02.13.24 Town Council Meeting PresentationWelcome to the February 13, 2024,
Prosper Town Council Meeting
Call to Order/Roll Call
Invocation, Pledge of Allegiance, and Pledge to the
Texas Flag
Pledge to the Texas Flag
Honor the Texas flag; I pledge allegiance to thee,
Texas, one state under God, one and indivisible.
Announcements
Presentations
Agenda Item 1.
Receive a presentation from the Salvation Army of North Texas
regarding the 2023 Mayor's Red Kettle Challenge. (MLS)
Consent Agenda
Agenda Item 2.
Consider and act upon the minutes from the January 23, 2024,
Town Council Regular meeting. (MLS)
Agenda Item 3.
Consider and act upon an ordinance ordering a General Election
to be held on May 4, 2024, for the purpose of electing a
Councilmember Place 2 and Councilmember Place 6; designating
location of polling places; ordering notices of election to be given
as prescribed by law and authorizing the Town Manager to
execute contracts with Collin County and Denton County Election
Departments for joint election services. (MLS)
Agenda Item 4.
Consider and act upon an ordinance amending Division 3,
“Community Engagement Committee,” of Article 1.04, "Boards,
Commissions and Committees," within Chapter 1 of the Town’s
Code of Ordinances by amending Section 1.04.039, "Number of
Members," and Section 1.04.042 “Chair/Vice-Chair/quorum.”
(MLS)
Agenda Item 5.
Consider and act upon approval of a Professional Services
Agreement between the Town of Prosper and Soccer Sparks LLC
for recreation program instructor services; and authorizing the
Town Manager to execute documents for same. (DB)
Agenda Item 6.
Consider and act upon approval of a Professional Services
Agreement between the Town and Prosper and Gray Event
Management for recreation program instructor services; and
authorizing the Town Manager to execute documents for same.
(DB)
Agenda Item 7.
Consider and act upon whether to direct staff to submit a written
notice of appeals on behalf of the Town Council to the
Development Services Department, pursuant to Chapter 4,
Section 1.5(C)(7) and 1.6(B)(7) of the Town’s Zoning Ordinance,
regarding action taken by the Planning & Zoning Commission on
Preliminary Site Plans and Site Plans. (DH)
Citizen Comments
Regular Agenda
Pursuant to Section 551.007 of the Texas Government Code,
individuals wishing to address the Council for items listed as public
hearings will be recognized when the public hearing is opened.
Agenda Item 8.
Conduct a public hearing and consider and act upon a request for
a Planned Development for Mini-Warehouse/Public Storage,
Restaurant, and Retail uses on 8.7± acres on Collin County
School Land Survey, Abstract 147, Tracts 1-7 and 28, located on
the northwest corner of North Coleman Street and West Prosper
Trail. The property is zoned Agricultural and Commercial. (ZONE-
23-0017) (DH)
Surrounding Area
Zoning Current Land Use
Subject Property Agricultural & Commercial Residential
North Commercial Residential (Being Converted
to Office)
East Planned Development-24 Residential
South Retail Vacant
West Planned Development-12 Residential
Proposal
Planned Development:
•Public Storage Facility
•Multi-Tenant Restaurant & Retail Buildings (2)
Permitted Uses
Base Zoning:
•Commercial District
Uses Allowed by Right:
•Automobile Storage
•Mini-Warehouse/Public Storage
•Outdoor Storage, Incidental
•Recreational Vehicle/Truck Parking Lot or Garage
*All these uses require a Specific Use Permit in Commercial District*
Parking
By Use:
•Restaurant: 1 Space per 100 SF
•Retail: 1 Space per 250 SF
•Mini Warehouse/Public Storage: 15 Spaces per Complex*
•4 Spaces per Complex + 1 Space per 300 SF of Office Area (Zoning
Ordinance)
Provided:
•160 Spaces (137 Required)
•Restaurant (5,300 SF) – 53 Spaces
•Retail (17,200 SF) – 69 Spaces
•Mini-Warehouse/Public Storage (1 Complex) – 15 Spaces
Landscaping
Deviation:
•One large tree, three-inch caliper minimum, every 20 linear feet in
required 25’ landscape areas. (In PD)
•One large tree, three-inch caliper minimum, every 30 linear feet in
required 25’ landscape areas. (Zoning Ordinance)
Proposed Landscaping
(Development Standards)
Required Landscaping
(Zoning Ordinance)
Northern Boundary
(Adjacent to Commercial)
Buffer:
5’Landscape Area
Plantings:
One ornamental tree and shrub every 15 linear feet.
Buffer:
5’Landscape Area
Plantings:
One ornamental tree and shrub every 15 linear feet.
Eastern Boundary
(North Coleman Street)
Buffer:
25’Landscape Area
Plantings:
One large tree,three-inch caliper minimum,every 20 linear
feet.
Fifteen shrubs,minimum size five gallons each,every 30
linear feet.
Buffer:
25’Landscape Area
Plantings:
One large tree,three-inch caliper minimum,every 30 linear
feet.
Fifteen shrubs,minimum size five gallons each,every 30
linear feet.
Southern Boundary
(West Prosper Trail)
Buffer:
25’Landscape Area
Plantings:
One large tree,three-inch caliper minimum,every 20 linear
feet.
Fifteen shrubs,minimum size five gallons each,every 30
linear feet.
Buffer:
25’Landscape Area
Plantings:
One large tree,three-inch caliper minimum,every 30 linear
feet.
Fifteen shrubs,minimum size five gallons each,every 30
linear feet.
Western Boundary
(NSF Railroad)
Buffer:
5’Landscape Area
Plantings:
One ornamental tree and shrub every 15 linear feet.
Buffer:
5’Landscape Area
Plantings:
One ornamental tree and shrub every 15 linear feet.
Screening
Northern Boundary:
•Public Storage Facility – 6’ Wrought Iron Fence
Eastern Boundary:
•Public Storage Facility – 6’ Masonry Wall
•Restaurant and Retail Buildings – Landscaping
Southern Boundary:
•Restaurant and Retail Buildings – Landscaping
Western Boundary:
•Restaurant and Retail Buildings – Landscaping
•Public Storage Facility – 6’ Wrought Iron Fence
*6’ Masonry Wall at Front of Public Storage Facility*
Architectural Standards
Building Materials:
•All buildings will be at a minimum 80% masonry, excluding glazing and door
areas.
Conclusion
Notices:
•Friday, December 8
Citizen Response:
•2 Letters of Opposition
•1 Phone Call in Opposition
Staff Recommendation:
•Denial
P&Z Recommendation:
•Denial (5-1) @ January 16 meeting
Agenda Item 9.
Consider and act upon awarding CSP No. 2024-12-B to Wilson
Contractor Services, related to construction services for the DNT
Waterline Relocation (US 380 - First Street) project; and
authorizing the Town Manager to execute a construction
agreement for same. (HW)
Bids Received:
Ten (10) – January 26, 2024
Updated CSP Percentages:
• Cost Proposal = 65%
• Project Timeline = 25%
• Qualifications/Exp = 10%
Range of Proposals (Cost):
$1,159,570.00 - $1,865,041.00
Engineer’s Estimate:
$1,866,505.50
Budget:
$2,000,000
Range of Proposals (Time):
110 days – 310 days
Recommendation:
Wilson Contractor Services
$1,269,004.08
110 days
Agenda Item 10.
Consider and act upon a resolution of the Town Council of the Town of
Prosper, Texas, declaring the public necessity to acquire certain property for
a water line easement for the construction of the DNT Waterline Relocation
(US 380 - First Street) project; determining the public use and necessity for
such acquisition; authorizing the acquisition of property rights necessary for
said Project; appointing an appraiser and negotiator as necessary;
authorizing the Town Manager to establish just compensation for the
property rights to be acquired; authorizing the Town Manager to take all
steps necessary to acquire the needed property rights in compliance with all
applicable laws and resolutions; and authorizing the Town Attorney to
institute condemnation proceedings to acquire the property if purchase
negotiations are not successful. (HW)
Agenda Item 11.
Consider and act upon an ordinance amending Section 4.09.001,
“Definitions,” of Article 4.09, “Special Events and Temporary Outdoor
Seasonal Sales,” of Chapter 4, “Business Regulations,” of the Code of
Ordinances, and amending article 4.09, “Special Events and Temporary
Outdoor Seasonal Sales,” of Chapter 4, “Business Regulations,” of the
Code of Ordinances by adding a new section 4.09.14, “Parking,” to address
temporary parking of vehicles at special events. (DB)
Section 4.09.001 Amendment
•New Section 4.09.14
•Addresses temporary parking of vehicles at special
events
•Allows the Town to post “No Parking” signage
•Allows the Town to enforce the ordinance by citation or
towing
Agenda Item 12.
Receive an update on the Parks, Recreation and Open Space Master Plan.
(DB)
Public Engagement
•Advisory Committee
•Key Community Stakeholders / Participants (10)
•Quarterly Meetings
•Make recommendations and guide staff throughout the year based on
data gathered
•PARB roster approval February 8, 2024
•Kickoff Meeting March 5
•Focus Groups (2)
•Key Community Stakeholders / Participants
•One Meeting per Focus Group
•Intensive Data Gathering
•What are the community’s needs?
Focus Groups
•Focus Group 1
•Targeting PARB and CEC members
•Focus Group 2
•Targeting stakeholders from youth sports organizations, Chamber of
Commerce, development community, families with children with special
needs, youth leadership, homeowner association leadership, and Citizen’s
Academy alumni.
•Emails distributed February 9 to gauge potential participants’
levels of interest
•Meetings to take place March 27
Agenda Item 13.
Discuss and consider Town Council Subcommittee reports. (DFB)
Possibly direct Town Staff to schedule topic(s) for
discussion at a future meeting.
Executive Session
Section 551.087 –To discuss and consider economic development incentives and allmattersincidentandrelatedthereto.
Section 551.072 –To discuss and consider purchase,exchange,lease or value of realpropertyformunicipalpurposesandallmattersincidentandrelatedthereto.
Section 551.074 –To discuss and consider personnel matters and all matters incidentandrelatedthereto.
Section 551.074 -To discuss appointments to the Upper Trinity Regional Water DistrictBoardofDirectors,and all matters incident and related thereto.
Section 551.071 -To consult with the Town Attorney regarding legal issues associatedwithcodeenforcementactivitiesandsubstandardstructures,and all matters incident andrelatedthereto.
Section 551.074 -To discuss and consider personnel matters,including the annualevaluationoftheTownManager,Town Attorney and the Municipal Judge,and all mattersincidentandrelatedthereto.
The Town Council will reconvene after Executive
Session.
Reconvene into Regular Session and take any
action necessary as a result of the Closed Session.
Adjourn