02.27.2024 Town Council Minutes■
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PIS S PER
A Place Where Everyone Matters
Call to Order/ Roll Call.
The meeting was called to order at 6:15 p.m.
Council Members Present:
Mayor David F. Bristol
Mayor Pro-Tem Craig Andres
Deputy Mayor Pro-Tem Marcus E. Ray
Councilmember Amy Bartley
Councilmember Chris Kern
Councilmember Jeff Hodges
Councilmember Charles Cotten
MINUTES
Prosper Town Council Meeting
Prosper Town Hall, Council Chambers
250 W. First Street, Prosper, Texas
Tuesday, February 27, 2024
Staff Members Present:
Mario Canizares, Town Manager
Michelle Lewis Sirianni, Town Secretary
Terry Welch, Town Attorney
Bob Scott, Deputy Town Manager
Chuck Ewings, Assistant Town Manager
Robyn Battle, Executive Director
Mary Ann Moon, Economic Development Director
Chris Landrum, Finance Director
Hulon Webb, Director of Engineering Services
Leslie Scott, Director of Library Services
Dan Baker, Director of Parks and Recreation
David Hoover, Development Services Director
Whitney Rehm, Budget Officer and Grants Administrator
Todd Rice, Communications and Media Relations Manager
Eric Men, Help Desk Technician II
Scott Brewer, Assistant Police Chief
Invocation Plebe of Allegiance and Pledge to the Texas Flap.
James McKinney with Prestonwood Baptist Church led the invocation. The Pledge of Allegiance
and the Pledge to the Texas Flag were recited.
Announcements of recent and upcoming events.
Councilmember Kern made the following announcements:
Registration is open for the third annual P-Town Throwdown Pickleball Tournament on Saturday,
March 23 beginning at 8:00 a.m. at Reynolds Middle School. The tournament format is co-ed
doubles team, age 18+, with recreational and competitive divisions based on player rating.
Trophies will be awarded for first and second places, per division. For more information, visit the
Special Events page under the Parks and Recreation Department on the Town's website.
Join the Parks and Recreation Department for a Pickleball Social on Wednesday, March 13 from
5:30 to 7:30 p.m. at The Gin located at 204 W. Broadway. This come and go event is an
opportunity to register for the tournament, as well as hear an update on all things Pickleball in
Prosper along with other park projects. Complimentary appetizers and soft drinks will be served.
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Registration is open for the spring season of the 2024 Mayor's Fitness Challenge which begins
Friday, March 1 and continues through May 31. Tracking sheets and online registration are
available by visiting prospertx.gov/mayorsfitnesschallenge.
Mayor Bristol noted a compliment received regarding the new trash services.
Presentations.
1. Presentation of a Proclamation declaring March 2024, as Theatre in our Schools
Month. (MLS)
Mayor Bristol read and presented a Proclamation to the Prosper High School Thespian
Troope.
2. Presentation to the Prosper Community Library for receiving the Library of
Excellence award. (LS)
Ms. Scott introduced the item outlining the criteria to be met for the award and
introduced the Library staff. Mayor Bristol recognized the staff by presenting THRIVES
coins to them for their outstanding achievement.
CONSENT AGENDA:
Items placed on the Consent Agenda are considered routine in nature and non -controversial. The
Consent Agenda can be acted upon in one motion. Items may be removed from the Consent
Agenda at the request of Council Members or staff.
3. Consider and act upon the minutes from the February 13, 2024, Town Council
Work Session meeting. (MLS)
4. Consider and act upon the minutes from the February 13, 2024, Town Council
Regular meeting. (MLS)
5. Consider and act upon Ordinance 2024-22 canceling the May 4, 2024, General
Election. (MLS)
6. Consider acceptance of the January 2024 Monthly Financial Report. (CL)
7. Receive the Quarterly Investment Report for December 31, 2023. (CL)
8. Consider and act upon approving purchase orders for the purchase and
installation of furniture from Workspace Interiors by Office Depot Business
Solutions through the Omnia Partners Cooperative; and authorizing the Town
Manager or his/her designee to execute documents related to said purchases.
(CL)
9. Consider authorizing the Town Manager to enter into a three-year Professional
Services Agreement with two one-year renewals for sales tax consulting with
Texas City Services LLC for the Town, EDC and the Crime and Fire Special
Purpose Districts. (CL)
10. Receive the 2023 Annual Racial Profiling Report for the Prosper Police
Department as required by state law. (DK)
11. Consider and act upon Ordinance 2024-05 amending Section 1.09.017 of the
Code of Ordinances relative to the carrying of firearms in Town parks, and
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Sections 8.03.001 and 8.03.002 of the Code of Ordinances relative to the carrying
and discharge of firearms in Town buildings or in the Town limits. (TW/DK)
12. Consider and act upon awarding RFP No. 2024-08-A to Sweeping Corporation of
America, LLC., related to the Town's Street Sweeping services, and authorizing
the Town Manager to execute a construction agreement for same. (CE)
13. Consider and act upon authorizing the Town Manager to execute a Professional
Services Agreement between Angel Valuation Services, LP, and the Town of
Prosper, Texas, related to appraisal services for the FM 1461 12-inch Water Line
Relocation project. (HW)
14. Consider and act upon authorizing the Town Manager to execute a Professional
Services Agreement between Geotex Engineering LLC, and the Town of
Prosper, Texas, related to professional construction materials testing and
observation services for the Legacy (Prairie — First) — 4 Lanes project. (HW)
15. Consider and act upon authorizing the Town Manager to execute a Professional
Services Agreement between ECS Southwest, LLP, and the Town of Prosper,
Texas, related to professional construction materials testing and observation
services for the Teel Parkway (US 380 - First Street) — 2 NB Lanes project. (HW)
16. Consider and act upon authorizing the Town Manager to execute an Agreement
between Blue Star Allen Land L.P., and the Town of Prosper, Texas, related to
the repairs of certain roadways in Star Trail, Phase 5. (HW)
17. Consider authorizing the Town Manager to enter into a Professional Services
Agreement with Peak Program Value (PPV) for Construction Management
Services for Raymond Park. (CL)
18. Consider and act upon authorizing the Town Manager to execute a Professional
Services Agreement between the Town of Prosper and Gray Event Management
for recreation program instructor services. (DB)
19. Consider and act upon authorizing the Town Manager to execute a Professional
Services Agreement between the Town of Prosper and Soccer Sparks, LLC, for
recreation program instructor services. (DB)
20. Consider and act upon Ordinance 2024-23 granting a Specific Use Permit for a
Wireless Communications and Support Structure, on Lakewood Preserve, Block
A, Lot 1, on 0.1± acre, located south of East First Street and east of South Coit
Road. The property is zoned Planned Development-87 (PD-87)
Lakewood. (ZONE-23-0036) (DH)
21. Consider and act upon whether to direct staff to submit a written notice of
appeals on behalf of the Town Council to the Development Services Department,
pursuant to Chapter 4, Section 1.5(C)(7) and 1.6(B)(7) of the Town's Zoning
Ordinance, regarding action taken by the Planning & Zoning Commission on
Preliminary Site Plans and Site Plans. (DH)
Deputy Mayor Pro-Tem Ray requested to pull items 12 and 17.
Mayor Pro-Tem Andres made a motion to approve consent agenda items 3 through
11, items 13 through 16, and items 18 through 21. Councilmember Hodges seconded
that motion. Motion carried unanimously.
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Regarding item 12, Deputy Mayor Pro-Tem Ray noted that he would like the Town
Council to consider increasing the number of times per year to sweep and to also
include US 380 on/off ramps into the contract if possible. Mr. Ewings noted that the
contract as presented allows for additional call out times. However, if the call out times
are exceeded and any additional areas that are not noted in the contract would have
to be added for an additional cost. Deputy Mayor Pro-Tem Ray requested if the staff
finds the additional allotments are not sufficient, that they request more in the future
and/or revise the contract as needed.
Deputy Mayor Pro -Tern Ray made a motion to approve item 12. Councilmember
Cotten seconded that motion. Motion carried unanimously.
Regarding item 17, Mayor Pro -Tern Ray asked if this service will be used for other
ongoing projects and if there would be an additional cost associated for this service if
used. Mr. Scott commented that this is the first project they are using this service
beyond the construction price and will continue to evaluate all options based on the
project.
Deputy Mayor Pro -Tern Ray made a motion to approve item 17. Councilmember
Cotten seconded that motion. Motion carried unanimously.
CITIZEN COMMENTS
No comments were made.
Items for Individual Consideration:
22. Discuss and consider Town Council Subcommittee reports. (DFB)
Councilmember Kern provided a Downtown Advisory Committee report noting the
committee continues to have ongoing discussions regarding major projects and vetting
their ideas based on costs associated with each.
Mayor Pro-Tem Andres stated he recently attended the McKinney Urban District Board
meeting. The Board has been discussing Cares funding and evaluating the current
ride program for individuals who cannot drive.
Possibly direct Town staff to schedule topic(s) for discussion at a future meeting.
Mayor Bristol requested staff to address the signage at Frontier Park.
EXECUTIVE SESSION:
Recess into Closed Session in compliance with Section 551.001 et seq. Texas Government Code,
as authorized by the Texas Open Meetings Act, to deliberate regarding:
Section 551.087 — To discuss and consider economic development incentives and all
matters incident and related thereto.
Section 551.072 — To discuss and consider purchase, exchange, lease or value of real
property for municipal purposes and all matters incident and related thereto.
Section 551.074 — To discuss and consider personnel matters and all matters incident
and related thereto.
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Section 551.071- To consult with the Town Attorney regarding legal issues associated
with Article 1.09 and Article 8.03 of the Town's Code of Ordinances, and Chapter 214
of the Texas Local Government Code, and all matters incident and related thereto.
Section 551.074 - To discuss and consider personnel matters, including the annual
evaluation of the Town Manager, Town Attorney and the Municipal Judge, and all
matters incident and related thereto.
The Town Council recessed into Executive Session at 6:46 p.m.
Reconvene in Re ular Session and take an action necessary as a result of the Closed
Session.
The Town Council reconvened into Regular Session at 8:36 p.m.
Mayor Pro-Tem Andres made a motion to authorize the Town Manager to execute all documents
related to the Town's sale of a 1.271-acre tract of land located on highway US 380 to the Texas
Department of Transportation (TxDOT) including the Possession and Use Agreement for
transportation purposes. Councilmember Cotten seconded that motion. Motion carried
unanimously.
Adjourn.
The meeting was adjourned at 8:37 p.m.
These minutes were approved on the 12th day of March 2024.
ATTEST:
APPROVED:
David F. Bristol, Mayor
W.V.LLW Luansl&�&Ku'
Michelle Lewis Sirianni, Town Secretary
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