03.04.24 Downtown Advisory Committee Minutes■
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A Place Where Everyone Matters
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Call to Order / Roll Call.
The meeting was called to order at 5:30 p.m.
Committee Members Present:
Chris Wardlaw
Melissa Randle, Vice -Chair
Mike Pettis
Grant Mendeljian
Mike Lopez
Committee Members Absent:
Trovette Tottress
Roger Thedford
Gavin Hernandez
Councilmembers Present:
Marcus Ray
Chris Kern
Amy Bartley
Staff Members Present:
Mario Canizares, Town Manager
Robyn Battle, Executive Director
Chuck Ewings, Assistant Town Manager
David Hoover, Development Services Director
MINUTES
Downtown Advisory Committee
Monday, March 4, 2024
Consider and act upon the minutes from the February 19, 2024, Downtown Advisory
Committee meeting. (RB)
A motion was made and seconded to approve the February 19, 2024, minutes. The
minutes were approved unanimously.
Comments from the Public.
There were no comments from the public.
Update and discussion on Downtown Improvement Projects.
a. Downtown Logo Student Project (GH/RB)
Ms. Battle updated the Committee on the status of the Logo Competition. The
Town's Communications staff is working building the web page, creating an online
application, and preparing promotional materials for the Competition. The
competition will launch on March 18 and the deadline for submissions is April 12.
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The DTAC will review submissions on April 15 and will tentatively select a winner on
May 6. The winner will be recognized at the May 14 or May 28 Council meeting.
The Committee concurred with the plan and timeline for the competition.
b. Archway Structures (RB)
The Statement of Qualifications (SOQ) has been published and the deadline for
design firms to turn in their submissions is March 21. Ms. Battle and Mr. Canizares
reviewed the SOQ process and timeline. After staff scores the initial submissions,
the top three firms will be invited to give presentations to the DTAC in April. The
DTAC will select the top firm and Town staff will begin negotiations on cost. The
final proposal will be presented to the appropriate Town Council Subcommittees,
and then a contract for services will be presented to the Town Council as a whole for
approval in May. At the conclusion of the design process, the Town will have design
and construction documents necessary to get competitive bids for construction. The
Committee expressed some frustration with the length of time it takes to complete
the design and construction process. Ms. Battle and Mr. Canizares explained that
the process is driven by state procurement laws.
c. Downtown Open Space Concept (MC)
Ms. Canizares prepared a draft proposal for the owners of the property located at
the northeast corner of Broadway and Main. The property owners are reluctant to
sign a long-term lease, so the Town is proposing a three-year lease with annual
renewals and to pay for all improvements on the property. The property owners are
agreeable to artificial turf, semi -permanent structures, and landscaping. The Town
is proposing to pay an annual lease amount and reimburse property taxes. The
Committee agreed with the terms of the proposed lease agreement and
recommended moving forward for Town Council approval.
d. Parking Improvements (CE)
Mr. Ewings presented a plan to design the proposed asphalt parking lot and
concrete alley south of the EDC building, which will include significant drainage
improvements affecting the lots to the north. The alternate proposal is to design the
lot only, without the alley. The Committee recommended moving forward with the
design for the parking lot and alley at a cost of $118,100. Estimated construction
cost for the parking lot and alley is $310,818.
e. Other updates from staff
Mr. Ewings will obtain additional quotes for painting the light and sign poles.
Ms. Battle will make another attempt to contact the business owner on Broadway
regarding shared parking.
f. Review/Discussion on Downtown Project List
The Committee reviewed the Project List and asked for more specific timelines on
projects.
5. Requests for future agenda items.
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The Committee requested information on installing crosswalks or other traffic control
options at the intersection of Coleman and Broadway for pedestrian safety.
6. Adjourn.
The meeting adjourned at 7:10 p.m. on Monday, March 4, 2024.
These minutes were approved on Monday, March 18, 2024.
Chris Wardlaw, Chair
obyn B t
le, Executive Director
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