04.01.24 Downtown Advisory Committee Minutesw
pRtSP`ER
A Place Where Everyone Matters
2.
3.
4
Call to Order / Roll Call.
The meeting was called to order at 5:30 p.m.
Committee Members Present:
Chris Wardlaw, Chair
Melissa Randle, Vice -Chair
Mike Pettis
Mike Lopez
Gavin Hernandez
Grant Mendeljian
Committee Members Absent:
Trovette Tottress
Roger Thedford
Councilmembers Present:
Marcus Ray
Amy Bartley
Chris Kern
Staff Members Present:
Mario Canizares, Town Manager
Robyn Battle, Executive Director
Chuck Ewings, Assistant Town Manager
David Hoover, Development Services Director
Dan Baker, Parks & Recreation Director
MINUTES
Downtown Advisory Committee
Monday, April 1, 2024
Consider and act upon the minutes from the March 18, 2024, Downtown Advisory
Committee meeting. (RB)
Mike Pettis made a motion and Melissa Randle seconded the motion to approve the
March 18, 2024, minutes. The minutes were approved unanimously.
Comments from the Public.
There were no comments from the public.
Update and discussion on Downtown Improvement Projects.
a. Lighted Bollards
Mr. Ewings presented three design options to the Committee for review. The
Committee selected the more classic option over more modern styles. Mr. Ewings
will bring back options in the classic style at a future meeting.
Page 1 of 3
b. Repaint Light & Sign Poles
Mr. Ewings obtained several quotes to repaint 51 light and sign poles in Downtown
from brown to black. Staff recommends awarding the project to ATD at a cost of
approximately $22,000. The company offers a three-year warranty. The Committee
concurred with the recommendation and approved moving forward with the project.
c. Lighting the Silos
Mr. Ewings presented options for lighting the Downtown silos with graze lighting,
which projects downwards; or wash lighting, which uses light poles to project light
onto the silos; an additional option is to have the ability to project images onto the
silos. The Committee preferred graze lighting and asked for additional lighting to
illuminate the top of the structures. Mr. Ewings will return with an updated estimate
at a future meeting.
d. Downtown Open Space Concepts
Mr. Canizares informed the Committee that a proposed lease agreement has been
submitted to the property owners of the lot on the northeast corner of Broadway and
Main. Town staff is awaiting a response.
e. Archway Structures
Ms. Battle notified the Committee that five submittals were received from qualified
firms for the Downtown Archway Structure Project. Town staff are currently
evaluating the proposals and the top three firms will be asked to give a presentation
to the Committee at a future meeting. The Committee will select a top firm, and
Town staff will proceed with price negotiations.
f. Downtown Logo Student Project
Mr. Hernandez notified the Committee that the competition has been widespread
among Prosper ISD communication channels. Ms. Battle noted that 17 submittals
have been received to date. The competition closed on April 12 and the Committee
will review the submittals and select a winner at a future meeting.
g. Other Updates From Staff
Mr. Baker informed the Committee that the cost estimate to connect power to the
tree wells along Main Street will be approximately $75,000. The cost to add year-
round tree lights along Main Street and Broadway will be approximately $20,000.
The Committee approved both projects.
h. Review/Discussion on Downtown Project List
Ms. Battle noted that the Archway Structure project has been split into two
segments: design and construction. All projects now have at least an initial cost
estimate except for audio equipment and music for Downtown.
5. Requests for future agenda items.
Page 2 of 3
There were no additional requests for agenda items.
6. Adjourn.
The meeting adjourned at 6:10 p.m. on Monday, April 1, 2024.
These minutes were approved on Monday, April 15, 2024.
Chris Wardlaw, Chair
Page 3 of 3