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12.18.2023 Downtown Advisory Committee PacketPage 1 of 2 ] Welcome to the Prosper Downtown Advisory Committee meeting. Addressing the Downtown Advisory Committee: Those wishing to address the Downtown Advisory Committee must complete the Public Comment Form located on the Town website or in the meeting room. Please submit this form to the Board Chair or a staff person recording the minutes for the Board/Commission prior to the meeting. When called upon, please state your name and address for the record. In compliance with the Texas Open Meetings Act, the Town Council/Board/ Commission may not deliberate or vote on any matter that does not appear on the agenda. The Council/Board/Commission, however, may provide statements of fact regarding the topic, request the topic be included as part of a future meeting, and/or refer the topic to Town staff for further assistance. Citizens and other visitors attending Downtown Committee meetings shall observe the same rules of propriety, decorum, and good conduct applicable to members of the Committee. Any person making personal, impertinent, profane or slanderous remarks or who becomes boisterous while addressing the Committee or while attending the meeting shall be removed from the room, if so directed by the Mayor or presiding officer, and the person shall be barred from further audience before the Committee during that session of the meeting. Disruption of a public meeting could constitute a violation of Section 42.05 of the Texas Penal Code. 1. Call to Order / Roll Call. 2. Consider and act upon the minutes from the December 4, 2023, Downtown Advisory Committee meeting. (RB) 3. Comments from the Public. 4. Update and discussion on Downtown Improvement Projects. (RB) a. Trash Receptacles (RB) b. Public Parking Banners and Pole Signs (RB) c. Lighted Archway Structures (RB) d. Lighted Bollards (CE) e. Other updates from staff f. Prioritizing of Downtown Improvements 5. Requests for future agenda items. 6. Adjourn. AGENDA Downtown Advisory Committee Prosper Town Hall, Executive Conference Room 250 W. First Street, Prosper, Texas Monday, December 18, 2023 5:30 PM Page 2 of 2 CERTIFICATION I, the undersigned authority, do hereby certify that this Notice of Meeting was posted at Prosper Town Hall, located at 250 W. First Street, Prosper, Texas 75078, a place convenient and readily accessible to the general public at all times, and said Notice was posted by 5:00 p.m., on Friday, December 15, 2023, and remained so posted at least 72 hours before said meeting was convened. _______________________________ _________________________ Michelle Lewis Sirianni, Town Secretary Date Notice Removed Pursuant to Section 551.071 of the Texas Government Code, the Town Council reserves the right to consult in closed session with its attorney and to receive legal advice regarding any item listed on this agenda. NOTICE Pursuant to Town of Prosper Ordinance No. 13-63, all speakers other than Town of Prosper staff are limited to three (3) minutes per person, per item, which may be extended for an additional two (2) minutes with approval of a majority vote of the Town Council. NOTICE OF ASSISTANCE AT PUBLIC MEETINGS: The Prosper Town Council meetings are wheelchair accessible. For special services or assistance, please contact the Town Secretary’s Office at (972) 569- 1011 at least 48 hours prior to the meeting time. Page 1 of 3 ] MINUTES Downtown Advisory Committee Monday, December 4, 2023 1. Call to Order / Roll Call. The meeting was called to order at 5:33 p.m. Committee Members Present: Chris Wardlaw, Chair Melissa Randle, Vice-Chair Mike Lopez Roger Thedford Gavin Hernandez Mike Pettis Grant Mendeljian Trovette Tottress Committee Members Absent: Councilmembers Present: Chris Kern Marcus Ray Amy Bartley Councilmembers Absent: Staff Members Present: Mario Canizares, Town Manager Chuck Ewings, Assistant Town Manager David Hoover, Development Services Director Leigh Johnson, IT Director Dan Baker, Parks & Recreation Director 2. Consider and act upon the minutes from the November 20, 2023, Downtown Advisory Committee meeting. Grant Mendeljian made a motion to approve the minutes and Mike Pettis seconded the motion. The meeting minutes were approved unanimously. 3. Comments from the Public. There were no comments from the public. 4. Update and Discussion on current and future Downtown events. (DB) Page 2 of 3 • Dan Baker presented the proposed 2024 Event Calendar. Baker explained that he was seeking guidance on creating quality events vs. quantity of events downtown. • The Committee suggested that the Visual Arts of Prosper be given a deadline for bringing forward additional committed artists that will produce a quality event downtown. If the deadline cannot be met, then the event would be postponed to a later date when the group has a larger number of artists to participate. • The Committee desired to bring forward Paws on Broadway and the Classic Car Show. In addition, for the Town to strive to have a quarterly event in the downtown area. Based on the input from the Committee, Dan will be bringing forward a revised calendar for 2024 at a future meeting. 5. Update and Discussion on Downtown parking strategies. (MC) • Analysis of private vs. public parking capacity – Staff is working to finalize the count of public and private parking spaces. Once those the analysis is completed, it will be brought to the committee for their information. • Shared parking agreements with Downtown merchants – Once the parking counts are completed, Staff will work on identifying those private property owners and work towards negotiating a shared parking agreement. • Coordinate shared parking as new development occurs – As development occurs, Staff will work on negotiating a shared parking agreement. • Pave lot south of EDC with adjacent walkway to Coleman – Staff is finalizing on a design an opinion of probable cost on placing asphalt and walkway for the small lot south of the EDC building. • Relocate Town fleet vehicles to Public Works site – Beginning April 1, 2024, Town vehicles will be relocated to the Public Works Service Center. • Additional lighting along walkway from Town Hall to Broadway – Mike Lopez, owner of the Prosper Wine House indicated that he is interested in working with the Town to expand lighting from his property onto the pathway between the parking at Town Hall and Broadway. • Lighted bollards from Town Hall lot to Broadway -The committee was very interested in ensuring that that bollard lighting is hardwired and has the correct hue of lighting. The purpose of the lighting to lead the public down the towards parking or the destination. • Additional public parking wayfinding signage: Staff showed examples of a quick solution for parking wayfinding signage. • Additional disabled parking, as needed: The Committee recommended that staff look at painting four parking spaces at the north end of the Town Hall Parking Lot to accommodate those with disabilities. • Electric vehicle charging stations: The Committee indicated that EV charging stations should be prioritized later. • Valet service: The Committee indicated that incorporating a valet service for parking may be needed at some point in the future. To take a wait and see approach as more businesses open in the downtown area. 6. Update and Discussion on Downtown Improvement Projects. (MC) a. Parking Signage (MC): Mario Canizares showed several examples of parking sign options for the Committee to consider. Parking banners will be used to signify that parking is in the immediate/adjacent areas of Town Hall. While signage along Page 3 of 3 Broadway, Coleman, and First Street would be used to direct motorists towards Town Hall where the public parking exists. b. Trash Receptacles (DB): Dan Baker showed three options for trash receptacles. The committee was interested in staff procuring 12-15 black, metal containers to be used throughout the downtown area. Dan indicated that he would work towards the procurement and report back on the progress. c. Lighted Bollards (CE): The Committee discussed that the lighted bollards should be hardwired and have the correct hue of lighting (daylight preferred). That the correct solution is important, and the style of bollard should be consistent with the light poles in downtown. d. Other Updates from Staff: Dan Baker showed examples of a hand-drawn sketch of arch options for downtown. His sketch had the downtown silos incorporated into the design. The Committee was interested in looking at additional design considerations to explore more options. This also includes potentially hiring a consultant that can assist in completing a brand book for Downtown so that design elements are defined for placemaking items such as poles, arches, hardscapes, landscaping, and lighting. e. Prioritizing Downtown Improvements. The Committee did not discuss this item and will be discussing it at a future meeting. 7. Requests for future agenda items. No items were requested. 8. Discuss January 2024 meeting dates. (MC) The Committee decided to meet on January 8, 2024, and January 22, 2024. 9. Adjourn. The meeting adjourned at 7:50 p.m. on Monday, December 4, 2023. These minutes were approved on Monday, December 20, 2023. __________________________ Chris Wardlaw, Chair __________________________ Robyn Battle, Executive Director Town of Prosper Contribution $500,000Prosper EDC Contribution $500,000 Total:$1,000,000 Projects for Consideration - Working Copy Cost Timeline for Completion Staff Assigned Notes Priority Level Lighting Overhead String Lighting - Broadway and Main $210,650 Dan Baker Adjusting quote to extend lights to McKinley Archway Structures - Broadway (4)Robyn Battle Meeting held with architect on December 14 to define project scope; staff will contact 2-3 other vendors/manufacturers for proposals Tree Lights, Wrapped, Year-Round, Broadway and Main Street Dan Baker Lighting of Silos Landscaping Trees (New/Replacement) - Broadway and Main Dan Baker Cost estimates in progress; pursue grant funding Tree Well Grates (Repair/Replace) - Broadway and Main Dan Baker Cost estimates in progress Electricity (connect power to outlets on poles along Main)Dan Baker Cost estimates in progress Infrastructure Trash Receptacles along Broadway Dan Baker Procurement is in progress for 12-15 black metal trash receptacles Amenitize NE corner Broadway & Main as open space Dan Baker/Kurt Beilharz Gazebo, seating, lighting, pathways, gathering space; Conceptual Designs by January Street Furniture (Benches, etc.) Streetscape/Open Space Historical markers at key Downtown landmarks Robyn Battle Work with Historical Society on locations and design Parking Strategies Asphalt Paving on lot behind EDC and adjacent walkway to Coleman Chuck Ewings Cost estimate in progress Additional lighting along walkway from TH to Broadway Mario Canizares Recommendations for Downtown Improvements Downtown Advisory Committee (DTAC) Last Update: 12/15/2023 Lighted bollards from Town Hall Parking lot to Broadway $4,000 Spring 2024 Chuck Ewings/Robert Cook Valet Service to Public Works site Additional Disabled Parking Electric Vehicle Charging Stations Public Wi-Fi Wi-Fi Infrastructure Leigh Johnson Cost estimate in progress (one-time and ongoing) Signage and Wayfinding Parking Banners around Town Hall lot - Design & Installation (7)$560 Robyn Battle Design options by Dec 4; $80 per banner; 24"x30" on existing light poles; awaiting ETA on installation Parking Pole Signs around Town Hall lot - Design & Installation (2)$400 Robyn Battle PW will outsource signs; $200 per 24"x30" pole sign; awaiting ETA on installation Wayfinding Signage - Design & Installation David Hoover Per Brand Guide, when completed Speakers/Audio Equipment for Music Audio Equipment Music Subscription Brand Guide Logo Design Spring 2024 David Hoover/Robyn Battle TBD; may be done via consultant or in- house staff, depending on scope Color Palette Spring 2024 David Hoover/Robyn Battle TBD; may be done via consultant or in- house staff, depending on scope Signage and wayfinding design Spring 2024 David Hoover/Robyn Battle TBD; may be done via consultant or in- house staff, depending on scope Running Total:$215,610 Last Update: 12/15/2023 Projects for FY 2024-2025 Budget Consideration Cost Timeline for Completion Staff Assigned Notes Priority Level Street Sweeping, Trash Removal Service Dan Baker Last Update: 12/15/2023