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02.28.2024 Mayors Youth Advisory Council Agenda PacketPage 1 of 2 ] AGENDA Mayor’s Youth Advisory Council Prosper Town Hall, Executive Conference Room 250 W. First Street, Prosper, Texas Wednesday, February 28, 2024 5:30 PM Welcome to the Mayor’s Youth Advisory Council meeting. Addressing the Mayor’s Youth Advisory Council: Those wishing to address the Mayor’s Youth Advisory Council (MYAC) must complete the Public Comment Form located on the Town website or in the meeting room. Please submit this form to the Board Chair or a staff person recording the minutes for the MYAC prior to the meeting. When called upon, please state your name and address for the record. In compliance with the Texas Open Meetings Act, the MYAC may not deliberate or vote on any matter that does not appear on the agenda. The MYAC, however, may provide statements of fact regarding the topic, request the topic be included as part of a future meeting, and/or refer the topic to Town staff for further assistance. Citizens and other visitors attending MYAC meetings shall observe the same rules of propriety, decorum, and good conduct applicable to members of the MYAC. Any person making personal, impertinent, profane or slanderous remarks or who becomes boisterous while addressing the MYAC or while attending the meeting shall be removed from the room, if so directed by the Mayor or presiding officer, and the person shall be barred from further audience before the MYAC during that session of the meeting. Disruption of a public meeting could constitute a violation of Section 42.05 of the Texas Penal Code. 1. Call to Order / Roll Call (WH) 2. Hot Topics with Mayor David Bristol. (DB) 3. Consider and act upon the minutes of the January 24, 2024, Mayors Youth Advisory Council (MYAC) meeting. 4. Comments from the Public. 5. Discuss MYAC meeting length. (RB) 6. Brainstorm ideas for MYAC programs, projects, initiatives, and goal-setting exercise. (WH) 7. Discuss the social media coordinator position and MYAC digital citizenship. (RB) 8. Parks, Recreation, and Open Space Master Plan Volunteers. (RB) 9. Requests for Future Agenda Items (WH) 10. Adjourn Page 2 of 2 CERTIFICATION I, the undersigned authority, do hereby certify that this Notice of Meeting was posted at Prosper Town Hall accessible to the general public at all times, and said Notice was posted by 5:00 p.m., on Friday, February 23, 2024 and remained so posted at least 72 hours before said meeting was convened. Michelle Lewis Sirianni, Town Secretary Date Notice Removed Pursuant to Section 551.071 of the Texas Government Code, the Town Council reserves the right to consult in closed session with its attorney and to receive legal advice regarding any item listed on this agenda. NOTICE Pursuant to Town of Prosper Ordinance No. 13-63, all speakers other than Town of Prosper staff are limited to three (3) minutes per person, per item, which may be extended for an additional two (2) minutes with approval of a majority vote of the Town Council. NOTICE OF ASSISTANCE AT PUBLIC MEETINGS: The Prosper Town Council meetings are wheelchair accessible. For special services or assistance, please contact the Town Secretary’s Office at (972) 569- 1011 at least 48 hours prior to the meeting time. Page 1 of 3 ] 1. Call to Order / Roll Call (RB) The meeting was called to order at 5:45 p.m. MYAC Members Present: Akhil Kotturi Andrew William Beitel Anna Williams Dallin Melvin Hansen Dana Rylee Sorensen Jacob Sentlingar Julia Fahrenthold Mackenzie Kingston Maryn Shellberg Remi Richardson Rithika Chakrapani Ryan Church Shivani Ainampudi William He Yolandie Venter Councilmembers Present: Mayor Bristol Jeff Hodges Craig Andres Staff Members Present: Mario Canizares, Town Manager Robyn Battle, Executive Director Todd Rice, Communications & Media Relations Manager Devon Jett, Community Engagement Coordinator 2. Administer Oaths of Office to members of the Mayor’s Youth Advisory Council (MLS) Town Secretary, Ms. Lewis Sirianni administered the oaths of office to members of the Mayors Youth Advisory Council. 3. Welcome and Introductions – Mayor David Bristol (DFB) Mayor Bristol welcomed the council members and each member introduced themselves and stated the Prosper ISD high school they currently attend and the years they have resided in Prosper. 4. Town of Prosper Governance – Mayor David Bristol (DFB) Mayor David Bristol gave an overview of the Town of Prosper governance including the Home Rule Charter, ordinances, Town Council roles and responsibilities, and strategic vision. Mayor Bristol’s goal is for the youth of Prosper to become more educated on local government and how it operates so that they may be more MINUTES Mayor’s Youth Advisory Council Prosper Town Hall, Executive Conference Room 250 W. First Street, Prosper, Texas Wednesday, January 24, 2024 Page 2 of 3 informed and engaged citizens. 5. Town of Prosper Operations – Mario Canizares, Town Manager (MC) Town Manager, Mario Canizares presented a high-level overview of the Town of Prosper operations, giving the students a look behind the curtain of the different functions and aspects of local government. Several topics were covered including the special responsibilities that local governments have along with how they use resources and provide services. Mario also covered the Town of Prosper’s organizational chart and staff relations. 6. MYAC Scope & Purpose Discussion – Robyn Battle, Executive Director (RB) Robyn Battle, Executive Director, covered the scope and purpose of the MYAC, detailing some of Mayor Bristol’s expectations but also encouraging the students to take an active role in leading and conducting their meetings as well as sharing their ideas. 7. Election of MYAC Chair and Vice-Chair – Robyn Battle, Executive Director (RB) Robyn explained the role of the Chair and Vice-Chair and asked the students if they would like to decide on those or table for another meeting. The Council agreed to go around the room and explain any roles or responsibilities they have held in various clubs and organizations to give the group a good idea of who would serve well in those positions. After hearing from each member, they elected William He as Chair and Mackenzie Kingston as Vice-Chair. They also decided to elect a Secretary who would take the minutes each month. Anna Williams was voted as Secretary. The Council further discussed their ideas for events, programs, projects, or any initiatives they would like to see implemented in Prosper. Their ideas included the following: • Cultural night • Industry night • Career night • Field Day • More events for special education students or more community members being involved with our special events programs that are already in place. • More chair-accessible walkways or providing more programs that include those in wheelchairs. • Helping to get the word out more about community events like Coffee & Chrome. • More social media presence involving the youth or promoting the youth of the community. • Hosting an event where all high schools in Prosper can come in and present their ideas. • Provide more outreach events that are youth-focused. • Youth mixer where high school students can come and meet and mingle with each other so they can discuss all the available clubs and organizations and hear each other’s experience with those. • More emphasis on mental health and putting out facts to destigmatize mental health. At the end of the brainstorming session, the MYAC discussed possibly creating a MYAC social media account as well as creating a social media coordinator position. Page 3 of 3 8. Requests for Future Agenda Items – Robyn Battle, Executive Director (RB) 1. Discuss MYAC meeting length. 2. Discuss the Social Media Coordinator position. 9. Adjourn The meeting was adjourned at 7:40 p.m. These minutes were approved on February 28, 2024. APPROVED ________________________ William He, MYAC Chair ATTESTED ________________________ Anna Williams, MYAC Secretary MYAC Goal Setting Exercise February 28, 2024 Please feel free to use this page as a guide as we move through the goal-setting exercise to take notes or write down any ideas you may have. Goal 1: Offer guidance to the Town Council on youth-related issues. Goal 2: Assist with special initiatives. Goal 3: Design and implement youth-centered events. Goal 4: Serve as ambassadors for the Town of Prosper.