02.05.24 Downtown Advisory Committee MinutespRtoWN or
S PED.
A Place Where Everyone Matters
1.
E
3.
4.
Call to Order / Roll Call.
The meeting was called to order at 5:32 p.m.
Committee Members Present:
Chris Wardlaw, Chair
Melissa Randle, Vice -Chair
Gavin Hernandez
Roger Thedford
Mike Pettis
Committee Members Absent:
Trovette Tottress
Grant Mendeljian
Mike Lopez
Councilmembers Present:
Marcus Ray
Amy Bartley
Chris Kern
Staff Members Present:
Mario Canizares, Town Manager
Robyn Battle, Executive Director
Chuck Ewings, Assistant Town Manager
David Hoover, Development Services Director
Dan Baker, Parks & Recreation Director
Leigh Johnson, IT Director
MINUTES
Downtown Advisory Committee
Monday, February 5, 2024
Consider and act upon the minutes from the January 22, 2024, Downtown Advisory
Committee meeting. (RB)
Mike Pettis made a motion and Marcus Ray seconded the motion to approve the January
22, 2024 minutes. The minutes were approved unanimously.
Comments from the Public.
There were no comments from the public.
Update and discussion on Downtown Improvement Projects.
a. Conceptual Designs for 118 W. Broadway (DB)
Dan Baker reviewed the revised conceptual designs for the property, which includes
semi -permanent furniture and hardscape like limestone seat walls, benches, and
Page 1 of 3
Toja Grid structures which could be repurposed later if needed. Artificial turf could
not be repurposed, and is a bit more expensive, but requires less maintenance.
Some grading would still need to be done on the property. The Committee directed
staff to proceed with a price quote while discussions continue with the property
owner.
b. Electrical Improvements on Main Street (DB)
Public Works staff will install outlets on the existing poles on Main Street.
c. Tree lights on Broadway and Main Street (DB)
Parks staff will obtain a quote to add electrical power to the tree wells on Main Street
to light the trees. A Request for Proposals is in progress to select a vendor for
wrapped tree lights on Broadway. Installation should occur by late April. The
contract covers only Broadway at this time. Additional tree lighting may be added on
Main Street after power is connected to the tree wells.
d. Repainting light poles (RB)
Robyn Battle updated the Committee on the cost to replace the existing light poles
and street sign poles to change the color from brown to black. The Committee
requested additional information on re -powder coating the existing poles, rather than
replacing them.
e. Archway Structures (RB/DB)
The estimated cost of the archway structures at this time is $1.1 million - $2.2
million, including design, landscaping, and masonry. The Committee requested that
the cost estimates be adjusted to eliminate landscaping and masonry in an effort to
reduce costs. The artist suggested by David Hoover may be able to attend the next
DTAC meeting to collect information from the Committee. Robyn Battle will inquire
about next steps with the Purchasing Department to develop a set of specifications
and obtain formal quotes.
f. Historical Markers (RB)
Robyn Battle and Chris Wardlaw will follow up with the Prosper Historical Society on
a potential partnership to identify historic buildings in Downtown.
g. Other updates from staff
Melissa Randle will provide contact information for a Downtown business owner who
may be agreeable to a shared parking agreement.
h. Review/Discussion on Downtown Project List
No additional items were discussed.
5. Requests for future agenda items.
No additional items were discussed.
Page 2 of 3
6. Adjourn.
The meeting adjourned at 6:57 p.m. on Monday, February 5, 2024.
These minutes were approved on Monday, February 19, 2024.
Chris Wardlaw, Chair
Robyn attle, Executive Director
Page 3 of 3