01.22.2024 Downtown Advisory Committee Minutess
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A Place Where Everyone Matters
2.
4.
Call to Order / Roll Call.
The meeting was called to order at 5:30 p.m.
Committee Members Present:
\Chris Wardlaw, Chair
Gavin Hernandez
Wike Lopez
Roger Thedford
\Mike Pettis
Committee Members Absent:
\Melissa Randle
Trovette Tottress
(o3rant Mendeljian
Councilmembers Present:
`Marcus Ray
\Amy Bartley
MINUTES
Downtown Advisory Committee
Monday, January 22, 2024
Staff Members Present:
Mario Canizares, Town Manager
Robyn Battle, Executive Director
Chuck Ewings, Assistant Town Manager
David Hoover, Development Services Director
Dan Baker, Parks & Recreation Director
Kurt Beilharz, Parks & Recreation Assistant Director
Leigh Johnson, IT Director
Consider and act upon the minutes from the January 8, 2024, Downtown Advisory
Committee meeting. (RB)
Mike Pettis made a motion and Mike Lopez seconded the motion to approve the January
8, 2024 minutes. The minutes were approved unanimously.
Comments from the Public.
There were no comments from the public.
Update and discussion on Downtown Improvement Projects.
a. Parking Count (DH)
David Hoover reported that the Development Services Staff has completed an
inventory of parking spaces in downtown. There are currently 864 private parking
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spaces, 471 of which are associated with the LIV apartment complex, leaving 393
private spaces. There are 233 public parking spaces at Town Hall, and 220 public
parking spaces on Broadway from Coleman to McKinley and on Main Street from
First St. to Fifth Street, totaling 453 public parking spaces in downtown. Paving the
empty lot south of the EDC office would add another 35 public parking spaces.
b. Benches (DB)
Dan Baker presented options for benches in downtown. Costs ranged from $8,500 -
$16,000 for ten benches. The Committee selected option 2, DuMor Model 58. Ten
benches will be ordered and installed at a cost of approximately $13,000. The
bench style selected is a common model that has been available for many years. If
more benches are needed in the future, they should be easy to acquire.
c. Conceptual Designs for 118 W. Broadway (KB)
Kurt Beilharz presented three conceptual designs for the property at 118 W.
Broadway. The Committee was reminded that the property is currently privately
owned and the Town would need to get permission from the property owners to
make any improvements. The Committee asked staff to refine the designs to
include temporary or semi -permanent structures, furniture and hardscape materials,
since the Town does not own the land.
d. Archway Structures (RB)
Robyn Battle reported to the Committee that the architecture firm returned a
proposal for approximately $75,000 to design the seven archways, but was not able
to provide an estimate for construction. Staff is still awaiting estimates from a
landscape architecture firm and an artist.
e. Historical Markers (RB)
Chris Wardlaw and Robyn Battle attended the January 9 Prosper Historical Society
(PHS) meeting and requested their assistance with a project to identify historical
landmarks in Prosper and create interpretive signage at each location to describe
their impact on Prosper's history. PHS welcomed the idea and requested more
details on the project.
f. Other updates from staff
Leigh Johnson presented the proposal from Astound to install public Wi-Fi
infrastructure and service in downtown. The turnkey solution would cover
approximately 240,000 square feet and includes all hardware, fiber, cabling,
connectivity and installation. The first -year cost is $72,000 - $119,00. A five-year
contract would cost $297,000 - $444,000 and a six -year contract would cost
$327,000 — $432,000, depending on how much the Town paid in the first year. The
solution would not necessarily help downtown businesses since it is intended for free
public Wi-Fi. The Committee discussed the cost of service versus the need.
Dan Baker reported that the tree lights in downtown have been removed since they
belonged to the Town's Christmas light vendor. Staff is working on acquiring cost
proposals from vendors to provide year-round tree lights. A new contract should be
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in place by March with installation to begin in April.
Robyn Battle reported that the installation of the parking banners has been
completed. Staff is still awaiting an estimated cost and installation timeline for the
three public parking sign poles.
Dan Baker reported that the trash receptacles have been delivered and will be
installed over the next 1-2 weeks.
The two handicapped spaces in the north parking lot of Town Hall should be marked
by the first week in February.
g. Review/Discussion on Downtown Project List
There was no further discussion.
5. Requests for future agenda items.
There were no requests for future agenda items.
6. Adjourn.
The meeting adjourned at 7:02 p.m. on Monday, January 22, 2024.
These minutes were approved on Monday, February 5, 2024.
Chris Wa dlaw, Chair
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