EXPANSION AFTER THE EXISTING ORDER POINTS: WIDEN THE DRIVE THRU FROM 19' TO 22'. THE PROPOSED LANES ARE AS FOLLOWS:·2' WIDE TEAM MEMBER STRIPING DIRECTLY ADJACENT TO THE CURB·10' WIDE LANE FOR VEHICLES·10' WIDE ESCAPE LANETHE EXPANSION PROVIDED TEAM MEMBER SAFETY AND PROVIDING 10' WIDE LANES HELPS LARGER VEHICLES NAVIGATE THROUGH THE DRIVE-THRU.THE DRIVE THRU EXPANSION WILL REQUIRE AN ENCROACHMENT INTO THE 5' LANDSCAPE SETBACK. THE ADDITIONAL MEASURES PROVIDED IN LIEU OF THE 5' LANDSCAPE SETBACK ARETHE FOLLOWING:·ENHANCED LANDSCAPE PLANTING IN THE EXISTING PLANTING AREA FRONTING SOUTHPRESTON ROAD·A RECONSTRUCTED RETAINING WALL AT THE SOUTH PROPERTY LINE. THE RETAININGWALL WILL ALSO BE A SCREEN WALL AT THE DRIVE-THRU PICK-UP LANE TO SCREEN THEDRIVE-THRU.·ADDITIONAL PLANT MATERIAL WILL BE PROVIDED IN FRONT OF THE RETAINING WALL FORADDITIONAL SCREENING AND TO SOFTEN THE LOOK BETWEEN THE PROPERTIES.21Page 154Item 14.
SNWEScale: 1" = 100' April, 2024 SEI Job No. 20-167 Sheet: 1 of 3
LOCATION & SHEET KEY MAP
NTS
CASE No. - DEVAPP-24-0016
SITE PLAN
SCI Prosper Trails Addition
Block A, Lot 1 & 2 - 53.318 Acres
SITUATED IN THE
JEREMIAH HORN SURVEY, ABSTRACT NO. 787
IN THE TOWN OF PROSPER, COLLIN COUNTY, TEXAS
ENGINEER / SURVEYOR
Spiars Engineering, Inc.
TBPE No. F-2121
765 Custer Road, Suite 100
Plano, TX 75075
Telephone: (972) 422-0077
Contact: David Bond
OWNER/APPLICANT
SCI Texas Funeral Services, LLC
1929 Allen Parkway
Houston, TX 77219
Telephone: (713) 525-5277
Contact: Cameron Alexander
55.400 Ac.
(2,413,244 S.F.)
SCI Addition
Lot 1, Block A
WATER FEATURE
Page 155
Item 14.
SNWEScale: 1" = 50' April, 2024 SEI Job No. 20-167 Sheet: 2 of 3
CASE No. - DEVAPP-24-0016
SITE PLAN
SCI Prosper Trails Addition
Block A, Lot 1 & 2 - 53.318 Acres
SITUATED IN THE
JEREMIAH HORN SURVEY, ABSTRACT NO. 787
IN THE TOWN OF PROSPER, COLLIN COUNTY, TEXAS
ENGINEER / SURVEYOR
Spiars Engineering, Inc.
TBPE No. F-2121
765 Custer Road, Suite 100
Plano, TX 75075
Telephone: (972) 422-0077
Contact: David Bond
OWNER/APPLICANT
SCI Texas Funeral Services, LLC
1929 Allen Parkway
Houston, TX 77219
Telephone: (713) 525-5277
Contact: Cameron Alexander
WATER FEATURE
Page 156
Item 14.
SNWEScale: 1" = 50' April, 2024 SEI Job No. 20-167 Sheet: 3 of 3
ENGINEER / SURVEYOR
Spiars Engineering, Inc.
TBPE No. F-2121
765 Custer Road, Suite 100
Plano, TX 75075
Telephone: (972) 422-0077
Contact: David Bond
OWNER/APPLICANT
SCI Texas Funeral Services, LLC
1929 Allen Parkway
Houston, TX 77219
Telephone: (713) 525-5277
Contact: Cameron Alexander
CASE No. - DEVAPP-24-0016
SITE PLAN
SCI Prosper Trails Addition
Block A, Lot 1 & 2 - 53.318 Acres
SITUATED IN THE
JEREMIAH HORN SURVEY, ABSTRACT NO. 787
IN THE TOWN OF PROSPER, COLLIN COUNTY, TEXAS
Page 157
Item 14.
Page 1 of 3
To: Mayor and Town Council
From: Dan Baker, Parks and Recreation Director
Through: Mario Canizares, Town Manager
Robyn Battle, Executive Director
Re: Turfgrass Mowing Maintenance Agreement – Various Locations
Town Council Meeting – May 14, 2024
Strategic Visioning Priority: 4. Provide Excellent Municipal Services
Agenda Item:
Consider and act upon authorizing the Town Manager to execute an agreement between the Town
of Prosper and V&A Landscape and Lawn to provide turfgrass mowing maintenance at various
Town-owned locations for an estimated annual amount of $355,500, with the option of four (4)
one-year renewals.
Description of Agenda Item:
The Town of Prosper, through the Purchasing Department, solicited proposals for the mowing
maintenance of various locations throughout the Town of Prosper. This contract will consolidate
several mowing maintenance locations, including the Police Department building, the three Fire
Station sites, and several other Town owned parks, trail, and median locations.
V&A Landscape and Lawn has been selected for award of the contract according to the ‘Best
Value’ bid evaluation criteria. The initial term of the contract will be one (1) year, with four (4)
optional, one-year renewal periods. V&A Landscape and Lawn has been selected for multiple
contracts in the past and provides high quality results and customer service. V&A Landscape and
Lawn was the second lowest bidder.
The lowest bidder’s bid package did not fulfill all the requested items such as staffing experience
and equipment inventory and was consequently not scored well. Staff assessed their work first-
hand in a neighboring municipality and we determined that their quality of work did not meet
Prosper’s standards.
PARKS AND RECREATION
Page 158
Item 15.
Page 2 of 3
The existing contracts that the Town uses for grounds maintenance are listed below:
The Town utilizes multiple mowing and landscape maintenance contracts. The reasoning for this
is as follows:
As the Town grows, new parks and medians will be added to our inventory incrementally.
If an existing contract does not have room (contract cannot exceed amount by greater than
25%) we will enter into a new contract versus rebidding existing contracts to avoid the
potential for increased inflationary costs and to avoid the large amount of staff time needed
to accomplish this.
We currently have entered or will be entering into maintenance agreements with
neighboring municipalities and Prosper HOAs. Staff would like to keep these contracts
separate from others to provide an added level of transparency when invoicing these
organizations for their share of the work being performed.
When the Town’s development slows and new sites are being added less frequently, and
/ or when some of the larger contracts mature, opportunities will arise to group like locations
into individual contracts. Packages such as public buildings, parks, median locations east
/ west of Dallas Parkway, etc. can be developed with limited negative impact to operations.
Budget Impact:
The estimated annual cost is $355,500, with the option of four (4) one-year renewals. Funds are
available through the Parks & Recreation Contract Services account, 100-5480-60-02.
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has approved the standard contract documents
as to form and legality.
Attached Documents:
1. Partially Executed Contract for Services with Exhibits
2. Scoring Matrix
3. Bid Tab Pricing
Town Staff Recommendation:
Town Staff recommends the Town Council authorize the Town Manager to execute an agreement
between the Town of Prosper and V&A Landscape and Lawn to provide turfgrass mowing
maintenance at various Town-owned locations for an estimated annual amount of $355,500, with
the option of four (4) one-year renewals.
Page 159
Item 15.
Page 3 of 3
Proposed Motion:
I move to authorize the Town Manager to execute an agreement between the Town of Prosper
and V&A Landscape and Lawn to provide turfgrass mowing maintenance at various Town-owned
locations for an estimated annual amount of $355,500, with the option of four (4) one-year
renewals.
Page 160
Item 15.
Contract for Services Version 01/24
Bid No. 2024-XX-X
Page 1
TOWN OF PROSPER CONTRACT FOR SERVICES BID NO. 2024-06-A
This Contract is made by the Town of Prosper, Texas, a municipal corporation (“Town”) and V&A Landscape
and Lawn (“Contractor”). The Town and Contractor agree:
1. EMPLOYMENT OF THE CONTRACTOR. The Town agrees to retain the Contractor, and the Contractor
agrees to provide services relative to: Various Locations Landscape Services in sections 1 (Class A
Properties) and 2 (Class C Properties) of RFP (hereinafter referred to as “Services”) in connection with
the terms and conditions as set forth in Exhibit A, attached hereto and incorporated by reference.
2. SCOPE OF SERVICES. The Services to be performed are specified in Exhibit A as outlined for Class A
Properties and Class C Properties. Deviations from the scope of work may be authorized from time to
time by the Town in writing.
3. SCHEDULE OF WORK. The Contractor agrees to begin work upon receipt of written authorization from
the Town. Time is of the essence for this Contract and work is to commence immediately.
4. CONTRACT PERIOD. The contract period is for one year from the date of award of contract. All pricing
is to remain firm during the contract period. The contract is renewable for up to four (4) additional one-
year terms on an annual basis if written notice of the intent to renew is provided to either party not less
than sixty (60) days prior to the termination date.
5. COMPENSATION. Contractor’s total compensation for services to be performed and expenses to be
incurred is specified in Exhibit B.
6. PAYMENTS. Payments will be processed on a monthly basis with payment available within thirty (30)
days after receipt of the invoice for the previous month’s service or as set forth in Exhibit A.
7. INVOICING. Invoices should be prepared and submitted to the Town for payment in accordance with
Exhibit A. Invoices should be mailed to Town of Prosper, Accounts Payable, P.O. Box 307, Prosper, TX
75078, or emailed to ap@prospertx.gov.
8. RIGHTS OF WITHHOLDING. The Town may withhold any payment or partial payment otherwise due
the Contractor on account of unsatisfactory performance by the Contractor. The amount to be withheld
will be calculated based on the work not performed and the impact to the Town. Any payment or partial
payment that may be withheld for unsatisfactory performance can be used to remedy the lack of
performance and will not be paid to the Contractor.
9. INFORMATION PROVIDED BY THE TOWN. Although every effort has been or will be made to furnish
accurate information, the Town does not guarantee the accuracy of information it furnishes to Contractor.
10. INSURANCE. The Contractor shall provide proof that it has obtained and will continue to maintain
throughout the duration of the Contract the insurance requirements set forth in Exhibit A. Failure to
maintain the required insurance may result in immediate termination of the Contract.
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Item 15.
Contract for Services Version 01/24
Bid No. 2024-XX-X
Page 2
11. INDEMNIFICATION. As specified in Exhibit A.
12. TRANSFER OF INTEREST. Neither Town nor Contractor may assign or transfer its interests in the
Contract without the written consent of the other party. Such consent shall not be unreasonably withheld.
This Contract is binding on Town, Contractor, and their successors and assigns. Nothing herein is to be
construed as creating a personal liability on the part of any Town officer, employee or agent.
13. AUDITS AND RECORDS. At any time during normal business hours and as often as the Town may
deem necessary, the Contractor shall make available to the Town for examination all of its records with
respect to all matters covered by the Contract and will permit the Town to audit, examine and make
copies, excerpts, or transcripts from such records. The Town may also audit all contracts, invoices,
payroll records of personnel, conditions of employment and other data relating to the Contract.
14. EQUAL EMPLOYMENT OPPORTUNITY. The Contractor shall not discriminate against any employee
or applicant for employment because of age, race, color, religion, sex, national origin, disability or any
other protected characteristic. The Contractor shall take affirmative action to ensure that applicants are
employed, and that employees are treated during employment, without regard to their age, race, color,
religion, sex, national origin, disability or any other protected characteristic. Such actions shall include,
but not be limited to the following: employment, promotions, demotion, transfers, recruitment or
recruitment advertising, layoffs, terminations, selection for training (including apprenticeships), and
participation in recreational activities.
The Contractor agrees to post in conspicuous places, accessible to employees and applicants for
employment, notices setting forth the provisions of the nondiscrimination clause. The Contractor will, in
all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all
qualified applicants will receive consideration for employment without regard to race, color, religion, sex
or national origin.
The Contractor will cause the foregoing provisions to be inserted in all subcontracts for any work covered
by the Contract so that such provisions will be binding upon each subcontractor, except that the foregoing
provisions shall not apply to contracts or subcontracts for customary office supplies.
The Contractor shall keep records and submit reports concerning the racial and ethnic origin(s) of
applicants employment and employees as the law may require.
15. TERMINATION OF CONTRACT. Town may terminate this Contract upon sixty (60) days’ written notice
to Contractor, except in the event (i) Contractor is in breach of this Contract or (ii) Contractor fails to
comply with the terms of Exhibit A. If either of the foregoing conditions exists, Town shall notify Contractor
and Contractor shall be given two (2) days to cure such breach or failure to comply. Should Contractor
fail to cure to the satisfaction of the Town, Town may terminate this Contract upon written notice.
Furthermore, the Town retains the right to terminate this Contract at the expiration of each Town budget
period (September 30) during the term of this Contract, even without prior notice as described in the
preceding sentence.
Page 162
Item 15.
Contract for Services Version 01/24
Bid No. 2024-XX-X
Page 3
In the event of any termination hereunder, Contractor consents to Town’s selection of another Contractor
to assist the Town in any way in completing the Services. Contractor further agrees to cooperate and
provide any information requested by Town in connection with the completion of the Services.
Contractor shall be compensated for Services performed and expenses incurred for satisfactory work up
to the termination date in that Contractor shall receive a portion of fees and expenses permitted under
this Contract in direct proportion to percentage of work actually completed up to the termination date.
This provision shall not deprive the Town of any remedies against Contractor that may be available under
applicable law.
16. CONTRACTOR’S REPRESENTATIONS. Contractor hereby represents to Town that Contractor is
financially solvent and possesses sufficient experience, licenses, authority, personnel, and working
capital to complete the Services required.
17. TOWN APPROVAL FOR ADDITIONAL WORK. No payment, of any nature whatsoever, will be made
to Contractor for additional work without the Town’s written approval before such work begins.
18. PERFORMANCE BY CONTRACTOR. All Services provided by the Contractor hereunder shall be
performed in accordance with the highest professional standards and in accordance with Exhibit A, and
Contractor shall be responsible for all Services provided hereunder whether such services are provided
directly by Contractor or by any subcontractors hired by Contractor. The Contractor shall perform all
duties and Services and make all decisions called for hereunder promptly and without unreasonable
delay. Contractor shall not utilize subcontractors to perform Services without the Town’s prior written
consent.
19. DAMAGE. In all instances where Town property and/or equipment is damaged by the Contractor’s
employees, a full report of the facts, extent of the damage and estimated impact on the Contractor’s
schedule shall be submitted to the Town by 8 a.m. of the following Town business day after the incident.
If damage may result in further damages to the Town or loss of Town property, the Contractor must notify
Police Dispatch immediately. The Contractor shall be fully liable for all damage to Town property or
equipment caused by the Contractor’s officers, employees or agents.
20. TOWN OBJECTION TO PERSONNEL. If at any time after entering into this Contract, Town has any
reasonable objection to any of Contractor’s personnel, or any personnel retained by Contractor, then
Contractor shall promptly propose substitutes to whom the Town has no reasonable objection, and the
Contractor’s compensation shall be equitably adjusted to reflect any difference in the Contractor’s costs
occasioned by such substitution.
21. COMPLIANCE WITH LAWS. The contractor warrants and covenants to the Town that all Services will
be performed in compliance with all applicable federal, state, county and Town laws, rules, and
regulations including, but not limited to, the Texas Industrial Safety and Health Act and the Workers
Right-to-Know Law. All necessary precautions shall be taken to assure that safety regulations prescribed
by OSHA and the Town’s representative are followed.
22. “ANTI-ISRAEL BOYCOTT” PROVISION. In accordance with Chapter 2270, Texas Government Code,
a Texas governmental entity may not enter into a contract with a company for the provision of goods or
services unless the contract contains a written verification from the company that it: (1) does not boycott
Page 163
Item 15.
Contract for Services Version 01/24
Bid No. 2024-XX-X
Page 4
Israel; and (2) will not boycott Israel during the term of the contract. Chapter 2270 does not apply to a
(1) a company that is a sole proprietorship; (2) a company that has fewer than ten (10) full-time
employees; or (3) a contract that has a value of less than One Hundred Thousand Dollars ($100,000.00).
Unless the company is not subject to Chapter 2270 for the reasons stated herein, the signatory executing
this Contract on behalf of the company verifies by its signature to this Contract that the company does
not boycott Israel and will not boycott Israel during the term of this Contract.
23. IRAN, SUDAN AND FOREIGN TERRORIST ORGANIZATIONS. If § 2252.153 of the Texas
Government Code is applicable to this Contract, by signing below Contractor does hereby represent,
verify and warrant that (i) it does not engage in business with Iran, Sudan or any foreign terrorist
organization and (ii) it is not listed by the Texas Comptroller under § 2252.153, Texas Government Code,
as a company known to have contracts with or provide supplies or services to a “foreign terrorist
organization” as defined in § 2252.151 of the Texas Government Code.
24. PROHIBITION ON CONTRACTS WITH CERTAIN COMPANIES PROVISION. In accordance with
Section 2252.152 of the Texas Government Code, the Parties covenant and agree that Contractor is not
on a list maintained by the State Comptroller’s Office prepared and maintained pursuant to Section
2252.153 of the Texas Government Code.
25. NON-BINDING MEDIATION. In the event of any disagreement or conflict concerning the interpretation
of this Contract, and such disagreement cannot be resolved by the Town and the Contractor, the Town
and Contractor agree to submit such disagreement to non-binding mediation.
26. ENTIRE CONTRACT. This instrument together with Exhibit A attached hereto contains the entire
Contract between the Town and Contractor concerning the Services. There will be no understandings
or contracts other than those incorporated herein. The Contract may not be modified except by an
instrument in writing signed by the parties hereto. In the event of a conflict between an attachment to
this Contract and this Contract, this Contract shall control.
27. MAILING ADDRESSES. All notices and communications concerning this Contract to be mailed or
delivered to the Town shall be sent to the address of the Town as follow, unless and until the Contractor
is otherwise notified:
Town of Prosper
Attn: Jay Carter, Purchasing Manager
P.O. Box 307
Prosper, TX 75078
jcarter@prospertx.gov
All notices and communications under this Contract to be mailed or delivered to the Contractor shall be
sent to the address listed below until the Town is otherwise notified:
V&A Landscape and Lawn
Attn: Vincenzo Pascale
8287 Falcon Ct.
Prosper, TX 75078
valandscapeandlawn@gmail.com
Page 164
Item 15.
Contract for Services Version 01/24
Bid No. 2024-XX-X
Page 5
Any notices and communications required to be given in writing by one party or the other shall be
considered as having been given to the addressee on the date in the notice or communication is placed
in the United States Mail or hand delivered.
28. LEGAL CONSTRUCTION. If any one or more of the provisions contained in the Contract for any reason
is held invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall
not affect any other provision hereof and this Contract shall be construed as if such invalid, illegal or
unenforceable provision had never been included.
29. GOVERNING LAW. The validity of this Contract and any of its terms or provisions as well as the rights
and duties hereunder, shall be governed by and construed in accordance with Texas law. Venue for this
Contract shall be located in Collin County, Texas.
30. COUNTERPARTS. The Contract may be signed in counterparts, each of which shall be deemed to be
an original.
31. EFFECTIVE DATE. This Contract shall be effective once it is signed by the Town and Contractor.
AGREED TO BY:
V&A LANDSCAPE AND LAWN TOWN OF PROSPER, TEXAS
By: By:
Vincenzo Pascale Mario Canizares
Town Manager
Date: Date:
Page 165
Item 15.
1
Town of Prosper
RFP No. 2024-06-A
Town of Prosper Various Locations Landscape Services
I.Introduction
The Town of Prosper is soliciting proposals for landscape maintenance and mowing of various locations,
including parkland, Police Department, three Fire Department locations, and medians, as described in the
following specifications. The initial term of the contract will be one (1) year, with four optional, one-year
renewal periods. The contract will be awarded to the vendor(s) providing the best value to the Town of
Prosper, as determined by the evaluation criteria as stated herein.
The Town reserves the right to award any or all line items, in whole or in part, to one or more vendors.
The cycle frequencies stated herein are an accurate reflection of the Town’s anticipated needs. However,
due to budget contingencies, cycle frequencies may be adjusted prior to award, or at any time during the
contract period. At no time will adjustments to the prices offered be imposed on the Town. Prices will be
held firm during the contract period.
The successful vendor(s) will be required to execute a service contract. A sample contract is available for
download through Ionwave.
The questions deadline is February 13, 2024, at 12:00PM. The RFP is due on February 20, 2024, by
2:00PM and must be submitted through Ionwave. Submission names will be read at 3:00PM.
Microsoft Teams meeting
Join on your computer, mobile app or room device Click here to join the meeting
Meeting ID: 284 839 754 261
Passcode: d6FcXh
II.Site Visits
A.Site Visit
A pre-proposal site visit will not be conducted. However, each vendor is strongly encouraged to
tour the service locations in order to gain a clear understanding of the service locations and the
associated scope of work.
Prior to the award of a contract, a mandatory site visit will be conducted with the recommended
vendor to ensure a clear understanding of the scope of services and service locations.
III.Scope of Services
The successful vendor(s) shall perform all services in accordance with the following conditions:
A.Parkland and Medians
1.Mow all turf areas as follows:
Exhibit A
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Item 15.
2
a. No parkland turf shall be cut below three (3) inches in height, without prior
written approval from the Town Parks & Recreation staff.
b. Fertilizer, herbicides, and pesticides will not be applied to the median/right-of-
way mowing area.
c. All turf areas mowed weekly (unless otherwise indicated), at recommended
heights, during the growing season. See Class A Properties price sheet.
d. Mowing boundaries of parkland will be determined as indicated on each
location map.
e. Grass clippings shall be blown from all concrete and asphalt surfaces and shall
not remain onsite after mowing in visible piles/rows.
f. Removal of all litter and debris from the entire property and hauling such litter
and debris away.
1) All litter and debris must be removed from turf prior to mowing.
2) Areas serviced will have a finished appearance with drives, parking
areas, walks, and curb areas appearing to have been swept. The
successful vendor(s) shall not simply blow litter, leaves, clippings, etc.
into the streets or other property.
2. Edging
Edging all turf along walks, curbs, plant beds, signs and other obstacles as follows:
a. Turf edged and trimmed each time turf is mowed.
b. All edging will be with a fixed blade edger that leaves a sharp edge (not a
monofilament trimmer).
3. Monofilament Trimming
a. To be performed with each mowing.
b. To be used only around fences, buildings, tree wells, and posts. Do not directly
use around the trunks of trees.
B. Fire Department Locations and Police Department
The Fire Department and Police have the following requirements:
1. Turf Maintenance
a. All turf areas will be mowed, edged, trimmed and blown one (1) time per week
during the growing season, and as needed during the non-growing season, with
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Item 15.
3
approval from the Town contact.
b. All major turf areas will be mowed with commercial walk-behind and riding mowers.
c. In areas where heavier equipment could potentially damage the turf, line trimmers
or push mowers will be operated.
d. Any weeds in the flowerbeds, mulched areas, and turf shall be pulled as needed.
Town will be responsible for applying preemergent as necessary. 2. Edging
a. All edges of walks and curbs will be edged weekly with a gas-powered steel blade.
3. Tree and Shrub Maintenance
a. Should any damage occur, at no fault of the vendor, a quote will be provided to the
appropriate department representative for the replacement of the damaged items.
The Town has the right to accept or decline such a quote in the best interest of the
Town.
4. Irrigation
a. The vendor shall report any visual problems with the irrigation system to the
appropriate department representative for corrective action.
5. Litter and Debris Removal
a. All litter and debris shall be removed from all turf and bed areas per visit.
B. Other Conditions
1. Unless otherwise instructed, the successful vendor(s) shall accomplish all tasks listed on
a regular schedule, as agreed upon by the proposer and the department representative.
Any variance from the prescribed schedule will require a minimum of twenty-four-hour
advance notification to the designated department representative. All mowing is to be
accomplished Monday through Saturday, between the hours of 7am-7pm, weather
permitting. It will be considered a breach of the contract if the schedule is repeatedly
missed.
2. The successful vendor(s) will be required to send a facsimile or e-mail to a designated
Town department representative to report proposed schedules and work accomplished
every week that maintenance is accomplished under this agreement.
3. The successful vendor(s) shall set mowing equipment to the height indicated in each
section above, unless otherwise instructed by the designated Town department
representative. All changes in the mowing height are to be approved by the Town
department representative. In an effort not to bag lawn clippings, mulching mowers are
preferred over mowers that throw clippings into rows.
4. The successful vendor(s) shall be responsible for any damage done to plant material or
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other property during the maintenance operation. The successful vendor(s) shall be
responsible for replacement of all trees, shrubs, ground covers, plant bed areas, and
irrigation equipment destroyed by the successful vendor(s), employees or agents of the
successful vendor(s) during maintenance operations, including labor costs associated
with the repair(s). Trees and shrubs must not be bumped or marked by mowing or edging
equipment. Mulch rings shall be reshaped within twenty-four hours when dislodged by
mowing equipment. The successful vendor(s) must report damage immediately to the
designated Town department representative. Damage to trees or tree collars will be
assessed at $20.00 for each instance. The successful vendor(s) will not be permitted to
mow within 18" of each tree in order to avoid damage to trees.
5. The successful vendor(s) shall furnish all supplies, tools, and equipment to be used on
the job.
6. No chemicals, herbicides (weed killers), insecticides, fungicides, or fertilizers are to be
used without the prior written approval of the Town department representative, and
proper posting in the area where the chemicals are used.
7. The successful vendor(s) shall comply with all applicable governmental laws and
regulations.
8. The Town shall not be liable for any loss or damage sustained by the successful
vendor(s). The successful vendor(s) shall save the Town whole and harmless from any
and all claims for liability or damage of whatsoever nature and kind, including cost of
court and attorney's fees, suffered or asserted to have been suffered by any person or to
any property of any person whomsoever, growing out of or resulting from or in any way
connected with the performance of work under this agreement. The successful vendor(s)
shall exercise every necessary precaution for the safety of work site and the protection of
any and all persons and/or property located adjacent to or making passage through the
work site.
9. The successful vendor(s) shall fill out invoice forms for monthly payments.
10. The successful vendor(s) shall operate as an independent contractor and not as an
agent, representative, partner, or employee of the Town, and shall control the operations
at the work site, and be solely responsible for the acts of omissions of the successful
vendor(s) employees or agents.
11. Unit prices are to reflect the charges for mowing and associated tasks at each location.
12. A proposal constitutes understanding and acceptance of all terms, conditions, instruction,
glossary, specifications, forms and statements contained in this proposal document.
13. The successful vendor(s) shall exercise extreme caution while working on medians,
roadsides and high traffic areas. TX DOT approved safety vests, traffic cones, and "men
working" signage are required when crews are working in any traffic situations.
14. The successful vendor(s) will be responsible for any damage to the irrigation system due
to negligence on the part of the vendor or the vendor's representative. Any damage to an
irrigation system is to be reported immediately to the appropriate Town representative.
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15. The Town representatives reserves the right to cancel scheduled mowing cycles on a
week-to-week basis, based upon need, prevailing weather conditions, and available
funding.
16. The service will be monitored by the Town of Prosper Park and Recreation staff for all
park ground maintenance and medians, roadsides, and rights-of-way. Contact
information will be provided to the successful vendor(s).
17. Responses shall include a complete "list of machinery and equipment available" in order
to determine whether or not the vendor can adequately perform the necessary work. All
equipment the vendor anticipates committing to this contract, if awarded, should be
included on the Machinery and Equipment Worksheet (Attachment B). Past experience
has shown that it is absolutely essential to have adequate back-up equipment in reserve
to allow for breakdowns.
a. Insufficient and/or inadequate equipment as determined by the Town is cause for
rejection of a proposal.
b. All mowers will be finish mowers.
c. No tractor drawn mowers will be allowed, unless approved by Parks and
Recreation staff.
d. Contractor equipment must be maintained in good operating condition and in
sufficient quantities to adequately perform all services.
e. The contractor is responsible for performing scheduled maintenance on all
equipment used as part of the contract. As part of his proposal the contractor
must submit proof of an active Preventative Maintenance Equipment Program.
Proof of an active and successful Preventative Maintenance Program will be
used in evaluation of the proposal.
18. It is mandatory that a review of the contracted area be conducted prior to award of
contract. The review shall be attended by the recommended vendor(s) and the Town
department representative.
19. Ozone Alert Days: On ozone alert days, vendor(s) is required to refrain from mowing
until after 10 A.M., unless diesel powered equipment is used. The North Texas Clean Air
Coalition offers an ozone alert hotline at 1-800-960-4247. This number can be called
daily for current ozone conditions. It is the responsibility of the successful bidder to be
aware of ozone alert conditions. Failure to comply with these standards will be grounds
for the following:
a. The first offense will result in a verbal warning.
b. The second offense will result in a written warning.
c. The third offense will result in contract termination.
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20. After abundant rainfall, it may be necessary to mow selected areas twice per week in lieu
of the specified once per week. Town personnel will determine if needed.
21. Hazardous Conditions
a. The successful vendor(s) will be required to notify the Town department
representative immediately of any hazardous conditions and/or damaged Town
property prior to leaving the work site. Contact information will be provided to the
successful vendor(s).
22. Concurrent Contracts
a. In the event that any one vendor shall receive contracts for mowing in more than
one project area, work shall proceed simultaneously in all such areas assigned.
23. Supervision of Work Crew
a. The successful vendor(s) shall provide supervision of all work crews at all times
while performing work under this contract.
b. Personal supervision is not required, provided that communication equipment or
other means are provided that enable the work crew to communicate with the
successful vendor(s) at all times.
c. Each work crew shall have a designated person on the work site that has the
authority to respond to inquiries about work details or priorities in English.
d. The successful vendor(s) shall provide the Town department representative with
the name and phone number of a designated contact person available during
normal business hours.
24. Safety Program
a. The vendor(s) should have an established on-going safety training program that
addresses issues such as proper safety equipment, equipment operating
procedures, general safety awareness, etc.
IV. Glossary of Terms
A. Mowing project area shall refer to specific geographic area(s) of the Town designated to receive
specified mowing and related services.
B. Maintenance schedule shall mean the time periods established by the Town for the project year
within which all prescribed maintenance activities for each area shall be completed. The
successful bidder and area Inspector will agree on a regular day and time for maintenance at
each location. If the successful bidder expects to vary from the schedule, he/she shall notify area
Inspector 24 hours in advance, so work completion can be inspected in a timely manner.
C. Concurrent shall refer to all mowing, trimming, edging, and litter removal on any given item being
completed on the same day. Should a given area be too large to complete in a single day, any
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areas that have been mowed must be trimmed, edged, and litter removed on the same day the
mowing occurs.
D. Monthly billing cycle shall refer to each time period in the mowing schedule for the project year.
Each time period is defined by a beginning and ending date, in which all prescribed maintenance
activities for each area shall be completed.
E. Inclement weather shall mean rainy weather or when the condition of the soil is such that the
rutting of property will not allow cutting of grass to be accomplished satisfactorily.
F. Trash and litter shall mean any debris within the mowing project area such as paper, cans,
bottles, limbs, rocks, etc., which is not intended to be present as part of the landscape. Inclusive
of the entire project area including streets, sidewalks, curbs, hillsides, ditches, etc. (Where
tree/brush/shrub lines or mowing edge determines the area, the successful bidder will extract
litter an additional three (3) feet. Where tree/brush/shrub lines are in front of fence the fence will
be the determining boundary). Removal of debris will require sweeping of hard surface areas
such as sidewalks.
G. Trimming shall refer to the cutting or removal of all plant materials immediately adjacent to or
under Town structures, trees, poles, tables, signs, fences, shrub beds, or other structures.
H. Chemical Trimming shall refer to the use of a herbicide (such as roundup and/or an approved
equal) as an alternative to the physical removal or cutting of plant material from areas to be
trimmed. Approval for the application of herbicides must be obtained in writing from the area
Inspector prior to herbicide application.
I. Herbicide application must be in compliance with the State of Texas Structural Pest Control
Board Law and Regulations of the Texas Department of Agriculture. The successful bidder or
his/her representative must have a copy of their pesticide license on file with the Town of
Prosper. NOTE: CHEMICAL TRIMMING WILL NOT BE ACCEPTED FOR THE EDGING OF
SIDEWALKS AND/OR CURBS. A copy of the bidder's herbicide application license is required
to be provided with a bid response, if herbicides are planned to be used by the bidder.
J. Edging shall refer to the vertical removal of any and all plant material which encroaches over or
onto sidewalks, curbs, steps, driveways and pavements. Edges shall be vertical, minimum depth
of 1", and minimum width of 1/4". This task must be done neatly to present a clean, crisp
appearance, having a smooth line. Line trimmer accepted along fences and poles.
V. Insurance
ALL RESPONDENTS must submit, with the bid, proof of insurance coverage as stipulated in Exhibit A.
Proof shall be by submission of copies of current policies or current Certificates of Insurance, including
the effective dates of coverage. Any provisions outlined in Exhibit A will be required of the successful firm
only. Prior to the execution of this contract, the successful firm will supply the Purchasing Office with an
original certificate of insurance evidencing the stated requirements. This insurance shall be effective for
the contract duration and renewal certificates shall also be supplied upon expiration.
VI. Questions Deadline
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The Town of Prosper requires that all questions relating to this bid be submitted in writing to Jay Carter,
Purchasing Manager, at jcarter@prospertx.gov by 12:00 p.m. on Tuesday, April 2, 2024. No questions
will be answered over the phone. Questions in regard to the specifications will only be accepted until
the stated deadline.
VII. Submittals
In order for your proposals to be considered responsive, the following information should be submitted
with your proposal, in the following order:
A. Pricing Worksheets (Attachment A)
1. Class "A" Properties
2. Class "C" Properties
3. Optional Properties/Services
4. Alternate Services
B. Machinery and Equipment Worksheet (Attachment B)
1. List the type of equipment to be utilized to service the contract, including the age of
equipment.
2. Provide details of established Preventative Equipment Maintenance Program
C. Vendor Information Worksheet (Attachment C)
D. Work History and References
Provide a minimum of three (3) current references for the same or similar service as described in
this proposal document, preferably for a municipality. Please provide the following information for
each reference provided on the References Worksheet (Attachment D):
1. Company Name
2. Contact Person
3. Company Address
4. Contact Phone Number
5. Contact Fax Number
6. Effective Dates
7. Description of Services
E. Additional Information
Include any additional information that you feel will assist the Town in the selection process.
F. Additional Forms
1. Proof of Insurance
2. Certification Form
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VIII. Evaluation Criteria
A review committee will judge the merit of proposals received in accordance with the requirements
defined herein. Failure of vendor to provide in their proposal any information requested in this CSP may
result in disqualification of the proposals. The sole objective of the review committee will be to select the
proposal that provides the best value to the Town of Prosper.
The contract will be awarded based on the following evaluation criteria:
A. Cost as evidenced in VII. Submittals, Section A. (30%)
B. Equipment as evidenced in VII. Submittals, Section B. (15%)
C. Staffing as evidence in VII. Submittals, Section C. (20%)
D. Work History and References as evidenced in VII. Submittals, Section D. (20%)
E. Ability to meet the Town's needs, as evidenced in VII. Submittals, all sections (15%)
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Attachment A
Pricing Worksheet
Class "A" Properties
1. Frontier Park Service once per week, beginning in March through October
• Outside of baseball common area
• Outside of Southwest Corner Fields (all areas outside field lights-light poles included)
• Outside of soccer common area (all areas outside field lights-light poles included)
• Area inside baseball common area - not baseball fields/scalp areas
• West creek line to water’s edge
• Sports Complex with synthetic turf fields
• No fields
A) Base Maintenance cost per week: $__________ x 36 = Annual Cost: $
2. Prosper Trail Medians Service once per week, beginning in March through October
• DNT to Woodview Dr
A) Base Maintenance cost per week: $__________ x 36 = Annual Cost: $
3. Whispering Farms Trails
Service once per week, beginning in March through October
• Phase One
• Coit Rd. Side
• Outside wrought-iron fence from Daycare to East perimeter along Prosper Trail
A) Base Maintenance cost per week: $__________ x 36 = Annual Cost: $ 4. Town Lake at Greenspoint Service once per week, beginning in March through October
• Around lake and dock
• South to First St
• Property line extends South from retention wall to First St.
A) Base Maintenance cost per week: $__________ x 36 = Annual Cost: $
5. Coleman Medians-Gates II Service once per week, beginning in March through October
• Lover’s Lane South to Commerce St.
• Must be push mowed and maintained at 2”
A) Base Maintenance cost per week: $__________ x 36 = Annual Cost: $
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6. Marketplace Dr. Medians
Service once per week, beginning in March through October
• Coleman to US-380
A) Base Maintenance cost per week: $__________ x 36 = Annual Cost: $ 7. Lovers Lane Medians Service once per week, beginning in March through October
• Gates of Prosper
• Between US 380 and Gateway
• Must be push mowed and maintained at 2”
A) Base Maintenance cost per week: $__________ x 36 = Annual Cost: $
8. Richland Blvd. Medians
Service once per week, beginning in March through October
• Gates of Prosper
• Between Lovers Lane to Gateway
• Between Preston Road to Coleman must be push mowed and maintained at 2”
A) Base Maintenance cost per week: $__________ x 36 = Annual Cost: $
9. Preston Road Medians Service once per week, beginning in March through October
• Between US 380 and Frontier Parkway
Including entrance and exit ramps
A) Base Maintenance cost per week: $__________ x 36 = Annual Cost: $
10. Richland Dr Medians (off LaCima Blvd)
Service once per week, beginning in March through October
• Between La Cima East to street end.
A) Base Maintenance cost per week: $__________ x 36 = Annual Cost: $
11. LaCima Blvd Medians
Service once per week, beginning in March through October
• Between First Street and US 380
A) Base Maintenance cost per week: $__________ x 36 = Annual Cost: $
12. Legacy Medians Service once per week, beginning in March through October
• Between 380 and Scarlett Dr
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A) Base Maintenance cost per week: $__________ x 36 = Annual Cost: $
13. First St/Fishtrap Medians
Service once per week, beginning in March through October
• Between Gee Rd. East to Village Park Dr
A) Base Maintenance cost per week: $__________ x 36 = Annual Cost: $ 14. Gee Rd. Medians Service once per week, beginning in March through October
• Between US-380 and First St/Fishtrap
A) Base Maintenance cost per week: $__________ x 36 = Annual Cost: $ 15. Coleman Medians
Service once per week, beginning in March through October
• Between Talon East to Preston Rd.
A) Base Maintenance cost per week: $__________ x 36 = Annual Cost: $
16. Fire Station #1 (Central Fire) 911 Safety Way
Prosper, TX
Service once per week, beginning in March through October
A) Base Maintenance cost per week: $__________ x 36 = Annual Cost: $
17. Fire Station #2
1140 South Teel Parkway Prosper, TX
Service once per week, beginning in March through October
A) Base Maintenance cost per week: $__________ x 36 = Annual Cost: $
18. Fire Station #3
1500 First St. Prosper, TX
Service once per week, beginning in March through October
A) Base Maintenance cost per week: $__________ x 36 = Annual Cost: $ 19. Police Station 801 Safety Way
Prosper, TX
Service once per week, beginning in March through October
A) Base Maintenance cost per week: $__________ x 36 = Annual Cost: $
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GRAND TOTAL CLASS "A" PROPERTIES $_____________________ Annual Cost
Labor for additional miscellaneous landscaping services Unit Price $____________ per hour
In the event that the Town of Prosper should add locations to the contract at a future date, please indicate unit cost
per acre that will be charged for additional Class "A" properties for the services.:
Unit Price $______________ per acre
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Attachment A
Pricing Worksheet
Class "C" Properties
1. Town Lake at Whispering Farms Service bi-weekly, beginning in March through October
• Refer to map
• Mow to water’s edge
A) Base Maintenance cost per week: $__________ x 18 = Annual Cost: $ 2. Chapel Hill Hike and Bike Service bi-weekly, beginning in March through October
• Refer to map
A) Base Maintenance cost per week: $__________ x 18 = Annual Cost: $
GRAND TOTAL CLASS "C" PROPERTIES $_____________________ Annual Cost
Labor for additional miscellaneous landscaping services Unit Price $____________ per hour
In the event that the Town of Prosper should add locations to the contract at a future date, please indicate unit cost
per acre that will be charged for additional Class "C" properties for the services.:
Unit Price $______________ per acre
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Attachment A
Pricing Worksheet
Optional Properties/Services
1. Fire Station 1, 2, and 3 Landscape Beds
Service once per year, spring cutting of all grasses in beds
A) Cost per year: $
2. Police Department Landscape Beds
Service once per year, spring cutting of all grasses in beds
A) Cost per service: $
3. Hourly labor rate for other services (e.g. tree trimming, irrigation repairs, chemical application, etc.), if required.
A) Hourly labor rate for tree trimming: $
B) Hourly labor rate irrigation repairs: $
C) Hourly labor rate for misc. services: $
4. Frontier Park Baseball Complexes Service once per week, beginning in March through October
• Push Mow and Bag weekly
• Area inside baseball common area - not baseball fields/scalp areas
A) Base Maintenance cost per week: $__________ x 36 = Annual Cost: $
B) Scalping per Section III. A. 4. once per year: $_____________
5. Prosper Trail Medians and First St and Coit and Coleman Service once per week, beginning in March through October
Alternate pricing for push mowing turf grass
A) Base Maintenance cost per week: $__________ x 36 = Annual Cost: $
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Attachment B
Machinery and Equipment List Worksheet
It is represented as part of this bid that the below listed items of machinery and equipment are available for use on the
work covered by this bid. "Being Available" shall mean that the equipment is owned or under the control of the vendor
submitting this proposal.
NO. OF UNITS TYPE OF EQUIPMENT
If additional space is needed, continue on additional pages and attach to this form
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Attachment C
Vendor Information Form
VENDOR INFORMATION
Number of employees: Full time _________________________
Number of employees: Part time: _________________________
Length of time in business: _________________________
Physical location of business (full address, including city, state & zip code):
______________________________________________________________________________
______________________________________________________________________________
VENDOR CONTACTS
The successful vendor must provide, to a designated Parks and Recreation Representative, a valid telephone
number and the name of a designated company representative. The telephone number must be answered on
workdays, Monday-Friday, 7:00 AM to 5:00 PM. An alternate or emergency telephone number must also be
provided to the Park Services Representative. Failure to provide this information may be considered a reason to
terminate the contract.
Company Representative: _________________________________________________________
Company Telephone Number (including are code): ____________________________________
Emergency Telephone Number (including are code): ___________________________________
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EXHIBITS – MAPS
(also attached in Ionwave)
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2024-06-A Addendum 1
V&A Landscape and Lawn
Supplier Response
Event Information
Number:2024-06-A Addendum 1
Title:Various Locations Landscape Services
Type:Request for Proposals
Issue Date:3/24/2024
Deadline:4/9/2024 02:00 PM (CT)
Notes:The Town of Prosper is soliciting proposals for landscape
maintenance and mowing of various locations, including parkland,
Police Department, three Fire Department locations, and medians, as
described in the following specifications. The initial term of the
contract will be one (1) year, with four optional, one-year renewal
periods. The contract will be awarded to the vendor(s) providing the
best value to the Town of Prosper, as determined by the evaluation
criteria as stated herein.
The Town reserves the right to award any or all line items, in whole or
in part, to one or more vendors. The cycle frequencies stated herein
are an accurate reflection of the Town’s anticipated needs. However,
due to budget contingencies, cycle frequencies may be adjusted prior
to award, or at any time during the contract period. At no time will
adjustments to the prices offered be imposed on the Town. Prices will
be held firm during the contract period.
The successful vendor(s) will be required to execute a service
contract. A sample contract is available for download through Ionwave.
The questions deadline is February 13, 2024, at 12:00PM. The RFP is
Vendor: V&A Landscape and Lawn 2024-06-A Addendum 1Page 1 of 6 pages
Exhibit B
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Item 15.
due on February 20, 2024, by 2:00PM and must be submitted through
Ionwave. Submission names will be read at 3:00PM.
Microsoft Teams meeting
Join on your computer, mobile app or room device
Click here to join the meeting
Meeting ID: 284 839 754 261
Passcode: d6FcXh
Contact Information
Contact:Jay Carter Purchasing Manager
Address:Purchasing Office
Town Hall
3rd Floor
250 W. First St.
P.O. Box 307
Prosper, TX 75078
Phone:(972) 569-1018
Email:jcarter@prospertx.gov
Vendor: V&A Landscape and Lawn 2024-06-A Addendum 1Page 2 of 6 pages
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V&A Landscape and Lawn Information
Address:8287 Falcon Ct
Prosper, TX 75078
Phone:(214) 675-6103
Toll Free:(214) 675-6103
Email:valandscapeandlawn@gmail.com
By submitting your response, you certify that you are authorized to represent and bind your company.
Vincenzo Pascale valandscapeandlawn@gmail.com
Signature Email
Submitted at 4/8/2024 07:07:11 PM (CT)
Supplier Note
V&A has enjoyed working alongside the Town of Prosper over the past years. It is always a privilege to serve
the Town that we have called home for the past 29 years. Thank you for the opportunity to give back to our
community. Vincent Pascale
Requested Attachments
CIQ-2021 (Conflict of Interest Form)Scan0991.pdf
CIQ Form
RFP Submission Scan0992.pdf
RFP submission with all documents in one file
Bid Attributes
1 Terms and Conditions Acknowledgement
I have read, understand and agree to all terms and conditions contained in this solicitation.
I Agree
2 Certification
By checking this box, submitter hereby certifies that he/she understands the specifications, has read the document
in its entirety and that the prices contained in this bid/proposal have been carefully reviewed and are submitted as
correct and final. Vendor further certifies and agrees to furnish any or all products/services upon which prices are
extended at the price offered, in accordance with the terms and conditions contained herein. Vendor agrees that
acceptance of any or all items by the Town of Prosper, Texas, within the time frame indicated in this solicitation,
constitutes a contract. The individual submitting this bid/proposal certifies that he/she is a legal agent of the
company, authorized to submit on behalf of the company, and is legally responsible for the decisions as to the
prices and supporting documentation provided.
I Agree
3 Addendum No. 1
By checking this box, vendor acknowledges receipt and understanding of Addendum No. 1 (if issued by the Town of
Prosper).
I Agree
Vendor: V&A Landscape and Lawn 2024-06-A Addendum 1Page 3 of 6 pages
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4 Addendum No. 2
By checking this box, vendor acknowledges receipt and understanding of Addendum No. 2 (if issued by the Town of
Prosper).
I Agree
5 Addendum No. 3
By checking this box, vendor acknowledges receipt and understanding of Addendum No. 3 (if issued by the Town of
Prosper).
I Agree
6 Addendum No. 4
By checking this box, vendor acknowledges receipt and understanding of Addendum No. 4 (if issued by the Town of
Prosper).
I Agree
7 Addendum No. 5
By checking this box, vendor acknowledges receipt and understanding of Addendum No. 5 (if issued by the Town of
Prosper).
I Agree
Bid Lines
1 Package Header
Class A Properties
Quantity:1 UOM:EA Total:$335,640.00
Package Items
1.1 Frontier Park - Service once per week beginning March through October. Service areas our outside of
baseball common area, outside of SW Corner Fields, outside of soccer common area, area inside baseball
common area, west creek line to waters edge, sports complex with synthetic turf fields, no fields
Quantity:36 UOM:Week Unit Price:$1,690.00 Total:$60,840.00
1.2 Prosper Trail Medians - Service once per week beginning March through October, DNT to Woodview Dr
Quantity:36 UOM:Week Unit Price:$970.00 Total:$34,920.00
1.3 Whispering Farms Trails - Service once per week beginning March through October, Coit Road side, Ouside
wrought-iron fence from Daycare to East perimeter along Prosper Trail
Quantity:36 UOM:Week Unit Price:$590.00 Total:$21,240.00
1.4 Town Lake at Greenspoint - Service once per week beginning March through October, Around lake and dock,
South to First Street, Property line extends South from rentention wall to First Street
Quantity:36 UOM:Week Unit Price:$280.00 Total:$10,080.00
1.5 Coleman Medians -Gates II - Service once per week beginning March through October, Loever's Lane South
to Commerce Street, Must be push mowed and maintained at 2-inches
Quantity:36 UOM:Week Unit Price:$300.00 Total:$10,800.00
1.6 Marketplace Drive Medians - Service once per week beginning March through October. Coleman to US380
Quantity:36 UOM:Week Unit Price:$150.00 Total:$5,400.00
Vendor: V&A Landscape and Lawn 2024-06-A Addendum 1Page 4 of 6 pages
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1.7 Lover's Lane Medians - Service once per week beginning March through October. Gates of Prosper, between
US 380 and Gateway, must be push mowed and maintained at 2-inches
Quantity:36 UOM:Week Unit Price:$650.00 Total:$23,400.00
1.8 Richland Blvd Medians - Service once per week beginning March through October. Gates of Prosper,
between Lovers Lane to Gateway, between Preston Rd to Coleman and must be push mowed and
maintained at 2-inches"
Quantity:36 UOM:Week Unit Price:$250.00 Total:$9,000.00
1.9 Preston Road Medians - Service once per week beginning March through October. Between US 380 and
Frontier Pkwy including entrance and exit ramps
Quantity:36 UOM:Week Unit Price:$1,085.00 Total:$39,060.00
1.10 Richland Dr Medians (off LaCima Blvd) - Service once per week beginning March through October.
Between La Cima East to street end
Quantity:36 UOM:Week Unit Price:$200.00 Total:$7,200.00
1.11 LaCima Blvd Medians - Service once per week beginning March through October. Between First Street and
US 380
Quantity:36 UOM:Week Unit Price:$475.00 Total:$17,100.00
1.12 Legacy Medians - Service once per week beginning March through October. Between US 380 and Scarlett
Dr
Quantity:36 UOM:Week Unit Price:$375.00 Total:$13,500.00
1.13 First Street/Fishtrap Medians - Service once per week beginning March through October. Between Gee Rd
East to Village Park Dr
Quantity:36 UOM:Week Unit Price:$560.00 Total:$20,160.00
1.14 Gee Rd Medians - Service once per week beginning March through October. Between US 380 and First
Street/Fishtrap
Quantity:36 UOM:Week Unit Price:$450.00 Total:$16,200.00
1.15 Coleman Medians - Service once per week beginning March through October. Between Talon East to
Preston Road
Quantity:36 UOM:Week Unit Price:$380.00 Total:$13,680.00
1.16 Fire Station #1 (Central Fire) - Service once per week beginning March through October
Quantity:36 UOM:Week Unit Price:$175.00 Total:$6,300.00
1.17 Fire Station #2 - Service once per week beginning March through October
Quantity:36 UOM:Week Unit Price:$175.00 Total:$6,300.00
1.18 Fire Station #3 - Service once per week beginning March through October
Quantity:36 UOM:Week Unit Price:$280.00 Total:$10,080.00
1.19 Police Station - Service once per week beginning March through October
Quantity:36 UOM:Week Unit Price:$280.00 Total:$10,080.00
1.20 Houry cost for additional landscaping services
Quantity:1 UOM:HR Unit Price:$150.00 Total:$150.00
1.21 Additional cost per acre for additional properties if needed
Quantity:1 UOM:Acre Unit Price:$150.00 Total:$150.00
2 Package Header
Vendor: V&A Landscape and Lawn 2024-06-A Addendum 1Page 5 of 6 pages
Page 210
Item 15.
Class C Properties
Quantity:1 UOM:EA Total:$20,460.00
Package Items
2.1 Town Lake at Whispering Farms - Service every two weeks beginning March through October. Please refer
to map. Mow to water's edge
Quantity:18 UOM:Week Unit Price:$755.00 Total:$13,590.00
2.2 Chapel Hill Hike and Bike - Service every two weeks beginning March through October. Please refer to map
Quantity:18 UOM:Week Unit Price:$365.00 Total:$6,570.00
2.3 Hourly labor cost for additional landscaping services
Quantity:1 UOM:HR Unit Price:$150.00 Total:$150.00
2.4 Additional cost per acre for additional properties if needed
Quantity:1 UOM:Acre Unit Price:$150.00 Total:$150.00
3 Package Header
Optional Properties and Services
Quantity:1 UOM:EA Total:$143,870.00
Package Items
3.1 Fire Station 1, 2, and 3 Landscape Beds - Service once per year, spring cutting of all grasses in beds
Quantity:1 UOM:Lot Unit Price:$1,500.00 Total:$1,500.00
3.2 Police Department Landscape Beds - Service once pe year, spring cutting of all grasses in beds
Quantity:1 UOM:Lot Unit Price:$500.00 Total:$500.00
3.3 Hourly labor rate for tree trimming
Quantity:1 UOM:HR Unit Price:$150.00 Total:$150.00
3.4 Hourly rate for irrigation repairs
Quantity:1 UOM:HR Unit Price:$150.00 Total:$150.00
3.5 Hourly rate for misc. services
Quantity:1 UOM:HR Unit Price:$150.00 Total:$150.00
3.6 Frontier Park Baseball Complexes - Service once per week beginning March through October. Push mow
and bag weekly, area inside baseball common area - not baseball fields or scalp areas
Quantity:36 UOM:Week Unit Price:$600.00 Total:$21,600.00
3.7 Frontier Park Baseball Complexes - Scalping per Section III. 4. once per year
Quantity:1 UOM:EA Unit Price:$3,000.00 Total:$3,000.00
3.8 Prosper Trail Medians and First St and Coit and Coleman Service once per week, beginning in March through
October - Alternate pricing for push mowing turf grass
Quantity:36 UOM:Week Unit Price:$3,245.00 Total:$116,820.00
Response Total: $499,970.00
Vendor: V&A Landscape and Lawn 2024-06-A Addendum 1Page 6 of 6 pages
Page 211
Item 15.
RFP NO. 2024-06-A
EVALUATION CRITERIA WEIGHTING POINTS WEIGHTED
SCORE
POINTS WEIGHTED
SCORE
POINTS WEIGHTED
SCORE
POINTS WEIGHTED
SCORE
POINTS WEIGHTED
SCORE
Cost Proposal 30%10.00 3.00 5.09 1.53 5.75 1.72 3.55 1.07 0.58 0.17
Ability to Meet Town's Needs 15%7.38 1.11 6.88 1.03 9.90 1.48 8.77 1.32 1.83 0.28
Equipment 15%8.25 1.24 0.00 0.00 9.67 1.45 9.67 1.45 0.00 0.00
Staffing 20%8.33 1.67 7.33 1.47 9.33 1.87 8.92 1.78 0.00 0.00
Work History and References 20%5.83 1.17 6.50 1.30 9.27 1.85 5.00 1.00 0.00 0.00
TOTAL 100%8.18 5.33 8.38 6.61 0.45
Daystar Landscapes
Various Locations Landscape Services
EVALUATION MATRIX Pace Construction V&A Landscape and
Lawn
BrightView Landscape
Services
Green World Care
Page 212
Item 15.
Solicitation Number
Solicitation Title
Close Date
Responding Contractor City State Response Submitted Total
Green world care Inc dallas TX 4/8/2024 01:49:41 PM (CT)$204,336.00
Pace Construction Services Melissa TX 4/9/2024 11:23:33 AM (CT)$401,400.00
V&A Landscape and Lawn Prosper TX 4/8/2024 07:07:11 PM (CT)$355,500.00
BrightView Landscape Services Inc.Prosper TX 4/9/2024 09:32:59 AM (CT)$575,441.46
Daystar Landscapes, Inc.Prosper TX 4/3/2024 04:58:47 PM (CT)$3,514,002.48
Certified by: Jay Carter, NIGP-CPP, CPPB, C.P.M.
Purchasing Manager
Town of Prosper, Texas
TOWN OF PROSPER
PROPOSAL TABULATION SUMMARY
Certified On: April 9, 2024
RFP No. 2024-06-A
Various Locations Landscape Services
04/09/2024 2:00PM
**All bids/proposals submitted for the designated project are reflected on this tabulation sheet. However, the listing of the bid/proposal on this tabulation sheet shall not be construed as a
comment on the responsiveness of such bid/proposal or as any indication that the agency accepts such bid/proposal as being responsive. The agency will make a determination as to the
responsiveness of the vendor responses submitted based upon compliance with all applicable laws, purchasing guidelines and project documents, including but not limited to the project
specifications and contract documents. The agency will notify the successful vendor upon award of the contract and, as according to the law, all bid/proposal responses received will be
available for inspection at that time.
2022-63-B Addendum 2 - Page 1
Page 213
Item 15.
Page 1 of 2
To: Mayor and Town Council
From: Dan Baker, Parks and Recreation Director
Through: Mario Canizares, Town Manager
Robyn Battle, Executive Director
Re: Median Mowing Maintenance Agreement – Frontier Parkway
Town Council Meeting – May 14, 2024
Strategic Visioning Priority: 4. Provide Excellent Municipal Services
Agenda Item:
Consider and act upon authorizing the Town Manager to execute an agreement between the Town
of Prosper and V&A Landscape and Lawn to provide median mowing maintenance along Frontier
Parkway median locations for an estimated annual amount of $60,200, with the option of four (4)
one-year renewals.
Description of Agenda Item:
The Town of Prosper, through the Purchasing Department, solicited proposals for the mowing
maintenance of medians along Frontier Parkway. This contract was bid as a ‘Best Value’. V&A
Landscape and Lawn has been selected for the contract according to the evaluation criteria. The
initial term of the contract will be one (1) year, with four (4) optional, one-year renewal periods.
As you will see listed below, V&A Landscape has been selected for multiple contracts in the past
and provides high quality results and customer service.
The existing contracts that the Town uses for grounds maintenance are listed below:
PARKS AND RECREATION
Page 214
Item 16.
Page 2 of 2
The Town utilizes multiple mowing and landscape maintenance contracts. The reasoning for this
is as follows:
As the Town grows, new parks and medians will be added to the Town’s inventory
incrementally. If an existing contract does not have room (contract cannot exceed amount
by greater than 25%) we will enter into a new contract versus rebidding existing contracts
to avoid the potential for increased inflationary costs and to avoid the large amount of staff
time needed to do this.
We currently have entered or will be entering into maintenance agreements with
neighboring municipalities and Prosper HOAs. Staff would like to keep these contracts
separate from others to provide an added level of transparency when invoicing these
organizations for their share of the work being performed.
When the Town’s development slows and new sites are being added less frequently, and
/ or when some of the larger contracts mature, opportunities will arise to group like locations
into individual contracts. Packages such as public buildings, parks, median locations east
/ west of Dallas Parkway, etc. can be developed with limited negative impact to operations.
Budget Impact:
The estimated annual cost is $60,200, with the option of four (4) one-year renewals. Funds are
available through the Parks & Recreation Contract Services account, 100-5480-60-02.
The City of Celina has agreed in principle to share in the costs of this contract equally (50/50
share).
Legal Obligations and Review:
Terrence Welch of Brown & Hofmeister, L.L.P., has approved the standard contract documents
as to form and legality.
Attached Documents:
1. Partially Executed Contract for Services with Exhibits
2. Scoring Matrix
3. Bid Tab Pricing
Town Staff Recommendation:
Town Staff recommends the Town Council authorize the Town Manager to execute an agreement
between the Town of Prosper and V&A Landscape and Lawn to provide turfgrass mowing
maintenance at various Town-owned locations for an estimated annual amount of $60,200, with
the option of four (4) one-year renewals.
Proposed Motion:
I move to authorize the Town Manager to execute an agreement between the Town of Prosper
and V&A Landscape and Lawn to provide mowing maintenance along the Frontier Parkway
medians for an estimated annual amount of $60,200, with the option of four (4) one-year renewals.
Page 215
Item 16.
Contract for Services
Bid No. 2024-14-A
Page 1
TOWN OF PROSPER CONTRACT FOR SERVICES RFP 2024-16-A FRONTIER PARKWAY MEDIAN MOWING AND MAINTENANCE
This Contract is made by the Town of Prosper, Texas, a municipal corporation (“Town”) and V&A Landscape
and Lawn (“Contractor”). The Town and Contractor agree:
1.EMPLOYMENT OF THE CONTRACTOR. The Town agrees to retain the Contractor, and the Contractor
agrees to provide services relative to: Frontier Parkway Median Mowing and Maintenance (hereinafter
referred to as “Services”) in connection with the terms and conditions as set forth in Exhibit A, attached
hereto and incorporated by reference.
2.SCOPE OF SERVICES. The Services to be performed are specified in Exhibit A. Deviations from the
scope of work may be authorized from time to time by the Town in writing.
3.SCHEDULE OF WORK. The Contractor agrees to begin work upon receipt of written authorization from
the Town. Time is of the essence for this Contract and work is to commence immediately.
4.CONTRACT PERIOD. The contract period is for one year from the date of award of the contract. All
pricing is to remain firm during the contract period. The contract is renewable for up to four (4) additional
one-year terms on an annual basis if written notice of the intent to renew is provided to either party not
less than sixty (60) days prior to the termination date.
5.COMPENSATION. The contractor’s total compensation for services to be performed and expenses to
be incurred is specified in Exhibit B.
6.PAYMENTS. Payments will be processed on a monthly basis with payment available within thirty (30)
days after receipt of the invoice for the previous month’s service or as set forth in Exhibit A.
7.INVOICING. Invoices should be prepared and submitted to the Town for payment in accordance with
Exhibit A. Invoices should be mailed to Town of Prosper, Accounts Payable, P.O. Box 307, Prosper, TX
75078, or emailed to ap@prospertx.gov.
8.RIGHTS OF WITHHOLDING. The Town may withhold any payment or partial payment otherwise due
the Contractor on account of unsatisfactory performance by the Contractor. The amount to be withheld
will be calculated based on the work not performed and the impact to the Town. Any payment or partial
payment that may be withheld for unsatisfactory performance can be used to remedy the lack of
performance and will not be paid to the Contractor.
9.INFORMATION PROVIDED BY THE TOWN. Although every effort has been or will be made to furnish
accurate information, the Town does not guarantee the accuracy of information it furnishes to Contractor.
10.INSURANCE. The Contractor shall provide proof that it has obtained and will continue to maintain
throughout the duration of the Contract the insurance requirements set forth in Exhibit A. Failure to
maintain the required insurance may result in immediate termination of the Contract.
Page 216
Item 16.
Contract for Services
Bid No. 2024-14-A
Page 2
11. INDEMNIFICATION. As specified in Exhibit A.
12. TRANSFER OF INTEREST. Neither Town nor Contractor may assign or transfer its interests in the
Contract without the written consent of the other party. Such consent shall not be unreasonably withheld.
This Contract is binding on Town, Contractor, and their successors and assigns. Nothing herein is to be
construed as creating a personal liability on the part of any Town officer, employee, or agent.
13. AUDITS AND RECORDS. At any time during normal business hours and as often as the Town may
deem necessary, the Contractor shall make available to the Town for examination all of its records with
respect to all matters covered by the Contract and will permit the Town to audit, examine, and make
copies, excerpts, or transcripts from such records. The Town may also audit all contracts, invoices,
payroll records of personnel, conditions of employment and other data relating to the Contract.
14. EQUAL EMPLOYMENT OPPORTUNITY. The Contractor shall not discriminate against any employee
or applicant for employment because of age, race, color, religion, sex, national origin, disability, or any
other protected characteristic. The Contractor shall take affirmative action to ensure that applicants are
employed, and that employees are treated during employment, without regard to their age, race, color,
religion, sex, national origin, disability, or any other protected characteristic. Such actions shall include,
but not be limited to the following: employment, promotions, demotion, transfers, recruitment or
recruitment advertising, layoffs, terminations, selection for training (including apprenticeships), and
participation in recreational activities.
The Contractor agrees to post in conspicuous places, accessible to employees and applicants for
employment, notices setting forth the provisions of the nondiscrimination clause. The Contractor will, in
all solicitations or advertisements for employees placed by or on behalf of the Contractor, state that all
qualified applicants will receive consideration for employment without regard to race, color, religion, sex
or national origin.
The Contractor will cause the foregoing provisions to be inserted in all subcontracts for any work covered
by the Contract so that such provisions will be binding upon each subcontractor, except that the foregoing
provisions shall not apply to contracts or subcontracts for customary office supplies.
The Contractor shall keep records and submit reports concerning the racial and ethnic origin(s) of
applicants employment and employees as the law may require.
15. TERMINATION OF CONTRACT. Town may terminate this Contract upon sixty (60) days’ written notice
to Contractor, except in the event (i) Contractor is in breach of this Contract or (ii) Contractor fails to
comply with the terms of Exhibit A. If either of the foregoing conditions exists, the Town shall notify
Contractor and Contractor shall be given two (2) days to cure such breach or failure to comply. Should
Contractor fail to cure to the satisfaction of the Town, Town may terminate this Contract upon written
notice.
Furthermore, the Town retains the right to terminate this Contract at the expiration of each Town budget
period (September 30) during the term of this Contract, even without prior notice as described in the
preceding sentence.
Page 217
Item 16.
Contract for Services
Bid No. 2024-14-A
Page 3
In the event of any termination hereunder, Contractor consents to Town’s selection of another Contractor
to assist the Town in any way in completing the Services. The contractor further agrees to cooperate
and provide any information requested by Town in connection with the completion of the Services.
Contractor shall be compensated for Services performed and expenses incurred for satisfactory work up
to the termination date in that Contractor shall receive a portion of fees and expenses permitted under
this Contract in direct proportion to percentage of work actually completed up to the termination date.
This provision shall not deprive the Town of any remedies against Contractor that may be available under
applicable law.
16. CONTRACTOR’S REPRESENTATIONS. Contractor hereby represents to Town that Contractor is
financially solvent and possesses sufficient experience, licenses, authority, personnel, and working
capital to complete the Services required.
17. TOWN APPROVAL FOR ADDITIONAL WORK. No payment, of any nature whatsoever, will be made
to Contractor for additional work without the Town’s written approval before such work begins.
18. PERFORMANCE BY CONTRACTOR. All Services provided by the Contractor hereunder shall be
performed in accordance with the highest professional standards and in accordance with Exhibit A, and
Contractor shall be responsible for all Services provided hereunder whether such services are provided
directly by Contractor or by any subcontractors hired by Contractor. The Contractor shall perform all
duties and Services and make all decisions called for hereunder promptly and without unreasonable
delay. Contractor shall not utilize subcontractors to perform Services without the Town’s prior written
consent.
19. DAMAGE. In all instances where Town property and/or equipment is damaged by the Contractor’s
employees, a full report of the facts, extent of the damage and estimated impact on the Contractor’s
schedule shall be submitted to the Town by 8 a.m. of the following Town business day after the incident.
If damage may result in further damage to the Town or loss of Town property, the Contractor must notify
Police Dispatch immediately. The Contractor shall be fully liable for all damage to Town property or
equipment caused by the Contractor’s officers, employees, or agents.
20. TOWN OBJECTION TO PERSONNEL. If at any time after entering into this Contract, Town has any
reasonable objection to any of Contractor’s personnel, or any personnel retained by Contractor, then
Contractor shall promptly propose substitutes to whom the Town has no reasonable objection, and the
Contractor’s compensation shall be equitably adjusted to reflect any difference in the Contractor’s costs
occasioned by such substitution.
21. COMPLIANCE WITH LAWS. The contractor warrants and covenants to the Town that all Services will
be performed in compliance with all applicable federal, state, county and Town laws, rules, and
regulations including, but not limited to, the Texas Industrial Safety and Health Act and the Workers
Right-to-Know Law. All necessary precautions shall be taken to ensure that safety regulations prescribed
by OSHA and the Town’s representative are followed.
22. “ANTI-ISRAEL BOYCOTT” PROVISION. In accordance with Chapter 2270, Texas Government Code,
a Texas governmental entity may not enter into a contract with a company for the provision of goods or
services unless the contract contains a written verification from the company that it: (1) does not boycott
Page 218
Item 16.
Contract for Services
Bid No. 2024-14-A
Page 4
Israel; and (2) will not boycott Israel during the term of the contract. Chapter 2270 does not apply to a
(1) a company that is a sole proprietorship; (2) a company that has fewer than ten (10) full-time
employees; or (3) a contract that has a value of less than One Hundred Thousand Dollars ($100,000.00).
Unless the company is not subject to Chapter 2270 for the reasons stated herein, the signatory executing
this Contract on behalf of the company verifies by its signature to this Contract that the company does
not boycott Israel and will not boycott Israel during the term of this Contract.
23. IRAN, SUDAN AND FOREIGN TERRORIST ORGANIZATIONS. If § 2252.153 of the Texas
Government Code is applicable to this Contract, by signing below Contractor does hereby represent,
verify and warrant that (i) it does not engage in business with Iran, Sudan or any foreign terrorist
organization and (ii) it is not listed by the Texas Comptroller under § 2252.153, Texas Government Code,
as a company known to have contracts with or provide supplies or services to a “foreign terrorist
organization” as defined in § 2252.151 of the Texas Government Code.
24. PROHIBITION ON CONTRACTS WITH CERTAIN COMPANIES PROVISION. In accordance with
Section 2252.152 of the Texas Government Code, the Parties covenant and agree that Contractor is not
on a list maintained by the State Comptroller’s Office prepared and maintained pursuant to Section
2252.153 of the Texas Government Code.
25. NON-BINDING MEDIATION. In the event of any disagreement or conflict concerning the interpretation
of this Contract, and such disagreement cannot be resolved by the Town and the Contractor, the Town
and Contractor agree to submit such disagreement to non-binding mediation.
26. ENTIRE CONTRACT. This instrument together with Exhibit A attached hereto contains the entire
Contract between the Town and Contractor concerning the Services. There will be no understandings
or contracts other than those incorporated herein. The Contract may not be modified except by an
instrument in writing signed by the parties hereto. In the event of a conflict between an attachment to
this Contract and this Contract, this Contract shall control.
27. MAILING ADDRESSES. All notices and communications concerning this Contract to be mailed or
delivered to the Town shall be sent to the address of the Town as follow, unless and until the Contractor
is otherwise notified:
Town of Prosper
Attn: Jay Carter, Purchasing Manager
P.O. Box 307
Prosper, TX 75078
jcarter@prospertx.gov
All notices and communications under this Contract to be mailed or delivered to the Contractor shall be
sent to the address listed below until the Town is otherwise notified:
V&A Landscape and Lawn
Attn: Vincenzo Pascale
8287 Falcon Ct.
Prosper, TX 75078
valandscapeandlawn@gmail.com
Page 219
Item 16.
Page 220
Item 16.
Town of Prosper
Request for Proposal No. 2024-16-A
Frontier Parkway Median Mowing and Maintenance
I.Introduction
The Town of Prosper is soliciting proposals for the maintenance of medians located on East Frontier
Parkway and West Frontier Parkway from Preston Road to Dallas North Toll Road, within the Town of
Prosper and the City of Celina, as described in the following specifications. The initial term of the contract
will be one (1) year, with four optional, one-year renewal periods. The contract will be awarded to the
vendor(s) providing the best value, as determined by the evaluation criteria as stated herein.
This is a cooperative procurement process, with the Town of Prosper serving as the lead agency on
behalf of the Town of Prosper and the City of Celina. The Town of Prosper will administer the contract on
behalf of both entities, and process payments. It is understood that any reference to the “Town”
throughout this document is representative of both entities.
The cycle frequencies stated herein are an accurate reflection of the Town’s anticipated needs. However,
these are estimates, and not a commitment. Furthermore, based on need and budget contingencies,
cycle frequencies may be adjusted at any time during the contract period. At no time will adjustments to
the prices offered be imposed on the Town. Prices will be held firm during the contract period.
The successful vendor will be required to execute a service contract. A sample of a service contract is
attached to this RFP in IonWave.
The questions deadline is March 12, 2024, at 12:00PM. The RFP is due on March 19, 2024, by 2:00PM
and must be submitted through Ionwave. Submission names will be read at 3:00PM.
Microsoft Teams meeting
Join on your computer, mobile app or room device Click here to join the meeting
Meeting ID: 299 848 438 754
Passcode: hD3gfB
II.Scope of Services
The successful vendor shall perform all services in accordance with the following conditions, at the
locations outlined in Exhibit A:
A.Turf Maintenance
1.All turf areas will be mowed, edged, trimmed and blown for each scheduled cycle during
the growing season, and as needed during the non-growing season. The railroad
overpass grass areas are to be included.
2.All major turf areas will be mowed with commercial walk-behind and/or riding mowers.
3.In areas where heavier equipment could potentially damage the turf, line trimmers will be
operated.
Exhibit A
Page 221
Item 16.
4.Pre-emergent will be applied once in the Fall and once in the Spring. Post-emergent will
be applied 3 to 4 times throughout the growing season.
5.Ant bait/treatment will be applied once per month as needed March through November
B.Edging
1.All edging of curbs will be performed with a gas-powered steel blade, for each scheduled
cycle during the growing season, and as needed during the non-growing season.
C.Trash and Debris Removal
1.All trash and debris, regardless of size, quantity, or type, shall be removed from all turf
and bed areas (if applicable), in conjunction with each scheduled turf maintenance cycle
during the growing season, and as needed during the non-growing season. Trash is to
be removed prior to mowing.
D.Other Conditions
1.Unless otherwise instructed, the successful vendor(s) shall accomplish all tasks listed on
a regular schedule, as agreed upon by the proposer and the department representative.
Any variance from the prescribed schedule will require a minimum of twenty-four hour
advance notification to the designated department representative. All mowing is to be
accomplished Monday through Saturday, between the hours of 7am-7pm, weather
permitting. It will be considered a breach of the contract if the schedule is repeatedly
missed.
2.The successful vendor(s) will be required to send an e-mail to a designated Town
department representative to report proposed schedules and work accomplished every
week that maintenance is accomplished under this agreement. The vendor will be
responsible for notifying Town personnel when they are onsite. Failure to follow this will
result in a no payment for that week.
3.The successful vendor(s) shall set mowing equipment to a height no less than 2 ½”
unless otherwise instructed by the designated Town department representative. All
changes in the mowing height are to be approved by the Town department
representative. In an effort not to bag lawn clippings, mulching mowers are preferred
over mowers that throw clippings into rows.
4.If the mowing and/or maintenance is unsatisfactory, the Town reserves the right to
reduce payment by 50%.
5.The successful vendor(s) shall furnish all supplies, tools, and equipment to be used on
the job.
6.The successful vendor(s) shall comply with all applicable governmental laws and
regulations.
7.The Town shall not be liable for any loss or damage sustained by the successful
Page 222
Item 16.
vendor(s). The successful vendor(s) shall save the Town whole and harmless from any
and all claims for liability or damage of whatsoever nature and kind, including cost of
court and attorney's fees, suffered or asserted to have been suffered by any person or to
any property of any person whomsoever, growing out of or resulting from or in any way
connected with the performance of work under this agreement. The successful vendor(s)
shall exercise every necessary precaution for the safety of the worksite and the
protection of any and all persons and/or property located adjacent to or making passage
through the work site.
8.The successful vendor(s) shall fill out invoice forms for monthly payments.
9.The successful vendor(s) shall operate as an independent contractor and not as an
agent, representative, partner, or employee of the Town, and shall control the operations
at the work site, and be solely responsible for the acts of omissions of the successful
vendor(s) employees or agents.
10.Unit prices are to reflect the charges for mowing and associated tasks at each location.
11.A proposal constitutes understanding and acceptance of all terms, conditions, instruction,
glossary, specifications, forms, and statements contained in this proposal document.
12.The successful vendor(s) shall exercise extreme caution while working on medians,
roadsides, and high traffic areas. TX DOT approved safety vests, traffic cones, and "men
working" signage are required when crews are working in any traffic situations.
13.The Town representatives reserves the right to cancel scheduled mowing cycles on a
week-to-week basis, based upon need, prevailing weather conditions, and available
funding.
14.The service will be monitored by the Town of Prosper Park and Recreation staff. Contact
information will be provided to the successful vendor(s).
15.Responses shall include a complete "list of machinery and equipment available" in order
to determine whether or not the vendor can adequately perform the necessary work. All
equipment the vendor anticipates committing to this contract, if awarded, should be
included on the Machinery and Equipment Worksheet (Attachment B). Past experience
has shown that it is absolutely essential to have adequate back-up equipment in reserve
to allow for breakdowns.
a.Insufficient and/or inadequate equipment as determined by the Town is cause for
rejection of a proposal.
b.All mowers will be finish mowers.
c.No tractor drawn mowers will be allowed, unless approved by Parks and
Recreation staff.
d.Contractor equipment must be maintained in good operating condition and in
sufficient quantities to adequately perform all services.
Page 223
Item 16.
e.The contractor is responsible for performing scheduled maintenance on all
equipment used for the contract. As part of his proposal the contractor must
submit proof of an active Preventative Maintenance Equipment Program. Proof
of an active and successful Preventative Maintenance Program will be used in
evaluation of the proposal.
16.It is mandatory that a review of the contracted area be conducted prior to award of
contract. The review shall be attended by the recommended vendor(s) and the Town
department representative.
17.Ozone Alert Days: On ozone alert days, vendor(s) is required to refrain from mowing until
after 10 A.M., unless diesel powered equipment is used. The North Texas Clean Air
Coalition offers an ozone alert hotline at 1-800-960-4247. This number can be called
daily for current ozone conditions. It is the responsibility of the successful bidder to be
aware of ozone alert conditions. Failure to comply with these standards will be grounds
for the following:
a.The first offense will result in a verbal warning.
b.The second offense will result in a written warning.
c.The third offense will result in contract termination.
18.After abundant rainfall, it may be necessary to mow selected areas twice per week in lieu
of the specified once per week. Town personnel will determine if needed.
19.Hazardous Conditions
a.The successful vendor(s) will be required to notify the Town department
representative immediately of any hazardous conditions and/or damaged Town
property prior to leaving the work site. Contact information will be provided to the
successful vendor(s).
20.Concurrent Contracts
a.In the event that any one vendor shall receive contracts for mowing in more than
one project area, work shall proceed simultaneously in all such areas assigned.
21.Supervision of Work Crew
a.The successful vendor(s) shall provide supervision of all work crews at all times
while performing work under this contract.
b.Personal supervision is not required, provided that communication equipment or
other means are provided that enable the work crew to communicate with the
successful vendor(s) at all times.
c.Each work crew shall have a designated person on the work site that has the
authority to respond to inquiries about work details or priorities in English.
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Item 16.
d.The successful vendor(s) shall provide the Town department representative with
the name and phone number of a designated contact person available during
normal business hours.
22.Safety Program
a. The vendor(s) should have an established on-going safety training program that
addresses issues such as proper safety equipment, equipment operating
procedures, general safety awareness, etc.
23.Additional Reporting and Notifications
a.A chemical record sheet will be provided to the Town once a month showing
amounts/rates/types of products used.
b.A 72-hour notice of chemical application will need to be emailed to all of the
contacts for the Town. The Town will need to be onsite to verify application of
chemicals.
c.A call or text to the list of people in the Town responsible for oversight of this
contract will be required when the vendor is on site. Failure to comply with this
step will result in a no show/no pay for that period.
d.In the event that a leak is found in the irrigation system in the medians, the
vendor must immediately report it to the Town.
III.Glossary of Terms
A.Mowing project area shall refer to specific geographic area(s) of the Town designated to receive
specified mowing and related services.
B.Maintenance schedule shall mean the time periods established by the Town for the project year
within which all prescribed maintenance activities for each area shall be completed. The
successful bidder and area Inspector will agree on a regular day and time for maintenance at
each location. If the successful bidder expects to vary from the schedule, he/she shall notify area
Inspector 24 hours in advance, so work completion can be inspected in a timely manner.
C.Concurrent shall refer to all mowing, trimming, edging, and litter removal on any given item being
completed on the same day. Should a given area be too large to complete in a single day, any
areas that have been mowed must be trimmed, edged, and litter removed on the same day the
mowing occurs.
D.Monthly billing cycle shall refer to each time period in the mowing schedule for the project year.
Each time period is defined by a beginning and ending date, in which all prescribed maintenance
activities for each area shall be completed.
E.Inclement weather shall mean rainy weather or when the condition of the soil is such that the
rutting of property will not allow cutting of grass to be accomplished satisfactorily.
F.Trash and litter shall mean any debris, regardless of size or type, within the mowing project area
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Item 16.
such as paper, cans, bottles, limbs, rocks, etc., which is not intended to be present as part of the
landscape. Inclusive of the entire project area including streets, sidewalks, curbs, hillsides,
ditches, etc. Removal of debris will require sweeping of hard surface areas such as sidewalks, if
applicable.
G.Trimming shall refer to the cutting or removal of all plant materials immediately adjacent to or
under Town structures, trees, poles, tables, signs, fences, shrub beds, or other structures if
applicable.
H.Edging shall refer to the vertical removal of any and all plant material which encroaches over or
onto sidewalks, curbs, steps, driveways, and pavements. Edges shall be vertical, minimum depth
of 1", and minimum width of 1/4". This task must be done neatly to present a clean, crisp
appearance, having a smooth line. Line trimmer accepted along fences and poles.
I.Monofilament Trimming shall refer to trimming grass around fences, buildings, tree wells and
posts. Do not directly use around the trunks of trees.
IV.Insurance
ALL RESPONDENTS must submit, with the bid, proof of insurance coverage as stipulated in Exhibit B.
Proof shall be by submission of copies of current policies or current Certificates of Insurance, including
the effective dates of coverage. Any provisions outlined in Exhibit A will be required of the successful firm
only. Prior to the execution of this contract, the successful firm will supply the Purchasing Office with an
original certificate of insurance evidencing the stated requirements. This insurance shall be effective for
the contract duration and renewal certificates shall also be supplied upon expiration.
V.Questions Deadline
The Town of Prosper requires that all questions relating to this bid be submitted in writing to Jay Carter, at
purchasing@prospertx.gov or through IonWave by 12:00pm on Tuesday, March 12, 2024. No
questions will be answered over the phone. Questions in regard to the specifications will only be
accepted until the stated deadline.
VI.Submittals
The preferred method for submissions is through IonWave. Submittals will be due on March 19, 2024, by
2:00PM.
The names of the vendors that have submitted responses to the RFP will be read the same day at
3:00PM. The link below will provide access to the response reading. No pricing will be read as there are
other criteria that have to be considered.
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In order for your proposals to be considered responsive, the following information should be submitted
with your proposal:
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Item 16.
A.Pricing Worksheet (Attachment A)
B.Machinery and Equipment Worksheet (Attachment B)
1.List the type of equipment to be utilized to service the contract, including the age of
equipment.
2.Provide details of established Preventative Equipment Maintenance Program
C.Vendor Information Worksheet (Attachment C)
D.Work History and References
Provide a minimum of three (3) current references for the same or similar service as described in
this proposal document, preferably for a municipality. Please provide the following information for
each reference provided on the References Worksheet (Attachment D):
1.Company Name
2.Contact Person
3.Company Address
4.Contact Phone Number
5.Contact Fax Number
6.Effective Dates
7.Description of Services
E.Additional Information
Include any additional information that you feel will assist the Town in the selection process.
F.Additional Forms
1.Proof of Insurance
2.Certification Form
VII.Evaluation Criteria
A review committee will judge the merit of proposals received in accordance with the requirements
defined herein. Failure of vendor to provide in their proposal any information requested in this CSP may
result in disqualification of the proposals. The sole objective of the review committee will be to select the
proposal that provides the best value to the Town of Prosper.
The contract will be awarded based on the following evaluation criteria:
A.Cost as evidenced in VI. Submittals, Section A. (30%)
B.Equipment as evidenced in VI. Submittals, Section B. (15%)
C.Staffing as evidence in VI. Submittals, Section C. (20%)
D.Work History and References as evidenced in VI. Submittals, Section D. (20%)
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Item 16.
E.Ability to meet the Town's needs, as evidenced in VI. Submittals, all sections (15%)
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Item 16.
EXHIBIT A
The mowing and other services will start at South Preston Road and East Frontier Parkway and
end at West Frontier Parkway and Dallas North Tollway
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Item 16.
EXHIBIT B
INSURANCE REQUIREMENTS GENERAL SERVICES
Services performed on Town property, including but not limited to: Installation, Landscape, Maintenance, Custodial, Electrical, Painting, Welding,
Plumbing, Transportation, Street Sweeping, Fireworks, Moving, Uniforms, Concessions, etc.
Vendor shall procure and maintain for the duration of the contract, insurance against claims for injuries to persons or damages to property which may
arise from or in connection with the performance of the work hereunder by the vendor, his agents, representatives, employees or subcontractors.
The cost of such insurance shall be borne by the vendor. A certificate of insurance meeting all requirements and provisions outlined herein shall be
provided to the Town prior to any services being performed or rendered. Renewal certificates shall also be supplied upon expiration.
A. MINIMUM SCOPE OF INSURANCE
Coverage shall be at least as broad as:
1.ISO Form Number GL 00 01 (or similar form) covering Commercial General Liability. “Occurrence” form only, “claims made”
forms are unacceptable.
2.Workers Compensation insurance as required by the Labor Code of the State of Texas, including Employers’ Liability Insurance.
3.Automobile Liability as required by the State of Texas, covering all owned, hired, or non-owned vehicles. Automobile Liability is
only required if vehicle(s) will be used under this contract.
B. MINIMUM LIMITS OF INSURANCE
Vendor shall maintain limits throughout contract not less than:
1.Commercial General Liability: $500,000 per occurrence / $1,000,000 in the aggregate for third party bodily injury, personal injury
and property damage. Policy will include coverage for:
a.Premises / Operations
b.Broad Form Contractual Liability
c.Products and Completed Operations
d.Personal Injury
e.Broad Form Property Damage
2.Workers Compensation and Employer’s Liability: Workers Compensation limits as required by the Labor Code of the State of
Texas and Statutory Employer’s Liability minimum limits of $100,000 each accident, $300,000 Disease - Policy Limit, and
$100,000 Disease – Each Employee.
3.Automobile Liability: $500,000 Combined Single Limit. Limits can only be reduced if approved by the Town. Automobile liability
shall apply to all owned, hired, and non-owned autos.
C. DEDUCTIBLES AND SELF-INSURED RETENTIONS
Any deductible or self-insured retention in excess of $10,000 must be declared to and approved by the Town.
D. OTHER INSURANCE PROVISIONS
The policies are to contain, or be endorsed to contain the following provisions:
1.General Liability and Automobile Liability Coverages:
a.The Town, its officers, officials, employees, boards and commissions and volunteers are to be added as “Additional
Insured’s” relative to liability arising out of activities performed by or on behalf of the vendor, products and completed
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Item 16.
operations of the vendor, premises owned, occupied or used by the vendor. The coverage shall contain no special
limitations on the scope of protection afforded to the Town, its officers, officials, employees or volunteers.
b.The vendor’s insurance coverage shall be primary insurance in respects to the Town, its officers, officials, employees
and volunteers. Any insurance or self-insurance maintained by the Town, its officers, officials, employees or volunteers
shall be in excess of the vendor’s insurance and shall not contribute with it.
c.Any failure to comply with reporting provisions of the policy shall not affect coverage provided to the Town, its officers,
officials, employees, boards, and commissions or volunteers.
d.The vendor’s insurance shall apply separately to each insured against whom the claim is made or suit is brought,
except to the limits of the insured’s limit of liability.
2.Workers Compensation and Employer’s Liability Coverage:
The insurer shall agree to waive all rights of subrogation against the Town, its officers, officials, employees and volunteers for
losses arising from work performed by the vendor for the Town.
3.All Coverages:
Each insurance policy required by this clause shall be endorsed to state that coverage shall not be suspended, voided, canceled
or non-renewed by either party, reduced in coverage or in limits except after 30 days written notice to the Town for all
occurrences, except 10 days written notice to the Town for non-payment.
E.ACCEPTABILITY OF INSURERS
The Town prefers that insurance be placed with insurers with an A.M. Best’s rating of no less than A- VI, or better.
F.VERIFICATION OF COVERAGE
Upon award of contract the Vendor shall provide the Town certificates of insurance indicating the coverages required. The certificates are
to be signed by a person authorized by that insurer to bind coverage on its behalf. Certificates of Insurance similar to the ACORD Form
are acceptable. Town will not accept Memorandums of Insurance or Binders as proof of insurance. The Town reserves the right to require
complete, certified copies of all required insurance policies at any time.
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Item 16.
Attachment A
Pricing Worksheet
Frontier Parkway Median Mowing and Maintenance
Base Proposal Jan Feb March April May June July Aug Sept Oct Nov Dec Total:
1.Turf Mowing and Maintenance * * 2 4 4 4 2 2 2 2 2 * 24
The cycle frequencies stated herein are an accurate reflection of the Town’s anticipated needs. However, these are estimates, and not
a commitment. Furthermore, based on need and budget contingencies, cycle frequencies may be adjusted at any time during the
contract period. At no time will adjustments to the prices offered be imposed on the Town. Prices will be held firm during the contract
period.
*Trash and debris removal only
Base Proposal
1.Turf Maintenance
All turf areas will be mowed, edged, trimmed and blown per the schedule above. Price per cycle includes litter and debris
removal service on same day. If additional cycles are necessary during growing or non-growing seasons, the same services
will be performed by the end of the next day following the request, at the per cycle rate proposed. This area is to include the
railroad overpass grass areas.
Total Cost for Turf Maintenance: $ x 24 = Annual Cost: $
2.Trash and Debris Removal
Trash and debris removal service to total 3 times per week including day of mowing. If additional services are necessary
during growing or non-growing seasons, the same services will be performed by the end of the next day following the request,
at the per service rate proposed. This area is to include the railroad overpass grass areas.
Total Cost for Trash and Debris removal: $ x 132 = Annual Cost: $
3.Total Annual Cost (No. 1 + No. 2)
Grand Total Annual Cost: $
4.Pricing
Pre-Emergent Treatment
Spray pre-emergent to medians, from Custer to East Frontier Parkway Lane to Dallas North Tollway on all medians
two times per year, after first mowing.
Unit Price per Service: $
Post Emergent Treatment
Spray or pull any visible weeds from cracks in concrete once per month. Turf spray any visible weeds once per month March
through November.
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Item 16.
Unit Price per Service $_____________________________
Ant Bait/Treatment
Ant bait and ant mound treatments once per month as needed March through November.
Unit Price per Service $_____________________________
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Item 16.
Attachment B
Machinery and Equipment List Worksheet
It is represented as part of this bid that the below listed items of machinery and equipment are available for use on the work
covered by this bid. "Being Available" shall mean that the equipment is owned or under the control of the vendor submitting this
proposal.
NO. OF UNITS TYPE OF EQUIPMENT
If additional space is needed, continue on additional pages and attach to this form
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Item 16.
Attachment C
Vendor Information Form
VENDOR INFORMATION
Number of employees: Full time _________________________
Number of employees: Part time: _________________________
Length of time in business: _________________________
Physical location of business (full address, including city, state & zip code):
______________________________________________________________________________
______________________________________________________________________________
VENDOR CONTACTS
The successful vendor must provide, to a designated Park Operations Representative, a valid telephone number and name of
designated company representative. The telephone number must be answered on workdays, Monday-Friday, 7:00 AM to 5:00
PM. An alternate or emergency telephone number must also be provided to the Park Operations Representative. Failure to
provide this information may be considered a reason to terminate the contract.
Company Representative: _________________________________________________________
Company Telephone Number (including are code): ____________________________________
Emergency Telephone Number (including are code): ___________________________________
SUBCONTRACTOR INFORMATION
The Proposer must provide the following information for any portion of work under this contract being subcontracted. All subcontractors will be approved by the Town of Prosper prior to commencement of work.
Name: _____________________________________________
Type of Work: _____________________________________________
Amount: _____________________________________________
Portion of work by proposer: ____________%
Portion of work by sub-contractor: ____________%
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Item 16.
Attachment D
References
Please provide at least three (3) references for the same or similar services as the Town has specified in the proposal, in the spaces
provided below.
Company Name:
Contact Name:
Address:
Phone:
Fax:
Effective Dates:
Description of Services:
Company Name:
Contact Name:
Address:
Phone:
Fax:
Effective Dates:
Description of Services:
Company Name:
Contact Name:
Address:
Phone:
Fax:
Effective Dates:
Description of Services:
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Item 16.
Town of Prosper
RFP No. 2024-16-A
Frontier Parkway Median Mowing and Maintenance
Certification Form
Company Information
The following information must be provided in its entirety for your proposal to be considered:
Company Name:
Principal Place of Business Address:
Principal Place of Business City, State, Zip:
Principal Place of Business Phone Number:
Principal Place of Business Fax Number:
Remittance Address (if different from above):
Remittance City, State, Zip:
Tax Identification No:
Addendums
If an addendum to this proposal is issued, acknowledge addendum by initialing beside the addendum number:
Add. No. 1 _______ Add. No. 2 ________ Add. No. 3 ________ Add. No. 4 ________ Add. No. 5_______
Certification
The undersigned hereby certifies that he/she understands the specifications, has read the document in its entirety and that the prices
contained in this proposal have been carefully reviewed and are submitted as correct and final. Vendor further certifies and agrees to
furnish any or all products/services upon which prices are extended at the price offered, in accordance with the terms and conditions
contained herein. Vendor agrees that acceptance of any or all items by the Town of Prosper, Texas, within the time frame indicated in
this proposal, constitutes a contract.
The individual signing this proposal certifies that he/she is a legal agent of the company, authorized to submit on behalf of the
company, and is legally responsible for the decisions as to the prices and supporting documentation provided.
Authorized Representative:
Signature Date
Printed Name
Title
Email Address
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Item 16.
2024-16-A Addendum 1
V&A Landscape and Lawn
Supplier Response
Event Information
Number:2024-16-A Addendum 1
Title:Frontier Parkway Median Mowing and Maintenance
Type:Request for Proposals
Issue Date:3/3/2024
Deadline:3/19/2024 02:00 PM (CT)
Notes:The Town of Prosper is soliciting proposals for the maintenance of
medians located on East Frontier Parkway and West Frontier
Parkway from Preston Road to Dallas North Toll Road, within the Town
of Prosper and the City of Celina, as described in the following
specifications. The initial term of the contract will be one (1) year, with
four optional, one-year renewal periods. The contract will be awarded
to the vendor(s) providing the best value, as determined by the
evaluation criteria as stated herein.
This is a cooperative procurement process, with the Town of Prosper
serving as the lead agency on behalf of the Town of Prosper and the
City of Celina. The Town of Prosper will administer the contract on
behalf of both entities, and process payments. It is understood that any
reference to the “Town” throughout this document is representative of
both entities.
The cycle frequencies stated herein are an accurate reflection of the
Town’s anticipated needs. However, these are estimates, and not a
commitment. Furthermore, based on need and budget contingencies,
cycle frequencies may be adjusted at any time during the contract
period. At no time will adjustments to the prices offered be imposed
Vendor: V&A Landscape and Lawn 2024-16-A Addendum 1Page 1 of 4 pages
Exhibit B
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Item 16.
on the Town. Prices will be held firm during the contract period.
The successful vendor will be required to execute a service contract. A
sample of a service contract is attached to this RFP in IonWave.
The questions deadline is March 12, 2024, at 12:00PM. The RFP is
due on March 19, 2024, by 2:00PM and must be submitted through
Ionwave. Submission names will be read at 3:00PM.
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Contact Information
Contact:Jay Carter Purchasing Manager
Address:Purchasing Office
Town Hall
3rd Floor
250 W. First St.
P.O. Box 307
Prosper, TX 75078
Phone:(972) 569-1018
Email:jcarter@prospertx.gov
Vendor: V&A Landscape and Lawn 2024-16-A Addendum 1Page 2 of 4 pages
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Item 16.
V&A Landscape and Lawn Information
Address:8287 Falcon Ct
Prosper, TX 75078
Phone:(214) 675-6103
Toll Free:(214) 675-6103
Email:valandscapeandlawn@gmail.com
By submitting your response, you certify that you are authorized to represent and bind your company.
Vincenzo Pascale valandscapeandlawn@gmail.com
Signature Email
Submitted at 3/18/2024 10:50:25 AM (CT)
Supplier Note
It a pleasure working for the Town of Prosper , Thank you for the opportunity. Vincent Pascale
Requested Attachments
CIQ-2021 (Conflict of Interest Form)Scan0980.pdf
CIQ-2021 (Conflict of Interest Form)
RFP Submission Scan0979.pdf
All documents related to RFP in one file
Bid Attributes
1 Terms and Conditions Acknowledgement
I have read, understand and agree to all terms and conditions contained in this solicitation.
I Agree
2 Certification
By checking this box, submitter hereby certifies that he/she understands the specifications, has read the document
in its entirety and that the prices contained in this bid/proposal have been carefully reviewed and are submitted as
correct and final. Vendor further certifies and agrees to furnish any or all products/services upon which prices are
extended at the price offered, in accordance with the terms and conditions contained herein. Vendor agrees that
acceptance of any or all items by the Town of Prosper, Texas, within the time frame indicated in this solicitation,
constitutes a contract. The individual submitting this bid/proposal certifies that he/she is a legal agent of the
company, authorized to submit on behalf of the company, and is legally responsible for the decisions as to the
prices and supporting documentation provided.
I Agree
3 Addendum No. 1
By checking this box, vendor acknowledges receipt and understanding of Addendum No. 1 (if issued by the Town of
Prosper).
I Agree
Vendor: V&A Landscape and Lawn 2024-16-A Addendum 1Page 3 of 4 pages
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Item 16.
4 Addendum No. 2
By checking this box, vendor acknowledges receipt and understanding of Addendum No. 2 (if issued by the Town of
Prosper).
I Agree
5 Addendum No. 3
By checking this box, vendor acknowledges receipt and understanding of Addendum No. 3 (if issued by the Town of
Prosper).
I Agree
6 Addendum No. 4
By checking this box, vendor acknowledges receipt and understanding of Addendum No. 4 (if issued by the Town of
Prosper).
I Agree
7 Addendum No. 5
By checking this box, vendor acknowledges receipt and understanding of Addendum No. 5 (if issued by the Town of
Prosper).
I Agree
Bid Lines
1 Turf Maintenance Service and mowing including the railroad overpass grass areas
Quantity:24 UOM:EA Unit Price:$1,350.00 Total:$32,400.00
2 Litter and Debris removal for all non-mowing days (52 weeks x 3 times per week=156-24 mowing days = 132).
This includes the railroad overpass grass areas.
Quantity:132 UOM:EA Unit Price:$75.00 Total:$9,900.00
3 Apply 2 pre-emergent treatments
Quantity:2 UOM:EA Unit Price:$2,000.00 Total:$4,000.00
4 Apply 2 post-emergent treatments
Quantity:2 UOM:EA Unit Price:$2,000.00 Total:$4,000.00
5 Apply ant bait/mound treatments once per month as needed March through November
Quantity:9 UOM:EA Unit Price:$1,100.00 Total:$9,900.00
Response Total: $60,200.00
Vendor: V&A Landscape and Lawn 2024-16-A Addendum 1Page 4 of 4 pages
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Item 16.
RFP NO. 2024-16-A
EVALUATION CRITERIA WEIGHTING POINTS WEIGHTED
SCORE
POINTS WEIGHTED
SCORE
POINTS WEIGHTED
SCORE
Cost Proposal 30%10.00 3.00 7.84 2.35 8.49 2.55
Ability to Meet Town's Needs 15%8.33 1.25 9.17 1.38 9.58 1.44
Equipment 15%8.08 1.21 5.00 0.75 9.83 1.48
Staffing 20%7.08 1.42 9.33 1.87 9.50 1.90
Work History and References 20%6.00 1.20 8.83 1.77 9.27 1.85
TOTAL 100% 8.08 8.11 9.21
Frontier Parkway Median Mowing
EVALUATION MATRIX Rosemary Lawn and
Landscaping
The Paysage Group V&A Landscape and
Lawn
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Item 16.
Solicitation Number
Solicitation Title
Close Date
Responding Contractor City State Response Submitted Response Total
Rosemary Lawn and Landscaping Allen TX 3/19/2024 12:34:15 PM (CT)$51,100.00
V&A Landscape and Lawn Prosper TX 3/18/2024 10:50:25 AM (CT)$60,200.00
The Paysage Group LLC Richland Hills TX 3/19/2024 09:54:41 AM (CT)$65,185.00
Certified by: Jay Carter, NIGP-CPP, CPPB, C.P.M. Certified On: March 19, 2024
Purchasing Manager
Town of Prosper, Texas
**All bids/proposals submitted for the designated project are reflected on this tabulation sheet. However, the listing of the bid/proposal on this tabulation sheet shall not be construed as
a comment on the responsiveness of such bid/proposal or as any indication that the agency accepts such bid/proposal as being responsive. The agency will make a determination as to
the responsiveness of the vendor responses submitted based upon compliance with all applicable laws, purchasing guidelines and project documents, including but not limited to the
project specifications and contract documents. The agency will notify the successful vendor upon award of the contract and, as according to the law, all bid/proposal responses received
will be available for inspection at that time.
TOWN OF PROSPER
PROPOSAL TABULATION SUMMARY
Frontier Parkway Median Mowing
03/19/2024 2:00PM
RFP No. 2024-16-A
2022-63-B Addendum 2 - Page 1
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Item 16.