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01.22.2024 Downtown Advisory Committee Agenda PacketPage 1 of 2 ] Welcome to the Prosper Downtown Advisory Committee meeting. Addressing the Downtown Advisory Committee: Those wishing to address the Downtown Advisory Committee must complete the Public Comment Form located on the Town website or in the meeting room. Please submit this form to the Board Chair or a staff person recording the minutes for the Board/Commission prior to the meeting. When called upon, please state your name and address for the record. In compliance with the Texas Open Meetings Act, the Town Council/Board/ Commission may not deliberate or vote on any matter that does not appear on the agenda. The Council/Board/Commission, however, may provide statements of fact regarding the topic, request the topic be included as part of a future meeting, and/or refer the topic to Town staff for further assistance. Citizens and other visitors attending Downtown Advisory Committee meetings shall observe the same rules of propriety, decorum, and good conduct applicable to members of the Committee. Any person making personal, impertinent, profane or slanderous remarks or who becomes boisterous while addressing the Committee or while attending the meeting shall be removed from the room, if so directed by the Mayor or presiding officer, and the person shall be barred from further audience before the Committee during that session of the meeting. Disruption of a public meeting could constitute a violation of Section 42.05 of the Texas Penal Code. 1. Call to Order / Roll Call. 2. Consider and act upon the minutes from the January 8, 2024, Downtown Advisory Committee meeting. (RB) 3. Comments from the Public. 4. Update and discussion on Downtown Improvement Projects. a. Parking Count (DH) b. Benches (RB) c. Conceptual Designs for 118 W. Broadway (KB) d. Archway Structures (RB) e. Historical Markers (RB) f. Other updates from staff g. Review/Discussion on Downtown Project List 5. Requests for future agenda items. 6. Adjourn. AGENDA Downtown Advisory Committee Prosper Town Hall, Executive Conference Room 250 W. First Street, Prosper, Texas Monday, January 22, 2024 5:30 PM Page 2 of 2 CERTIFICATION I, the undersigned authority, do hereby certify that this Notice of Meeting was posted at Prosper Town Hall, located at 250 W. First Street, Prosper, Texas 75078, a place convenient and readily accessible to the general public at all times, and said Notice was posted by 6:00 p.m., on Friday, January 19, 2024 and remained so posted at least 72 hours before said meeting was convened. _______________________________ _________________________ Michelle Lewis Sirianni, Town Secretary Date Notice Removed Pursuant to Section 551.071 of the Texas Government Code, the Town Council reserves the right to consult in closed session with its attorney and to receive legal advice regarding any item listed on this agenda. NOTICE Pursuant to Town of Prosper Ordinance No. 13-63, all speakers other than Town of Prosper staff are limited to three (3) minutes per person, per item, which may be extended for an additional two (2) minutes with approval of a majority vote of the Town Council. NOTICE OF ASSISTANCE AT PUBLIC MEETINGS: The Prosper Town Council meetings are wheelchair accessible. For special services or assistance, please contact the Town Secretary’s Office at (972) 569- 1011 at least 48 hours prior to the meeting time. Page 1 of 3 ] MINUTES Downtown Advisory Committee Monday, December 18, 2023 1. Call to Order / Roll Call. The meeting was called to order at 5:33 p.m. Committee Members Present: Chris Wardlaw, Chair Melissa Randle, Vice-Chair Gavin Hernandez Mike Lopez Trovette Tottress Grant Mendeljian Committee Members Absent: Roger Thedford Mike Pettis Councilmembers Present: Marcus Ray Chris Kern Amy Bartley Staff Members Present: Mario Canizares, Town Manager Robyn Battle, Executive Director Chuck Ewings, Assistant Town Manager David Hoover, Development Services Director Dan Baker, Parks & Recreation Director 2. Consider and act upon the minutes from the January 8, 2024, Downtown Advisory Committee meeting. (RB) A motion and second were made to approve the January 8, 2024 minutes. The minutes were approved unanimously. 3. Comments from the Public. There were no comments from the public. 4. Update and discussion on Downtown Improvement Projects. (MC) a. Trash Receptacles (DB) Trash receptacles are on order and should be delivered and installed within a few weeks. Page 2 of 3 b. Public Parking Banners and Pole Signs (RB) Banners have arrived and should be installed next week. Staff is still awaiting an estimated timeline for sign pole installation. c. Archway Structures (RB) Cost estimates have been requested from an architecture firm, landscape architecture firm, and artist. d. Logo & Brand Guidelines (RB) Gavin Hernandez and Robyn Battle will pursue meetings with graphic art instructors from Prosper ISD. e. Benches (RB) Dan Baker will bring options for the Committee’s consideration at the next meeting. f. Parking Lot south of EDC (CE) The lot is currently being used as the location for a dumpster. If the Committee moved forward with paving, the dumpster will need to be relocated. g. Other updates from staff 5. Discussion on prioritizing Downtown Improvements. The Committee requested that the staff pursue an RFP to stabilize the silos and install silhouette lighting on the exterior of the silos. Members discussed the possibility of an incentive program for façade improvements, and suggested the topic to be discussed at the next Downtown Business Alliance meeting. Mr. Canizares notified the Committee that the Town is constructing a regional dumpster in downtown that can be shared among downtown business owners for the purpose of replacing existing polycarts. The Committee discussed the impact of an overnight or long-term parking ordinance on downtown businesses. 6. Update and discussion on 2024 Events Calendar. (DB) Dan Baker reviewed the 2024 events calendar. Committee members were in general agreement with calendar, noting that the Freedom Fest event may need to be rebranded or combined with another event at some point. 7. Overview of the Prosper ACT program (GH) Gavin Hernandez provided an overview of the Prosper ACT (Action, Commitment, Together) program, which promotes courtesy and kindness among residents in an effort to maintain the culture and image of Prosper. Mr. Hernandez has attended several community events to gain support for the program. At these events, he asked several young people what they would like to see in downtown. Responses include a farmers market, library, and skate park. Page 3 of 3 8. Requests for future agenda items. There were no requests for future agenda items. 9. Adjourn. The meeting adjourned at 7:17 p.m. on Monday, January 8, 2024. These minutes were approved on Monday, January 22, 2024. __________________________ Chris Wardlaw, Chair __________________________ Robyn Battle, Executive Director Town of Prosper Contribution $500,000Prosper EDC Contribution $500,000 Total:$1,000,000 Projects for Consideration - Working Copy Cost Timeline for Completion Staff Assigned Notes Priority Level Lighting Archway Structures - Broadway (4 at Broadway and Main; one each at at Broadway and Coleman, Broadway and Crockett, Broadway and McKinley Robyn Battle Awaiting proposals from architecture firm, landscape architecture firm, and artist Tree Lights, Wrapped, Year-Round, Broadway and Main Street Dan Baker Lighting of Silos $225,000 Chuck Ewings uplighting (7); seeking estimates for multiple options Silo stabilization, prep, paint Chuck Ewings Landscaping Electricity (connect power to outlets on poles along Main)Dan Baker Cost estimates in progress Infrastructure Trash Receptacles along Broadway $5,915 February 2024 Dan Baker Procurement is in progress for 10 black metal trash receptacles Amenitize NE corner Broadway & Main as open space Dan Baker/Kurt Beilharz Gazebo, seating, lighting, pathways, gathering space; Conceptual Designs presented on January 22 Benches Dan Baker Options to be presented on January 22 Historical markers at key Downtown landmarks Robyn Battle Work with Historical Society on locations and design Parking Strategies Concrete Paving on lot behind EDC and adjacent walkway to Coleman $300,000 6-8 months construction time Chuck Ewings Negotiating design; cost will likely increase with addtional alley and added parking on private property Additional lighting along walkway from TH to Broadway Robyn Battle Lighted bollards from Town Hall Parking lot to Broadway Chuck Ewings Bollard design to coincide with archway design; need new estimate for hard-wired bollards Additional Disabled Parking - 2 spaces in north lot of Town Hall February 2024 Chuck Ewings Public Works will install Recommendations for Downtown Improvements Downtown Advisory Committee (DTAC) Last Update: 1/19/2024 Pursue parking agreement with downtown business owners M. Randle/Chuck Ewings Pursuing possible parking agreement Public Wi-Fi Wi-Fi Infrastructure Leigh Johnson Cost estimate in progress (one-time and ongoing) Signage and Wayfinding Parking Banners around Town Hall lot - Design & Installation (7)$560 January 2024 Robyn Battle Banners were installed January 2024 Parking Pole Signs around Town Hall lot - Design & Installation (3)$600 Robyn Battle PW will outsource signs; $200 per 24"x30" pole sign; awaiting ETA on installation Wayfinding Signage - Design & Installation Robyn Batte Per Brand Guide, when completed Speakers/Audio Equipment for Music Audio Equipment Long-term priority Music Subscription Long-term priority Brand Guide Logo Design Robyn Battle/Gavin Hernandez TBD; may be done via consultant, students, or in-house staff, depending on scope Color Palette Robyn Battle/Gavin Hernandez TBD; may be done via consultant, students, or in-house staff, depending on scope Total Cost $532,075 Total Budget $1,000,000 Remaining Budget $467,925 Last Update: 1/19/2024 Projects to be Funded From Other Sources Cost Timeline for Completion Staff Assigned Notes Priority Level Street Sweeping, Trash Removal Service Dan Baker Submit budget request for FY 2024-2025 Budget Trees (New/Replacement) - Broadway and Main Dan Baker Cost estimates in progress; pursue grant funding, or submit budget request for FY 2024-2025 Repaint Light poles Restriped Town Hall parking lot Tree Well Grates (Repair/Replace) - Broadway and Main Dan Baker Cost estimates in progress Last Update: 1/19/2024